I’m new to Oracle Budgeting,
where do I start?(Cross Product Document)
~ For Internal Use Only~
The ‘Marketing’:-
The demand for streamlined budgeting and forecasting
is growing exponentially, as companies recognize the
business and competitive advantages of providing
financial planning and analysis capabilities to
employees throughout the enterprise. Oracle’s
Budgeting solution helps turn financial data into
business intelligence, supporting strategic decision-
making in industries such as government,
pharmaceuticals, retail, utilities, insurance, health care,
entertainment, manufacturing, consumer packaged
goods, banking, and telecommunications. Oracle’s
Applications and Tools makes financial forecasting,
budgeting, and reporting faster, easier, and more
accurate than the typical spreadsheet budgeting process
by managing the flow of data throughout the enterprise.
Budgeting within Oracle:-
Oracle offer a range of features and functions within a
variety of applications to support an organisation’s
budgeting requirements. These applications can work
independently or within a coordinated framework to
facilitate an organisation’s efforts to manage its
resources
Due to the nature of this topic this document summarise
the meaning and approaches to budgeting within Oracle
Application Release 11i, but many of the details listed is
also offered within Release 12. The remaining portion of
the document will highlight the different Oracle
Applications and tools available to support variety of
budgeting needs. Among the Oracle Applications and
Tools available which this document will cover is:
1. Oracle General Ledger;
2. Oracle US Federal Financials
3. Oracle Public Sector Financials;
4. Oracle Public Sector Financials International;
5. Oracle Projects;
6. Oracle Financial Analyzer;
7. Oracle Enterprise Planning and Budgeting1; and
8. Oracle Public Sector Budgeting.
Many of the features and functions listed can be
selectively enabled or disabled to support your
customers' requirements. As a result many features and
functions mentioned within this document are not
1
Please refer to Appendix 10 for information concerning
the direction Oracle's Application direction will go as
well as Oracle Fusion Applications.
The ‘Marketing’:- Page 1 of 24
Applications
exclusive to a particular category of customer and can be
used within the commercial or public sector in any part
of the world. Careful examination is recommended to
determine the dependencies each feature / function
requires before concluding it supports your customer’s
requirements.
This document will highlight some of the differentiators
between overlapping solutions to assist the reader in
understanding each application solution. It is
recommended that the reader also review the reference
material for the particular product your investigating.
Finally, at the end of this document there will be
highlights on the future direction of Oracle's application
offering, namely Oracle Fusion applications.
What is a Budget:-
Budgeting is a key function inside any organisation. A
budget is a coordinated, planned course of action over a
definitive time period. It is an attempt to estimate inputs
and the costs of those inputs along with the associated
outputs and the revenues from those outputs. The
budgeting process involves analysis, planning, gathering
of data, consultation, marketing (reported), and
salesmanship (communicated). A budget is simply a
result. The quality and meaningfulness of a budget is
only as good as the process that led to its development.
Budgets are part of how, when and where businesses
track their spending of money, how much money is being
spent (resources), and how spending this money is
affecting their financial results.
Creating a budget is important because it:
§ forces an organization to carefully consider the
expected demand for its products and services
and the resources required to meet that demand;
§ translates the organization's higher priorities into
the appropriate resources required to achieve
those priorities;
§ highlights potential problems in sufficient time to
take corrective actions; and
§ creates a baseline against which actual results can
be compared.
One thing is virtually certain about a budget—it will be
wrong. That’s because nobody can accurately predict
the future, regardless of what process, information, tools,
or models are used. That is why many organizations also
develop forecasts throughout the budget execution
period. The purpose of a forecast is to continually
update the expected results for the period based upon the
latest information available. A forecast is to calculate or
predict some future event or condition usually as a result
I’m new to Oracle Budgeting,
where do I start?(Cross Product Document)
~ For Internal Use Only~
of study and analysis of available pertinent data. Using
Oracle Applications can assist an organisation
standardise the budget and forecast process. Automating
the process offers huge cost savings and an opportunity
for better management.
The Budgeting Process:-
Budgets help an organisation manage its business by
projecting Revenues and Expenses for a specified period.
The budget process within Oracle Applications is
standardised and streamlined to help an organisation
promote a consistent and timely budgeting process. The
following is a common budgeting process.
Define Budget
Strategy &
Approach
Create Budget Import Budget
Maintain Budget
Review Budget
Approve Budget
Period End Close to Financial Reports
Applications
Step One: Define Budget Strategy and Approach
Defining the organisation’s strategy and approach is the
first step in automating, streamlining and reducing cost
to the budgeting process.
One of the chief decisions to be made is how will the
budget be created and from what information. Two
methods approaching a budget is either a (1) Incremental
Budgeting Approach, or (2) Zero-Based Budgeting
Approach.
Incremental Budgeting - A popular methodology,
incremental budgeting takes into consideration prior
budget information. Various people offer input based on
their exposure to the various business processes that they
work with. The information offered is based on a look at
the past and adjusting the conditions so the budget reflects
current state. Considerations such as the number of
employees, growth and expansion, and projected inflation
is suggested to be reflected within a budget. However, if
sweeping changes have or will occur within an
organization, a zero-based budget should be considered.
Zero-Based Budgeting - A zero-based budget starts from
zero and considers how every input changes the budget.
You create a budget that considers a holistic view of the
business first by allocating resources to the necessary
areas. Strategically if there is an indication that expenses
and revenues will not operate similarly as experience past
then a fundamental adjust is required. Although this will
take more time the advantage is every item is considered
and revalued for its usefulness. In addition, each expense
will be considered and justified rather than based just on a
pattern of experience from the past.
Among the other decisions which should be considered
within the planning of an organisation’s strategy and
approach to budgeting should include the following.
1. Budgetary Control & Tracking Encumbrances:
a. will there be budgetary controls on the
amount of spend an organisation will
have?
b. Is there a need to account for available
balances (remaining) within the
budget?
2. Number of periods the budget will represent,
including start and end dates?
3. Number of scenarios forecasted to support the
budget?
4. Budget name, purpose and descriptions to
uniquely identify them and offer a clear idea
what the budget is for?
5. Budget versions available?

