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School Management System - A Day in The Life Series Version 5
School Management System - A Day in The Life Series Version 5
System
“The Right Data for the Right People at the Right Time”
The School now considers the SMS to be of strategic importance, given the School’s special
interest in using technology to provide teaching and learning as well as administrative services
to students, parents as well as school districts reporting.
Student Centric – Student Life Cycle
The concept of designing a Student Life Cycle is about providing students with ‘electronic progress
points’ with the schools, as they progress through their education experience and through school life.
With Print Accounting, we give credit points to all students in the school at
the beginning of the month, as students print on any of the school’s
networked printers connected to the Samba server, the SMS Print
Accounting will automatically debit his credit points. Students who finished
his credit points before month end will need to pay for the extra printings.
The Print Accounting also inserted the user’s ID on every pages of the
printout; this way, we can monitor which user had left a pile of
uncollected printouts with the printers.
Tiong know that the most successful solutions would have ICT at the core.
The school had fitted a proximity-card e-attendance system for pilot run
for a year to all the staff; at the end of 2004, he installed the new RFID
readers to all the classrooms, library and science labs.
Previously, the teacher log-in to the SMS, calls up the class list and takes
the absence list; when the names have been called the teacher presses
the "submit" button, closes the folder and gets on with teaching.
However, Tiong is aware that the biggest impact was on internal truancy,
Kids were turning up, getting their attendance recorded and disappeared,"
said Tiong. "The RFID cards had a dramatic impact on that, since they
have to clock-in and out of the classroom"
On Open Source
The benefits of open source include cost savings, buyers typically
pay only for support, not for the software itself. There's also little of
the haggling over long-term licenses and upgrade rights that comes
with commercial software from Microsoft and other companies.
Additional applications are easy to plug in as schools grow.
Looking Ahead
Since the implementation at SMJK Dindings is already completed
and had attracted so much attention, Tiong is now going out to
share his experiences with other educators and help to duplicate
existing resources for similar technical implementation, this time on
a much wider and bigger implementations. Working with a group of
Open Source system consultants, he is giving the on-the-ground
experiences in a day-to-day operations capacity.
Servers at a glance
School Management System Print and File Server Email / Web Server (Cyberjaya)
Dell Precision Workstation 650 Dell PowerEdge 2800 Dell PowerEdge 2550
Dual Xeon 3.06 GHz CPU Dual Intel Xeon 2.8GHz CPU Dual Xeon 2.4 GHz CPU
2GB ECC RAM 2GB RAM 1GB RAM
2 x 73GB 15K RPM SCSI HD 8x36GB 10K RPM SCSI HD 5 x 36GB SCSI (RAID 5)
RedHat Enterprise Linux RedHat Enterprise Linux RedHat Enterprise Linux
Apache web server Samba 3.0 Print and File QMail, SpamAssasin, ClamAV Antivirus
PostgreSQL RDBMS Storage Server
PHP scripts Dell PowerVault 220S Storage
OpenSSL LDAP/DNS/DHCP/BACKUP 14 x 73GB 10KRPM SCSI HD
Server
Proxy Server Dell PoweEdge 830 Firewall Server
Dell PowerVault 755 Pentium 4 3.0Ghz HT IBM Personal Computer 300PL
Dual Pentium III 1.0Ghz CPU 2GB ECC RAM Pentium III 400MHz CPU
1GB ECC RAM 2 x 80GB SATA HD 192MB RAM
2x18GB 10KRPM SCSI (RAID 1) 2 x 250GB SATA HD pfSense
3x73GB 10KRPM SCSI (RAID5) RedHat Enterprise Linux (http://www.pfsense.com/)
RedHat Enterprise Linux OpenLDAP Bootable CD Version
Squid and SquidGuard
Network at a glance
Linux is an open-source operating system within the Unix family. Because of its
robustness and availability, Linux has won popularity in the Open Source
community and among commercial application developers.
Qmail is a Linux/Unix mail transfer agent that, like a post office, collects mail
and figures out how to move it further along. It is a commonly used program on
the Internet for sending e-mail via the SMTP protocol.
ClamAV AntiVirus is a GPL anti-virus toolkit for UNIX. The main purpose of
this software is the integration with mail servers for attachment scanning.
Shorewalls
The Shoreline Firewall, more commonly known as "Shorewall", is
a high-level tool for configuring Netfilter
The Strength of the ProcessFlow School
Management System
Most of the modules developed under School Management
System were evolved from years of involvement in school
processes and discussion with users on the ground, this is
somewhat similar to conducting a business process
reengineering in corporate and mirror the ERP type of
operations in schools
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