FI - End User Manual PDF

End User Manual
Title: SAP FI
Module: FINANCIAL ACCOUNTING
Release: ECC 6.0
Created by: PARAS GUPTA
Created on: 08TH DEC 2010
Project Sarthak
Last changed on: 12/09/10 Work Instruction

Version: Error! Unknown document SAP ECC 6.0 Page: 1 of 620
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End User Manual
Title: SAP FI
Release: ECC 6.0
USER PROCEDURE MANUAL

TABLE OF CONTENTS
1 Getting Started ......................................................................................................................... 6
2 General Ledger ...................................................................................................................... 16
2.1 Create & Maintain GL Account Centrally ____________________________16
2.2 Post GL Document (Single Screen) ________________________________29
2.3 GL Accounting Posting __________________________________________34
2.4 Park GL Document ______________________________________________43
2.5 Post Parked Document___________________________________________47
2.6 GL Document Display____________________________________________53
2.7 GL Document Change ___________________________________________58
2.8 Individual Document Reversal _____________________________________65
2.9 Mass Reversal of Documents _____________________________________73
2.10 GL Reset Cleared Items __________________________________________78
2.11 Display GL Line Item Balances ____________________________________85
2.12 GL Account Analysis ____________________________________________90
3 Accounts Payable .................................................................................................................. 98
3.1 Creation of Vendor Master Data ___________________________________98
3.2 Change Vendor Master Data _____________________________________107
3.3 Vendor Down Payment Request __________________________________112
3.4 Vendor Down Payment __________________________________________116
3.5 Vendor Invoice Posting _________________________________________121
3.6 Display List of Invoice Document (MM) ____________________________129
3.7 Post Vendor Invoice ____________________________________________139
3.8 Create Payment Advice _________________________________________147
3.9 Manual Outgoing Payment_______________________________________160
3.10 Print Payment Forms ___________________________________________169
3.11 Payment with Printout __________________________________________176
3.12 Create Manual Cheque __________________________________________186
3.13 GL Outgoing Payment __________________________________________192
3.14 Creation of Remittance Challan___________________________________197

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3.15 Enter Bank Challan _____________________________________________203

3.16 Certificate Print ________________________________________________208
3.17 Quarterly TDS Retruns __________________________________________212
3.18 Display Vendor Line item Balances _______________________________216
3.19 Vendor Account Balance ________________________________________222
4 Accounts Receivable ............................................................................................................ 228
4.1 Creation of Customer Master Data ________________________________228
4.2 Customer Down Payment Request ________________________________238
4.3 Customer Down Payment _______________________________________244
4.4 Post Customer Invoice __________________________________________250
4.5 Manual Incoming Payment_______________________________________258
4.6 Customer Account Balance Display _______________________________264
4.7 Customer Noted Items __________________________________________270
5 Bank Accounting ................................................................................................................. 275
5.1 Creation of Bank Master Record __________________________________275
5.2 Change Bank Master Data _______________________________________279
5.3 Display Bank Master Data _______________________________________287
5.4 Create Cheque Lot _____________________________________________291
5.5 Manual Check Deposit __________________________________________296
5.6 Create Reference for Cheque from Payment Document _______________303
5.7 Process Manual Bank Statement _________________________________308
5.8 Void issued Cheque ____________________________________________314
6 Period end Closing .............................................................................................................. 319
6.1 Open and Close Posting Periods _________________________________319
6.2 Enter Accrual & Deferral Document _______________________________322
6.3 Reverse Accrual/Deferral Document_______________________________329
6.4 Create Recurring Entry__________________________________________332
6.5 Post Recurring Entry ___________________________________________338
6.6 Enter Translation Rates _________________________________________344
6.7 Foreign Currency Valuation ______________________________________350
6.8 Customer Balance Confirmation __________________________________357

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6.9 Vendor Balance Confirmation ____________________________________364

6.10 Balance Carry Forward (New) ____________________________________371
6.11 Balance Carry Forward (Customer & Vendor) _______________________377
7 Asset Accounting ................................................................................................................. 380
7.1 Creation of Asset Master ________________________________________380
7.2 Change Asset Master ___________________________________________397
7.3 Display Asset Master ___________________________________________403
7.4 Lock Asset Master Data _________________________________________410
7.5 Delete Asset Master Data ________________________________________415
7.6 Create Asset Sub-Number _______________________________________421
7.7 Create Group Asset Master ______________________________________428
7.8 Asset Acquisition with Vendor ___________________________________435
7.9 AUC Settlement with line items ___________________________________443
7.10 AUC Settlement ________________________________________________452
7.11 Reverse Settlement of AUC ______________________________________457
7.12 Change Asset Document ________________________________________465
7.13 Reverse Asset Document________________________________________479
7.14 Unplanned Deprecation _________________________________________488
7.15 Asset Transfer within Company Code _____________________________495
7.16 Asset Sale without Customer (Manual Value) _______________________505
7.17 Asset Sale without Customer (Net -book Value) _____________________509
7.18 Asset Retirement by Scrapping___________________________________513
7.19 Mass Asset Retirement _________________________________________519
7.20 Asset Retirement with Customer _________________________________533
7.21 Depreciation Run ______________________________________________541
7.22 Asset Fiscal Year Change _______________________________________556
7.23 Asset Year-End Closing _________________________________________566
7.24 Asset Explorer_________________________________________________576
7.25 Asset Balances Report __________________________________________582
7.26 Asset Physical Inventory List ____________________________________589
7.27 Asset History Sheet Report ______________________________________595
7.28 Total Depreciation Report _______________________________________599

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7.29 Asset Transactions _____________________________________________603

7.30 Asset Acquisitions List _________________________________________607
7.31 Asset Retirements _____________________________________________611
7.32 Depreciation Simulation Forecast _________________________________616

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1 Getting Started
LOG ON:
Select SAP Log in Icon
On PC Desktop & press enter key or double click,
Or follow the menu path as shown in following screen:
The following screen will appear.

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Select Server and click on Log on icon
Logging onto the SAP R/3 system
 Sap R/3 systems are client systems. The client enables you to run several
business operations at the same time in one SAP R/3 system.
 Client is, in organizational terms, an independent unit in the system.
Clients have their own data environment and therefore their own user

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master and transaction data, assigned user master records and chart off
accounts and specific customizing parameters.
 So that you log on to SAP R/3 system, you must have a master record
created for you for corresponding client. For reasons of access protection,
you must enter a password when you log onto the sap system. The
system does not display the password you enter.
 SAP R/3 system is available in several languages. Use the language input
field to select the logon language for each session.
You can place your

own text on the initial
screen
Elements of the screen layout
 Command Field: Use command field (hidden as default) to go to

applications directly by entering the transaction code.
 Standard Tool Bar: the push buttons in the standard tool bar are found
on every screen in an SAP R/3 system. Any push buttons that cannot be
used in a particular application are grayed out. If you place your cursor on
a push button for a while the system displays a quick info text that
explains the push button function.
 The Application Tool bar: shows which functions are available in the
current application.

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 A Tab page: provides a clearer overview of several information screens

 Status bar: the status bar displays information on the current system
status, for example. Warning or error messages
 Menu bar: the menus shown here depend on which application you are
working in.
 Title bar: the title bar displays the functions that are available for the user.
 Checkboxes: checkboxes enable you to select several options
simultaneously within a group.
 Radio Buttons: allow you to choose exactly one item form a selection.
The below shown screen gives you a detail explanation.

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Menu bar
Standard toolbar
Title bar
Comman
d Application
toolbar
Tab Page
Input Fields
Check boxes,
Radio
Buttons
Status
bar
SAP Easy Access

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 Sap easy access is the standard entry screen displayed after the logon.
You navigate through the system using the tree structure.
You are greeted by your

logo in the right-hand
part of the window
Selecting Functions
 You can call functions in the system as follows

o Menu Option

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o Favourites
o Entry in the SAP easy Access menu
 “/n” ends the current session
 “/i” delets the current session
 “/oCV01N” opens a new session and branches out to the transaction
specified (CV01N)
 By entering “ search_sap_menu” in the command field, you can display
menu paths for the desired SAP transaction.
Command Field
Menu
SAP easy Access and Favorite
List
Field help : F1 and F4
 Use F1 to display an explanation of fields, menus, functions and

messages.
 F1 Help also provides technical information on the relevant field.

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F1 Help
 Use F4 to display possible inputs . you can also access F4 help for a
selected field using the button immediately to the right of that field.

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F4 help
User – Specific Personalization
 The end user has many possibilities for personalizing the system. For
example as shown in the screen below.

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SAP – Symbols or icons

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Keyboard Keyboard
Button Description Button Description
Shortcut Shortcut
First page
Enter Key Enter/Continue Ctrl + Page Up
Ctrl + S Save to database Page Up Previous page

Next page
F3 Back Page Down
Ctrl + Page
Shift + F3 Exit System Task Last page
Down
Create New session
F12 Cancel None
Create shortcut on
Ctrl + P Print None
Desktop
F1 Help
Ctrl + F Find F1
Customize Local
Ctrl + G Find next Alt + F12
Layout
2 General Ledger
2.1 Create & Maintain GL Account Centrally
TOPIC OBJECTIVES

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Business Process Procedure Overview

Background
The master records of G/L accounts consist of a chart of accounts section and a
company code specific section. You can edit the master record of a G/L account
centrally for both areas or for each area separately.
G/L account master records contain the data that is always needed by the
general ledger to determine the account's function.
Scenario
Create and Maintain (change, display, block and mark for deletion) GL Accounts
Centrally Using the same transaction.
You can also create with reference from other GL Account, Or from sample
account ( sample account should be created before )
Moreover, You can perform all the above functions by using deferent transaction
codes:
 FSP0 In Chart of accounts Data Only
 FSS0 In Company Code Data Only
Through all the above transactions you can edit financial statement version but
cost element for P&L Accounts can be edited centrally or in company code only.
In this document we included 2 tips explaining how to block and mark for deletion
an account.
Prerequisites
Authorization and general knowledge of SAP
PROCEDURAL STEPS
Menu Path Accounting  Financial Accounting  General Ledger 

Master Records  Individual Processing  FS00 -
Centrally
Transaction Code FS00
Perform the following steps to create a GL Account using the information below.
Menu path: Accounting  Financial Accounting  General Ledger  Master Records 

Individual Processing  FS00 - Centrally
SAP Easy Access

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1. Double click on FS00 - Centrally

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Edit G/L Account Centrally Screen
2. Update the following required and optional fields:
Field Name Description Values

G/L account no. Enter the number of the GL: Example: XXXXXX
account
Company code Code identifying the company Example: 1000
code. The account will “belong”
to this company code.

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3. Click Create F8 Button .
On the same screen you can also create an account with Reference,
Change an account, Display it and Create a new account Using Sample
Account.
Create G/L Account Centrally
4. You need to specify the account group the new account will belong to. Select
account groups in dropdown.

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5. Also, you need to specify is it a PL (Profit & Loss statement) account or balance
sheet account. Press the relevant radio button.
6. Then you need to enter account‟s name. Update the following required and
optional fields:

Short text Short GL Account Name Enter value in Short text.
Example: GL Account
G/L acct long text Long GL Account Name Enter value in G/L acct long text.
Example: GL Account Long Text
Trading partner Description of the Trading Enter value in Trading partner.
partner. Example: (Any Other Co Code)
All the data you entered till now define the account in Chart of Account level.
7. Now, you need to enter the account‟s data for the company code level. Click <tab
button> Control data .

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Activate the field "Recon. account for acct. type" for accounts
considered as reconciliation account e.g. A/R select customer recon
account type ,A/P select vendor recon account type ... etc,.

Account currency Unit of currency for postings to Example: INR
this account
Sort key Sort key defines what values Example: 001
will be placed in the “Allocation”
field

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9. Click Line item display . This function may be

activated for GL accounts, so you can display not only account balances, but also
the line items.
10. You have defined the basic account data for a company code. Now, click <tab
button> Create/bank/interest .

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Field status group Code identifying which fields in Example: G001
a General Ledger document for
this account will be ready for
input and which will be
suppressed
12. Your account can be now saved. Please click Save Button. .
13. You can block the GL account using the same transaction code by performing the
following steps:
Display G/L Account Centrally

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14. Select your account and click Lock/Unlock Button .

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Block G/L Account Centrally
 Click <checkbox> Blocked for creation . ( At Chart Of

Accounts Level )
 Click <checkbox> Blocked for posting . ( At Chart Of

Accounts Level )
 Click <checkbox> Blocked for planning . ( At Chart Of

Accounts Level )
 Click <checkbox> Blocked for posting . ( At Company

Code Level)
You can do the same blocking function at chart of account level but at
company code level you can only block it for posting.

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15. To save your changes and block the account for posting, click Save Button. .
16. You can also mark the GL account for deletion. The account may be deleted only
if no posting has been made to this account. The GL account deletion process is
performed be a special program. To mark an account for deletion, perform the
following steps:
Display G/L Account Centrally

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17. Enter the account number and click Delete Button .

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Mark for deletion G/L Account Centrally
 Click <checkbox> Mark for deletion . ( At Chart Of

Accounts Level )
 Click <checkbox> Mark for deletion . ( At Company Code

Level)
18. To mark the account, Click Save Button. .

19. The message bar displays “Data Saved”
2.2 Post GL Document (Single Screen)

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TOPIC OBJECTIVES

Background
Using this standard accounting function, you can enter business transactions in
the general ledger. Some fields in the posted document can be changed (like
reference and text fields e.g.) To change the document use transaction codes
FB02.
Scenario
A user wants to post a GL document, using transaction FB50 (direct posting).
Examples of this are journal entries.
Prerequisites
None
PROCEDURAL STEPS

Document Entry  FB50 - Enter G/L Account Document
Transaction Code FB50
Perform the following steps of how to post a GL document using the information below:
Menu path: Accounting  Financial Accounting  General Ledger  Document Entry 

FB50 - Enter G/L Account Document
SAP Menu

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20. Double click on FB50 - Enter G/L Account Document.

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Enter G/L account document: Company code 1000

Doc. date Date of the document Example: 11.11.2010
Currncy Document currency Example: INR
Reference Document description Example: ref
G/L acct GL Account number Example: 405064
D/C Code identifying whether line Example: Debit
item is a debit or a credit
Amount doc.curr. Amount to be posted for the line Example: 5000
item
D/C Code identifying whether line Example: Credit
item is a debit or a credit

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Amount doc.curr. Amount to be posted for the line Example: *
item
22. Click Enter Button .
Note: If you select an expense account, a cost object should be entered (cost
center, profit center or internal order).
23. You can simulate document before posting. To do so, click Simulate Button
.
Document Overview
24. Press Back Button . .

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Information
Enter G/L account document: Company code 1000
25. To post the document, click Save Button. ..
2.3 GL Accounting Posting
TOPIC OBJECTIVES

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Background
This transaction is very similar to FB50 (GL Posting) but it allows you to create
more complex postings. The difference is that with F-02 you can use posting
keys. So, using F-02 function, you can enter business transactions in the general
ledger and in other sub-ledgers as well (AR, AP and AA).
Scenario
A user wants to post a GL document that includes also vendor posting. He can
not post such document using standard transaction FB50 (direct posting).
Prerequisites
None
PROCEDURAL STEPS

Document Entry  F-02 - General Posting.
Transaction Code F-02

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FLOW DIAGRAM
Create G/L Create G/L Posting Post Manual

account posting Fast Entry Journal
Holding an incomplete
document
Simulate No
(Enough Info
to Complete Posting?)
Create/Display a Parked
Document
Yes
Posted Entry Post/Release a

Parked Document

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Perform the following steps of how to Post General GL Document using the information below:
Menu path: Accounting  Financial Accounting  General Ledger  Document Entry 

F-02 - General Posting.
SAP Easy Access

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26. Double click on F-02 - General Posting.

Enter G/L Account Posting: Header Data

Document date Date the transaction occurred Example: 11.11.2010
Type Code identifying the type of Example: SA
document

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Company code Code identifying a separate Example: 1000
legal entity for which a separate
set of accounts is maintained
for external reporting purposes
Posting date Date that the business Example: 11.11.2010
transaction occurred
Currency/rate Code identifying the currency Example: INR
used in the transaction
Reference Document description Example: ref
PstKy Two-digit numeric key that Example: 40
determines the way line items
are posted. This key determines
several factors including the
account type, type of posting
(debit or credit) and layout of
entry screens.
Account Code identifying the General Example: 405056
Ledger account
28. Click Enter Button . You need to enter a fist line item:

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Enter G/L account document: Add G/L account item

Amount Amount of the line item Example: 1000
Cost Center Cost Center code Example: 1000110102

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PstKy Two-digit numeric key that Example: 31

determines the way line items
are posted. This key determines
several factors including the
account type, type of posting
(debit or credit) and layout of
entry screens.
Account Code identifying the Vendor Example: 10000005
account.
30. As you can see, using transaction F-02 (GL account posting) you can post to any
sub ledger choosing a proper posting key. Click Enter Button to confirm your
entries:
Enter G/L account document: Add Vendor item

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Amount Amount of the line item Enter value in Amount.
Example: 1000 or *
32. You can simulate your document before posting it. Choose from the menu path:
Document -> Select

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Enter G/L account document: Display Overview –
33. To post your document, click Save Button. .

34. The message bar displays “Document 1000000403 was posted in company code
1000”
2.4 Park GL Document

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TOPIC OBJECTIVES

Background
There may be a requirement to do the input for the payment and park the
document (no posting is taking place) in order to perform additional review or
approval before the posting takes place. The parked document can be edited
and posted at a later stage.
The difference between “held” and “parked” documents is as follows:
a) Held document uses user-defined number. It can be edited or posted only
by the user who created the document.
b) Parked document has the number derived from the number range for a
particular document type and other users can edit an post it as well.
Scenario
A user has no enough data to post a document or a document requires approval.
The document can be still entered and kept in the system as incomplete
document.
Prerequisites
None.
PROCEDURAL STEPS
Menu Path SAP menu  Accounting  Financial Accounting 

General Ledger  Document entry  FV50 - Park/edit GL
Doc
Transaction Code FV50
Perform the following steps of how to Park an GL using the information below:
Menu Path: Accounting  Financial Accounting  General Ledger  Document entry 

FV50 - Park/edit invoice
SAP Easy Access

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35. Double Click on FV50 - Park/edit GL Doc

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Park vendor invoice: Company code 5200

GL Credit Code identifying the GL account Example: 208202
Doc date Enter the date the original Example: 27.11.2010
document was created.
Profit Center Code identifying the Profit Example: 10001101
Center
GL debit Code identifying the GL account Example: 405124
Profit Center Code identifying the Profit Example: 10001101
Center
37. Click the Enter button.
38. Click the Save button.

