GROUP NO.

ROLE OF AUDIO-VISUAL AIDS

AND COMPUTERS IN ORAL
PRESENTATION
INTRODUCTION
 Communication is the most important tool of social existence and survival.

 An individual who is able to put his point across effectively, often lands up being successful in his
endeavors.

 Communication is a complex process and needs to be planned in such a manner that the information
being given is not only heard attentively at the other end, but is also remembered.

 In other words, communication should make a long-lasting impact on the people in question.

 One of the most important tools of effective communication is the use of various visual aids, in order to
enable a more in-depth understanding of the subject.

 What we see, does actually have a more profound effect on our ability to grasp information, rather than
what we read or what we listen to.
 INTRODUCTION

 Visual sense is so active in humans that it not only enables us to cognize information at a
much faster rate, but it also helps us memorize the same for a longer period of time.

 According to a study conducted by psychologist Albert Mehrabian, about 93% of effective

spoken communication happens by various factors, other than words.

 These include the tone of the speaker, facial expressions, body language, and so on.

 Moreover, several studies also indicate that the human brain has a power to decipher visual
imagery, much faster than language, and hence, such communications have a far-reaching
impact on the human mind.
 ORAL PRESENTATION
oOral Presentation is one of the best platforms where
non verbal cues are combined with effective verbal
skills adding a broader aspect to your communication.
oIt allows individuals to present their thoughts and
views confidently in-front of a live audience.
oIs delivering an address to a public audience
oThe act or process of making speeches in public
ORAL PRESENTATION

oAlthough this task requires lots of efforts, ideas and enthusiasm,

therefore proper planning, preparation, and practice gets
important if you really aim to deliver an effective oral
presentation.
oThe art of effective communication with an audience
oIt could be also a short talk on a set of topic given to a tutorial
or seminar group
 ORAL PRESENTATION
o Start with a plan. Obviously, a strong plan is required for conveying your thoughts
and viewpoints related with a particular topic. For this, presenter needs to collect
required material and information, generate new ideas, and organize them in a
proper flow.

o Prepare well before delivering a presentation. Initiate with a topic slide. This will
provide viewers an opportunity to prepare themselves for attending the presentation.
Add a rationale and do not forget to include conclusion.
 ADVANTAGES OF ORAL PRESENTATION
oConfidence- It helps you develop the confidence you need to speak in
front of others. This self confidence can help you in many other areas your
life, from your career to your personal relationship.

oExtroversion- It can help make you more extroverted and more

comfortable with strangers. Extroversion makes it easier for you to handle
other interactions, from talking to clients to meeting your potentials.
ADVANTAGES OF ORAL PRESENTATION
o CAREER- When making business deals with other companies, being able to
speak clearly and confidently comes in handy. And strong speaking skill can
help you make your case that you deserve a promotion or a raise

o SOCIAL EVENTS- No matter how reluctant you are, you almost certainly will
have to speak in public. Perhaps you will need to congratulate your friend at his
wedding or thank your family members for giving you a going away party. Good
public speaking skills is important in such situations
 BENEFITS OF ORAL PRESENTATION:
• Instant method of conveying as well as receiving information.
• Provides better chance to the audience for understanding
speaker’s context.
• Presenter is able to acquire an instant feedback for his work and
research by judging reactions as well as body language of
audience.
• High level of understanding and transparency
BENEFITS OF ORAL PRESENTATION:
• It imparts proper flexibility to audience so that they can take an
appropriate decision on a particular topic.
• Effective oral presentation helps in saving efforts, time and
money for listeners as well as the speaker.
• It can be used for conveying confidential information to a
selected group of individuals which ultimately improves the level
of communication & exchange of information.
• Oral communication increases level of participation.
 GUIDELINES FOR EFFECTIVE ORAL
PRESENTATION

o Taking preparation o Using simple and suitable words

o Drafting the speech o Using visual aids
o Clear pronunciation o Using body language
o Logical sequence o Control emotion
o Natural voice o Emphasizing on important topic
 AUDIO AIDS
RADIO

Radio is a device with which the whole mass can be contacted at a time, efficiently
and economically.