The Budgeting Process:- Page 2 of 24

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6. The currency the budget be reflect against?
7. Will there be budgets reported in different
currencies?
8. What reporting mechanisms will be used?
9. Who will be the audience for the budget and
what will be their proficiency?
10. The budget cycle – from updating to reporting?
11. Will there be a requirement to capture an audit
trail for budgeting process?
12. Will budget balance sheets be required, and if
so will there be a need to have budget journals
to balance by legal entity to produce those
balance sheets?
13. How much history is available from past
budgets?
14. Where has the organisation “been” and “going
to” with it budgeting process?
Each of these questions will better assist a user identify
how to define an organisation’s budget strategy and
approach.
Step Two: (a) Define or (b) Import Budget
There are a number of ways to define and / or import a
budget using a host of different ways, such as:
1. Manual data entry;
2. Automatic generation based on user defined
specifications;
3. Individual account or worksheet layouts;
4. Transfer budgets from one to another;
5. Copying budgets from one to another; and
6. Importing them from other system / functions and features offered within
applications.
Step Three: Maintain Budget
Reviewing, updating and adjusting budgets detail is just
part of the process for managing budgets. There are
different techniques to maintain and adjust a budget,
including many of the ways described above for creating
a budget.
Step Four: Review Budget
Reviewing the total budget (consolidated budget) prior to
approval permits the participants of the organisation to
have one more view of the budget from different levels
of the consolidation process. Reports, on-line inquiry,
and variance testing offers the budget owners the ability
to review budget positions based on the uniqueness of
Oracle EBS Applications:- Page 3 of 24
Applications
their organisation’s requirements and unique business
viewpoints (competitive lookout).
Step Five: Approve Budget
Another step to the budgeting process is the approval of
the budget. Some organisations required various levels
of approvals based on review and confirmation that the
larger budgeted amounts reflect what is expected.
Deployment at different levels at budget consolidation
(also know as budget hierarchy) permit different
organisation participants to “Buy-In” to the
considerations and positions the budget is based on.
Oracle EBS Applications:-
What’s Offered:-
The following is a summation of the unique budgeting
feature offered within the different Oracle eBusiness
Suite applications.
It should be noted that there is no limitation identified
which would restrict the user from mixing and matching
of any features and functions offered. Please refer to the
user manuals to understand better what can and can not
be accomplished.
Oracle
Application Distinguishing Feature / Description
General Appreciating a budget breaks down
Ledger resources into categories that can be
monitored, the functions offered
(Appendix 1) through Oracle General Ledger
budgeting is used to track and monitor
how financial activities within an
organisation are operating as
anticipated. Budgeting within Oracle
General Ledger affects all budgeting
the financial application subledgers.
US Federal US Federal Financials allows you to
Financials define any number of budget levels --
for example, appropriation,
(Appendix 2) apportionment, and various levels of
allotments. It also allows you to
define which levels will be posted,
who has access to records and who
can modify transactions.
Additionally, budgetary transactions
can be loaded from other budgeting
sources with ease via the budgetary
transactions open interface (API). US
Federal Financials offers more
features and functions than which is
I’m new to Oracle Budgeting,
where do I start?(Cross Product Document)
~ For Internal Use Only~
Oracle
Application Distinguishing Feature / Description
identified within this document and
available to any customer.
Public Sector Public Sector Financials allows you to
Financials perform inter-budget as well as intra-
budget transfers, check and reserve
(Appendix 3) funds, and take advantage of
workflow-based approval. In addition,
Public Sector Financials also provides
you with a view of real-time funds
availability, including sub-ledger
transactions that haven’t yet been
transferred to Oracle General Ledger.
Public Sector The Public Sector Financials
Financials (International), General Ledger
(International), Budgeting solution allows the
General definition, entry and maintenance of
Ledger both balanced and unbalanced budgets
where required – meaning the same
(Appendix 4) controls for standard double entry
accounting journals can be enforced
Projects Oracle Projects allows the user to
create budgets and forecasts to
(Appendix 5) manage the financial performance of a
project throughout the project
lifecycle. In addition, Oracle Projects
also permits the creation of multiple
budgets and forecasts for a project to
demonstrate different scenarios. A
user can track project status and
performance by comparing project
budget and forecast amounts to actual
amounts using Project Performance
Reporting and Project Status Inquiry
features
Financial Allows the use of Financial
Analyzer Analyzer’s Write Budget to GL
feature to transfer budget data
(Appendix 6) prepared in Financial Analyzer
directly to General Ledger, provided
the data structures originated in
General Ledger.
Financial Analyzer has a tool-based
approach to development where the
power and complexity of the
underlying technology stack is
available to the implementer.
Enterprise Oracle Enterprise Planning and
Oracle EBS Applications:- Page 4 of 24
Applications
Oracle
Application Distinguishing Feature / Description
Planning and Budgeting provides a unified data
Budgeting model for collecting, analyzing and
sharing enterprise information. Oracle
(Appendix 7) Enterprise Planning and Budgeting
provides business logic built into the
application to manage the flow of
information, giving people visibility
only to the information they need.
Oracle Enterprise Planning and
Budgeting is a generational
replacement of Financial Analyzer.
However, the two products do differ
in terms of approach to the way a
solution is implemented, deployed and
used. Enterprise Planning and
Budgeting is an application, focusing
on performance management, process
control, and accountability, and on the
business areas of budgeting, planning,
forecasting, reporting, and analysis.
Public Sector Oracle Budgets is another unified data
Budgeting model which meets the complete
budget preparation needs of an
(Appendix 8) organization. Full integration with
Oracle General Ledger, Oracle Human
Resource Management System and
Oracle Labour Distribution allows
organizations to prepare accurate and
defensible estimates based on actual
historical data and justifiable
assumptions.
Oracle Summary of the Hyperion product line
Hyperion and what applications specifically
Applications supports budgeting and planning.
(Appendix 9)
Application This appendices will outline some of
Support in the the key messages to consider when
Future your considering certain Oracle
Products / Applications.
(Appendix 10)
I’m new to Oracle Budgeting, Applications
where do I start?(Cross Product Document)
~ For Internal Use Only~

Useful Links
Other Miscellaneous Guides R11i
General public access (website) to document library for § Integrating Oracle Financial Analyzer with
all Oracle eBusiness Suite product releases is available Oracle General Ledger
on "Oracle.Com" website. § Whitepaper: Changes in 11.5.8 for Public
Sector Installations
User Guides (External) R 11i
§ General Ledger Other Miscellaneous Guides R12
§ US Federal Financials § Financials Implementation Guide
§ Oracle Public Sector Advanced Features § General Ledger Reference Guide
User's Guide
§ Public Sector Financials (International) Imbedded
§ Projects Management Datasheets Document
§ Financial Analyzer § General Ledger
√
§ Enterprise Planning and Budgeting
§ Enterprise Performance Foundation
§ Public Sector Budgeting
§ Web Applications Desktop Integrator User
§ US Federal Financials
√
Guide

User Guides (External) R 12

§ Oracle Public Sector
√
§ General Ledger
§ US Federal Financials
§ Public Sector Financials § Oracle Public Sector
(International) General
√
§ Public Sector Financials (International)
– Not Available Ledger
§ Projects Management
§ Financial Analyizer
§ Projects Management
√
– Available under:
(1) Oracle Enterprise Planning and
Budgeting User's Guide
§ Financial Analyzer
√
(2) Oracle Enterprise Performance
Foundation User's Guide
§ Enterprise Planning and Budgeting
§ Public Sector Budgeting
§ Enterprise Planning and
Budgeting, R11i
√
– Not Available
Implementation Guide R11i
§ General Ledger
§ Enterprise Planning and
Budgeting R12
√
§ US Federal Financials
§ Public Sector Financials (International)
§ Web Applications Desktop Integrator
§ Public Sector Budgeting
√
Implementation Guide

Implementation Guide R12

§ General Ledger
§ Hyperion Planning—System
9
√
§ US Federal Financials
§ Public Sector Financials (International)
– Not Available
§ Hyperion Capital Expense
Planning—System 9
√
§ Oracle Web Applications Desktop
Integrator Implementation and
Administration Guide § Hyperion Workforce
Planning—System 9
√

Useful Links Page 5 of 24

I’m new to Oracle Budgeting, Applications
where do I start?(Cross Product Document)
~ For Internal Use Only~

Product Miscellaneous Imbedded

Information Internal Documents Document
§ General Ledger § Budgeting Basics Prepared by
§ US Federal Financials Sanjiv Bansal √
§ Oracle Public Sector Financials
§ Oracle Public Sector Financials § I’m new to Oracle Projects
(International) Budgeting and Forecasting, √
§ Projects Management where do I start?
§ Financial Analyzer
§ Enterprise Planning and Budgeting
§ Public Sector Budgeting
Training
§ Web Applications Desktop Integrator
Training Links
§ General Financial Listing
Product Development Websites
§ General Ledger, Including Budgeting
§ Enterprise Planning and Budgeting, Not
§ General Projects Listing
Available
§ Project Management, Including Budgeting
§ Financial Analyizer
§ Corporate Performance Management
§ General Ledger
§ Oracle Enterprise Planning & Budgeting
§ Hyperion - General Information
§ Oracle Public Sector Budgeting
§ Hyperion Prior MTAC Support Matrixes
§ Web Applications Desktop Integrator
§ Oracle Public Sector Financials
§ Other TOIs for Financials
§ Oracle Public Sector Financials
§ Hyperion
(International), Not Available
§ Performance Management Applications,
If you go to Development’s Financials Portal you will
includes:
find a link to Oracle University Internal E-Business Suite
• Hyperion Planning
Release 12 Readiness select Financials or run the
• Hyperion Workforce Planning
dynamic training newsletter to see what’s currently
• Hyperion Capital Expense Planning
available.
§
Projects
The Global Implementation Guide. Useful to get a better
§ understanding of Multi-Org, Shared Service Centres, Tax
Public Sector Budgeting, Not Available etc, regardless of whether you’re implementing a
§ multinational customer or not. Currently this relates to
US Federal Financials , Not Available Release 11i only.
§ Web Applications Desktop Integrator, Not
Available Technical
Oracle.Com Links Miscellaneous External Documents
§ Enterprise Planning and Budgeting § Technical TOI
§ Financial Analyzer
§ General Ledger There are other related technical reference manuals
§ Oracle Corporate Performance Management available for download from Metalink.
Resource Library
§ Oracle Financials Resource Library
§ Oracle Projects Resource Library
§ Projects
§ Public Sector Applications
Hyperion Performance Management
Applications
§ Public Sector Resource Library

Training Page 6 of 24
I’m new to Oracle Budgeting, Applications
where do I start?(Cross Product Document)
~ For Internal Use Only~

Other Useful links: -

Development’s Financials Portal
Product specific pages of information, plus bulletin
boards, positioning, hot topics and much more.