39. The message bar displays “Document 100000120 1000 was parked”

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2.5 Post Parked Document
TOPIC OBJECTIVES

Background
A user couldn‟t complete the document – some additional data was needed. This
data has now been obtained.
Scenario
Post previously parked document because the data is complete and the
document can be posted after filling in the required information.
Prerequisites
Entered parked document.
PROCEDURAL STEPS

Document  Parked documents  FBV0 - Post/delete
Transaction Code FBV0
Perform the following steps to post a (previously) parked document: using the information below:
Menu path: Accounting  Financial Accounting  General Ledger  Document  Parked documents 
FBV0 - Post/delete
SAP Easy Access

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40. Double click on FBV0 - Post/delete

Post Parked Document: Initial Screen

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41. If you know the parked document number, simply type it in the “Document
number” field.
42. If you don‟t know the document number, click List Button . The system will
display a screen where you can enter your search criteria:

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List of Parked Documents
43. To search for a parked document, update the following required and optional
fields:

Fiscal year Number of the Fiscal year. Example: 2010
Document Date Document Date Example: 27.11.2010
44. After updating the fields, click Execute Button .

System will display the list of documents that fit the requested criteria.

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Post Parked Documents: List
45. Click on the document that you want to post, e.g. 100000120. The chosen
document is highlighted.
46. Now click Choose Button . The system will display a document overview and
you can enter missing data.

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8. After completing your entries you can post the document. To do so, click
Post Button .
47. The message bar displays “The document 100000120 was posted in company
code 1000”
2.6 GL Document Display
TOPIC OBJECTIVES

Background
This transaction allows you to display a previously posted document and print it.
You can display any document that was posted in FI module (including document
that was created e.g. in Logistics, but it was followed by automatic FI document
posting).
Scenario
You posted a complex GL document. Your supervisor asked you to print for him
a copy of this document.
Prerequisites
Posted FI document.
PROCEDURAL STEPS

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Document  FB03 - Display

Perform the following steps of how to Display a GL document using the information below:
Menu path: Accounting  Financial Accounting  General Ledger  Document  FB03 - Display
SAP Easy Access
48. Double click on FB03 - Display
Display Document: Initial Screen

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49. If you know the required document number, enter it in the field “Document
number”. If you don‟t, click List Button to search for documents:
50. The system will display a screen where you can enter your search criteria:
Display Document: Initial Screen

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Fiscal year Fiscal year number Example: 2010
52. Click Execute Button to start searching.

53. The system will display a list of documents that fulfill your criteria:

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Document List
54. To display your document, simply double click on it. The system will display a
document overview:

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Display Document: Overview
2.7 GL Document Change
TOPIC OBJECTIVES

Background
Sometimes you need to change an already posted document. During
implementation phase there were defined the document fields that can be
changed even after posting took place. Typical examples are fields like Text (a
document description) or Assignment. Of course you cannot change the line
items amounts! For this you need to post a reversal.
Scenario
Certain transactions, especially from logistics, lack certain information. We need
to add more information. You need to add more information to the automatically
created financial documents, e.g. Text field, via document change.
Prerequisites
A posted document.

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PROCEDURAL STEPS

Document  FB02 – Change

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Perform the following steps of how to change a GL document using the information below:
Menu path: Accounting  Financial Accounting  General Ledger  Document  FB02 – Change
SAP Easy Access
55. Double click on FB02 – Change

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Title: SAP FI
Release: ECC 6.0
Change Document: Initial Screen

Document number Enter here a number of the Example: 100000403
document you want to change
Fiscal year Number of the fiscal year Example: 2010
Tip: If you don't know the document number, click List button. The
system will display a search screen. Enter the required criteria and search for
the document you want to change.
57. Click Enter Button . The system will display a document overview:
Change Document: Overview

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58. To change a line item, simply double click on it:

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Change Document: Line Item 001
59. The fields you can change are displayed in red. You can change the contents of
the following fields:

Assignment The assignment number is an Example: bank doc #
additional information reference.
Text Additional document description Example: you can add here
additional description
60. On the same screen you can change also some fields in the doc. header. Click
Document Header Button .

Document Header: 1000 Company Code

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Doc.header text Explanation or note that applies Example: add doc. header
to the document
Reference Explanation or note that applies Example: and reference
to the document
62. Click Enter Button to confirm your entries.
09. To store your changes in the document, click Save Button .

10. The message bar displays “Changes have been saved”.

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2.8 Individual Document Reversal

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TOPIC OBJECTIVES

Background
The previously entered GL document was entered incorrectly.
Scenario
A user made a mistake during document entry. Now he wants to reverse the
incorrect document and post a new document again.
Prerequisites
Document to be reversed cannot include already cleared items. If you want to
reverse document that was already cleared, you need to reset all cleared items
before posting a reversal.
PROCEDURAL STEPS

Document  Reverse  FB08 - Individual Reversal
Perform the following steps of how to reverse a document, using the information below:
Menu path: Accounting  Financial Accounting  General Ledger  Document  Reverse  FB08 -
Individual Reversal
63. Double click on FB08 - Individual Reversal.
Reverse Document: Header Data

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64. If you don‟t know the document number, click Find documents Button
.
Note: The system will display the screen where you can enter the search
criteria.
Document List

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Fiscal year The Fiscal year number Example: 2010
Posting date Code identifying the method Example: 11.11.2010
that the system uses to process
the transaction
66. Click Execute Button

67. The system will display a list of documents:

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68. Click on the document you want to reverse:

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Reversal reason Type of the reversal Example: 01
For SABIC there are defined five reversal reasons:

01 Reversal in current period
02 Reversal in closed period
03 Actual reversal in current period
04 Actual reversal in closed period
05 Accrual/deferral posting

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Reasons 03 and 04 allow “negative” postings. To post a negative reversal, the following
prerequisites must be fulfilled:
a) The company code must be defined as allowing negative postings,

b) The document type must allow negative postings.
70. If you want to display the document before reversal, click Display before reversal
Button .
71. Click Back Button ..

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72. If you want to reverse the document, click Save Button. . The system will post a
reversal document
1000”.

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2.9 Mass Reversal of Documents
TOPIC OBJECTIVES

Background
A process for reversing multiple documents in one step.
Scenario
Several documents contain incorrect information. Typical examples are postings
done as a result of valuation of open items in foreign currency. If the exchange
rate is incorrect, you‟ll need to reverse the postings and the best way to do this is
use a mass reversal function.
Prerequisites
Document to be reversed cannot include already cleared items. If you want to
reverse document that was already cleared, you need to reset all cleared items
before posting a reversal. Incorrect postings, preferably the same document
types.
PROCEDURAL STEPS

Document  Reverse  F.80 - Mass Reversal.
Transaction Code F.80
Perform the following steps of how to Reverse several documents in one transaction run using the
information below:
Menu path: Accounting  Financial Accounting  General Ledger  Document  Reverse  F.80 - Mass
Reversal.
SAP Easy Access

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74. Double click on F.80 - Mass Reversal.

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Mass Reversal of Documents: Initial Screen
75. On this screen you can choose the documents to be reversed. Update the
following required and optional fields:

Fiscal year Fiscal Year number Example: 2010
Reason for reversal Type of the reversal. They are Example: 01
defined during system
implementation. The SAP
system allows also negative
reversal (postings)
Note: Mark the "Test run" radio button, so you can test your postings before
saving them.

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For SABIC there are defined five reversal reasons:

01 Reversal in current period
02 Reversal in closed period
03 Actual reversal in current period
04 Actual reversal in closed period
05 Accrual/deferral posting
Reasons 03 and 04 allow “negative” postings. To post a negative reversal, the following
prerequisites must be fulfilled:
a) The company code must be defined as allowing negative postings,

b) The document type must allow negative postings.
76. Click Execute Button . The system will display the list of documents that can
be reversed.

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Mass Reversal of Documents: Log Test run
77. Press Back Button .

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Mass Reversal of Documents: Initial Screen
78. Click Test run to turn off the Test mode.
79. To perform the reversal, click Execute Button .
80. The system will display the list of the documents that have been reversed.
2.10 GL Reset Cleared Items

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TOPIC OBJECTIVES

Background
The document that contains cleared items cannot be reversed directly. You need
to first reset cleared items. During clearing open items the system always creates
a clearing document. This document contains the information about cleared
items, clearing date etc.
Scenario
A few documents have been cleared to each other. Before they can be re-
cleared to the corrected documents, they must be reset from the clearing of
wrong documents.
Prerequisites
A previously posted clearing document.
PROCEDURAL STEPS

Document  FBRA - Reset Cleared Items
Transaction Code FBRA
Perform the following steps of how to reset cleared items using the information below:
Menu path: Accounting  Financial Accounting  General Ledger  Document  FBRA - Reset Cleared
Items
SAP Easy Access

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81. Double click on FBRA - Reset Cleared Items

Reset Cleared Items

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Clearing document Number of the document to be Example: 1400000059
reset
Tip: If you don't know the clearing document number, open another SAP
session, select transaction code FB03 (document display) and press List button
to search for the required document. , double click on the required file and
display the line item of the document you want to clear.
3. You can display some details regarding the clearing document before resetting it.
Click
e.g. Accounts Button . The system will display all the accounts involved in
clearing operation:
Accounts Included in Clearing
4. Click Enter Button to close this screen.
Reset Cleared Items

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5. Click Items Button to display documents cleared by the clearing operation:

Reset cleared items
6. Press Back Button to close this screen:
Reset Cleared Items

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7. To reverse the clearing document click Save Button .
This particular clearing document includes also another accounting

document. Typical example of such document is posting an outgoing
payment for vendor invoice. You post a bank document (real posting takes
place) and at the same time system creates a separated clearing
document. So, when you try to reset a clearing document, you can in the
same transaction run post a reversal of outgoing payment document.
Reversal of clearing document
8. You can choose to only reset cleared items or reset items and reverse the
accounting document that is connected with clearing operation. Click “Resetting
and reverse” button:

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Reversal Data

Reversal reason Enter type of reversal (e.g. Example: 01
negative posting in the same
period as original document)
Information
1000”. The system reset the cleared items and posted a reversal document.

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2.11 Display GL Line Item Balances
TOPIC OBJECTIVES

Background
Every time you post a GL document, the system automatically updates the
relevant GL account. You can display & change documents posted to a particular
account, also parked documents, noted items and documents posted with
special GL indicators.This document covers GL Account Line Item Display.
Scenario
You want to check GL account line items.
Prerequisites
Defined GL Master and previously posted documents.
PROCEDURAL STEPS

Account  FAGLL03 - Display/change line items
Transaction Code FAGLL03
Perform the following steps of how to Display GLs line items using the information
below:

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Menu path: Accounting  Financial Accounting  General Ledger  Account 

FAGLL03 - Display/change line items
SAP Easy Access
GL Line Item Display

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GL Account Code identifying a GL account Example: 208202
Company code Enter the company code which you want to display GL Example: 1000
documents for
2. Press Execute button do display GL line items that contain the payment
method Z.
GL Line Item Display

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3. You can display document details you want to check. Simply double-click on the
document number (e.g. 011111101):
Display Document: Line Item 002

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4. Some field in this document can be changed. To do so, click Display - Change
Button . Fields that can be changed are highlighted in red:

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To change the line item, update the following required and optional fields:

Assignment Enter Assignment Example: add assignment
Text Additional document description Example: add text
83. Click Enter Button to confirm.
84. Click Save Button. to update the document.
2.12 GL Account Analysis

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TOPIC OBJECTIVES

Background
Every time you post a document, the system automatically updates the relevant
GL account balance. In addition, for G/L accounts that are managed with line
item display, the system notes which items from the document were posted to
the account. It is therefore possible to view the account balances for every G/L
account.
This document covers G/L Account Balance Analysis. The account balance
displays:
a) The opening balance (the balance carried forward from the previous year)
b) The total of all transactions for each posting period, broken down into
debit and credit postings (transaction figures)
Scenario
You want to check and print an account balance.
Prerequisites
Defined GL Master record(s).
PROCEDURAL STEPS

Account  FS10N - Display Balances
Transaction Code FS10N
Perform the following steps of how to Display Account Balance using the information below:
Menu path: Accounting  Financial Accounting  General Ledger  Account  FS10N -

Display Balances
SAP Easy Access

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85. Double click on FS10N - Display Balances

G/L Account Balance Display
86. To display account balance, update the following required and optional fields:

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G/L account Code identifying a General Example: 208900
Ledger account
Company code Required company code Example: 1000
number
87. Click Execute button. The system will display the account balance, according
to entered criteria:

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G/L Account Balance Display
88. You can display the line items or even particular document from this report. For
instance, to display all the documents for May, 2002 (balance $10.000,-) mark this
row on the repot screen (it will be highlighted in yellow) and click Call up line item
report Button or double click on the relevant row. You can see now all the
documents posted in May:

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G/L Account Line Item Display
89. If you want to see the details of one of the documents, double-click on the line that
contains the required document, e.g. 10000019. The system will display a line
item:

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90. If you want, you can change some of the fields. Click Display -> Change Button
. The fields that can be changed are highlighted in red. For instance you can
change the description of field “Text”:

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Text Additional document description Example: change text on
25.11.2010
93. The message bar displays “Changes have been saved”.

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3 Accounts Payable
3.1 Creation of Vendor Master Data
TOPIC OBJECTIVES

Background
All Master Data in company may be managed centrally. The Vendor master
consists of financial and sales data. The financial data is used to register all
accounting data necessary e.g. to be able to pay the Vendor for its delivered
services. The finance department will maintain this data. The creation of the new
Vendor master consists of two phases:
1. The purchasing department will create the necessary purchasing data and
block the Vendor for sales. After the qualification process the Vendor is (if
approved) unblocked,
2. Then the finance department is informed about the new Vendor master and
a responsible person will enter the financial data in the Vendor master (e.g.
reconciliation GL account). This phase is done per company code.
Scenario
Purchasing Department informed you that a new Vendor master was approved
and unblocked. You need to enter now additional data.
Prerequisites
Created and approved Vendor master data.
PROCEDURAL STEPS
Menu Path Accounting  Financial Accounting  Accounts payable 

Master records  FD01 - Create
Transaction Code FK01
Perform the following steps of how to create a Vendor Master (Financial Data) using the information
below:
Menu path: Accounting  Financial Accounting  Accounts Payable  Master records  FK01 – Create

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94. Double click on FK01 – Create

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Create Vendor: Initial Screen

Vendor Code identifying the Vendor Example: (Leave Blank)
account. The Vendor
purchasing data were already
created by purchasing dept. so
you should receive this number
from purchasing department.
Account group Code used to determine the Example: ZDOM
classification of the account
(this data should appear
automatically)

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Create Vendor: Address
4. Click (Next Tab) Button.
Create Vendor: Control

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Create Vendor : Payment Transactions

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Create Vendor : Accounting Information Accounting

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Rec. Account Enter GL account here. The Example: 105004
account must be defined as a
reconciliation account for
Vendors
Cash Management Enter planning group for Example: V2
Group liquidity forecast
Create Vendor: Payment transactions Accounting

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Payment terms Key for defining payment terms. Example: 001
It consists of cash discount
percentages and payment
periods.
Check Double Invoice Example: Select Check Box
100. Click Next Button .

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Create Vendor: Correspondence Accounting
101. To update the Vendor master, click Save Button .
102. The message bar displays “Vendor number 10000095 was created in company
code 1000”.

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3.2 Change Vendor Master Data
TOPIC OBJECTIVES

Background
Most of the fields in Vendor Master can be changed. The only restriction is your
authorization in the system.
Scenario
You‟ve received information from concerned department that payment tems
shlould be changed. You need to change this vendor master.
Prerequisites
Vendor Master

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PROCEDURAL STEPS
Menu Path Accounting  Financial Accounting  Accounts Payable 

Master records  FK02 - Change
Transaction Code FK02
Perform the following steps of how to change vendor master using the information below:
Menu path: Accounting  Financial Accounting  Accounts Payable  FK02 - Change
SAP Easy Access

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103. Double click on FK02 - Change

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Change Vendor: Initial Screen

Vendor Enter vendor number here Example: 10000095
105. Now you need choose which areas you want to change. Let‟s assume you want to
change payment transactions data in company code segment. Click Payment
transactions .

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Change Vendor: Payment transactions
106. Click Enter Button to confirm your entries. The system now will display a
sequence of screen, according to previously entered criteria:
5. Click Next Button . The system will ask you to save your changes:
Last data screen reached

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6. Click Yes .
7107. The message bar displays “Changes have been made”.
3.3 Vendor Down Payment Request
TOPIC OBJECTIVES

Background
Down Payment is a function that uses Special GL indicators. Special GL
Transactions allow the user to post the document to an alternative GL account
instead of “normal” vendor‟s reconciliation account. They are defined in
Customizing for Vendors and Vendors reconciliation accounts.
Down Payment request can be used later to post a down payment manually or
using the automatic payment program.
Scenario
You want to post a down payment request for a vendor.
Prerequisites
Defined GL indicators, Vendor Master.
PROCEDURAL STEPS

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Document entry  Down payment  F-47 - Request
Perform the following steps of how to Post Vendor Down Payment Request using the information
below:
Menu path: Accounting  Financial Accounting  Accounts Payable  Document entry  Down payment
 F-47 - Request
SAP Easy Access
108. Double click on F-47 - Request

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Down Payment Request: Header Data

Type Document type Example: KA
Account Vendor account number Example: 10000000
Trg.sp.G/L ind. Special GL transaction code. Example: A
You determine the special G/L
indicator for a down payment
request in this field with which
the corresponding down
payment is to be posted later.
110. Click New item Button to enter Down Payment line item:
Down Payment Request: Add Vendor item

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Due on Date when the down payment is Example: 30.112010
due
113. Click Overview Button to display a document before posting:

Down Payment Request: Display Overview

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114. Click Save Button. to post the down payment request.