Now-a-days, which increase in rural electrification, the number of radio sets in

India is increasing greatly.

Moreover, people are purchasing battery sets and they have realised that it is a good
thing to have one in the house.

Radio sets have been provided in the common meeting places by the C.D.
Organization. Radio is a good source of communication of idea.
It gives news-bulletins, special programmes for rural people,
housewives and children.

It is a good source of disseminating information for health workers,

farmers etc.

In case of audio-aids, the message has to be simple so that the

people can understand and act.

The broadcaster has to get and hold the attention of the audience,
otherwise the message is lost.
 AUDIO AIDS
ADVANTAGES OF UTILISING RADIO
i) In-expensiveness - Radio instructions costs 1/5 or 1/6 that of T.V. instructions,
hence this is quite a suitable audio aid for reaching the masses, especially in the
interior of villages, where means of communication and facilities are very few.

ii) Easy availability - There has been a lot of production of radio sets, with the result
that their cost has been considerably reduced and therefore, radio is available these
days with almost all families, even in the rural areas.

iii) A radio leaps barrier of time and space - A historical event can be reproduction on
a radio set as well as a live broadcast can be transmitted from one corner of the world
to another.
iv) Upto-datedness and Immediate - All the latest data as well
as the current information can be transmitted and that too
immediately.

v) Emotional Impact - A radio can bring a dramatic feeling in

the group. It has the warmth of a drama, can create personal
feeling of actors presence and inspite emotions.
 AUDIO AIDS
DISADVANTAGES

i) It is a one way communication and audience reaction is not known.

ii) It requires concentrated attention of the listeners as only aural sense is used.

iii) Time-the learners have to adjust their time to the particular programme timing.

iv) Prerehearsing is not possible.

v) Radio set should be in a working condition.

vi) Frequently looses out in competition with entertainment.

 AUDIO AIDS
TAPE RECORDS
Cassttee tape recorders have become very common now-a-days and their use in education
increasing. Tape recording, especially cassette tape recordings may be prepared for group or
individual learning.

Advantages
* Pre-rehearsing is possible.
* Information can be stored & used repeatedly.
* No problem of time.
* Communicator can present programme made by himself.
* It can facilitate editing also, i.e. shortening, eliminating or adding of materials from different

Disadvantages
* Many or may not be up to date.
* More expensive.
* One way communication.
 AUDIO AIDS
PROJECTED AIDS
Such aids include slides, film strips and film. The projection of these aids involves
various types of equipment beginning from the simple magic lantern to the
complicated sound film projectors.

Projections can be of three types :

(i) Direct Projection

(ii) Indirect Projection

(iii) Reflected Projection.

ADVANTAGES OF PROJECTED AIDS
AUDIO AIDS
i) A large group can study the picture at one time.
ii) Magnification is possible which often helps the audience to get across an idea by presenting
details.
iii) Concentrated attention can be expected when visual distraction in the room are moved,
of dark room.
iv) Original pictures can be reproduced to make several sets available simultaneously.
v) Film, strips, slides etc. can be easily be stored and if handled with care, can last quite long.

DISADVANTAGES OF PROJECTION TECHNIQUES

i) The equipments are very expensive.

ii) Equipments are not available all over the country.
iii) Lot of upkeep and maintenance is required continuously for the equipment, which is often
difficult to provide, specially in smaller cities and towns.
iv) Projection is a group technique and, therefore, may not allow enough time for individual study.
v) While projecting, the room has to be made dark and therefore, the people can't take down
 AUDIO AIDS
TELEVISION

Michael J. Apter says, "Television is the most powerful medium of mass

communication which has ever existed and it has revolutionised our lives in many
ways." Television is already being used to spread health and nutrition messages.

Television shows the actual picture, figure or diagram, along with the hearing
sound.

So, it has an advantage over radio, where the audience is only listening.

The movement of the pictures hold the attention of the audience.