User and implementation guides are available on

Oracle.Com website:

§ Release 11i
§ Release 12

EMEA Financials Professional Community website

(general). If you’re looking to find reusable consulting
deliverables or documentation, give this a try. Don’t
forget to join the Community (click here to join)!

For further information on Professional Communities,

please access the EMEA Professional Communities
Website. If you have any comments about this
document, please send them to
menno.koomen@oracle.com. Thank you

Acknowledgements
Author: Johnedward Codelia
Contributors (Main Topic Area of Review or Oracle Title)
• Almir Nuhic (Oracle Public Sector Financials International)
• Amrita Mehrok (Director, Financials Product Strategy)
• Andreea Vasiliu (Hyperion Applications)
• Anne Wong (Group Manager, Fusion Financials Development)
• Carolyn Luk (General Ledger)
• Chris Hawkins (Public Sector Financials International)
• David Sylvester (Financial Services)
• Lucia Scaltriti (Oracle Projects)
• Neal Ship (Enterprise Planning and Budgeting)

Other Useful links: - Page 7 of 24

I’m new to Oracle Budgeting,
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~ For Internal Use Only~
Appendix 1
Oracle General Ledger:-
The ‘Marketing’:-
Oracle General Ledger provides a variety of powerful
and flexible budgeting tools for better planning and
control without the drudgery you often associate with
budgeting. With Oracle General Ledger, you can spend
your valuable time analyzing budgets, not entering data.
Flexible budgeting options include top-down, bottom-up,
or middle-out budgeting, uploading your budgets from a
spreadsheet, use of budget formulas, and Oracle
Financial Analyzer integration.
Simply put:-
Use budgeting to enter estimated account balances for a
specified range of periods. An organisation can use these
estimated amounts to compare actual balances with
projected results, or to control actual and anticipated
expenditures.
General Ledger gives you a variety of tools to create,
maintain, and track your budgets, including the ability to
upload budget amounts from your spreadsheet software.
Budget Process within General Ledger
Define Budgets
Within Oracle General Ledger a user can define a budget
to represent specific estimated cost and revenue amounts
for a range of accounting periods (up to 60 periods). A
user can create as many budget versions as required for a
set of books. Create budget hierarchies by assigning a
Appendix 1, Oracle General Ledger:- Page 8 of 24
Applications
master budget to lower-level budgets which permits a
user to assign specific amounts to a range of accounts
and then assign the amount to a specific account. This
offers the ability to track budgeted amounts against a
control budget.
Define Budget Organizations
Define budget organizations to represent the
departments, cost centres, divisions, or other groups for
which you enter and maintain budget data. You can also
define one general budget organization that includes all
accounts. If budgetary control is needed, set the
budgetary control requirements for an account within its
budget organization. Assign a password to each budget
organization to restrict access to budget account
balances.
Note: Each organisation represents a level of detail
within the budget. Linking these organisations together
based on a lower level of detail creates a hierarchy of
organisations. For example, based on the illustration,
listed above, there are two budget organisations created.
Headquarters holds the budget and assign the amounts to
the different departments (first budget organisation).
The second budget organisation is the departments which
assign the budget amounts to the associated cost centres.
Three levels of budget hierarchies are created between
two linked budget organisations. The advantage is each
level can manage and hold specific budgeted amounts.
The disadvantage is a great deal of effort and time is
required to develop and manage each budget level.
Budgets Amount (Detail)
To enter the budget amounts there are several methods
for entry.
§ Copy budget amounts from an existing budget.
§ Enter amounts directly into the budget, replacing
any existing budget amounts. You can also use
budget rules to calculate and distribute amounts
automatically across several periods.
I’m new to Oracle Budgeting, Applications
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You can automatically replace existing budget Use the Budget Wizard to automatically build a
balances by entering new budget amounts for budget spreadsheet based on the budgets and
your accounts. You can enter budgets according budget organizations you set up within Oracle
to your planning needs: weekly, monthly, General Ledger. You can download existing
quarterly or annually. In addition, you can use a budget balances from Oracle General Ledger or
variety of shorthand techniques to speed data create a new budget. Enter your new budget
entry. balances manually, use budget rules, or use
formulas and models. You can then
§ Create and post budget journal entries to maintain
automatically graph your budgets, and even
an audit trail of your budget entries. You can use
compare budget and actual balances using a
budget rules to calculate budget journal amounts
variety of graph styles. Afterward, you can save
automatically. After generating budget journal
a budget spreadsheet on your PC and work on it
entries, you can review, change, and delete them.
at any time. When you are satisfied with your
§ Define budget formulas to calculate budgets budget, you can automatically upload your new
based on other budget amounts or on actual budget balances into Oracle General Ledger.
account balances. You can use statistical amounts
§ Upload budget amounts from the budget interface
in your formulas.
table.
§ MassBudgeting allows you to perform budget
allocations across departments, divisions and so
on, using one simple formula. Calculate budget
amounts to update budget balances from your
budget and MassBudget formulas. By including
parent values in your formula, you can allocate to
child values without having to enumerate each
one separately. Create budget allocation batches
based on actual, encumbrance, budget or
statistical balances. Run your MassBudget batch
multiple times without reversing previously
allocated journal batches by running
MassBudgeting in incremental mode.
§ Transfer budget amounts from one account to
another.
§ Oracle General Ledger's Application Desktop Report on Budgets
Integrator (ADI) Budget Wizard provides a Perform online inquiries to review budget information.
spreadsheet-based budget entry screen which Review complete budget balances, as well as actual or
facilitates simple data entry and modelling in a encumbrance balances to appreciate both specific
disconnected environment. account and consolidated balances. Compare summary

Appendix 1, Oracle General Ledger:- Page 9 of 24

I’m new to Oracle Budgeting, Applications
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balances between your master and detail budgets, and budget amounts for each Division based on goals
check for budget violations. established by middle management and then assign
amounts to each cost centre (below the Division, for
Use Oracle General Ledger’s Financial Statement
example).
Generator to design a wide variety of reports that include
budget information. These reports can include budget, For further information about this solution, please refer
actual, variance and variance percentage amounts. to the “Useful Links” section of this document.
Define and run a consolidation to consolidate budget
balances between sets of books.
Translate budget balances to create budget versus actual
reports in your reporting currency using the Financial
Statement Generator. You can also generate reports
comparing different versions of your budgets in your
reporting currency.

Freeze Budgets
Freeze all or part of a budgets to prevent accidental or
unauthorized changes.

Budget Management Approach:-

One of the chief decisions to be made is how will the
budget be managed and reported on within any ERP
system. Within Oracle Applications an organisation may
chose to manage and report its budgets within one of the
following approaches.
Top Down Approach – allows an organisation to enter
budgets amounts to key accounts at the top level and
distributes these budget amounts at the lower level
accounts. For example you can enter a budget based on
goals of top management, and then assign amounts to
each division or cost centre.
Note: If you use the Top Down Approach budgets
amounts are not allocated specifically (or automatically)
to lower level accounts. For Example, 10,000 is
allocated to a parent account, each of the child accounts
can access the same 10,000. No specific amount is
allocated to the child account which potentially means
one cost centre could use the entire budget.
Note: This does not mean an additional budget
organisation and budget could not be created to manage
a specific sum at the child level.
Bottom Up Approach - allows an organisation to enter
budgets amounts at the lower level and inquire and
report at the upper levels. The advantage to the Bottom
Up Approach is specific amounts can be entered at the
lowest account level representing the budget thereby
avoiding the disadvantage of the Top Down Approach to
budgeting.
Middle Out Approach – a combination of Top Down and
Bottom Up budgeting methods. The approach allows an
organisation to enter budget amounts at the lowest level
and then inquire and report on upper levels. You enter