1000.”
3.4 Vendor Down Payment
TOPIC OBJECTIVES
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Background
Customizing for Vendors and Vendors reconciliation accounts.
You can post down payment directly or use Down Payment request as a
template.
Scenario
The down payment was sent to the vendor. Now you want to post this down
payment.
Prerequisites
Defined GL indicators, Vendor Master.
PROCEDURAL STEPS

Document entry  Down payment  F-48 - Down
payment
Perform the following steps of how to Post Vendor Down Payment using the information below:
Menu path: Accounting  Financial Accounting  Accounts Payable  Document entry  Down payment
 F-48 - Down payment
SAP Easy Access

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115. Double click on F-48 - Down payment

Post Vendor Down Payment: Header Data

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Type Document type Example: KZ
Account Vendor account Example: 10000000
Special G/L ind Enter here required special GL Example: A
transaction code
Account Bank account number Example: 208062
117. You can use an existing down payment request to post the down payment. Click
Requests Button .
Post Vendor Down Payment: Choose requests
118. Click down payment request radio button
119. Click Create down payments button . The system will display a
document overview:

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Post Vendor Down Payment: Display Overview
120. Click Save Button. to post the down payment.

1000.”

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3.5 Vendor Invoice Posting
TOPIC OBJECTIVES

Background
This transaction allows entering Vendor invoices. It creates postings in Accounts
Receivable Sub Ledger and also updates the GL Accounts
Scenario
Most of the invoices will be raised in MM module. However, it is possible to post
a Vendor Invoice in FI module. It can be used to post the invoices issued in case
of claims against small purchages with approval (eg pen drive puchase)
Prerequisites
Issued Vendor invoice
PROCEDURAL STEPS

Document entry  FB60 – Invoice.
Perform the following steps of how to enter vendor invoice for a contractual vendor
using the information below:
Menu path: Accounting  Financial Accounting  Accounts Payable  Document entry

 FB60 – Invoice.

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121. Double Click on FB60 – Invoice.

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Enter vendor invoice: Company code 1000

Vendor Code identifying the vendor account Example: 10000005
Invoice date Invoice date Example: 25.11.2010
Reference Additional document description Example: (Vendor Receipt no)
123456
Amount Invoice Amount Example: 10000
Text Additional document description Example: pen drive purchase
G/L acct GL account number Example: 405056
Amount doc.curr. Amount of the line item Example: *
Cost center Code identifying an organizational unit to Example: 1000110102
which payments are assigned
123. Click <tab button> Payment to enter payment data.

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Enter vendor invoice: Company code 1200

BaselineDt Date for calculation of invoice Example: 25.11.2010
due date
Payment terms Enter here the required Example: 0001
payment term
125. Click Simulate Button to simulate the posting. The system will display
document overivew.
Document Overview

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126. Click Save Button to post the invoice.
127. You can display vendor line items to see the results of your posting. Follow the
menu path:

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SAP Easy Access
128. Double Click on FBL1N – Display / Change line Items.

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Vendor Line Item Display

Vendor account Enter required vendor account number Example: 10000005
130. Click Execute Button to display the line items.

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As on the screen above, you can see, that previously posted vendor document consists
of one line items.
131. Double click on the first line item:

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3.6 Display List of Invoice Document (MM)

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TOPIC OBJECTIVES

Background
You can use this function to generate a list of invoices, for example, to check
which documents were posted in the background or which were not posted and
therefore have to be processed manually. You can go from the list to the
individual documents that have not been verified or have been verified as
containing errors and process them manually. You can process the documents in
the same way as in the transaction Enter Invoice by double-clicking the
document number
Scenario
You want to display a list of invoices that were posted on-line. You need to
display the invoices.
Prerequisites
Posted Vendor Invoices
PROCEDURAL STEPS
Menu Path Logistics  Materials Management  Logistics Invoice

Verification  Further Processing  MIR5 – Display List of
Invoice Documents
Transaction Code MIR5
Perform the following steps of how to Display List of Invoice Documets using the information below:
Menu path: Logistics  Materials Management  Logistics Invoice Verification  Further Processing 
MIR5 – Display List Od Invoice Documents
SAP Easy Access

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133. Double click on MIR6 - Invoice Overview.

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Invoice Overview - Selection Criteria

Fiscal Year Fiscal year number Enter value in Fiscal Year.
Example: 2010
Company Code Code identifying a separate Example: 1000
135. Click <checkbox> Invoices Psoted Online to include the

invoices posted online in the report.

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137. Press Execute button to display the documents that fulfill your criteria:
Invoice Overview: Invoice Documents
138. Double click on the invoice you want to display: 5105600792.

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Display Invoice Document 5105600792 2010
139. You can also select the Purchase Order that was created prior to this invoice.
Simply double click on the Purchase Order field . The system will
display the Purchase Order details:

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Standard PO 4020000005 Created by Ravinder Kumar

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Display Invoice Document 5105600791 2002
141. You can display the details regarding the FI document that was posted as a result
of creation of MM document. Click Follow-on documents Button
.

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Display Document
142. If necessary, directly from this screen you can change some fields in this
document. Click Display -> Change Ctrl+F1 Button . The fields that can be
changed will be displayed in red:

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Text Description of the Text. Enter value in Text.
Example: text

145. The message bar displays “Changes saved”.

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3.7 Post Vendor Invoice
TOPIC OBJECTIVES

Background
Logistics Invoice Verification is a part of Materials Management (MM). It is
situated at the end of the logistics supply chain that includes Purchasing,
Inventory Management, and Invoice Verification. It is in Logistics Invoice
Verification that incoming invoices are verified in terms of their content, prices,
and arithmetic. When the invoice is posted, the invoice data is saved in the
system. The system updates the data saved in the invoice documents in
Materials Management and Financial Accounting.
Scenario
This process is the classic method used to verify invoices:
You enter the data from the vendor invoice in the system.
As you do this, you compare the data with the suggested quantities and values
for each item. If differences occur, you make any necessary corrections. You
then can post the invoice
Prerequisites
Purchase order and Goods Receipt
PROCEDURAL STEPS
Menu Path Logistics  Materials Management  Logistics Invoice

Verification  Document Entry  MIRO - Enter Invoice
Transaction Code MIRO
Perform the following steps of how to Enter Vendor Invoice using the information below:
Menu path: Logistics  Materials Management  Logistics Invoice Verification  Document Entry 
MIRO - Enter Invoice

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
SAP Easy Access
146. Double click on MIRO - Enter Invoice.

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Enter Invoice: Company Code 1000

Invoice date Date when the invoice was Example: 29.11.2010
issued
148. You need to enter a purchase order that corresponds with this invoice. Click
Purchase order/scheduling agreement Button
.

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
149. Enter your search criteria:

Possible Entries for Purchasing Document

Vendor Code identifying the vendor Example: 1
account
to Example: 99999999
151. Press Execute button to display purchase orders:

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Possible Entries for Purchasing Document (12 selected)
152. Click on the selected purchase order, e.g. 4020000005 Standard PO .
153. Click Copy Button to choose this purchase order to be processed.

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
154. Click <tab button> Payment to enter the payment data.

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

BaselineDt Date to which the periods for Example: 29.11.2010
the cash discount deadline and
the due date for net payment
refer.
156. Click Simulate Button .

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Simulate Document in USD (Document currency)
157. To post the vendor invoice, click Post Button .

13. The message bar displays “Document no. 5105600792 created”.
The system updated also GL and Vendor accounts. You can display this
invoice e.g. using transaction FB03 or report FBL1N

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
3.8 Create Payment Advice
TOPIC OBJECTIVES

Background
This will facilitate Cheque information to flow in Accounts . Finance will select
the payment Advice & post the payment by using the T-Code F-28 once the
Cheque is received with payment advice number.
Scenario
The customer‟s paid for an outstanding invoice. You want to clear the customer
invoice against the payment.
Prerequisites
Cheque received against outstanding customer invoices or other open items to
be cleared by a payment.
PROCEDURAL STEPS
Menu Path Financial Accounting  Accounts Receivable  Document

entry  Payment Advice  FBE1  Create
Transaction Code FBE1
Perform the following steps of how to Create Payment advice from incoming payment using the
information below:
Menu path: Financial Accounting  Accounts Receivable  Document entry  Payment Advice  FBE1
 Create

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
SAP Easy Access
158. Double click on FBE1 - Create.

Create Payment Advice: initial Screen

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

Company code Your company code number Example: 1000
Account type Define the type of the account: Example: D
D – Customers,
K – Vendors,
S – GL Account
Account Code identifying the customer Example: 208803
account number
Payment Advice no Amount of the line item Example: leave blank
(payment)
160. Press Enter.

Create Payment Advice:Header data

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

Payment Amount Your Customer invoiced Example: 60665
Amount
4. Select New Item Icon from the screen

Create Payment Advice:Line item Data

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

Payment Amount Your Customer invoiced Example: 60665
Amount
Document No Customer Invoice No Example: 90000007

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
5. Select the overview icon from the screen

Create Payment Advice:Overview
6. Select save button to save the payment advice.

Payment advice 0410120609403932 generated.
Note – To findout the payment amount and the document no you need to follow the following steps –
(i) Open a new session of Sap Easy Access and navigate to customer line item details

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
(ii) Double click on FBL5N – Display/Change Line Items

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
(iii) Ececute the report. Select watch icon

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Choose the line item for which you want to make the payment advice.
7. Now go to Sap Easy Access screen again to post the incoming payment through
F-28.
SAP Easy Access

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
8. Double click on F-28 Incoming payment.

Post Incoming Payments: Header Data

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

Type Code identifying the document Example: DZ
type
Account Code identifying the Bank Example: 208061
account
(payment)
Asignment Enter Customer Cheque No Example: 456789

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

D – Customers,
K – Vendors,
S – GL Account
Payment Advice Enter Customer Payment Example: 0410120609403932
Advice
10. Click Process open items Button . The system will display a
screen where you can clear your incoming payment with the outstanding invoices.
Post Incoming Payments: Process open items
Only one open item is selected which is related to the payment advice.
11. Now go to overview screen. Click on icon .

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
161. Now double click on the line item 001 And put * on the amount field.
9. Now go to menu bar Select “DOCUMENT” and then select Simulate.

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
10. Save the document with icon or “CTRL+S”
11. The message bar displays “Document 1400000068 was posted in company code1000”.
3.9 Manual Outgoing Payment
TOPIC OBJECTIVES

Background
This functions allows you to post a vendor payment manually and clear the open
item(s). Most of the outstanding invoices will be paid by payment program
(F110), but it may happen that for some rarely used bank accounts this program
will not be configured. In such cases payment for vendor documents will be done
manually and you‟ll need to post the bank documents using the transaction F-53.
Scenario
You need to pay an invoice based on a business requirement where you don‟t
want to wait for the next payment run or you need to pay an invoice from the
bank account that is not relevant for the automatic payment program.
Prerequisites
Outstanding vendor invoice.

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
PROCEDURAL STEPS

Document entry  Outgoing payment  F-53 - Post
Perform the following steps of how to post Manual Outgoing Payment using the information below:
Menu path: Accounting  Financial Accounting  Accounts Payable  Document entry  Outgoing
payment  F-53 - Post
SAP Easy Access

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
162. Double click on F-53 – Post.

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Post Outgoing Payments: Header Data
163. Double click on it:

Post Outgoing Payment: Header Data

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0


Ledger account
Amount Amount of a payment Example: 1
Value date Today's date Example: 29.11.2010
Account Code identifying the Vendor Example: 29.11.2010
account
164. You entered the basic payment data. Now you need to clear your bank document
with an outstanding invoice. To do so, click Process open items Button
. The system will display full list of outstanding vendor documents:
Post Outgoing Payments: Process open items

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
165. All
invoices are not selected for processing. Select the document you want
to clear with you payment by double-clicking on it (choose document
5100000000). Now the selected document is displayed in blue.
5. Now select the overview icon .

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
5. Double click on the line item and put * in the anount field:

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
6. You can simulate your document before posting it. From the menu path choose
“Document -> Simulate” to display document overview:
Post Outgoing Payments: Display Overview

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

7. The message bar displays “Document 1500000087 was posted in company
code 1000”. System posted two documents: outgoing payment and a clearing
document. If you want to reverse the payment, you‟ll need to reverse the clearing
entry first.
3.10 Print Payment Forms
TOPIC OBJECTIVES

Background
This functions allows you to print form for vendor payment made.
Scenario
You need to pay an invoice based on a business requirement and print the
payment form.
Prerequisites
Outstanding vendor invoice must be paid.
PROCEDURAL STEPS
Menu Path Accounting  Financial Accounting  Accounts Payables

 Document  More Functions  FBZ5 – Print Payment
forms
Transaction Code FBZ5
Perform the following steps of how to print Payment forms using the information below:
Menu path: Accounting  Financial Accounting  Accounts Payables  Document  More Functions 
FBZ5 – Print Payment forms

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
SAP Easy Access

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
167. Double click on FBZ5 – Pint Payment Form.

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Print Form For Payment Documents
168. Enter the below required or option field data:

Document No Pyment Docment no posted in Example: 1500000093
the system
Fiscal Year Accounting year of postings Example: 2010
Payment Method Payment method used to Example: C
settle open items
Check Lot No The check lot number Example: 1
represents a batch of
consecutively pre-numbered
checks, or serves as a
number interval if the check
number given is different to
the payment document
number.
Printer For Forms Here you specify the printer Example: LP01
on which the payment forms
are to be printed
3. Now select CHECK at menu bar and then select print -

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
4. Print spool request is genenerated. Now enter /nsp01 in command field:

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
5. Now Extecute the report with icon
6. Select the spool request 18621 to look the print preview -

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
3.11 Payment with Printout
TOPIC OBJECTIVES

Background
This functions allows you to post a vendor payment manually and clear the open
item(s). Most of the outstanding invoices will be paid by payment program
(F110), but it may happen that for some rarely used bank accounts this program
will not be configured. In such cases payment for vendor documents will be done
manually and you‟ll need to post the bank documents using the transaction F-58
and print payment forms.
Scenario
You need to pay an invoice based on a business requirement where you don‟t
want to wait for the next payment run or you need to pay an invoice from the
bank account that is not relevant for the automatic payment program and want to
print form simultaneously
Prerequisites
Outstanding vendor invoice.
PROCEDURAL STEPS

Document entry  Outgoing payment  F-58 – Post+print
Forms
Perform the following steps of how to post Manual Outgoing Payment using the information below:
Menu path: Accounting  Financial Accounting  Accounts Payable  Document entry  Outgoing
payment  F-58 – Post+print Forms
SAP Easy Access

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
169. Double click on F-58 – Post+Print form

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

Payment Method Payment method used to Example: C
settle open items
House Bank Code identifying the bank Name Example: AXI-N
for the payment
Check Lot No The check lot number Example: 1
represents a batch of
consecutively pre-numbered
checks, or serves as a
number interval if the check
number given is different to
the payment document
number.
Printer For Forms Here you specify the printer Example: LP01
on which the payment forms
are to be printed

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Post Outgoing Payment: Header Data



property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

Amount Amount of a payment Example: 1
account
170. You entered the basic payment data. Now you need to clear your bank document
with an outstanding invoice. To do so, click Process open items Button
. The system will display full list of outstanding vendor documents:

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
171. All
invoices are not selected for processing. Select the document you want
to clear with you payment by double-clicking on it (choose document
1900000072). Now the selected document is displayed in blue.
5. Now selet the overview icon .

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
5. Double click on the line item and put * in the anount field:

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
6. You can simulate your document before posting it. From the menu path choose
“Document -> Simulate” to display document overview:

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

1000”. System posted two documents: outgoing payment and a clearing document. If
you want to reverse the payment, you‟ll need to reverse the clearing entry first.
8. Now system displays message print job was created.
9. Go to Transaction SP01

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
10. Now exectute the Report. Select icon .
11. Spool List generated.
12. Now select the doc below the column heading type .

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
3.12 Create Manual Cheque
TOPIC OBJECTIVES

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Background
This functions allows you to link manually issued checks with the payment
documents. In order to keep the use and management of manually created
checks separate from those created automatically, a separate number range
should be reserved for them.
Scenario
The automatic payment run was made without having the relevant check lot in
the system. You have to enter the check details in the check register manually.
Prerequisites
You need to manually post a payment document before you can use this
transaction).
PROCEDURAL STEPS

Environment  Check information  Create  FCH5 -
Manual checks
Transaction Code FCH5
Perform the following steps of how to Manually Link the Check with Payment Document using the
information below:
Menu path: Accounting  Financial Accounting  Accounts Payable  Environment  Check information
 Create  FCH5 - Manual checks
SAP Easy Access

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
173. Double click on FCH5 - Manual checks.

Create Check Information

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

Payment document Number of payment document Example: 1500000000
number you want to create a check for
Paying company code The company code which Example: 1000
processes the payment
transactions
House bank Identification number for the Enter value in House bank.
house bank to which the Example: AXIS-N
transaction corresponds
Account ID Code identifying the account to Enter value in Account ID.
which the General Ledger Example: CURR1
account corresponds
Check number The unique check number per Example: 000002
company code, bank, and
account number

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

Amount paid Amount for which the check is Example: 112,506.00
written
Payee name Name of the vendor being paid Example: Xerox India Limited
177. You can display, if you want, the payment document details. Click Payment
document Button .

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
179. Click Save Button. to create the check data for the payment document.
8 The message bar displays “Check 1000 AXI-N CURR1 000002 created manually
3.13 GL Outgoing Payment
TOPIC OBJECTIVES

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Background
This transaction allows you to post an outgoing payment. The screen is pre-
defined: you credit your bank account and on the debit side you can post a GL,
Customer or Vendor account and clear open item(s) on this account.
Typical example of an open item is a vendor invoice that has not been settled
.The open items can only be cleared once you post an identical offsetting amount
to the account. In other words, the balance of the items assigned to each other
must equal zero.
During clearing, the system enters a clearing document number and the clearing
date in these items. In this way, invoices in a vendor account are indicated as
paid, and items in a bank clearing account are indicated as cleared.
Scenario
You want to post a payment for a Vendor.
Prerequisites
Vendor invoice.
PROCEDURAL STEPS

Document Entry  F-07 - Outgoing Payments
Perform the following steps of how to Post Outgoing Payment using the information below:
Menu path: Accounting  Financial Accounting  General Ledger  Document Entry  F-07 - Outgoing
Payments
SAP Easy Access

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
180. Double click on F-07 - Outgoing Payments

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Post Outgoing Payments: Header Data

Type Code of the document type Example: KZ
Reference The additional description Example: outgoing pay.
Ledger account

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

account
Account type Type of the account Example: K
S – GL Account,
D – Customer Account
K – Vendor Account
182. Click Process open items Button to display Vendor open items
to be cleared with your outgoing payment:
183. To select an item for clearing, the item will be then highlighted in blue. Now go to
document overviw screen

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
and double click on the the line item and put * in the amount field.
3.14 Creation of Remittance Challan
TOPIC OBJECTIVES

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Background
SAP provides complete package for addressing Withholding Tax (TDS) requirments as per Indian
Scenarion. Under Bank Remmitance Challan, system identifies all the payable Withholding tax to
the government and makes payment.
Scenario
1. Withholding Tax payable to Government.