Most of the homes in cities have a T.V. set. Now-a-days with increase in
electrification, they are available in villages also.
Advantages
AUDIO AIDS
i) T.V. can be used to broaden and enrich the experience of the audience.

ii) It can create a genuine interest in a subject or topic which then gives the
teacher something on which he can build. For example one can really see the
result of malnutrition due to lack of food etc.

iii) If a scientific experiment is mentioned, then it can be shown.

iv) T.V., if it is not used for a disproportionate amount of time, provides a

welcome element of variety from the normal routine of group teaching etc.

v) It overcomes the barrier of time and space and to some extent of the language
due to its visual effects.
WHAT IS VISUAL AIDS?

“Spoken words are Transient, because of this limitation we

need strong visual support.”
AIM

THE AIM OF THE PRESENTATION IS TO DISCUSS

GRAPHIC COMMUNICATION IN RELATION TO THE
USE OF MEDIA, AND PRESENTATION PACKAGES
IMPORTANCE
• INCREASE AUDIENCE INTEREST
• ILLUSTRATE KEY POINTS
• INCREASE IMPACT OF MESSAGE
• HELP LISTENERS RETAIN INFORMATION
• PRESENTING IDEAS WITHOUT DEPENDING ON
NOTES
 TYPES OF VISUAL AIDS

• OBJECT - show ‘Thing’ you are taking

about

• MODELS –representation of object

 PHOTOGRAPHS

• Always try to use photographs to simplify and explain

complex topic ,not just for decoration

• Meaningful and relevant photographs compel audience

to pay attention
 TABLES

• Systematic and summarized presentation of data in to rows and

columns
• These visual methods can make the point much stronger than simply
describing the data
• When you are presenting a table, you will need to provide the
interpretation of the data for the audience
 GRAPHS/CHARTS
• Its the visual representations of relationship
between two variables
• Help the reader to spot trends or cyclical
movement easily and quickly
• Commonly used graphs are line graphs, bar charts, pie charts, etc.
mar

feb

jan
BAR CHART PIE CHART

0 5000 10000 15000 20000 25000 30000

savings expence income

COLUMN BAR 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
20

10

0
Category Category Category Category
1 2 3 4
 VISUAL AID IN
ORAL
COMMUNICATIO
N
 VISUAL AID

 Visual aids are devices or practises that are usually

used to make the communication effective.

It enables the audience to cognize information at a

much faster rate, and also helps to memorize the same
for a longer period of time.
 EXAMPLES OF VISUAL AIDS

Actual objects or models

can be used to make the audience see for themselves,
what is being spoken about.

Infographics
can be used, so that a lot of information can be
conveyed through graphical representations. Infographic
tools include maps, tables, charts, and graphs.
Actual photographs
Of the subject in question, also help to a great extent in
establishing effective communication

diagrams and sketches

can also be used for conveying important information.
Videos
Are one of the best audio-visual aids, which enable people
to actually see how things happen, thus making them
understand the subject even more deeply.

Activities
In order to make the communication more effective we
can prefer to make people, not only see but also do certain
things/activities.
 POWER OF VISUAL AID IN ORAL
COMMUNICATION

Enhancing the Presentation

Visual aids help to add an extra element
of interest to the presentation
Memorizing
Visual images always make a long-lasting
impact on our minds. Moreover, it is
Common human tendency to get attracted
towards colorful imagery and pictures.
Avoiding Distractions
The use of aids concentrates the attention
of the listeners on one particular object, which
becomes a focal point .

Systematizing Communication
Visual resources enables the speaker to
systematically organize large chunks of information
into smaller, more interactive bits.
 Repetition of Information
helps to repeat, with more clarity,
thus enhancing the chances of better
understanding.
Better understanding
The audience will get a clear idea of what has been
told and get a thorough knowledge about the subject.
 Concentration

Use of visual aids helps a person to concentrate on a given

object for a longer span of time, as they keep the human mind
engaged and entertained, at the same time.
 TIPS TO MAKE VISUAL AID IN ORAL COMMUNICATION MORE
EFFECTIVE

Don’t use too many lines or figure in one aid.