Appendix 1, Oracle General Ledger:- Page 10 of 24

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Oracle U.S. Federal Financial’s Budget execution uses
Appendix 2 these business rules as the basis for distributing and
controlling budgetary data:
Oracle US Federal Financials:- § Mandates that the first budget level is defined to
The ‘Marketing’:- begin the budget execution process
Oracle U.S. Federal Financials enables you to serve and § Captures different types of budget authority. For
support your governing agencies It provides the basis example, continuing resolutions, supplemental
for an integrated financial management solution for appropriations, and estimated borrowing
federal agencies, enabling your organization to manage authority are recorded using different transaction
its business operations effectively and comply with the types and transaction codes.
requirements of the U.S. Federal Government. Oracle
§ Records other budget execution transactions.
U.S. Federal Financials is a part of the Oracle E-
Lower level budget execution transactions, such
Business Suite, an integrated set of applications that are
as apportionments, allocation, and allotments, are
engineered to work together.
recorded.
Simply put:- § A fund amount at a lower budget level cannot
Oracle U.S. Federal Financials provides the ability to exceed the amount at a higher level. For
establish and manage budget operating plans in example, the amount of funds at Budget Level 4
accordance with federal appropriations law. Its cannot exceed the amount of funds at Budget
tremendous flexibility allows you to define any number Level 3. This relationship must be enforced and
of budget levels -- for example, appropriation, supported in General Ledger.
apportionment, and various levels of allotments. It also
§ Records all budget execution transactions to any
allows you to define which levels will be posted, who has
open or future-enterable general ledger
access to records and who can modify transactions.
accounting period.
Additionally, budgetary transactions can be loaded from
other budgeting sources with ease via the budgetary § Automatically makes available for use in the
transactions open interface (API). subsequent quarter any funds of a budget level
not fully distributed to the next lower level for a
The budget execution feature provides a budget entry
particular quarter.
system for federal agencies and public sector
organizations. Using the budget execution feature, § Supports unique document numbering schemes
agencies and organizations can develop and record by budget level and source for a set of books.
budgets and subsequently track and control funds.
For further information about this solution, please refer
Multiple budgetary levels can be defined and budgetary
to the “Useful Links” section of this document.
limitations established for each level. For federal
agencies, the upper levels have legal authority over the
budgetary limitations. Lower levels of budget control
are used typically for program management, project
management, cost-centre controls, and other types of
internal management.
The budget execution open interface enables users to
load transactions from other budgeting tools such as
Oracle Public Sector Budgeting, Oracle Financial
Analyzers, or Excel. Users develop the process in which
the transactions are loaded into the Budgetary
Transactions Import.
Federal Financials uses Oracle Workflow to maintain the
budget execution transaction approval process.
Note: Although this was specifically developed to
support US Federal customers this feature can be used
with other Oracle Financial Application features and
functions, i.e. different category of customer.

Appendix 2, Oracle US Federal Financials:- Page 11 of 24

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available budgeted funds. You can automatically carry
Appendix 3 forward year-end encumbrances into the following year in
Oracle General Ledger. Or you can carry forward budget
amounts equal to encumbrances and/or funds available.
Oracle Public Sector Financials:- Execute year-end carry forward a number of times for
The ‘Marketing’:- different ranges of accounts and for different encumbrance
Oracle Public Sector Financials is an integrated suite of types. This flexibility allows you to distinguish easily
business applications designed to meet business-critical between what does and does not need to be carried
requirements and to support continuous process forward to the new year.
improvement for today and tomorrow’s government,
Record and Track Contract Commitments - Oracle
education, and non-profit organizations. Oracle Public
supports the recording and tracking of contract
Sector Financials is part of the Oracle E-Business Suite,
commitment activity from the financial perspective and
an integrated set of applications that are engineered to
integrates with Oracle Payables, Oracle Purchasing and
work together.
Oracle Projects. Payment forecasts are associated with
Simply put:- contract commitments to indicate how the contracted
amount is spread across the contract’s lifetime. Dual funds
The ability to easily control and maintain budgets is
checking and reservation for contract amounts can be
essential to every public sector organization. Oracle
performed against both a commitment and standard
allows you to perform inter-budget as well as intra-budget
budget. At year-end, any unbilled contract commitments
transfers, check and reserve funds, and take advantage of
are carried forward to the next fiscal year.
workflow-based approval. Oracle also provides you with a
view of real-time funds availability, including sub-ledger Oracle Applications Releases 10.7, 11.0 and 11i (up to
transactions that haven’t yet been transferred to Oracle 11.5.7) provided two types of installation:
General Ledger.
§ Commercial installation
Ranges of accounts can be grouped to aid budget
§ Government / Not-for-Profit / Education (referred
maintenance. All accounts belonging to a particular range
to as ‘Public Sector’) installation facilitated
code are shown in one place, facilitating changes to
through a patch.
multiple budgets.
The Public Sector configuration is essentially commercial,
Encumber Funds Automatically - Encumbrances are pre-
with a number of user interface changes as well as some
expenditure transactions employed as part of a system of
minor code modifications. These differences address
budgetary control. Using them, you can record
several issues, including additional Public-Sector specific
procurement activity well in advance of actual
functionality and the differing terminology between a
expenditures and set aside funds as early as possible to
Public-Sector institution and a commercial enterprise.
prevent overspending on other transactions. Oracle
enables you to generate these transactions automatically The Public Sector installation of Oracle Applications has
throughout the procurement process, from the time a been “Globalised” (incorporates into the base Oracle
requisition or purchase order is generated in Oracle Application code) beginning in Release 11.5.8.
Purchasing until a supplier invoice is recorded in Oracle
Oracle Public Sector Financials features can be selectively
Payables.
enabled or disabled.
Enforce Spending Limits Systematically - Budgetary
For further information about this solution, please refer to
control is a method of systematically enforcing spending
the “Useful Links” section of this document.
limits by ensuring availability of budgeted funds before
approval of transactions, including pre-expenditures.
Using budgetary control, a transaction is checked against a
real-time funds available amount, calculated as budget
minus encumbrances minus actual. How the funds
available amount is determined is up to you - Oracle offers
a variety of options to define the amount type and time
boundary used in the calculation, as well as at either a
detail account or summary account level.
Carry Forward Year-End Budget and Encumbrance
Amounts Easily - Oracle provides flexible options for
year-end processing of outstanding encumbrances and

Appendix 3, Oracle Public Sector Financials:- Page 12 of 24

I’m new to Oracle Budgeting,
where do I start?(Cross Product Document)
~ For Internal Use Only~
Appendix 4
Oracle Public Sector Financials
(International), General Ledger:-
The ‘Marketing’:-
Oracle Public Sector Financials (International) is an
integrated suite of business applications designed to meet
business-critical requirements and to support continuous
process improvement for today and tomorrow’s
government, education, and non-profit organizations.
Oracle Public Sector General Ledger enables global data
management; it is a comprehensive financial management
solution that dramatically enhances financial controls,
data collection, information access, and financial
reporting throughout your organization.
Oracle Public Sector Financials is part of the Oracle E-
Business Suite, an integrated set of applications that are
engineered to work together.
Simply put:-
Oracle Public Sector Financials (International) Budgeting
solution, within General Ledger, provides a number of
additional features originally designed to meet a number
of business requirements, including those of UK Health
Authorities and Local Governments.
Double-entry Enforced Budgeting - Budgeting solution
allows the definition, entry and maintenance of both
balanced and unbalanced budgets. The setting of these
budget controls is done at an account code combination
level. Where Enforce Balanced Budgeting is set to ‘Yes’,
each budget entry must be matched by a balancing entry.
Thus the same controls as for standard double entry
accounting journals are enforced.
Range Code Definition - This optional process is used to
group ranges of account code combinations to aid budget
maintenance. All account code combinations belonging to
a particular range code are shown in one place. Changes
to multiple budgets can therefore be made in one place.
Reprofiling - Profile codes define the spread of annual
budget figures across accounting periods. Budgeting
solution facilitates easy definition and maintenance of
profile codes while the reprofiling feature enables the
existing spread to be re-apportioned for a selection of
account code combinations.
Indexation - Enables the existing budget, for a selection of
account code combinations, to be increased or decreased
by an entered percentage. Whereas reprofiling has no
impact on the budget total (it merely reallocates the
Appendix 4, Oracle Public Sector Financials (International), General Ledger:-
Applications
spread), with Indexation the impact is automatically
balanced to a specified off-set account.
Spreadsheet Interface - Budget Information can be
prepared on a spreadsheet and uploaded into Oracle
General Ledger. The three step process comprises,
spreadsheet load, validation and import of journals to
Oracle General Ledger
Next Year Budgeting - May be achieved by activating the
recurring flag when entering budget journals. In addition,
the Next Year Create process automatically creates the
starting budget for the next financial year. When budget
maintenance procedures are run (reprofiling or
indexation), the next year amounts are automatically
updated in the same way as the current year figures.
Budget History - All budget transactions are maintained in
the Budget History Inquiry window. Current and next
year budget amounts are shown by account code
combination. Drill-down to period level entries on a
period and year to date basis are supported.
Budget Process Impact Inquiry - On-line inquiry facility
and reports that enable users to preview the impact of a
budget process prior to committing the process.
Note: Throughout the user guide for OPSFi the term
extension is used. When the user guide was originally
created the OPSFi features and functions were not part of
the Oracle Financial Application Suite but extensions to
the application installed through a patch. Subsequent to
the publishing of the user guide the OPSFi features and
functions have been incorporated within the EBS. This
should be kept in mind when reading the user manual as
the word / phase “Extension” continues to still be used.
Oracle Public Sector Financials (International) features
can be selectively enabled or disabled.
Some features must be configured as part of standard
Oracle Applications setup, and some features require
additional Oracle Public Sector Financials (International)
features setup steps, as well as standard Oracle
Applications setup.
For further information about this solution, please refer to
the “Useful Links” section of this document.
Page 13 of 24
I’m new to Oracle Budgeting, Applications
where do I start?(Cross Product Document)
~ For Internal Use Only~
Project Budgeting Process