2. Updating Bank Challan into SAP.
3. Printing TDS Certificates to be given to parties.
4. Filing E-Return on Quaterly basis to the concerned Departments.
Prerequisites
None
PROCEDURAL STEPS
Menu Path Menu Path: AccountingFinancial AccountingAccounts

PayableWithholding TaxExtended Withholding
TaxRemmitance of Whthholding TaxJ1INCHLN -
Create Remittance Challan
Transaction Code J1INCHLN

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Perform the following steps of how to Enter WT Remmitance in SAP using the
information below:
Menu Path: AccountingFinancial AccountingAccounts PayableWithholding

TaxExtended Withholding TaxRemmitance of Whthholding TaxJ1INCHLN -
Create Remittance Challan
Transaction Program Screen Sequence Description

J1INCHLN Bank Remmitance
Client Language User Data Job Role
Bank Remmitance
SAP Easy Access
184. Double Click on J1INCHLN - Create Remittance Challan
2. As required, complete/review the following fields:

Field Description Example
Company Code Company Code
Example: 1000

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

Fiscal Year Year for which we are Example: 2010
making payment
Business Place Region for which Example: 1100

payment is to be made
Section Section code for which Example: 194C

payment is to be made
Document Date Document Date Example: 271110
Posting Date Posting Date Example: 271110
Bank Account Paying bank Account Example: 208062
Execute the Transaction

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
System is showing 2 amounts payable as per the parameters given in the

selection screen.
Click on Overview
Double click in Amount of Rs.1 and change the amount to “*”

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Click on “Process Open Item” tab
Click Simulate to see the entries being posted:

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Click on Save
Document no. 100000422 saved.
3.15 Enter Bank Challan
OPIC OBJECTIVES

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Background
Perform this procedure when you receive TDS deposit acknowledge and TDS
challan number from bank then you have to capture Bank Challan Number in the
system.
This function use when you receive TDS deposit acknowledges and TDS challan number from
bank then you have to capture Bank Challan Number in the system.
Scenario

Prerequisites
None
PROCEDURAL STEPS

TaxRemmitance of Whthholding Tax J1INBANK -
Enter Bank Challan
Transaction Code J1INBANK

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Perform the following steps of how to Bank Challan in SAP using the information
below:

TaxExtended Withholding TaxRemmitance of Whthholding Tax J1INBANK -
Enter Bank Challan

J1INBANK Enter Bank Challan
Enter Bank Challan
SAP Easy Access
185. Double Click on J1INCHLN - Create Remittance Challan

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

Example: 1000

making payment
Challan Clearing Accounting Document Example: 100000422

Number Number
Internal Challan Number Specifies the number of Example: 000010000003

the remittance challan or
the bank challan.
Internal Challan Date Document Date Example: 27.11.2010
Bank Challan Number Challan Numbers- Example: 123456

External
Bank Challan Date External Challan Date Example: 30.11.2010
Bank Key Paying Bank Key Example: AXI-N

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
System update External Challan with the paying document.
186. You can simulate your document before posting. Select from the menu path:
Document -> Simulate:

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
187. To post your entry, click Save Button .

1000”
3.16 Certificate Print
TOPIC OBJECTIVES

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Background
Perform this procedure when you TDS Certificates are to be printed from SAP.
Scenario

Prerequisites
None
PROCEDURAL STEPS

TaxCertificate J1INCERT – Print
Transaction Code J1INCERT

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
below:

TaxExtended Withholding TaxCertificate J1INCERT - Print

J1INCERT Print Certificate
Print Certificate
SAP Easy Access
189. Double Click on J1INCERT - Print

Example: 1000

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

making payment
Business Place Business Place Example: 1100
Section Section Example: 194J
Posting Dates Posting Dates Example: 01.11.2010
Bank Challan Dates Bank Challan Dates Example: 011110
Certificate Date Certificate Date Example: 30.11.2010
Signatory Signatory Example:Bishwamitra Singh
Designation Designation Example: Deputy Manager
Place of Printing Place of Printing Example: Noida

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
TDS certificates have been printed.
3.17 Quarterly TDS Retruns

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
TOPIC OBJECTIVES

Background
Perform this procedure for quarterly TDS e-Retrun submit to government.
Scenario

Prerequisites
None
PROCEDURAL STEPS

TaxReporting J1INQEFILE - Quarterly TDS Returns
Transaction Code J1INQEFILE

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
below:

TaxExtended Withholding TaxReporting J1INQEFILE - Quarterly TDS Returns

J1INQEFILE Quarterly TDS Returns
Quarterly TDS Returns
SAP Easy Access
190. Double Click on J1INQEFILE - Quarterly TDS Returns

Example: 1000

making payment
Period Period Example: Q3
Fiscal Period Fiscal Period Example: 01102010

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

Clearing Date Clearing Date Example: 01102010
Section Code Section Code Example: 1100
Name of Deductor & Name of Deductor & Example: Bishwamitra Singh

Address Address
Output Form Output Form Example: ALV List

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Click button .
Quarterly e-Return for TDS has been generated
3.18 Display Vendor Line item Balances
TOPIC OBJECTIVES

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Background
Every time you post a vendor document, the system automatically updates the
relevant Customer account and GL reconciliation account. You can display &
change documents posted to a particular account, also parked documents, noted
items and documents posted with special GL indicators.
This document covers Vendor Account Line Item Display.
Scenario
You want to check vendor account line items.
Prerequisites
Defined vendor Master and previously posted documents.
PROCEDURAL STEPS

Account  FBL1N - Display/change line items
Transaction Code FBL1N
Perform the following steps of how to Display all vendors line items using the
information below:
Menu path: Accounting  Financial Accounting  Accounts Payable  Account 

FBL1N - Display/change line items
SAP Easy Access

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0

Vendor Account Code identifying a customer account Example: 1000000
Company code Enter the company code which you want to display Example: 1000
vendor documents for
2. Press Execute button do display vendor line items that contain the payment
method Z.
3. You can display document details you want to check. Simply double-click on the
document number (e.g. 6011111115):

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
4. Some field in this document can be changed. To do so, click Display - Change
Button . Fields that can be changed are highlighted in red:

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
To change the line item, update the following required and optional fields:

Bline date Baseline date. This date Example: 26.08.2010
indicates the beginning date to
calculate payment terms from
Text Additional document description Example: additional info
191. Click Enter Button to confirm.

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
3.19 Vendor Account Balance
TOPIC OBJECTIVES

Background
Every time you post a document, the system automatically updates a vendor
account and the relevant GL account (reconciliation account) balance.
This document covers Vendor Account Balance Analysis. The account balance
displays:
Scenario
You want to check and print a vendor account balance.
Prerequisites
Defined Vendor Master and posted vendor documents.
PROCEDURAL STEPS

Account  FK10N - Display balances
Transaction Code FK10N
Perform the following steps of how to Display Vendor Account Balance using the information below:
Menu path: Accounting  Financial Accounting  Accounts Payable  Account  FK10N - Display
balances
SAP Easy Access

property name.
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Title: SAP FI
Release: ECC 6.0
193. Double click on FK10N - Display balances

Vendor Balance Display

property name.
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Release: ECC 6.0

Vendor Code identifying the vendor Example: 10000000
account
196. To display a report, click Execute Button .

Vendor Balance Display

property name.
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Release: ECC 6.0
197. You can display the line items or even particular document directly from this
report. For instance, to display all the documents for Aug 2010 mark this row on
the repot screen (it will be highlighted in yellow) and click Call up line item report
Button . You can see now all the documents posted in May:
198. To display the details of a particular line item simply double-click on it. The system
will display this line item:

property name.
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199. If you need, you can change some of the fields. Click Display -> Change Button
add the description of the field “Assignment”:

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Assignment Additional document description Example: insert assignment
201. Click Save Button. to update this document.

property name.
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4 Accounts Receivable
4.1 Creation of Customer Master Data
TOPIC OBJECTIVES

Background
All Master Data in company may be managed centrally. The Customer master
consists of financial and sales data. The financial data is used to register all
accounting data necessary e.g. to be able to pay the Customer for its delivered
services. The finance department will maintain this data. The creation of the new
Customer master consists of two phases:
3. The sales department will create the necessary sales data and block the
Customer for sales. After the qualification process the Customer is (if
approved) unblocked,
4. Then the finance department is informed about the new Customer master
and a responsible person will enter the financial data in the Customer
master (e.g. reconciliation GL account). This phase is done per company
code.
Scenario
Sales Department informed you that a new Customer master was approved and
unblocked. You need to enter now additional data.
Prerequisites
Created and approved Customer master data.
PROCEDURAL STEPS
Menu Path Accounting  Financial Accounting  Accounts

Receivables  Master records  FD01 - Create
Transaction Code FD01

property name.
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Title: SAP FI
Release: ECC 6.0
Perform the following steps of how to create a Customer Master (Financial Data) using the information
below:
Menu path: Accounting  Financial Accounting  Accounts Receiables  Master records  FD01 –
Create
SAP Easy Access
202. Double click on FD01 – Create

Create Customer: Initial Screen

property name.
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Title: SAP FI
Release: ECC 6.0

Customer Code identifying the Customer Example: (Leave Blank)
account. The Customer
purchasing data were already
created by purchasing dept. so
you should receive this number
from purchasing department.
Account group Code used to determine the Example: ZDCM
classification of the account
(this data should appear
automatically)

Create Customer: Address

property name.
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Title: SAP FI
Release: ECC 6.0
8. Next Tab – Control Data Tab.
9. Next Tab- Payment Transaction

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Release: ECC 6.0
10. Now select Company Code data by clicking -

Select the first tab Account Management

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Release: ECC 6.0
Update the following required and optional fields:

Rec. Account Enter GL account here. The Example: 205000
account must be defined as a
reconciliation account for
Customers
Cash Management Enter planning group for Example: C1
Group liquidity forecast

property name.
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Release: ECC 6.0
11. Next Tab- Payment Transaction

property name.
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Release: ECC 6.0

Payment terms Key for defining payment terms. Example: 001
It consists of cash discount
percentages and payment
periods.

property name.
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12. Next Tab- Correspondence

property name.
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205. To update the Customer master, click Save Button .
206. The message bar displays “Customer number 0001000105 was created in
company code 1000”.

property name.
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Title: SAP FI
Release: ECC 6.0
4.2 Customer Down Payment Request
TOPIC OBJECTIVES

Background
Customizing for Vendors and Customers reconciliation accounts.
Scenario
You want to post a down payment request for a customer.
Prerequisites
Defined GL indicators, Customer Master.
PROCEDURAL STEPS

Receivable  Document entry  Down payment  F-37 –
Request
Perform the following steps of how to Post Customer Down Payment Request using the information
below:
Menu path: Accounting  Financial Accounting  Accounts Receivable  Document entry  Down
payment  F-37 - Request

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
SAP Easy Access
207. Double click on F-37 – Request.

Customer Down Payment Request: Header Data

property name.
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Type Document type code Example: DZ
Ledger, Vendor, or Customer
account
210. Now you need to enter the document line item:

property name.
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Customer Down Payment Request:Add Customer item

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Due on Date when the down payment is Example: 26.11.2010
due

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Release: ECC 6.0
213. Click Overview Button to display the document:
Customer Down Payment Request:Display Overview
214. Click Save Button to post the document.

1000 ”

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Title: SAP FI
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4.3 Customer Down Payment
TOPIC OBJECTIVES

Background
instead of “normal” customer‟s reconciliation account. They are defined in
Scenario
You want to post a down payment for a customer.
Prerequisites
Defined GL indicators, Customer Master.
PROCEDURAL STEPS

Receivable  Document entry  Down payment  F-29 -
Down payment.
Perform the following steps of how to Post a Customer Down Payment using the information below:
Menu path: Accounting  Financial Accounting  Accounts Receivable  Document entry  Down
payment  F-29 - Down payment.

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
SAP Easy Access
215. Double click on F-29 - Down payment.
Post Customer Down Payment: Header Data

property name.
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Title: SAP FI
Release: ECC 6.0

Type Document type code Example: DZ
account
Special G/L ind Special GL transaction code Example: A
Account GL account (bank account) Example: 208803

property name.
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Note: You can enter the line items for the down payment, but it also possible to
use previously entered down payment request as a reference:
217. Click Requests Button to display requests entered for this client:
Post Customer Down Payment: Choose requests

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218. Select row to mark this payment request to be

processed.
219. Now click Create down payments Button .
Note: The system automatically created a down payment, taking payment

request as a reference.
Post Customer Down Payment: Display Overview

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7. “The message bar displays Document 1400000058 was posted in company code
1000”
Note: Please notice that during this operation not only the down payment was
posted. The system also cleared a down payment request, so on the customer
account there’s no only one open item: down payment with special GL indicator
“A”.

property name.
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4.4 Post Customer Invoice
TOPIC OBJECTIVES

Background
This transaction allows entering customer invoices. It creates postings in
Accounts Receivable Sub Ledger and also updates the GL Accounts
Scenario
Most of the invoices will be issued in SD module. However, it is possible to post
a Customer Invoice in FI module. It can be used to post the invoices issued in
case of claims against damages caused by site contractors, selling used
furniture, insurance claims etc.
Prerequisites
Issued customer invoice
PROCEDURAL STEPS

Receivable  Document entry  FB70 - Invoice
Perform the following steps of how to post a customer invoice using the information below:
Menu path: Accounting  Financial Accounting  Accounts Receivable  Document entry  FB70 -
Invoice

property name.
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Title: SAP FI
Release: ECC 6.0
SAP Easy Access
221. Double click on FB70 – Invoice.

property name.
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Title: SAP FI
Release: ECC 6.0
Enter customer invoice: Company code 5200

Customer Code identifying a customer Example: 15
account
Invoice date Date when the invoice was Example: 25.11.2010
issued
Reference Reference document number Example: Invoice no
Amount Amount of the invoice Example: 1000
Amount doc.curr. Amount of the line item Example: *
Profit center Code identifying an Example: 10001101
organizational unit to which
costs or Profit are assigned
.

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223. To display a document before posting it, select DocumentSimulate from the
menu path:
Document Overview

Information

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225. Click Enter Button. The system will display the invoice again:
226. You need to check the payment details. To do so, click <tab button> Payment
. Some payment details will be populated from the Customer Master
(like payment terms and a payment block), but you can change it if necessary.

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227. Go to the field “Pmnt terms” and Press [F4] or click the button in the Pmnt
terms field. The system will display the list of terms of payment that are defined for
the customers:

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Terms of Payment
228. select the correct payment term being the agreed term with the customer for this
transaction.

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229. Click Enter Button.
230. To post the invoice, click Save Button. .
1000”

property name.
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4.5 Manual Incoming Payment

Background
This transaction allows you to post customers‟ incoming payments and at the
same time process open items. Usually you post payment and clear it with
outstanding invoice/s.
Scenario
The customer‟s paid for an outstanding invoice. You want to clear the customer
invoice against the payment.
Prerequisites
Outstanding customer invoices or other open items to be cleared by a payment
PROCEDURAL STEPS
Menu Path Financial Accounting  Accounts Receivable  Document

entry  Incoming payment
Perform the following steps of how to post an incoming payment using the information below:
Menu path: Financial Accounting  Accounts Receivable  Document entry  F-28 Incoming payment

property name.
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Title: SAP FI
Release: ECC 6.0
SAP Easy Access
231. Double click on F-28 Incoming payment.

Post Incoming Payments: Header Data

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Release: ECC 6.0

Type Code identifying the document Example: DZ
type
Account Code identifying the Bank Example: 208803
account
(payment)
Account Code identifying the Customer Example: 15
account

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D – Customers,
K – Vendors,
S – GL Account
233. Click Process open items Button . The system will display a
screen where you can clear your incoming payment with the outstanding invoices.
Post Incoming Payments: Process open items
All open items are selected. You need first to deselect them:
234. Click Select all Button .
235. Click Items Button to deactivate all the items.
236. Select on the item you want to clear with payment (customer document
1800000005)

property name.
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237. Now go to overview screen. Click on icon .
238. Now double click on the line item 001 And put * on the amount field.

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Release: ECC 6.0
9. Now go to menu bar Select “DOCUMENT” and then select Simulate.
10. Save the document with icon or “CTRL+S”

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Release: ECC 6.0
11. The message bar displays “Document 1400000016 was posted in company code1000”.
4.6 Customer Account Balance Display
TOPIC OBJECTIVES

Background
Every time you post a document, the system automatically updates a customer
account and the relevant GL account (reconciliation account) balance.
This document covers Customer Account Balance Analysis. The account
balance displays:
Scenario
You want to check and print a customer account balance.
Prerequisites
Defined Customer Master and posted customer documents.
PROCEDURAL STEPS

Receivable  Account  FD10N - Display balances
Transaction Code FD10N
Perform the following steps of how to Display Customer Account Balance using the information below:
Menu path: Accounting  Financial Accounting  Accounts Receivable  Account  FD10N - Display
balances

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
SAP Easy Access
239. Double click on FD10N - Display balances.

Customer Balance Display

property name.
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Release: ECC 6.0

Customer Code identifying a customer Example: 1000001
account
Fiscal year Fiscal Year number Example: 2010
242. Press Execute button to display the account balance:

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Title: SAP FI
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Customer Balance Display
243. You can display the line items or even particular document directly from this
report. For instance, to display all the documents for July, 2010 mark this row on
the repot screen (it will be highlighted in yellow) and double click on the line item

property name.
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Title: SAP FI
Release: ECC 6.0
or click Call up line item report Button . You can see now all the documents
posted in May:
Customer Line Item Display
244. If you want to see the details of one of the documents, double-click on the line
that contains the required document, e.g. 1800000002. The system will display the
details of this line item:

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Release: ECC 6.0
245. If you need, you can change some of the fields. Click Display -> Change Button
change the description of the field “Assignment”:

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Assignment Line item description Example: insert long text
247. Click Save Button to update the document.