It should be visible to one and all from every corners
It should not be very light that the audience find hard to see
Be familiar with basic operations of the electronic device.
Use the help of appropriate aid based on subject, situation.
DIFFERENT TYPES OF VISUAL AIDS
• PowerPoint
• Overhead projector slides/transparencies
• White or black board
• Paper handouts
• Flip chart
• Video (DVD or VHS)
1.POWERPOINT

• Microsoft PowerPoint is probably now the most commonly used form of visual
aid.
• The general principles are:
DO DON’T
Use a big enough font Make it so small you can’t read
it
Keep the background simple Use a fussy background image
Use animations when But don’t over-do the
appropriate animation-it gets distracting

Make things visual Use endless slides of bulleted

lists that all look the same
2.OVERHEAD PROJECTOR SLIDES

• Overhead projector slides are displayed on the overhead projector (OHP)-

a very useful tool found in most lecture and seminar rooms.
• The OHP projectors enlarges your slides onto a screen or wall without
requiring the light dimmed.
• You can produce your slides in three ways:
Pre-prepared slides
Spontaneously produced slides
A mixture of each
3.WHITE OR BLACK BOARD

• White or black boards can be very useful to help explain the sequence of ideas or
routines.
• Use them to clarify your title or to record your key points as you introduce your
presentation.
4.PAPER HANDOUTS

• Handouts are incredibly useful.

• Use a handout if your information is too detailed to fit on a slide or if you want
your audience to have a full record of your findings.
5.FLIP CHART

• A flip chart is a large pad of paper on a stand.

• It is a very useful and flexible way of recording information during your
presentation-you can even use pre-prepared sheets for key points.
• Flip back through the pad to help you recap your main points.
6.VIDEO (DVD OR VHS)

• Video gives you a chance to show stimulating visual information.

• Use video to bring movement , pictures and sound into your presentation.
• Always make sure that the clip is directly relevant to your content.
ROLE OF COMPUTER IN
ORAL PRESENTATION
• It’s a wonderful tools to prepare and deliver the presentations.
• Power Point is the effective and versatile software in computer.
• Used for creation of various slides for presentation.
• Computers are brilliant aid in presentation.
• Computer hard drives and storage devices are an excellent way to
store data.
ADVANTAGES
• Handling large number of student.
• Multi dimensional learning through works and graph.
• The high storage capacity of a computer allows to complete many
activity at a time
• Speakers confidence
DISADVANTAGES

• It lacks human and emotional factor

• Computers are very costly
• Problem in developing language
MAIN SOFTWARE USE

• Microsoft Power point :

PowerPoint is a slideshow presentation program
that's part of the Microsoft office suite of
tools. PowerPoint makes it easy to create, collaborate, and
present your ideas in dynamic, visually compelling ways.
FEATURES OF POWERPOINT
• Creation and insertion of unlimited slides
• Used of it as slide sorter
• Insertion of hyperlinks
• Graphs images scanned objects can included in slides
• Sound effects can be added in slides
• Audio and video clips can be added in presentation
ADVANTAGES OF POWERPOINT
• Enhanced impact upon the audience

• Enhanced quality of material due to color, fonts etc.

• Easy to operate

• Video or audio clip can be demonstrated

• Slides can be modified at any time

RULES FOR POWERPOINT
• Slides should be restricted to 4 or 5 bullet points.

• Each bullet print should be short

• Charts &graphs should be used than using tables

• Let the Titles Tell the Story

CONCLUSION
oThis presentation addresses the role of audio-video and computer in
oral presentation.

oThey should be used only when they help to clarify or enhance your
spoken words or will help your audience remember your message.

oBe sure that any aid you are using should add to what you are saying.
CONT…
o Slides should be brief easy to understand and complement your message.

o Objects and slides should not be revealed before you begin talking about
them lest your audience become distracted from your point.

o Remember that people cannot read your slides or hangouts at the same
time as they are listening to you.
CONT…
o Practice your presentation with your aids, remembering to allow time to
your audience to read/listen anything new you present.

o Be prepared to continue in a professional manner should your aids falter or

fail.

o The ease with which you implement your aids and move past any problems
demonstrates your professionalism boosters your credibility.
THANK YOU…