Appendix 5 Budget Creation

Create
Project Options

Oracle Projects:- Create

Project

The ‘Marketing’:- Create

Initial
Create
A budget or forecast is an estimate of the financial Budget
Project

performance of a project. You can create budgets and

forecasts to plan and manage the financial performance Create
Project
of projects throughout the project life cycle. You can Update
Budget
create multiple budgets and forecasts for a project to Adjust &
Recalculate
Option: Allow Edit After Baseline
model the financial impact of different planning
alternatives. You can also utilize budgets and forecasts to Create Create
Initial Initial
track ongoing project performance and project status by Budget Forecast
Baseline
comparing budget and forecast amounts to actual
amounts using reporting tools such as Project
Performance Reporting and Project Status Inquiry. Implement
Create
Change
Revised
Document
Simply put:- Budget
Baseline
Fin Impact

You can create budgets and forecasts to manage the

financial performance of a project throughout the project
lifecycle. You can also create multiple budgets and
forecasts for a project to demonstrate different scenarios.
You can track project status and performance by
comparing project budget and forecast amounts to actual
amounts using Project Performance Reporting and Project
Status Inquiry features.
Using budgeting and forecasting you can perform the
following functions:
§ maintain budget and forecast plan types;
§ create plan versions and enter amounts;
§ generate budgets and forecasts from staffing plans,
workplans, and other financial plans;
§ enter plan amounts using Microsoft Excel and
HTML;
§ enter plan amounts in multiple currencies;
§ maintain budgets in reporting currency;
§ maintain plan versions;
The first step in the process flow for defining budgets is to
create a project. If any financial plan versions exist in the
source project or project template, then Oracle Projects
copies them to the new project. Once the project has been
created Oracle Projects supports the ability to create and
update a workplan, and a staffing plan, before any initial
budget is generated.
Next, the user can create the initial budget version by
entering a name and description for the new budget. A
new budget can be created from one of the following three
options:
The first option is to generate budget amounts from the
workplan, staffing plan, or a financial plan. A user can
also choose whether additional sources, such as open
commitments, billing events, and change documents, can
contribute to the budget.
A second option is a user can directly enter budget
amounts. In addition, the user has the ability to calculate
the cost and revenue amounts from the entered quantity.

§ include change documents; and
§ view plan amounts.
Budget Process within Oracle Projects
The budgeting process within Oracle Projects in similar to
the general budget process but reflects additional
requirements to support project based budgeting.
A third option is to copy amounts from an existing plan
version for the project.
Oracle Projects offers several options for updating a
budget version. An adjustment option enables a user to
increase or decrease the quantity, raw cost rate, burden
cost rate, and bill rate by a percentage. Another option is
to directly edit the quantity, rate, cost, and revenue
amounts. If the budget planning is by time period, Oracle
Projects Management automatically distributes the edited
amounts across periods based on the spread curve
associated with each planning resource. When updating
the quantity, cost, revenue, or rate, Oracle Projects

Appendix 5, Oracle Projects:- Page 14 of 24

I’m new to Oracle Budgeting, Applications
where do I start?(Cross Product Document)
~ For Internal Use Only~
automatically recalculates all other amounts that are The reservations ensure that funds will be available when
dependant on the edited amounts. project costs are incurred, and provide a complete picture
of funds available for future use. At any time, managers
A batch concurrent program called “PRC: Generate
can view:
Financial Plan Amounts” for mass budget generation is
available. When you use the batch concurrent program, § the defined spending limits, the costs of their
Oracle Projects obtains the default values for the budget recorded expenditures
generation source and methods from the plan settings,
§ the anticipated costs of their planned expenditures
task, and resource. The project administrator can
and approved projects
schedule the program to run on a regular basis for all
projects or for a range of projects. § the remaining funds for future projects and future
purchases
After you generate a budget version, you can manually
enter additional budget amounts, override generated For further information about this solution, please refer to
amounts, and adjust quantities or rates by a percentage as the “Useful Links” section of this document.
described in the preceding paragraph. You can also
choose to regenerate your budget at any time to Note: Please keep this in mind
incorporate changes made in the generation source. The process for budgeting within Oracle Project
Management is unique when comparing the "form based"
The next step in the process flow is to create a baseline for
verses the "web based" applications. It is highly
the initial budget version. Creating a baseline is the
recommended you examine closely the specific chapters
process of approving a submitted, current working budget
devoted within the User Guide. The section of the
version. Budget approval can be either automatic or via
document (Appendix 5) does not specifically differentiate
workflow.
between the two processes. A majority of the features and
For information on the process of forecasting within functions offered are available within both user interfaces.
Oracle Projects, please go to the current Oracle Project In addition, the "form based" and "web based"
user guide for Oracle Project Management. applications can be used simultaneously within a single
install.
Oracle Projects and General Ledger
The process for budgeting within Oracle Project
It is important to understand when you create a baseline
Management permits the user to create and manage
for an integrated project budget, the budget line amounts
Project Budgets and Project Forecasts. However, the "web
are interfaced to Oracle General Ledger. Based on the
based" version of the application does not support
interfaced amounts, the system creates budget journal
Budgetary Controls, nor Budget integration with General
entries (in bottom-up budget integration) or encumbrance
Ledger and Purchasing.
journal entries (in top-down budget integration).

Bottom-Up Budget Integration in Oracle Projects The benefit of using the "form based" applications of
Oracle Project Management is where the user requires
When you define bottom-up budget integration in Oracle
Budgetary Controls and Budget integration with General
Projects, project budget amounts are interfaced to Oracle
Ledger and Purchasing. The benefit of using the "web
General Ledger. In General Ledger, the interfaced
based" applications of Oracle Project Management is
amounts are added to the General Ledger budget balances
where the user requires 1) entry via spreadsheet, 2) entry
created from other sources. The consolidated amounts are
in a different currency, or 3) replacement of planned
organization-level balances.
amounts with actuals.
Top-Down Budgeting
If the user chooses to implement Oracle Project
When enterprises use top-down budgeting, top
Management only the users is restricted to using the "web
management sets spending limits for each organization.
based" version of the application (Budget and Financial
To ensure that costs do not exceed the limits, Oracle
Plan type). To restate - the user may take advantage of the
General Ledger enables you to set budgetary controls and
"form based" or "web based" user interface if
define funding budgets. Budgetary controls are set to
implementing Oracle Project Management and Costing,
enforce the limits, and encumbrance accounting creates
otherwise the "web based" user interface is only available.
reservations for planned expenditures. When absolute
For more information please refer to "I’m new to Oracle
control is enabled, cost transactions are rejected if
Projects Budgeting and Forecasting, where do I start?"
budgeted funds are not available.
located within the Useful Links section of this document.