248. The message bar displays “Changes have been saved”
4.7 Customer Noted Items

property name.
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Title: SAP FI
Release: ECC 6.0
TOPIC OBJECTIVES

Background
Noted Item is a function that uses Special GL indicators. Special GL
instead of “normal” customer‟s reconciliation account. They are defined in
Scenario
You want to post a guarantee given to a customer for bidding purpose.
Prerequisites
Defined special GL indicators, Customer Master.
PROCEDURAL STEPS

Receivable  Document entry  Other  F-49 – Noted
Item
Perform the following steps of how to Post a Customer Noted Item using the information below:
Menu path: Accounting  Financial Accounting  Accounts Receivable  Document entry  Other  F-
49 – Noted Item.
SAP Easy Access

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
249. Double click on F-49 – Noted Items.
Post Customer Noted Item: Header Data

property name.
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Title: SAP FI
Release: ECC 6.0

Type Document type code Example: DA

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Release: ECC 6.0

account
Special G/L ind Special GL transaction code Example: A
Account GL account (bank account) Example: 208803
Due date Date to which the periods for Example: 02.12.2010
the cash discount deadline
and the due date for net
payment refer

4.. The message bar displays “Document 1400000058 was posted in company
code1000”.
5. Now Go todocument at menu bar and select display –

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5 Bank Accounting
5.1 Creation of Bank Master Record
TOPIC OBJECTIVES

Background
Bank Master Records are stored in the bank directory. Their details are stored
also in Customer / Vendor Master Data and are used by payment program to
prepare payment documents. You can create new Bank Master Record using
transaction FI01 or you during maintaining Cust. / Vendor Master Data.
Scenario
You want to store in the system the details of a new bank.
Prerequisites
No.
PROCEDURAL STEPS
Menu Path Accounting  Financial Accounting  Banks  Master

Data  Bank Master Record  FI01 - Create
Transaction Code FI01
Perform the following steps of how to Create Bank Master Record using the information below:
Menu path: Accounting  Financial Accounting  Banks  Master Data  Bank Master
Record  FI01 - Create

property name.
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Title: SAP FI
Release: ECC 6.0
SAP Easy Access
251. Double click on FI01 – Create.

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Create bank: Initial screen

Bank country Enter country code here Example: IN
Bank key Bank key is the bank code. This Enter value in Bank key.
field is country specific. Example: CNPB0000501
253. Click Enter Button . The system will ask you to enter bank details:

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Create bank: Detail screen

Bank name Name of the bank Example: ICICI Bank LTD
Region Country specific field. Enter a Example: ND
state code here
Street Street name Example: 500 Main Street
City City in which the bank is located Example: Nehru Place
Branch Name identifying the branch of Example: Main Office
the bank, if the bank is part of a
multibranch system

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256. Your entry is ready. Click Save Button to store bank details in the database.
257. The message bar displays “message bar text here ”
5.2 Change Bank Master Data
TOPIC OBJECTIVES

Background
Scenario
You want to change bank‟s address data.
Prerequisites
Created previously bank master record.
PROCEDURAL STEPS
Menu Path Accounting  Accounting  Financial Accounting  Banks

 Master Data  Bank Master Record  FI02 - Change

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Perform the following steps of how to Change Bank Master using the information below:
Menu path: Accounting  Accounting  Financial Accounting  Banks  Master Data  Bank Master
Record  FI02 - Change
SAP Easy Access

property name.
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Title: SAP FI
Release: ECC 6.0
258. Double click on FI02 – Change.

property name.
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Title: SAP FI
Release: ECC 6.0
Change bank : Initial screen
259. First you need to select the bank master you want change. Enter bank country
(e.g. US) and press tab to switch to the field Bank key. Press [F4] or click the
button in the Bank key field.
260. The system will display a search screen. Enter your search criteria or just click
Enter Button .

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Bank Address
261. The system will display a list of Bank Masters that fulfill your search criteria:

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Bank data (1) 14 Entries found
262. Select the required bank master from the list – double click on the field Name of
Bank (e.g. IN – CNPB0000500 – Canara Bank).
263. The selected bank master is now displayed:

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Change bank : Initial screen
264. Click Enter Button to confirm your entries. The fields which values you can
change are available for edition:

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Change bank : Detail screen

Bank name Enter here name of the bank Example: Canara Bank
267. To update the bank master, click Save Button. .

268. The message bar displays “Data has been saved”.

property name.
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Title: SAP FI
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5.3 Display Bank Master Data
TOPIC OBJECTIVES

Background
Scenario
You want to display bank master.
Prerequisites
Created previously bank master record.
PROCEDURAL STEPS
Menu Path Accounting  Financial Accounting  Banks  Master

Data  Bank Master Record  FI03 – Display.
Perform the following steps of how to Display Bank Master using the information below:
Menu path: Accounting  Financial Accounting  Banks  Master Data  Bank Master Record  FI03 –
Display.
SAP Easy Access

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
269. Double click on FI03 – Display.

Display bank : Initial screen

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270. First you need to select the bank master you want display. Enter bank country
(e.g. US) and press tab to switch to the field Bank key. Press [F4] or click the
button in the Bank key field.
271. The system will display a search screen. Enter your search criteria or just click
Enter Button :
Bank Address
272. The system will display a list of Bank Masters that fulfill your search criteria:
Bank data (1) 14 Entries found

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273. Select the required bank master from the list – double click on the field Name of
Bank (e.g. IN - 110211004 – Axis bank Ltd.-Noida).
274. The selected bank master number will be entered to the field Bank key:
Display bank : Initial screen

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Display bank: Detail screen
276. The system displays bank details.
Tip: On this screen the following buttons are available: Change documents
and Edit. You can use them to display bank master
changes or edit bank master respectively.
5.4 Create Cheque Lot

property name.
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Release: ECC 6.0
TOPIC OBJECTIVES

Background
This functions allows you to create the check lot no for check payments.
Scenario
The automatic payment run was made without having the relevant check lot in
the system. You have to enter the check details in the check register manually.
For this you have to maintain check lot no in the system.
Prerequisites
NA
PROCEDURAL STEPS
Menu Path Accounting  Financial Accounting  Accounts Payable

 Periodic Processing  F110  Environment  Check
information  Number range FCHI
Transaction Code FCHI
Perform the following steps of how to Cheque Lot using the information below:
Accounting  Financial Accounting  Accounts Payable  Periodic Processing 

F110  Environment  Check information  Number range FCHI
1. Enter the transaction code FCHI in command field and then press Enter –

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2. Make the following entries on the Check Lot screen :
Field name Description User action and values Comment

Paying 1000
Company code
House Bank AXI-V
Account ID CURR
3. Choose Change

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4. Choose Create on the Maintain Check Lots Screen

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5. Make the following entries on Maintain Check Lots screen:

Field name Description User action and values Comment
Lot Number Identify lot 1 Example -
number 00000001
Check Identify check Example -
Number number 00000100
range
To Identify check Example -100000
number
range
Short info BBL
6. Choose Enter.

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7. Choose Save.
5.5 Manual Check Deposit
TOPIC OBJECTIVES

Background
This function allows you to enter the checks you‟ve received. After the input is
complete, you can access the additional functions to further process the entered
checks. Additionally, you can enter several document numbers and different
invoice amounts for one incoming check / memo record. This is useful if a
customer pays several invoices with one check. The system highlights the
account assignment field when you have entered several values in it.
Scenario
You need to post incoming checks
Prerequisites
Configured house bank account(s), start variants.

property name.
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Title: SAP FI
Release: ECC 6.0
PROCEDURAL STEPS
Menu Path Accounting  Financial Accounting  Banks  Incomings

 Check Deposit  FF68 - Manual Entry
Transaction Code FF68
Perform the following steps of how to Post Incoming Checks using the information below:
Menu path: Accounting  Financial Accounting  Banks  Incomings  Check Deposit  FF68 - Manual
Entry
SAP Easy Access
277. Double click on FF68 – Manual Entry

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278. Before entering checks you need to define what entry variant you‟d like to use and
how do you want to post process the checks. Select from the menu
pathSettingsSpecifications.
Specifications

Start variant The variant name you enter Example: 1000
here specifies which account
assignment variant the system
is to begin with during memo
record processing. You can
change the variants at any time
during memo record
processing.
Customer matchcode Using this matchcode ID, the Example: D
ID system searches for customers
if you make an entry in the
Customer matchcode field in
memo record processing.

property name.
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Release: ECC 6.0

Processing type Use this field to control whether Example: 3
postings via batch input are
carried out online or as a
background job.
In the field Processing type you can also use key 4 – Further processing
online, instead of 2 – Further processing as batch input (generate batch). In
such case, after posting of checks, the system will not create batch input
session, but will post the documents automatically. However, to complete
the process you need to use the transaction code FEBA (Postprocess) to
check the results of this automatic posting and eventually complete the
postings.
280. Click Transfer value date .
281. Click <checkbox> Int. bank determin. . Instead of entering full

bank account number, you can now use short bank name, defined in the system
(like CITI e.g.).
282. Click Enter Button. Now you need to enter other parameters before you
begin to enter checks:
Edit Check Deposit List

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Company code Enter desired CC number here Example: 1000
House bank Short key for a house bank Example: AXI-N
Account ID This ID together with the ID for Example: CURR1
the house bank uniquely
defines a bank account.
Group Feature for differentiating check Example: 100
deposit lists. The group name is
freely definable.
Entry date Date the document was entered Example: h_sanjayc
into the system
Transaction Using the transaction you Example: P001
determine how and to which
accounts the system is to post
the payment.
Currency Code identifying the type of Example: INR
currency used in a transaction
or for all transactions pertaining
to a specific account

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Amount Amount of the check Example: 123456
Document No Key used for accessing an Example: 1400000029
accounting document.Via the
entered document number, the
system tries to find in a
customer, vendor or G/L
account the item that is to be
cleared by the payment
Check no. Check number Example: 986531

Line Item Text The line item text you enter cheque-986531
here is transferred to the
document line items

property name.
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287. Click Save Button to save the list.
288. Click Save Button. to post the checks.
5.6 Create Reference for Cheque from Payment Document
TOPIC OBJECTIVES

property name.
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Title: SAP FI
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Background
This is used, for copying the Check numbers to assignment, or reference field of the payment
document.
This session copies check numbers into a selected field of the corresponding payment
documents. For example, the check number can be copied into the “Assignment” field of the
payment document thus enabling the check to be assigned to the payment document.
Scenario
You have issued a manual check to the vendor againsed the invoice and now
you want to update the cheque no in the payment document.
Prerequisites
You need to manually issued a cheque againsed payment document before you
can use this transaction).
PROCEDURAL STEPS
Menu Path SAP Easy Access -> Command Field -> FCHU
Transaction Code FCHU
1. Enter the transaction code FCHUin command field and then press Enter –
SAP Easy Access
8. Make the following entries on the screen :

property name.
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transactions
account corresponds
account number

property name.
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Release: ECC 6.0
289. Execute the transaction with icon .
290. Go to command field and enter /nFB03.

property name.
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6. Press Enter.
7. Check Document reference field contains the check no in the payment document.
(Highlighted in Red in above)

property name.
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5.7 Process Manual Bank Statement
TOPIC OBJECTIVES

Background
This function allows you to do the manaul bank reconciliation in your system.
You can update the main bank balance as the bank statement.
Scenario
You need to post incoming and outgoing bank account balance to main bank
account.
Prerequisites
Configured house bank account(s), start variants.
PROCEDURAL STEPS
Menu Path Accounting  Financial Accounting  Banks  Incomings

 bank Statement  FF67 - Manual Entry
Transaction Code FF67
Perform the following steps of how to Post Bank Statement manually using the information below:
Menu path: Accounting  Financial Accounting  Banks  Incomings  Bank Staement  FF67 -
Manual Entry

property name.
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SAP Easy Access
291. Double click on FF67– Manual Entry

292. Before entering checks you need to define what entry variant you‟d like to use and
how do you want to post process the checks. Select from the menu
pathSettingsSpecifications.
Specifications

property name.
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Start variant The variant name you enter Example: 1000
here specifies which account
assignment variant the system
is to begin with during memo
record processing. You can
change the variants at any time
during memo record
processing.
Customer matchcode Using this matchcode ID, the Example: D
ID system searches for customers
if you make an entry in the
Vendor matchcode ID Using this matchcode ID, the Example: K
system searches for vendors if
you make an entry in the
Processing type Use this field to control whether Example: 3
postings via batch input are
carried out online or as a
background job.
In the field Processing type you can also use key 4 – Further processing
online, instead of 2 – Further processing as batch input (generate batch). In
such case, after posting of checks, the system will not create batch input

property name.
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session, but will post the documents automatically. However, to complete

the process you need to use the transaction code FEBA (Postprocess) to
check the results of this automatic posting and eventually complete the
postings.
294. Click Transfer value date .
295. Click <checkbox> Int. bank determin. . Instead of entering full

bank account number, you can now use short bank name, defined in the system
(like CITI e.g.).
296. Click Enter Button. Now you need to enter other parameters before you
begin to enter checks:
Process Manual Bank Statement

property name.
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Company code Enter desired CC number here Example: 1000
House bank Short key for a house bank Example: CAN-S
Account ID This ID together with the ID for Example: CURR
the house bank uniquely
defines a bank account.
Statement No Bank Statement No Example: 1
Statement date Date the document was entered Example: 30.11.2010
into the system

property name.
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Opening Balance Opening Balance in the main Example: 0
Bank Account
Closing Balance Clsoing balance in the main Example: 10000
bank account as per bank
statement

property name.
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Amount Amount of the check Example: 10000
Transaction type Using the transaction Example: P002
wedetermine how and to
which accounts the system is
to post the payment
Value date The entered value date is Example: 30.11.2010
used to find the item on the
entered customer, vendor, or
G/L account that is to be
cleared with payment
Bank Reference Check number Example: 123456

Profit Center Code for Profit Center Example:
300. Click Save Button to save the list.
301. Click Save Button. to post the checks.
5.8 Void issued Cheque
TOPIC OBJECTIVES

property name.
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Background
This functions allows you to void manually issued checks with/without reversal of
the payment documents.
Scenario
You have issue a check to the vendor agained the invoice but during printing the
cheque was
Prerequisites
You need to manually issued a cheque againsed payment document before you
can use this transaction).
PROCEDURAL STEPS

Environment  Check information  Void  FCHI  Issued
Cheques
Transaction Code FCH9
Perform the following steps of how to Void a manually issued cheque using the information below:
Menu path: Accounting  Financial Accounting  Accounts Payable  Environment  Check information
 Void  FCH9  Issued Cheques
SAP Easy Access

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302. Double click on FCH9 - Manual checks.


property name.
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transactions
account corresponds
account number
Void Reason Code Code to determine the reason Example: 05
to void the cheque
304. Dispay the list of void reason codes –

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305. Select the display of cheque issued

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306. Go back to previous screen. select .
6. Select void icon to void the current check.
7. Message bar displays the message “Check 00000001 voided, payment document
not Reversed.”
6 Period end Closing
6.1 Open and Close Posting Periods
TOPIC OBJECTIVES

Background
For the purpose of control and to avoid data alteration, FI periods are
Opened/Closed on Periodic Basis.
Scenario
You have two time intervals (time period 1 and time period 2). In each interval,
specify a period lower limit, a period upper limit, and the fiscal year.
Prerequisites
Completion of All period end/Year End activities.
PROCEDURAL STEPS

Environment  Current Settings  S_ALR_87003642 -
Open and Close Posting Periods
Transaction Code S_ALR_87003642 (OB52)

property name.
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Perform the following steps of how to Open/Close Posting Periods using the
information below:
Menu Path: Accounting  Financial Accounting  General Ledger  Environment 

Current Settings  S_ALR_87003642 - Open and Close Posting Periods

S_ALR_87003 Open and Close Posting Periods
642
Open and Close Posting Periods
SAP Easy Access
307. Double Click on S_ALR_87003642 - Open and Close Posting Periods

property name.
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Open Close Posting Period
308. Below are the posting Period Variant created for PDIL
1000 – PDIL
3. Account Type stands for the Nature of Account to be opened/Closed
4. From Account – To Account

It stands for the range of GL Accounts to be opened/closed. In general scenarion
we keep from as BLANK and to as ZZZZZZZZZZ which means all the GL accounts.

property name.
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5. From Period1 – To Period1

This specifies the range of period which are open for a posting period variant
1000. In Above Screenshot Period 1 year 2010 till Period12 Year 2010 are open.
6. From Period2 – To Period2

Period 2 specifies the Special Periods. In Above Screenshot Spl Period 13 year
2010 till Spl Period16 Year 2010 are open.
7. Now we will close Period 1 year 2010 by changing From Period1 from1 to 2 as below:
Now click on Save
Period 1 year 2010 has been closed. Now the open periods are:
Period 2 year 2010 to Period 12 2010.
6.2 Enter Accrual & Deferral Document
TOPIC OBJECTIVES

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Background
This function allows you to post automatically accruals and deferrals:
1) Accruals - an accrual any expenditure before the closing key date which
represents an expense for any period after this date.
2) Deferrals - Deferred income is any receipts before the closing key date
that represent revenue for any period after this date.
The accruals can be reversed later also automatically.
Scenario
Enter Accrual and Deferral Document.
Prerequisites
GL Master Data
PROCEDURAL STEPS

Master Records  Periodic Processing  Closing 
Valuate  FBS1 - Enter Accrual/Deferral Doc.
Transaction Code FBS1
Perform the following steps of how to Post an Accrual / Deferral using the information below:
Menu path: Accounting  Financial Accounting  General Ledger  Master Records  Periodic
Processing  Closing  Valuate  FBS1 - Enter Accrual/Deferral Doc.
SAP Easy Access

property name.
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309. Double click on FBS1 - Enter Accrual/Deferral Doc.

property name.
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Release: ECC 6.0
Enter Accrual/Deferral Doc.: Header Data