Appendix 5, Oracle Projects:- Page 15 of 24

I’m new to Oracle Budgeting,
where do I start?(Cross Product Document)
~ For Internal Use Only~
Appendix 6
Oracle Financial Analyzer:-
The ‘Marketing’:-
Oracle® Financial Analyzer is a complete application for
financial reporting, analysis, budgeting, and planning.
Integrating a central source of management data with
powerful analytical tools, Oracle Financial Analyzer
allows businesses to make, manage, and measure
decisions across the enterprise. The system provides
businesses with everything they need to control costs,
analyze performance, evaluate opportunities, and
formulate future direction.
Oracle General Ledger's integration with Oracle
Financial Analyzer (OFA) allows you to create budgets in
GL, load them into OFA, make use of the powerful
features of OFA, and then write back the budget to
Oracle General Ledger. This process makes use of the
powerful integration between these two products.
Simply put:-
Oracle Financial Analyzer handles budget and forecast
creation, review, modification, and communication within
the same system. The product coordinates and streamlines
the budgeting process, whether organizations use top-
down, bottom-up, or mixed budgeting methodologies.
Oracle Financial Analyzer can allocate budget objectives
from high levels—such as quarter and division—to lower
levels, such as month and department. Users can copy last
year’s actuals into this year’s budget and grow certain
balances by specified percentages or amounts. Volumes
can be entered to drive costs, or marketing expenses to
forecast revenues. A number of data collection tools,
including spreadsheets and Web browsers, enable
controlled acquisition of budget data. Users can store
slices of the corporate financial database on personal
computers to take their budgets and forecasts on the road.
At the close of the budget cycle, the finalized budget is
Appendix 6, Oracle Financial Analyzer:- Page 16 of 24
Applications
consolidated to provide enterprise access, and is locked to
prohibit additional modification.
Oracle Financial Analyzer supports a wide variety of
financial management tasks with its modelling tools.
Results of what-if analyses display immediately. An
extensive library of built-in functions helps users create
forecasts and calculate performance ratios. Users can
incorporate general ledger and non-general ledger data
into analyses to derive, and then share, new financial data.
Models are characterized by controlled independence,
which allows users to establish different detailed
equations for particular organizations and scenarios, while
consistent calculations are kept for universal or
consolidated items.
With its extensive loading capabilities, Oracle Financial
Analyzer can easily accept and validate data from general
ledgers, spreadsheets, relational databases, and other
operational systems.
You can use Financial Analyzer’s Write Budget to GL
feature to transfer budget data prepared in Financial
Analyzer directly to General Ledger, provided the data
structures originated in General Ledger.
This feature uses data from the shared database in
Financial Analyzer and write it to the budget interface
table in General Ledger.
You then upload the data from the budget interface table
into the balance tables. You can specify a setting in
Financial Analyzer to automatically trigger the budget
upload process, or you can manually initiate this process
from within General Ledger.
In Financial Analyzer you choose a financial data item
that contains budget data and specify the slice of data that
you want to write back.
For further information about this solution, please refer to
the “Useful Links” section of this document.
I’m new to Oracle Budgeting, Applications
where do I start?(Cross Product Document)
~ For Internal Use Only~
In contrast, Oracle Enterprise Planning and Budgeting
Appendix 7 (EPB) provides a unified data model for collecting,
analyzing and sharing enterprise information.
Oracle Enterprise Planning and EPB provides business logic built into the application to
Budgeting (EPB):- manage the flow of information, giving people visibility
only to the information they need. Metrics can be defined
The ‘Marketing’:- through the use of pre-built templates, such as days sales
Oracle Enterprise Planning and Budgeting provides outstanding (DSO), market share or historical
finance and business managers with the right information comparisons. These types of analytics can be put together
and self-service tools to help them understand the in a series of reports and graphs, which can then be
business better, control the planning process, and tune deployed to an enterprise portal, assembled into briefing
plans to improve results. Oracle Enterprise Planning and books, distributed through e-mail, opened directly in the
Budgeting is a key component of Oracle Corporate spreadsheet add-in or exported to a set of spreadsheets.
Performance Management, a comprehensive solution for Integration with Oracle’s XML Publisher enables the
improving performance across all facets of your business. creation and distribution of professional quality reports.
Unlike many solutions that stand apart from your Furthermore, The shared data that is stored in the
transaction systems and require additional software, Enterprise Planning and Budgeting can be reviewed
hardware, implementation and integration, Oracle within the application or can be accessed by the
Corporate Performance Management is core to the spreadsheet add-in or alternatively Oracle or third-party
Oracle E-Business Suite – one solution, one data model, query and reporting tools, for example Oracle Discoverer,
one view of your business. allowing users to conduct analysis of actuals, budget and
forecast.
Simply put:-
Planning for your business starts with an in-depth The typical planning process takes far too long, and the
understanding of past performance and business trends, end result is stale by the time it is complete. Due to the
from which you can forecast potential future results. lengthy time involved, many companies are unable to re-
Many organizations struggle to access, aggregate and generate forecasts on a timely basis. EPB provides a
dissect the information necessary to draw conclusions. framework for planning, budgeting, forecasting, and
monitoring to decrease the budget cycle and increase the
OLAP accuracy of forecasts over time. Planners define
Insert a graphic ofEngine
the repeatable and transparent processes to collect, review and
Data
traditional solution.
Integration approve budgets and forecasts. Systematic process
Engine
NOTE: Planning
Should convey definition and automatic, simplified execution shortens
planning and budgeting cycle time.
complexity, inefficiency,
Warehouse
Spreadsheets

limited capability, etc.
Historically, organizations have approached the problem
with separate planning systems or spreadsheet based
analysis. However, these solutions are difficult and
expensive to maintain. They create silos of stale,
incomplete information and lack accurate comparisons of
plans, actuals and forecasts over time. Also, a change in
one plan is not reflected in the others.
Oracle9i
Oracle9i
Data Warehousing
Insert a graphic of the
ETL
overall solution
OLAP – Analytic
Workspaces
Everyone has visibility into the status of the planning
process, including which of their actions or submissions
are pending approval, and what is required of decision-
makers.
For Oracle General Ledger, each type of plan can be
defined as a separate business process for which the
business process owner specifies the dimensions, business
rules, tasks, and schedule. For example, a strategic plan
may look five years out at a high level and involve
statistical forecasting and modelling; it may be repeated
every other year. At the same time there may be a second
process to develop a detailed annual plan to the end of the
fiscal year, projecting historical information with
collaborative data entry. A third process defined for
budgeting might cascade data entry down the
organization, picking up headcount and salary budgets and
projecting other costs, with targets and approval required
at each level. A fourth process may generate a quarterly
rolling forecast for the next 18 months.

Appendix 7, Oracle Enterprise Planning and Budgeting (EPB):- Page 17 of 24

I’m new to Oracle Budgeting, Applications
where do I start?(Cross Product Document)
~ For Internal Use Only~
Within each process, the business process owner can
control and automate variance identification, exception
analysis, and notifications.
For business processes that support multiple currencies,
users can analyze historical information and prepare
budgets and plans in local currency or specified currency
and view them in other currencies. Users can also convert
plans and budgets between currencies when consolidating
up and distributing down the organization.
Enterprise Planning and Budgeting is a generational
replacement of Financial Analyzer. However, the two
products do differ in terms of approach to the way a
solution is implemented, deployed and used. Enterprise
Planning and Budgeting is an application, focusing on
performance management, process control, and
accountability, and on the business areas of budgeting,
planning, forecasting, reporting, and analysis. Financial
Analyzer has a tool-based approach to development where
the power and complexity of the underlying technology
stack is available to the implementer. Some of the goals
of the design of Enterprise Planning and Budgeting were
to reduce the complexity of the administration and end
user experience, to cut implementation time, and to take
advantage of Oracle9i Database technology to radically
improve performance and scalability.
In summary, EPB can be used to move data from the
Oracle General Ledger for budgeting & forecasting. Once
within EPB the user can manipulate and report on the data
to redefine and update budget and forecast information.
Currently, there is no functionality available to pass data
prepared from EPB back to the Oracle General Ledger
Application. The current work-around is to use Oracle
General Ledger's ADI.
For further information about this solution, please refer to
the “Useful Links” section of this document.