Type Document type code Example: SA
Reversal reason Code of reversal reason Example: 05
Reversal date Date on which the reverse Example: 02.01.2010
posting is to be made. Normally
st
the 1 day of next month

property name.
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PstKy In this field, the posting key with Example: 09
which the next document line
item should be entered is
specified.
account
Special GL Indicator Indicator which identifies a Example: 0
special G/L transaction
311. Click Enter Button to confirm your lentries. Now you need to enter a line item:
Enter Accrual/Deferral Doc.: Add G/L account item

property name.
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PstKy In this field, the posting key with Example: 50
which the next document line
item should be entered is
specified.
account
313. Click Enter Button to confirm your entries. Enter the second line item:
Enter Accrual/Deferral Doc.: Correct G/L account item

property name.
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Cost center Code identifying an Example: 5209000
organizational unit to which
costs or assets are assigned
Amount Amount of the line item Example: *
314. Click Save Button. to store your document in the database.
1000.”

property name.
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6.3 Reverse Accrual/Deferral Document
TOPIC OBJECTIVES

Background
This function allows you to reverse previously posted accrual / deferral. The
system posts a reversal by entering an identical amount to the opposite side of
the account, thereby offsetting the original amount.
Scenario
You want to reverse a previously posted accrual document
Prerequisites
An accrual document posted
PROCEDURAL STEPS
Menu Path Accounting  Financial Accounting  Closing  Valuate 

F.81 - Reverse Accrual/Deferral Document
Perform the following steps of how to Reverse an Accrual using the information below:
Menu path: Accounting  Financial Accounting  Closing  Valuate  F.81 - Reverse Accrual/Deferral
Document
SAP Easy Access

property name.
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315. Double click on F.81 - Reverse Accrual/Deferral Document.

property name.
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Reverse Accrual/Deferral Documents

property name.
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Release: ECC 6.0

Company code Enter required company code Example: 1000
here
Document number Number of the SAP R/3 accrual Example: 100000446
document that
317. If you want to execute it in test mode activate the field Test run .
318. Press Execute button . The system will post a reversal document(s) and
display a list of documents that were reversed:
319. The message bar displays “All documents were reversed”.
Display of Reversal Document – 100000447
6.4 Create Recurring Entry
TOPIC OBJECTIVES

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Background
The recurring entry function helps to automate postings of transactions that
repeat every months (with the same amount) e.g. Accruals / Deferrals postings.
The system uses the recurring entry original document that you‟ve entered as a
reference. It is not an „real‟ accounting document and therefore does not affect
the account balance.
However, at a specified date, when a recurring entry document will be
processed, it will generate automatically the accounting documents and postings
will affect account balances.
Scenario
You‟ve posted a recurring entry document for rental income.
Prerequisites
Created recurring document.
PROCEDURAL STEPS

Posting Reference Documents  Recurring Document 
FBD1 - Create
Transaction Code FBD1
Perform the following steps of how to Create a Recurring Entry Document using the information below:
Menu path: Accounting  Financial Accounting  General Ledger  Posting Reference

Documents  Recurring Document  FBD1 - Create
SAP Easy Access

property name.
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Title: SAP FI
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320. Double click on FBD1 – Recurring Document

property name.
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Enter Recurring Entry: header Data

First Run On Date of First Run Example: 02.12.2010
Last Run On Date of Last Run Example: 02.12.2010

property name.
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Interval in Months Frequency of recurrency entry Example: 1

Run date Date of the month on which the Example: 02
entry should be posted
Document type Entry of the document type Example: 02
which classifies the accounting
documents
Posting Key Key to enter debit/credit entry Example: 50
Account Code to enter Example: 300015
GL/Customer/Vendor Account
322. Click Enter Button to go to next screen.

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Amount Code identifying a separate Example: 5200
Profit Center Code for profit center Example:
Posting Key Key to enter debit/credit entry Example: 09
Account Code to enter Example: 10000001
GL/Customer/Vendor Account

property name.
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324. To store your changes in the document, click Save Button .
8.. The message bar displays “Document 9100000004 was stored in company code
1000.”
6.5 Post Recurring Entry
TOPIC OBJECTIVES

Background
The recurring entry function helps to automate postings of transactions that
repeat every months (with the same amount) e.g. Accruals / Deferrals postings.
The system uses the recurring entry original document that you‟ve entered as a
reference. It is not an „real‟ accounting document and therefore does not affect
the account balance.
However, at a specified date, when a recurring entry document will be
processed, it will generate automatically the accounting documents and postings
will affect account balances.
Scenario
You‟ve entered a recurring entry for rental income. Now we want to post the
recurring entry doc.
Prerequisites
Created recurring document.
PROCEDURAL STEPS

Periodic Processing Recurring Entries  F.14 - Execute

property name.
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Perform the following steps of how to Post a Recurring Entry Document using the information below:
Menu path: Accounting  Financial Accounting  General Ledger  Periodic

Processing Recurring Entries  F.14 - Execute
SAP Easy Access

property name.
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325. Double click on F.14 – Execute

property name.
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Enter Recurring Entry: header Data

Document No Enter recurring entry document Example: 9100000004
no
Fiscal Year Year of posting Example: 2010
Settlement Period from Recurring entry posting duration Example: 02.12.2010
Settlement Period to Recurring entry posting duration Example: 02.03.2011

property name.
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327. Click Eexecute Button to create batch input session.

4. You will get the below message in the display bar –
5. Now go to batch input session –
6. Now you get the batch input session screen. Select the low of batch input session and
process the session with the icon
7. You will get the pop up window for selection purpose.

property name.
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8. Now select the process from the pop up window.
9. Once the batch input process is complete you will get the below screen and selet
10. Now go to FB03 to check the doc entry.
11. Press enter to confirm the postings.

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6.6 Enter Translation Rates
TOPIC OBJECTIVES

property name.
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Release: ECC 6.0
Background
Exchange rates are required to translate foreign currency amounts when posting
or clearing or to check an exchange rate entered manually. Determine the gain
and loss from exchange rate differences. Evaluate open items in foreign currency
and the foreign currency balance sheet accounts.
Scenario
Perform this procedure to translate foreign currency amounts when posting or
clearing
Prerequisites
None
PROCEDURAL STEPS

Environment  Current Settings  S_BCE_68000174 -
Enter Translation Rates
Transaction Code S_BCE_68000174 - Enter Translation Rates (OB08)

property name.
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Perform the following steps of how to Maintain Exchange Rates using the information
below:
Menu Path: Accounting  Financial Accounting  General Ledger  Environment 

Current Settings  S_BCE_68000174 - Enter Translation Rates

S_BCE_68000 Enter Translation Rates
174
Enter Translation Rates
SAP Easy Access
328. Double Click on S_BCE_68000174 - Enter Translation Rates

property name.
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Open S_BCE_68000174 - Enter Translation Rates
329. Click in Position Tab at the bottom
Exchange Rate Type for PDIL has been used as “M”
Press Enter…

property name.
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3. Fill in Below Fields:

Input - Required Fields Field Value/Comments
Exchange Rate Type M
From currency Currency
To Currency Currency
Valid From Date from Exch. Rate will be applied.
Field R/O/C Description

Exch. Rate Type Required Example:
M
From currency Required

Example:
USD
To-currency Required
Example:
INR
Valid from Required

Example:
01.09.2010
4. Click button .

property name.
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5. Click button .

ValidFrom Required
Example:
01.04.2010
Dir.quot. Required
Example:
47.50000
7. Click button .
Click button .
Exchanged Rate has been maintained.

property name.
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6.7 Foreign Currency Valuation
TOPIC OBJECTIVES

Background
When foreign currencies are valuated, all the Open Items that were posted in a foreign currency
are valuated.
The valuation is based on the individual open account items in a foreign currency, that is, each
open account item in a foreign currency is valuated individually.
Scenario
Vendors foreign currency open items are posted in the system and want to
valuate on a key date.
Prerequisites
Currency Exchange rates must be maintained in the exchage rate table.
PROCEDURAL STEPS

Periodic Processing  Closing  Valuate 
FAGL_FC_VAL  Foreign Currency Valuation
Transaction Code FAGL_FC_VAL
Perform the following steps of how to do the foreign Currency Valuation, using the information below:
Menu path: Accounting  Financial Accounting  General Ledger  Periodic Processing  Closing 
Valuate  FAGL_FC_VAL  Foreign Currency Valuation
SAP Easy Access

property name.
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330. Double click on FAGL_FC_VAL – Foreign Curency Valuation.

property name.
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Release: ECC 6.0

Company Code Code to identify the comaony Example: 1000
code
Valuation Key Date Date on which Currency Example: 08.12.2010
valuation is to be done
Valuation Area Valuation Principle as per Example: Z1
Accounting Standard

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3. Go to next tab “OPEN ITEMS”

Valuate Vendor Open Vendor open items having Example: Select the check Box
Items foreign currency balance
Reconcilliation Code to identify the Vendor Example: 105005
Account Reconcilliation account for
foreign vendor

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6. Click Back Button .

7. Enter Posting Paramenters

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Create Postings Post foreign Currency Valuation Example: Select the check Box
in accounts
Posting Date Date to post the foreign curreny Example: 08.12.2010
Valuation document

10. Below document Posted -

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Select Display Currency

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6.8 Customer Balance Confirmation
TOPIC OBJECTIVES

property name.
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Release: ECC 6.0
Background
This function allows you to generate letters to your customers for the purpose of
checking payables and receivables, as well as the necessary reply slips. The
program offers you the following choice of procedures:
 balance confirmation
 balance notification
 balance request
The system generates one checklist and, where necessary, one error list per
company code. You also have the option of requesting a results table. For each
program run, a selection cover sheet can be output. The program also enables
you to print reminders for overdue balance confirmations and balance requests.
In order to do this, enter the customers concerned and the old issue date and/or
the old reply date.
Before the program can be run, the requirements described in the following
sections must be fulfilled. This includes the entries that have to be made via the
system configuration and the forms to be used for printing the letters and lists.
Scenario
Before year-end closing you want to receive confirmation of open items and
balances from your customers.
Prerequisites
Before the program can be run, the system must be properly configured. This
includes the entries that have to be made via the system configuration and the
forms to be used for printing the letters and lists.
PROCEDURAL STEPS

Periodic processing  Print correspondence  Balance
confirmation  F.18 - Print letters

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Perform the following steps of how to Generate and Print Customer Balance
Confirmations using the information below:
SAP Easy Access

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Customer Balance Confirmation

property name.
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Customer Customer account number Example: 10000001
to Customer account number Example:
Reconciliation key date Date of the balance Example: 02.12.2010
confirmation. Usually enter
here the last day of the fiscal
year.
333. Click Individual customers Button to include

customers in the printout.

property name.
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334. Click Head offices and branches . In this case the

system will prepare the balance confirmations for the head offices The open items
belonging to the branche will be included in the report for head office.
335. Click One-time customers to process also this

data.
336. Click Zero balances Button to not print the letters

for customers with zero balance.

Correspondence You can sort the letters by Example: K1
sorting postal code, by account number
or by document number
Line item sorting You can sort open items on the Example: P1
report by e.g. document date, or
clearing date, clearing
document etc.
Date of issue Enter here the date when the Example: 02.12.2010
letters were issued
Date for reply The date is printed in the letter Example: 02.12.2010
to the customer and customer.
Printer for form set In this field and other fields for Example: lp01
printout enter your printer name
7. Click Sort by head office/branches Button to

activate sorting line items by Head Office and Branch Accounts
09. To begin generation of customer letters, press Execute button .
Note: This reports creates automatically print preview. On the following screens
you should press Print icon to send a print request to the spool.

property name.
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Print Preview for LOCA Page 00001 of 00005
337. Click Print to send a print request to the spool.

12. This is the report of the customers for whom confirmation letters were generated.
Click Print to send a print request to the spool.
13. Change command line to [/nsp01] and press Enter. The system will display a list
of print jobs:

property name.
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Output Controller: List of Spool Requests
Attached Customer confirmation doc:
6.9 Vendor Balance Confirmation
TOPIC OBJECTIVES

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Background
This function allows you to generate letters to your vendors for the purpose of
checking payables and receivables, as well as the necessary reply slips. The
program offers you the following choice of procedures:
 balance confirmation
 balance notification
 balance request
The system generates one checklist and, where necessary, one error list per
company code. You also have the option of requesting a results table. For each
program run, a selection cover sheet can be output. The program also enables
you to print reminders for overdue balance confirmations and balance requests.
In order to do this, enter the vendors concerned and the old issue date and/or the
old reply date.
Before the program can be run, the requirements described in the following
sections must be fulfilled. This includes the entries that have to be made via the
system configuration and the forms to be used for printing the letters and lists.
Scenario
Before year-end closing you want to receive confirmation of open items and
balances from your vendors.
Prerequisites
Before the program can be run, the system must be properly configured. This
includes the entries that have to be made via the system configuration and the
forms to be used for printing the letters and lists.
PROCEDURAL STEPS

Periodic processing  Print correspondence  Balance
confirmation  F.18 - Print letters

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Perform the following steps of how to Generate and Print Vendor Balance
Confirmations using the information below:
SAP Easy Access

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Vendor Balance Confirmation

property name.
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Release: ECC 6.0

Vendor Vendor account number Example: 10000000
to Vendor account number Example:
Reconciliation key date Date of the balance Example: 02.12.2010
confirmation. Usually enter
here the last day of the fiscal
year.
339. Click Individual vendors Button to include vendors

in the printout.

property name.
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340. Click Head offices and branches . In this case the

system will prepare the balance confirmations for the head offices The open items
belonging to the branche will be included in the report for head office.
341. Click One-time vendors to process also this data.
342. Click Zero balances Button to not print the letters

for vendors with zero balance.

Correspondence You can sort the letters by Example: K1
sorting postal code, by account number
or by document number
Line item sorting You can sort open items on the Example: P1
report by e.g. document date, or
clearing date, clearing
document etc.
Date of issue Enter here the date when the Example: 02.12.2010
letters were issued
Date for reply The date is printed in the letter Example:
to the customer and vendor.
Printer for form set In this field and other fields for Example: lp01
printout enter your printer name
7. Click Sort by head office/branches Button to

activate sorting line items by Head Office and Branch Accounts
09. To begin generation of vendor letters, press Execute button .
Note: This reports creates automatically print preview. On the following screens
you should press Print icon to send a print request to the spool.

property name.
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Title: SAP FI
Release: ECC 6.0
Print Preview for LOCA Page 00001 of 00004
343. Click Print to send a print request to the spool.

12. This is the report of the vendors for whom confirmation letters were generated.
Click Print to send a print request to the spool.
13. Change command line to [/nsp01] and press Enter. The system will display a list
of print jobs:

property name.
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Title: SAP FI
Release: ECC 6.0
14. To activate the job for printout mark it (click on the first column on the left) and
click on the Print button.
Attached Vendor confirmation doc:
6.10 Balance Carry Forward (New)
TOPIC OBJECTIVES

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Background
Use the balance carryforward function to transfer the balances from the old fiscal
year to the new fiscal year in the Accrual Engine
Scenario
Perform this procedure in the Year-end Closing.
Prerequisites
Completion of All Year End activities. However it can be done any time and
any number of time till the periods are closed.
PROCEDURAL STEPS

Periodic Processing  Closing  Carry Forward
FAGLGVTR - Balance Carryforward (New)
Transaction Code Balance Carryforward (New)

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Perform the following steps of how to Carry Forward Balance to next Year using the
information below:
Menu Path: Accounting  Financial Accounting  General Ledger  Periodic

Processing  Closing  Carry Forward FAGLGVTR - Balance Carryforward (New)

F Balance Carryforward (New)
Balance Carryforward (New)
SAP Easy Access
344. Double Click on FAGLGVTR - Balance Carryforward (New)

property name.
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Title: SAP FI
Release: ECC 6.0
345. Fill In All the Required Fields:

Company Code 1000
Ledger 0L
Carry Forward to Fiscal Year 2010

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
3. Click Test run check box .

4. Click button .

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
Balance carryforwardLedger 0L for the year 2010 Test run
6. Click button .
7. Click Balance carryforward to fiscal year 2010 successful control
.

property name.
End User Manual
Title: SAP FI
Release: ECC 6.0
6.11 Balance Carry Forward (Customer & Vendor)
TOPIC OBJECTIVES

Background
Use the balance carryforward function to transfer the balances from the old
fiscal year to the new fiscal year in the Accrual Engine
Scenario
Perform this procedure in the Year-end Closing.
Prerequisites
Completion of All Year End activities. However it can be done any time and
any number of time till the periods are closed.
PROCEDURAL STEPS

Receivable  Periodic Processing  Closing  Carry
Forward F.07 - Balance Carryforward
Last changed on: Last changed by: Version: Page:
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Perform the following steps of how to Carry Forward Balance to next Year using the
information below:
Menu Path: Accounting  Financial Accounting  Accounts Receivable  Periodic

Processing  Closing  Carry Forward F.07 - Balance Carryforward

F.07 Balance Carryforward
Balance Carryforward
SAP Easy Access
346. Double Click on F.07 - Balance Carryforward
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347. Fill In All the Required Fields:

Company Code 1000
Carry Forward to Fiscal Year 2011
3. Click Test run check box .
4. Click button .
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Balance carryforward for the year 2011 Test run
5. Click Balance carryforward to fiscal year 2011 successful control.
7 Asset Accounting
7.1 Creation of Asset Master
TOPIC OBJECTIVES
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Background
A fixed asset is defined as an individual economic good that it is recognized in
the balance sheet at the time of closing, and is in the long-term service of the
enterprise.
In order to make it easier for the user to create, maintain and evaluate master
data, the varied individual information is structured according to its area of use
and the relevant functions in the system. The asset master record consists of
two main parts:
1. General Master Data: This part of the master record contains concrete
information about the fixed asset.
2. Data for Calculating Asset Values: You can specify depreciation terms
in the asset master record for each depreciation area in the chart of
depreciation. In order for you to make these specifications, the master
record contains an overview of the depreciation areas. In addition, there
is a detailed display available for each depreciation area. If there are
depreciation areas that are not needed for a specific asset, it is possible
to deactivate these depreciation areas at the asset level.
Scenario
This system task is used to create an asset master record.
Prerequisites
A Capital Investment Order with Budget should have been created in
preparation for assignment to the asset master record.
PROCEDURAL STEPS
Menu Path Accounting  Financial Accounting  Fixed Assets 

Asset  Create  AS01 - Asset
Transaction Code AS01
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Perform the following steps of how to Create Asset Master Record using the
information below:
Menu Path: Accounting  Financial Accounting  Fixed Assets  Asset  Create 

AS01 - Asset

AS01 Create Asset master Record
Asset master data
SAP Easy Access
348. Double Click on AS01 - Asset

Create Asset: Initial screen
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349. Press [F4] or Click the Search button in the Asset class field.
.
Restrict value range (1)
350. Click the Enter button for a complete list for company code 1000.
Restrict value range (1) 26 Entries found
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Note: A list of relevant documents is displayed based on your selection in the

previous screen.
351. Select 200110 Buildings
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352. Press Enter to confirm your entry.