Appendix 7, Oracle Enterprise Planning and Budgeting (EPB):- Page 18 of 24

I’m new to Oracle Budgeting, Applications
where do I start?(Cross Product Document)
~ For Internal Use Only~
Oracle Budgets meets the complete budget preparation
Appendix 8 needs of an organization. Full integration with Oracle
General Ledger, Oracle Human Resource Management
System and Oracle Labour Distribution allows
Oracle Public Sector Budgeting:- organizations to prepare accurate and defensible estimates
The ‘Marketing’:- based on actual historical data and justifiable assumptions.
A budget or forecast is an estimate of the financial
performance of a project. You can create budgets and
forecasts to plan and manage the financial performance Support Various Methods
of projects throughout the project life cycle. You can Flexible Budgeting Methods
create multiple budgets and forecasts for a project to
model the financial impact of different planning Top/Down Bottom/Up Zero Based
alternatives. You can also utilize budgets and forecasts to Focus Corporate
Corporate Department Both

track ongoing project performance and project status by Example Strategic Plan Operational Budget Budget
Budget Drivers
comparing budget and forecast amounts to actual Process
Process Allocation
Lines
Varies
Allocation
amounts using reporting tools such as Project Consolidation
Consolidation
Results Budget
Budget based on Budget based
based on
on
Performance Reporting and Project Status Inquiry. Corporate
Corporate Strategy
Strategy Budget based on
on various
various assumptions
operations

Simply put:-
Oracle Public Sector Budgeting provides a complete and
integrated solution that allows users to prepare and
maintain a comprehensive budget that includes position
budgeting for personnel services, general operating, and
capital budget components.
Oracle Public Sector Budgeting allows organizations to
perform the following budgeting functions:
§ plan and set up the budget environment;
§ prepare data extract and position information;
§ plan and create budget worksheets;
§ distribute, modify, and submit budgets;
§ revise budgets;
§ generate reports and analyze data; and
§ maintain budget and General Ledger systems.
These functions provide the basis for a comprehensive
budgeting system for public sector organizations.
It allows users to show the projected results of a
continuation of current programs, policies and procedures,
and to present the probable results of adopting alternatives
to current programs. With the ability to perform top-
down, bottom-up and zero-based budgets, it allows
organizations to develop a budget preparation style to
meet their needs.
Other features and functions to highlight
Formulate Standard Budget Lines - The seamless
integration with Oracle General Ledger allows Oracle
Public Sector Budgeting to create line-item projections
from existing general ledger data. Modification of line
item budgets can be made by directly changing estimated
amounts, adding new amounts, modifying the period
budget amounts, and by locally applying a revised
formula.
Budgeting for Personnel Services - Oracle Public Sector
Budgeting allows for the creation of personnel service
budgets at the individual position level. Integration with
the Oracle Human Resource Management System and
Oracle Labour Distribution allows users to leverage
existing position data to accurately project personnel
services costs. This data includes positions, employees,
salaries, job classifications, full-time equivalency (FTE),
position costing and any pertinent position and employee-
related information used in the position budget. Oracle
Public Sector Budgeting simplifies budgeting for vacant
positions by profiling through the use of default rules.
Oracle Public Sector Budgeting offers flexibility by
allowing users to customize the tables to accommodate

Appendix 8, Oracle Public Sector Budgeting:- Page 19 of 24

I’m new to Oracle Budgeting, Applications
where do I start?(Cross Product Document)
~ For Internal Use Only~
budgeting for benefits and taxes at either the aggregate
level or the itemized level. Additional positions can be
profiled, proposed and justified by budget users Budget Organization
conveniently while approval requirements set forth by
human resources are fully complied. This is made
CEO
possible by the integration with the position control Top Level
ŸDefined by Organization Hierarchy
features in the Oracle Human Resources Management ŸUnlimited Parent/Child Levels
System. ŸControl s Acce ss
VP ŸAutomatic Distribution
Forecasting Budget Estimates - Users can define global 2nd Level ŸOrganization Consolidation

projection parameters using monetary or statistical values Department

ŸAnalysi s and Reporting

in formulas to calculate revenue and expenditure 3rd Level

estimates; to establish inflation or deflation rates for
personnel, materials, services and capital outlay costs; to Unlimited Levels
(Parent - Child)
project budget amounts based on usage or other statistical
data; to project dependent line amounts from source line
items - such as employee benefits from salary amounts;
and to project salary, benefits and tax rates.
Streamlined Distribution, Submission and Approval of the
Assigning effective dates to global parameters allows the
Budget using Oracle Workflow - Oracle Public Sector
user to create projections that support compounded
Budgeting uses Oracle Workflow technology to secure
increases or decreases over multiple year budgets.
and simplify online distribution, submission, notification
Budgeting Process Compliance Checks - Constraints and approval of budget worksheets. Users can define
functionality is particularly useful to enforce lower level appropriate budget group hierarchies to control access to
budgeting units comply with guidelines (budget request budget information and to automatically route the budget
limits) set by higher level budgeting authorities. During through the entire budget cycle.
processing of budget approvals, Constraints applied
Comprehensive Reporting and Analysis - Budgetary
against a given budgeting entity are validated. If a
reporting and on-line budget analysis are made easy with
constraint condition is violated, the system blocks the
standard reports within Oracle Public Sector Budgeting,
budget requests and generates notifications to involved
and pre-defined business and functional views that are
participants.
developed using Oracle Discoverer.
Flexible Reorganization Capabilities - At the beginning of
OLAP Integration for Advanced Analysis - Oracle
each year, there may be a need to change the values of the
Financial Analyzer provides a powerful analytical tool
agency’s organization structure and chart of accounts
that allows users to perform complex analyses and derive
before creating new estimated budgets. To make the
new data. Oracle Public Sector Budgeting integration
budget formulation process more efficient to support this,
with Oracle Financial Analyzer provides organizations
two processes exist that allow the user’s to identify these
with the additional tools that are required to solve many of
changes in a simple and quick manner. By leveraging the
the budgeting needs such as: organizational
effective date of the Budget Group, user’s can effectively
consolidations across multiple hierarchies, line item and
create different organization structures for different time
time aggregations and analysis including what-if
periods. The second process allows users to change the
scenarios, ad-hoc queries, drill-downs, pivoting,
chart of account values that they extract from Oracle
modelling and advanced financial calculations on
General Ledger for future year estimates.
worksheets, and providing a reporting and publishing
Standard Budget Items - The Standard Budget Item environment for online dimensional reporting and ad-hoc
feature in Oracle Public Sector Budgeting defines queries.
standard items for use throughout the organization. The
Oracle General Ledger and Dual Posting - Oracle Public
description, cost, and all or part of the account code for
Sector Budgeting provides for automatic posting of the
commonly budgeted items may be defined and then
budget to Oracle General Ledger. Users can create budget
accessed online in the budget worksheets. Users can
journal entries to post the budget in summary or in detail,
standardize costs for common purchases such as
to post single or multiple years, to post individual periods
computers, automobiles, or travel expenses, and can also
or a single year-to-date amount, to post to any defined
specify quantities to calculate total item costs and
budget in the ledger, and to automatically balance each
automatically enter them into budget worksheets.
fund to user defined accounts.

Appendix 8, Oracle Public Sector Budgeting:- Page 20 of 24

I’m new to Oracle Budgeting, Applications
where do I start?(Cross Product Document)
~ For Internal Use Only~
Uploading Personnel Budget to Oracle Human Resource (commercial operations) can easily use the product. For
Management System - further information, please refer to the Oracle Whitepaper
which discuss NorgesGruppen, the largest retail chain in
Oracle Public Sector Budgeting provides for an automatic
Norway who used Oracle Public Sector Budgeting to
upload of the final adopted budget to the Oracle Human
support their requirements.
Resource Management System. This enables users to
leverage the budget to actual reporting capability offered
Miscellaneous Imbedded
by the position control features in the Oracle Human
Document Document
Resource Management System without duplicating efforts.
§ Oracle PSB,
Flexible Budget Modifications - Oracle Public Sector a Tool For Both Private and "ORACLE PSB, A
TOOL FOR BOTH PRIVATE AND PUBLIC SECTOR.pdf"
Budgeting has the ability to monitor, maintain, make Public Sector
adjustments to, transfer, and purge data from the budget
throughout the budget year. Users have the ability to
For further information about this solution, please refer to
update the budget within the budgeting application, after it
the “Useful Links” section of this document.
has been approved and posted to Oracle General Ledger.
Using Budget Revision Rules - Users have ability to
control the budget modification process and execute
additional checks when changing the budget. For example,
users can enforce a budget distribution path and determine
which accounting flexfield codes can be used as a source
and which as a target in a single budget re-distribution
transaction. Similarly, policies which require that
budgetary transfers are balanced or that they be balanced
in a certain way (balanced within classifications i.e.
department, spending unit, fund source, program, function
etc) can be implemented through adequate Budgetary
Revision Rules configuration. Additional budget
management facilities are provided through the
Constraints functionality which makes it is possible to
control the absolute and/or relative amount of budget
changes against the Original and/or Current Budget
Additional features and functions include the following.
§ Allocating Budget Estimates
§ Flexible Budgeting Process
§ Service Packages that separately present the
financial and staffing impacts of important changes
§ Custom Views
§ Complete Version Control and Audit Trail
§ Perform What-if Analysis
§ Spreadsheet Integration
§ Reporting in Multiple Currencies
§ Adjusting Personnel Service Budgets
§ Streamlined Distribution, Submission and
Approval of the Budget Modifications using
Oracle Workflow
§ Reporting and Analysis for Budget Modifications
Note: Although Oracle Public Sector Budgeting was
developed for the public sector, private companies