353. Press [F4] or Click the Search button in the Company code field.
Company Code (1) 6 Entries found
354. Select 1000 –
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Note: Use the reference field if you'd like to create an asset master record that
is similar to another asset master record. When creating a new asset with a
reference asset, the values from the fields of the master record of the
reference asset are proposed as default values.
Note: Number of similar assets; This function enables you to create multiple
similar assets in one master transaction. These assets initially differ from each
other only by their main and/or sub-number. When you save, you can also
enter a description and inventory number for each individual master record.
This function does not allow you to create multiple assets that automatically
have the same long text..
356. Click Master data Button .
Create Asset: Master data
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Description Enter a name for the asset in this field. Example: Admin Building
Asset main no. text In this field, you can enter any desired name for an Example: Admin Building
asset main number. The text is then used, for
example, in reporting, and in the display values
transaction
358. Click the Enter button to confirm your entries.
359. Click <tab button> Time-dependent .
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360. Press [F4] or Click the Search button in the Cost center field.
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Restrict value range (1)
361. Click Enter Button to get a list of cost centers based on your entries.
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Restrict value range (1) 10 Entries found
362. Select 1000110102 1000 1000 H mmmm CORPORATE COMMON

EN 01.04.2010 31.12.9999 in list box.
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364. Click <tab button> Allocations .

Note: Fields on this screen are typically used for report groupings as required.
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365. Click <tab button> Origin Tab button for assignment to capital
investment order.
19. Click <tab button> Deprec. areas
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DepKy The depreciation key (valuation Example: B001
key) controls the valuation of
the asset in the particular
depreciation areas.
Usfl life Enter the useful life. Example: 99
3671. Click the Enter button to Validate the entries.

22. Enter Group Asset Number.
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369. The message bar displays “The asset was created”
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7.2 Change Asset Master
TOPIC OBJECTIVES
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Background
The "master data maintenance" component is used for recording the master
data of your fixed assets on an individual asset basis. A fixed asset is defined as
an individual economic good that it is recognized in the balance sheet at the
time of closing, and is in the long-term service of the enterprise.
two main parts:
Scenario
Certain assignments during the life cycle of an asset change frequently, and
therefore a record should be kept of the changes, both for reporting and for
valuation needs. Examples are the assignment of an asset to a cost center, or
multiple-shift usage of an asset during a certain time period.
You can store the following assignments with different time intervals:
1) Cost center 2) Plant 3) Cost order
Data is stored in an unbroken sequence showing the exact day, with a "valid
from" and "valid to" date. When you access a master record, the time-
dependent data valid for the date of the request is displayed. If the assignment
is different in other time periods, this is designated by a history indicator after
the field. Using the "Field breakdown" function, you display the entries for a
given field at the different intervals.
Prerequisites
None.
PROCEDURAL STEPS
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Asset  Change  AS02 - Asset
Perform the following steps of how to Change an Asset Master using the information
below:
Menu Path: Accounting  Financial Accounting  Fixed Assets  Asset  Change 

AS02 - Asset

AS02 Change Asset master Record
Asset Periodic Processing

Change Asset: Initial screen
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Asset Number This is the number which, together with the asset sub- Example: 111100000009
number, identifies a fixed asset in Asset Accounting.
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Change Asset: Master data

Description Enter a name for the asset in this field. Example: Admin.Building
NO.1
Asset main no. text In this field, you can enter any desired name for an Example: Admin.Building
asset main number. The text is then used, for NO.1
example, in reporting, and in the display values
transaction when accessing totals per asset main
number.
374. Press Enter to validate the entry.
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7.3 Display Asset Master
TOPIC OBJECTIVES

Background
enterprise.
two main parts:
Scenario
This system task is used to display an asset master record.
Prerequisites
None.
PROCEDURAL STEPS
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Asset  Display  AS03 - Asset
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Perform the following steps of how to Display Asset using the information below:
Menu Path: Accounting  Financial Accounting  Fixed Assets  Asset  Display 

AS03 - Asset

AS01 Display Asset Master
Asset master data
SAP Easy Access
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Display Asset: Initial screen

Asset This is the number which, Example: 111100000009
together with the asset sub-
number, identifies a fixed asset
in Asset Accounting.
377. Press Enter .
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Display Asset: Master data
Note: This page displays general data for the asset. The account
determination is the key link between asset accounting and the general ledger.
Each asset class has a separate G/L control account.
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Note: Time dependant data is used to manage costs associated with the asset
from a responsibility point of view during the asset’s life cycle. For assets under
construction, an internal order is used to manage budget / actual expenditure
at SAI.
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Note: Each depreciation area is set up to handle depreciation for a particular

purpose (e.g. book depreciation, tax depreciation, group depreciation, cost-
accounting depreciation, etc.).
Every depreciation area belongs to at least one chart of depreciation , and is
managed independently from other depreciation areas. .
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7.4 Lock Asset Master Data
TOPIC OBJECTIVES

Background
You can delete an asset master record to which no postings have been made,
directly online, without archiving. In addition, it is also possible to manually
delete old assets (legacy assets from your previous system) during the asset
data transfer process. Proceed as follows:
1. Delete all the transferred values for the old asset using the old asset
change transaction.
2. Set the deactivation date for the old asset using the old asset change
transaction (in the first master data screen)
3. Delete the old asset using the delete transaction (AS06).
For current assets; Set the blocking indicator in the asset master record. Once
the blocking indicator is set, you can no longer post acquisitions to this asset.
The idea behind this, for example, is to prevent future postings to an asset
under construction once the project is complete. Transfers and asset retirement
postings to blocked fixed assets are still possible.
Scenario
This system task is used to lock the asset master record for current assets.
Prerequisites
Asset master record.
PROCEDURAL STEPS

Asset  Lock  AS05 - Asset
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Release: ECC 6.0
Perform the following steps of how to Lock Asset Master Record using the
information below:
Menu Path: Accounting  Financial Accounting  Fixed Assets  Asset  Lock 

AS05 - Asset

AS05 Lock Asset Master Record
Asset master data
SAP Easy Access
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Block Asset: Initial screen

Company Code The company code is an Example: 1000
organizational unit within
financial accounting.

Block Asset: Processing screen
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383. Click <radio button> Locked to acquis. .
384. Click the Enter button to validate the entry.
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Block Asset: Initial screen
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386. The message bar displays “Asset 111100000009 0 block”
7.5 Delete Asset Master Data
TOPIC OBJECTIVES

Background
You can delete an asset master record to which no postings have been made,
directly online, without archiving.
It is also possible to manually delete old assets (legacy assets from your
previous system) during the asset data transfer process. Proceed as follows:
1. Delete all the transferred values for the old asset using the old asset
change transaction.
2. Set the deactivation date for the old asset using the old asset change
transaction (in the first master data screen)
3. Delete the old asset using the delete transaction (AS06).
Scenario
This system task is used to physically delete the asset master record.
Prerequisites
Asset master record that has been marked for deletion.
PROCEDURAL STEPS

Asset  Delete  AS06 - Asset
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Perform the following steps of how to Delete Asset Master Record using the
information below:
Menu Path: Accounting  Financial Accounting  Fixed Assets  Asset  Delete 

AS06 - Asset

AS06 Delete Asset Master Record
Asset master data
SAP Easy Access

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Delete Asset: Initial screen

Company Code Organizational unit within Example: 1000
Should be used when an Asset is created with the wrong asset class or is
no longer required.
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Delete Asset: Processing screen
389. Click <radio button> Physically delete asset .
390. Click Save .
Deletion of asset
391. Click Yes Button .
Delete Asset: Initial screen
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392. The message bar displays “Asset 111100000009 0 deleted.”

7.6 Create Asset Sub-Number
TOPIC OBJECTIVES

Background
enterprise. The term "asset" is used for simple assets, as well as for complex
large-scale assets that consist of a number of component assets. The data
structure of the system, with a 12 character alpha-numeric main asset number
and a 4 character sub-number, allows both. The main asset number represents
the asset as a whole. Parts of assets can be represented by different sub-
numbers.
Features
Every master record is automatically created with at least one sub-number,
even if no sub-assets exist. The system marks the first master record as an
asset main number master record. When you use internal sub-number
assignment, this main number has sub-number "0000". You can create
additional sub-numbers for this main number master record. The system
manages values for each sub-number for every individual depreciation area in
year segments. The individual transactions are posted directly to the sub-
numbers as line items.
Scenario
This system task is used to create an asset sub-number.
Prerequisites
Asset master.
PROCEDURAL STEPS
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Asset  Create  Sub-Number  AS11 - Asset
Perform the following steps of how to Create Asset Sub-Number using the information
below:
Menu Path: Accounting   Financial Accounting  Fixed Assets  Asset  Create 

Sub-Number  AS11 - Asset

AS11 Create Asset Sub-Number
Asset master data
SAP Easy Access
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Create Sub-Number: Initial screen
Note: Notice the system automatically assigns the first sub-number.
394. Click Master data Button .
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Description Enter a name for the asset in Example: Fan1
this field.
Enter a name for the asset in Example: Fan1
this field.
396. Click the Enter button to validate the entries.
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Note: All of the master data from the parent asset master record are adopted
to the sub-asset master record.
398. Click <tab button> Allocations .
Note: Once all relevant data has been maintained, the sub-asset can be
saved.
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Create Sub-Number: Initial screen
Note: Notice the new asset sub-number has a one at the end. 121600000001
1
400. The message bar displays “The asset 121600000001 1 is created”
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7.7 Create Group Asset Master
TOPIC OBJECTIVES

Background
To meet certain tax reporting requirements (such as ACRS/MACRS in the
United States), which require depreciation at a higher level than the individual
asset (for example, all assets in a given class in a given vintage year) group
assets are used. These group assets make it possible to group together a
number of assets for the calculation and posting of depreciation.
A group asset is represented in the system by a separate master record. The

structure of this master record corresponds to the structure of the normal asset
master record.
Scenario
This system task is used to create a group asset master record.
Prerequisites
None.
PROCEDURAL STEPS

Asset  Create  AS21 – Group Asset
Transaction Code AS21 – Group Asset
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Perform the following steps of how to Create Group Asset Master Record using the
information below:
Menu Path: Accounting  Financial Accounting  Fixed Assets  Asset  Create 

AS21 – Group Asset

AS21 Create Group Asset Master Record
Asset master data
SAP Easy Access
401. Double Click on AS21 – Group Asset

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Create Group Asset: Initial screen

Asset class Code identifying the main asset Example: 200110
classification criteria for fixed
assets
Note: Use the reference field if you'd like to create a group asset master record
that is similar to another group asset master record. When creating a new
asset with a reference asset, the values from the fields of the master record of
the reference asset are proposed as default values.
403. Press Enter .

Create Group Asset: Master data
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Description Enter a name for the asset in this field. Example: Block of Asset
Plant &
Machinery
Asset main No. Text In this field, you can enter any desired name for an Example: Block of Asset
asset main number. The text is then used, for Plant &
example, in reporting, and in the display values Machinery
transaction when accessing totals per asset main
number.

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Create Group Asset: Master data

DepKy The depreciation key (valuation key) controls the Example: I001
valuation of the asset in the particular depreciation
areas.
Usfl life Useful life (in years) over which the asset is to be used Example: 99
and depreciated.
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410. The message bar displays “The group asset 111100000010 0 is created”
7.8 Asset Acquisition with Vendor
TOPIC OBJECTIVES

Background
An external asset acquisition is a business transaction resulting from the
acquisition of an asset from a vendor. This means that you can post the asset
acquisition and the corresponding vendor payable in one transaction. Using this
transaction reduces the time and energy required for data entry and the
possibility of discrepancies.
Scenario
You can post the acquisition of a purchased asset in several different ways,
using different components of the R/3 System:
1. In Asset Accounting (FI-AA) in integration with Accounts Payable (FI-AP),
but without reference to a purchase order. (Illustrated here).
2. In Asset Accounting, without reference to a purchase order, without
integration with Accounts Payable (posting to a clearing account - with or
without clearing).
3. In Materials Management (MM) at goods receipt or invoice receipt (refer
to Processing Asset Acquisitions in Purchasing (FI-AA/MM) and Goods
Receipt and Invoice Receipt with Reference to Asset).
Prerequisites
None
PROCEDURAL STEPS

Posting  Acquisition  External Acquisition  F-90 - With
Vendor
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Perform the following steps of how to Post External Asset Acquisition With Vendor
using the information below:
Menu Path: Accounting  Financial Accounting  Fixed Assets  Posting 

Acquisition  External Acquisition  F-90 - With Vendor

F-90 Asset Acquisition with Vendor
Asset acquisitions
SAP Easy Access
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411. Double Click on F-90 - With Vendor
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Acquisition from purchase w.: Header Data

Document date Date the transaction occurred Example: 181110
Type The document type classifies accounting documents . Example: KR
Company code Code identifying a separate legal entity for which a Example: 1000
separate set of accounts is maintained for external
reporting purposes
Posting date Date that the business transaction occurred Example: 181110
Currency/rate Code identifying the currency used in the transaction Example: INR
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Reference The reference document number can contain the Example: reference
invoice number or customer / vendor number.
PstKy Two-digit numeric key that determines the way line Example: 31
items are posted. This key determines several factors
including the: Account type and Type of posting (debit
or credit).
Account Code identifying the General Ledger, Vendor, or Example: 10000005
Customer account

Enter Vendor invoice: Add Vendor item
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Amount Amount of the asset. Example: 5000
items are posted.This key determines several factors
or credit). In this case 70 will be a debit.
Account Code identifying the General Ledger, Vendor, or Example: 111100000011-0
Customer account
Business Place Structure Below Company Code in an Orginazitation Example: 1100
Section Code Required for Withholding Tax Reporting Example: 1100
Trans.type The transaction type in Asset Accounting classifies the Example: 100
business transaction. The transaction type controls
various system activities when business transactions
are posted.
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Enter Vendor invoice: Add Asset item

Amount Amount of the line item. Using a * will copy the amount Example: *
from the first screen automatically balancing the
transaction.
417. Select DocumentSimulate. to simulate the transaction posting.
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Enter Vendor invoice: Display Overview
1000” .
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7.9 AUC Settlement with line items
TOPIC OBJECTIVES

Background
An asset that you produce in-house has two stages in its life that are relevant
for accounting from the point of view of your company:
1. Under construction phase
2. Useful life (on commissioning of the asset)
The balance sheet should disclose the different phases in which the Assets are;
therefore, it is necessary to manage the asset as a separate object or asset
master record during the construction phase. The activity that records the
change from Phase 1 to Phase 2 is called "capitalization of the asset under
construction". The asset under construction (AuC) can be managed in the
system in two different ways, depending on the types of functions that you need.
The AuC can be either a normal asset record, or a master record with line item
management. Before an asset can be “settled” to another asset / object, a
distribution rule is assigned to the asset master record.
Scenario
The transfer from the AuC to completed fixed assets can be handled in one of
two ways:
Summary transfer from a normal asset master record to the receiver assets
(transaction type 348/349)
Line item settlement of an asset under construction that has line item
management. The assignment of a distribution rule is illustrated in this system
task.
Prerequisites
Asset master records with respective properties should have been created.
PROCEDURAL STEPS
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Posting  Capitalize Asset u. Const.  AIAB - Distribute
Transaction Code AIAB
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Perform the following steps in order to Assign settlement distribution rule to Asset
.
Menu Path: Accounting  Financial Accounting  Fixed Assets  Posting  Capitalize Asset u. Const.
 AIAB - Distribute

AIAB AUC Settlement with line items
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420. Double Click on AIAB - Distribute
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Settlement AuC: Initial screen

Asset Enter the asset number to be Example: 121800000002
settled. Typically this is an
Asset Under Construction.
423. Click Execute Button .
Settlement AuC: Line item list
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424. Click Enter Assignment Button .
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Maintain Settlement Rule: Overview
425. Click Matchcode Button .
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Acc. assignment cat. (2) 2 Entry found
426. Select FXA - Asset in list box.
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Maintain Settlement Rule: Overview

Settlement Receivers Enter the receiver of the cost to Example: 111100000007-0
be settled.
% Enter the percentage value. Example: 100
Note: To settle by amount instead of percentage, double click on the

settlement rule. This will take you to a screen that allows you to enter an
amount instead of percentage.
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Settlement AuC: Line item list
431. The message bar displays “Distribution Rule Saved”
7.10 AUC Settlement
TOPIC OBJECTIVES
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Background
An asset that you produce in-house has two stages in its life that are relevant
for accounting from the point of view of your company:
1. Under construction phase
2. Useful life (on commissioning of the asset)
Balance sheet should disclose the different phases of the asset. Therefore, it is
necessary to manage the asset as a separate object or asset master record
during the construction phase. The activity that records the change from phase
1 to phase 2 is called "capitalization of the asset under construction" . The asset
under construction (AuC) can be managed in the system in two different ways,
depending on the types of functions that you need. The AuC can be either a
normal asset record, or a master record with line item management. Before an
asset can be “settled” to another asset / object, a distribution rule is assigned to
the asset master record.
Scenario
The transfer from the asset under construction to completed fixed assets can be
handled in one of two ways:
management. (Illustrated here)
Prerequisites
Asset master records with respective properties should exist.
AuC with Line management is required for using the transactions of distribution
of line items and settlement.
PROCEDURAL STEPS

Posting  Capitalize Asset Under Construction  AIBU -
Settle
Transaction Code AIBU
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CASE
Perform the following steps in order to Settle Assets Under Construction :
Menu Path: Accounting  Financial Accounting  Fixed Assets  Posting  Capitalize

Asset Under Construction  AIBU - Settle

AIBU AUC Settlement
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432. Double Click on AIBU - Settle
AuC Settlement: Initial Screen

Asset This is the number which, together with the asset sub- Example: 121800000002
Document Date Enter the date the original document was created. Example: 25.11.2010
Asset val. date Asset Value Date. This date is the date used on the Example: 25.11.2010
asset master.
Posting date Date which is used when entering the document in Example: 25.11.2010
Financial Accounting or Controlling.
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Text Description of the transaction Example: settlement
434. Click <checkbox> Test run .
Note: When the flag is active: the program is executed normally, all checks in
the program are performed, their results are output in various forms (as single
message, as a collection of messages, or as a log), but existing data are not
changed.
When the flag is inactive: the program is executed normally. All data changes
(change, delete, insert new data records) are made in the database (real run).