Appendix 8, Oracle Public Sector Budgeting:- Page 21 of 24

I’m new to Oracle Budgeting, Applications
where do I start?(Cross Product Document)
~ For Internal Use Only~
Hyperion Planning
Appendix 9
Oracle Hyperion Applications:-
The ‘Marketing’:-
Customers are increasingly using performance
management and business intelligence together. Hyperion
provides best-in-class performance management software
to over 12,000 customers worldwide, including 91 of the
Fortune 100. Hyperion will add complementary products
to Oracle's business intelligence offerings including a
leading open enterprise planning system, financial
consolidation products, and a powerful multi-source
OLAP server. Coupled with Oracle's BI tools and pre-
packaged analytic applications, the combination
redefines business intelligence and performance Hyperion Planning—System 9 (Planning) software is a
management by providing the first integrated, end-to-end centralized, Excel and Web-based planning, budgeting
Enterprise Performance Management System that spans and forecasting solution that integrates financial and
planning, consolidation, operational analytic operational planning processes. Planning provides an in-
applications, BI tools, reporting, and data integration, all depth look at business operations and its related impact on
on a unified BI platform. financials, by tightly integrating financial and operational
planning models. With Planning you can meet your
Simply put:-
immediate financial planning needs while enabling a
No matter how good its products, or innovative its platform for future cross-functional expansion and
services, no organization can perform to its full potential automated process integration.
without an adequate planning structure in place. Allowing
enterprises to allocate their most precious (and finite) Hyperion Capital Expense Planning
resources—money and people—in response to changing
conditions and objectives, today’s enterprise planning
solutions facilitate a dynamic planning process that both
promotes best business practices and spawns new ones.
These solutions provide the enterprise planning tools that
organizations need to maximize their resources and
execute their business strategies.
Among the Hyperion products available the applications
which specialise in budgeting and planning are:
1. Hyperion Planning;
2. Hyperion Capital Expense Planning; and
Oracle's Hyperion Capital Expense Planning software is a
3. Hyperion Workforce Planning. specialized planning module that automates the planning
Each of these applications have unique functions to of capital assets and capital asset related expenses, such as
support different aspects of a company's budgeting's depreciation, maintenance and insurance. Capital Expense
requirements. Planning includes pre-built functionality and best practices
that easily plan for all your capital expenses. It is also
directly linked to Hyperion Planning—System 9 so you
can immediately assess the impact of your capital
expenses on your overall expenses and financial
statements.

Appendix 9, Oracle Hyperion Applications:- Page 22 of 24

I’m new to Oracle Budgeting, Applications
where do I start?(Cross Product Document)
~ For Internal Use Only~
Hyperion Workforce Planning i. Online and offline calculation,
customizable spreading and allocation
functions, built-in time series
intelligence
ii. Real-time dimensional roll-ups
b. Customizable Process Management
i. Global instructions, account and
workflow annotations, cell level notes,
task lists
c. Reporting
i. Exchange rates fluctuation analysis and
Oracle's Hyperion Workforce Planning (Workforce multi-currencies analysis
Planning) software is a special-purpose planning module ii. Dynamic reporting and Ad-hoc analysis
that makes headcount, salary and compensation planning
fast and efficient across the enterprise. Designed with pre- iii. Online and offline Excel templates
built functionality and best practices that are ready to use (called SmartView)
right out of the box, it simplifies the planning of d. Workspace/Simplicity
workforce and workforce related expenses, such as
bonuses, fringe benefits, overtime and merit increases. It i. Budgetary templates side by side with
also automatically and seamlessly links your workforce consolidation information, analytics,
expense plans into Hyperion Planning—System 9 to and scorecards
deliver accurate and real-time awareness of the business 2. Administrators and IT
impact of your workforce decisions on your overall
expense plans. a. Administration
What does Hyperion Applications Offer i. One interface for all Financial
Performance Management applications
In terms of management processes and the people (Planning, FM etc.)
involved, the Hyperion's budgeting process helps a
organisation walk through the following four high-level ii. One application building environment
stages during a budgeting cycle. (EPMA) with drag and drop capabilities
1. Executive Strategy: Executives setup the high iii. Cell-level security
level strategy which is communicated to the iv. Seamless integration with MS Office
different heads of the business units.
v. Centralized architecture
2. Operational Strategy: Finance works with
Operations to determine cost drivers, and create vi. Structural changes are available to end
plans. users immediately without changes to
forms or report
3. Review: Plans are reviewed, updated, and re-
adjusted during several iterations. b. Data Entry Forms
4. Approval and Deployment: Ultimately plans are i. Graphical business rules creation and
communicated and approved. sharing
ii. Online web data entry templates
Hyperion's budgeting cycle enables all participants get iii. Online and offline Excel templates
involved within the differing stages described above and (called SmartView)
offer everyone the opportunity to participate. iv. Composite forms
The following capabilities are available with all Hyperion For further information about this solution, please refer to
Products. the “Useful Links” section of this document.
1. End User
a. Modelling/Calculations/Scenarios

Appendix 9, Oracle Hyperion Applications:- Page 23 of 24

I’m new to Oracle Budgeting, Applications
where do I start?(Cross Product Document)
~ For Internal Use Only~
From this August 2007 Statement of Direction for Fusion
Appendix 10 Middleware, the following additional information has
been provided.
Application Support in the Future:- Current Replacement
Product Product
Architecture Architecture
A while ago, Oracle significantly reoriented its business Direction
intelligence product suite, shifting focus from offering a Balanced Scorecard Hyperion Performance Scorecard
solution that works for Oracle-only environments towards Financial Analyzer Hyperion Planning
offering a best-of-breed business intelligence product Sales Analyzer Hyperion Essbase in parallel with
custom application development
family that will work with heterogeneous information
Enterprise Planning & Budgeting Hyperion Planning
sources in an enterprise, both Oracle and non-Oracle.
Oracle Corporation introduced a new product family
called Oracle Business Intelligence Enterprise Edition.
As for Oracle Financial Consolidation Hub there is the
This integrated suite includes Business Intelligence Tools,
view it will follow the de-support process under Oracle's
Oracle Business Intelligence Applications, and Oracle
Applications Unlimited support policy for Release 11i and
Data Integrator.
R12. Currently, no decision has been made at the time of
writing this document if this particular architecture shall
The acquisition of Hyperion Corporation supports the
be transferred to the Oracle Fusion Applications.
goals of Oracle Corporations development future. Please
refer to the following website to gain insight, at a high
level, part of Oracle's future direction: Oracle and
Hyperion

To gain appreciation how certain Oracle applications shall

be supported in the future please refer to Oracle Fusion
Architecture and more importantly Oracle Fusion
Applications.

Per August 2007 Statement of Direction for Fusion

Middleware:

Product Release General Premier Extended Sustaining

Availability Support Support Support
Support
Balanced 12 Jan-2007 Dec-2008 NA Indefinite
Scorecard
Financial 11i Nov-2004 NA NA Dec-2009
Analyzer
Sales 11i Nov-2004 NA NA Dec-2009
Analyzer
Enterprise 12 Jan-2007 Dec-2007 NA Indefinite
Planning &
Budgeting

Appendix 10, Application Support in the Future:-

Page 24 of 24