Settlement of Asset u. Const: Receiver List
436. The message bar displays “Asset Transaction posted with document no. 100000169”
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7.11 Reverse Settlement of AUC
TOPIC OBJECTIVES

Background
An asset that you produce yourself has two stages in its life that are relevant for
accounting from the point of view of your company:
 Under construction phase
 Useful life
Generally, an asset has to be shown in different balance sheet items, depending

on the phase that it is in. Therefore, it is necessary to manage the asset as a
separate object or asset master record during the construction phase. The
transition between these two phases is called "capitalization of the asset under
construction". The asset under construction can be managed in the system in
two different ways, depending on the types of functions that you need. The
asset under construction can be either a normal asset record, or a master
record with line item management. Before an asset can be “settled” to another
asset / object, a distribution rule is assigned to the asset master record. This
transaction can be run in test mode and can also be reversed.
Scenario
The transfer from the asset under construction to completed fixed assets can be
handled in one of two ways:
management.
AUC reversal reverse the settlement made to the assigned asset and re-assigns
all cost to the original AUC.
Prerequisites
An AUC settlement previously carried out on an asset master record should
exist.
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PROCEDURAL STEPS
Menu Path SAP menu  Accounting  Financial Accounting 

Posting  Reverse Document  AIST - Capitalize Asset u.
Const.
Transaction Code AIST
Perform the following steps of how to Reverse settlement of AUC using the
information below:
Menu Path: Accounting  Financial Accounting  Posting  Reverse Document 

AIST - Capitalize Asset u. Const.

AIST Reverse Settlement of AUC
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437. Double Click on AIST - Capitalize Asset u. Const.
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Reversal of Settlement of AuC: Initial Screen

Document type Code identifying the method Example: SA
that the system uses to process
the transaction
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Note: The system displays an overview of the transaction that will be posted.
441. Click Back F3 to run the transaction in productive mode.
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Note: Processing type for programs which change data:

When the flag is active: the program is executed normally, all checks in the
program are performed, their results are output in various forms (as single
message, as a collection of messages, or as a log), but existing data are not
changed.
When the flag is inactive: the program is executed normally. All data changes
(change, delete, insert new data records) are made in the database (real run).
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445. The message bar displays “Asset transaction posted with document number 100000172”
7.12 Change Asset Document
TOPIC OBJECTIVES
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Background
The "transactions" component enables you to carry out all accounting
transactions that occur during the life of a fixed asset in your organization.
Integration
Asset Accounting is a subsidiary ledger of Financial Accounting, along with
Accounts Receivable and Accounts Payable. The Asset Accounting component
makes it possible to perform all business transactions that affect fixed assets, in
integration with Financial Accounting and other R/3 SAP System components,
while at the same time guaranteeing parallel updating to the general ledger and
the subsidiary ledger.
Scenario
This system task is used to change documents that have been created in Fixed
Assets.
Prerequisites
Asset Document.
PROCEDURAL STEPS
Menu Path SAP menu  Accounting  Financial Accounting  Fixed

Assets  Posting  Edit Document  AB02 - Change
Transaction Code AB02
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Perform the following steps of how to Change Asset Document using the information
below:
Menu Path: Accounting  Accounting  Financial Accounting  Fixed Assets 

Posting  Edit Document  AB02 - Change

AB02 Change Asset Document
SAP Easy Access
446. Double Click on AB02 - Change

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Documents for Asset

Company code Organizational unit within Example: 1000
Asset Number of the Asset. Example: 111100000005
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Overview of Asset Accounting Documents
449. Click 01.04.2010 Button .
450. Click Details F2 Button .

Document Change in Asset Accounting

Text Contains an explanatory text on Example: Test
the line item.
Asset value date Date on which the main asset Example: 01.05.2010
is capitalized
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Information
454. Click FI document Button .
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455. Click once on the asset line 11110000005 0000
456. Click Details F2 Button .
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457. Click Display -> Change Ctrl+F1 Button .
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Text Contains an explanatory text on Example: Text Line Item.
the line item.
459. Click Save .
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460. Click Back F3 .

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462. Click Yes Button
Documents for Asset
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464. The message bar displays “Asset document changed”
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7.13 Reverse Asset Document
TOPIC OBJECTIVES

Background
The "transactions" component enables you to carry out all accounting
transactions that occur during the life of a fixed asset in your organization.
Integration
Asset Accounting is a subsidiary ledger of Financial Accounting, along with
Accounts Receivable and Accounts Payable. The Asset Accounting component
makes it possible to perform all business transactions that affect fixed assets, in
integration with Financial Accounting and other R/3 SAP System components,
while at the same time guaranteeing parallel updating to the general ledger and
the subsidiary ledger.
Scenario
This system task is used to reverse documents that have been posted in Fixed
Assets.
Prerequisites
Document Number.
PROCEDURAL STEPS

Asset  Posting  Reverse Document  AB08 - Other
Asset Document
Transaction Code AB08
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Perform the following steps of how to Reverse Asset Document using the information
below:
Menu Path: Accounting  Financial Accounting  Fixed Assets  Asset  Posting 

Reverse Document  AB08 - Other Asset Document

AB08 Reverse Asset Document
SAP Easy Access
465. Double Click on AB08 - Other Asset Document

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Documents for Asset

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467. Click 01.05.2010 Button .
469. Click Reverse Button .
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471. Click Display before reversal Button .
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Documents for Asset
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475. The message bar displays “Document was posted”
7.14 Unplanned Deprecation
TOPIC OBJECTIVES

Background
As a rule, the system automatically determines the planned depreciation for the
current fiscal year by means of the depreciation keys entered in the master
record. If you need to specifically set the amount of depreciation, the system
offers a manual unplanned depreciation forecasting option. This means you can
manually increase the planned values managed for the asset.
The G/L accounts in Financial Accounting are not initially affected by this
posting transaction. Asset line items are created, but no FI posting documents.
The general ledger accounts are updated and the corresponding FI documents
are created by the periodic depreciation posting run. The system then
determines the depreciation to be posted up to a specific period, and creates
the accompanying posting documents.
Scenario
There is an unexpected permanent reduction in the worth of the asset that you
have to post as unplanned depreciation.
Prerequisites
Asset must exist and planned depreciation determined.
PROCEDURAL STEPS

Posting  Manual Value Correction  ABAA - Unplanned
Depreciation
Transaction Code ABAA
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Perform the following steps of how to Post Unplanned Depreciation using the
information below:
Menu Path: Accounting  Financial Accounting  Fixed Assets  Posting  Manual

Value Correction  ABAA - Unplanned Depreciation

ABAA Unplanned Depreciation
SAP Easy Access
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476. Double Click on ABAA - Unplanned Depreciation
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Unplanned depreciation: Initial Screen

Company code The company code is an organizational unit within Example: 1000
Asset Number This is the number which, together with the asset sub- Example: 111100000011
Posting date Date that the business transaction occurred Example: 22.11.2010
For posting Unplanned Depreciation on Prior Year Acquizition, use Transaction Type
640.
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Create Asset Transaction: Unplanned depreciation on prior-year acquisition

Amount posted Total amount to be posted to an Example: 1000
asset
Asset val. date The asset value date is the Example: 18.11.2010
value date for Asset
Accounting.
Text Description of the Transaction. Example: Unplanned Dep.

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Area: 32 IFRS
481. Click the Enter button to confirm the amount.
Create Asset Transaction: Unplanned depreciation on Current-year acquisi
483. The message bar displays “Asset Transaction Was Posted With AA Document
Number 21”
To verify the asset value after this process use the asset explorer
transaction to see an overview of transactions posted using the following
menu path:
Sap Menu  Accounting  Financial Accounting  Fixed Assets  Asset 
AW01N – Asset Explorer.
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Display Asset: Initial screen

Asset Number The assignment number is an additional information Example: 111100000011
reference field in the line item.
485. Press Enter .
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Asset Explorer
486. Click Exit Shift+F3 button.
7.15 Asset Transfer within Company Code
TOPIC OBJECTIVES
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Background
Using intracompany asset transfer, you transfer a fixed asset, or an asset
component, to a different asset master record. The target asset has to be in the
same company code as the sending asset.
Scenario
Intracompany transfer may be necessary for one of the following reasons:
1. An asset was created in the wrong asset class. Since you cannot change
the asset class in the asset master data, you have to transfer the asset to
a new master record.
2. You split up an asset or move part of an asset (transfer from asset to
asset).
3. You settle an asset under construction and transfer it to a finished asset.
This procedure is described in detail in Settlement of an Asset under
Construction.
Prerequisites
None.
PROCEDURAL STEPS

Posting  Transfer  ABUMN - Transfer within Company
Code
Transaction Code ABUMN
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Perform the following steps detailing Transfer Assets within a Company Code using the information
below:
Menu Path: Accounting  Financial Accounting  Fixed Assets  Posting  Transfer 

ABUMN - Transfer within Company Code

ABUMN Asset Transfer Within Company Code
SAP Easy Access
487. Double Click on ABUMN - Transfer within Company Code

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Enter Asset Transaction: Transfer within Company Code

Posting date Date that the business transaction occurred. Example: 241110
Asset val. date The asset value date is the value date for Asset Example: 241110
Accounting.
Text Contains an explanatory text on the line item. Example: Transfer within
Company code
489. Click on New Asset

Description Enter a name for the asset in this field. Example: Asset Transfer.
Asset class Code identifying the main asset classification criteria Example: 200110
for fixed assets
Cost center Code identifying an organizational unit to which costs Example: 1000100103
or assets are assigned
490. Click MasterData Button .

Create Asset:
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491. Click <radio button> None .


Description New asset description. Example: Building Noida
Office
Cost Center Organizational unit within a controlling area that Example: 1000100103
represents a defined location of cost incurrence.
Plant Example: 1100
493. Click Additional data Button .
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Capitalized on Date when acquisition value is first posted to the asset Example:
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DepKy The depreciation key (valuation key) controls the Example: B001
valuation of the asset in the particular depreciation
areas.
Usfl life Useful life (in years) over which the asset is to be used Example: 99
and depreciated.
497. Click Back F3 to get back to the original transaction.
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Create Asset:
498. Click Create Button .
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Enter Asset Transaction: Transfer within Company Code
499. Click simulate Button to check your entries.
500. Click the Save button once you have confirmed your entries.
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Document lines: Display messages
501. Click the Enter button after reading the message.
502. The message bar displays “Asset transaction posted with document number 1000 0100000148”
7.16 Asset Sale without Customer (Manual Value)
TOPIC OBJECTIVES

Background
Asset sale is the removal of an asset or part of an asset from the asset portfolio.
This removal of an asset (or part of an asset) is posted from a bookkeeping
perspective as an asset retirement.
Scenario
SAP provides the following types of retirement:
An asset is sold, resulting in revenue being earned. The sale is posted without a
customer. The revenue earned is manually entered in the transaction.
(Illustrated here)
An asset is sold, resulting in revenue being earned. The sale is posted against a
clearing account.
An asset has to be scrapped, with no revenue earned. (Illustrated here)
An asset is sold to an affiliated company (refer to Manual Posting of
Intercompany Asset Transfer/Retirement).
Prerequisites
None.
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PROCEDURAL STEPS

Posting  Retirement  Retirement w/Revenue  ABAON
- Asset Sale Without Customer
Transaction Code ABAON
Perform the following steps of how to Perform an Asset Sale without customer using
the information below:

Retirement  Retirement w/Revenue  ABAON - Asset Sale Without Customer

ABAON Asset Sale Without Customer (Manual Value)
WI-FI-ABAON_01 Asset Retirements
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503. Double Click on ABAON - Asset Sale Without Customer
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Enter Asset Transaction: Asset Sale Without Customer

Asset Asset number. Example: 111100000005
Accounting.
Text Contains an explanatory text on the line item. Example: description
Manual value Revenue that was realized due to the sale of an asset Example: 75000
or part of an asset. The system determines the
gain/loss as the difference between the revenue and
the net book value of the asset being retired. When the
retirement involves acquisitions from prior fiscal years
and acquisitions from the current fiscal year, the system
also divides the sales revenue proportionatelly.
506. Click Button .

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508. The message bar displays “Document xxxxxxx was posted”
7.17 Asset Sale without Customer (Net -book Value)
TOPIC OBJECTIVES
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Background
Asset sale is the removal of an asset or part of an asset from the asset portfolio.
This removal of an asset (or part of an asset) is posted from a bookkeeping
perspective as an asset retirement.
Scenario
An asset is sold, resulting in revenue being earned. The sale is posted without a
customer, with one of the depreciation areas used as a point of reference to
pick up the net book value which has to equal the revenue for the intercompany
asset transfer or retirement. The revenue thus corresponds exactly to the net
book value in this chosen depreciation area of the transferred asset. There is no
gain/loss. (Illustrated here)
An asset is sold, resulting in revenue being earned. The sale is posted against a
clearing account.
An asset has to be scrapped, with no revenue earned.
Intercompany Asset Transfer/Retirement).
Prerequisites
None.
PROCEDURAL STEPS

Posting  Retirement  Retirement w/Revenue  ABAON
- Asset Sale Without Customer
Transaction Code ABAON
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Perform the following steps of how to Perform an Asset Sale without customer using
Menu Path: Accounting  Financial Accounting  Fixed Assets  Posting  Retirement  Retirement
w/Revenue  ABAON - Asset Sale Without Customer

ABAON Asset Sale Without Customer (Net-book Value)
Asset Retirements
SAP Easy Access
509. Double Click on ABAON - Asset Sale Without Customer

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Asset Asset number. Example: 111100000005
Accounting.
Text Contains an explanatory text on the line item. Example: description
NBV from area Depreciation area from which the net book value is Example: 01
used as revenue for asset retirement. The revenue
then corresponds exactly to the net book value in this
area of the transferred asset. There is no gain/loss.
512. Click simulate button to simulate the transaction before posting. This is used
to check that the correct details have been used.
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514. The message bar displays “Asset transaction posted with document number xxxxxxx”
7.18 Asset Retirement by Scrapping
TOPIC OBJECTIVES
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Background
Asset retirement is the removal of an asset or part of an asset from the asset
portfolio. This removal of an asset (or part of an asset) is posted from a
bookkeeping perspective as an asset retirement.
Scenario
1. An asset is sold, resulting in revenue being earned. The sale is posted
with a customer.
2. An asset is sold, resulting in revenue being earned. The sale is posted
against a clearing account.
3. An asset has to be scrapped, with no revenue earned. (Illustrated here)
4. An asset is sold to an affiliated company (refer to Manual Posting of
Intercompany Asset Transfer/Retirement)
Prerequisites
Check the date specifications, and make any necessary entries on the
Transaction data tab page. If you do not enter an asset value date, the system
automatically determines this date when you save.
PROCEDURAL STEPS

Posting  Retirement  ABAVN - Asset Retirement by
Scrapping
Transaction Code ABAVN
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Perform the following steps of how to Scrap an Asset using the information below:

Retirement  ABAVN - Asset Retirement by Scrapping

ABAVN Asset Retirement By Scrapping
Asset master data
SAP Easy Access
515. Double Click on ABAVN - Asset Retirement by Scrapping

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Enter Asset Transaction: Asset Retirement by Scrapping

Accounting.
Text Contains an explanatory text on the line item. Example: Scrapping
518. Click simulate Button to check that the values entered.
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Enter Asset Transaction: Asset Retirement by Scrapping

520. The message bar displays “Document 10000000058 was posted.”
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7.19 Mass Asset Retirement
TOPIC OBJECTIVES

Background
Using this transaction, you can create a worklist for mass processing of assets
(see Mass Changes to Master Data). For this purpose, the system uses the
standard asset list from Asset Accounting.
Scenario
This system task is used where there is a need to retire more than one asset at
once with or without revenue. This method of mass retirement is more efficient
than processing individual asset retirement records.
Prerequisites
A worklist containing the assets to be retired.
PROCEDURAL STEPS
Menu Path Accounting  Financial Accounting  Fixed Asset 

Information System  Report on Asset Accounting 
Asset Balances  Asset Lists  Asset Balances 
S_ALR_87011963 - ... by Asset Number
Transaction Code S_ALR_87011963
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Perform the following steps of how to Mass retire assets using the information below:
Menu Path: Accounting  Financial Accounting  Fixed Asset  Information System

 Report on Asset Accounting  Asset Balances  Asset Lists  Asset Balances 
S_ALR_87011963 - ... by Asset Number

AR31 Mass Asset Retirement
Asset Retirements
SAP Easy Access
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521. Double Click on S_ALR_87011963 - ... by Asset Number
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Asset Balances

Asset number from This is the number which, Example: 111100000003
To Asset number To Asset number Example: 111500000001
523. Click <radio button> List assets .

525. Select EditWorklist Create
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Asset Balances
Create Worklist: Choose Workflow Task

WL name Description of Work List. Example: Mass Asset retirement
527. Click Retirement with revenue Button .
528. Click the Enter button to go to the next screen.

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Retirement w/Revenue

Posting date Date that the business Example: 241110
Asset value date Date on which the main asset Example: 241110
is capitalized
Sales revenue (net) Amount of the sales revenue. Example: 10101010
530. Click <radio button> User-def. .

532. The message bar displays “Work queue 000000386422 added”.
Note: After a worklist has been created, you now have to release the worklist.
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533. Select treeview node AR31 - Edit.
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Edit worklist

Worklist Worlist number Example: 386422
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Edit worklist
536. Click Change worklist header Button .
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Retirement w/Revenue

Sales revenue (net) Amount of sales revenue. Example: 100,050.00
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Edit worklist
539. Click Chg.revenue distrib. Button .


Planned Revenue Change the amount of revenue. Example: 100000
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Edit worklist
542. Click Release worklist Button .
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Edit worklist
543. The message bar displays “Work queue 000000386422 released”
544. Click Refresh Button and notice how the status of the list changes to
complete.
Note: It is important to refresh until the completed status can be seen.
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Edit worklist
We can check the Financial Impact
The status of the work list will change from reserved to completed.
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7.20 Asset Retirement with Customer
TOPIC OBJECTIVES

Background
Asset retirement is the removal of an asset or part of an asset from the asset
portfolio. This removal of an asset (or part of an asset) is posted from a
bookkeeping perspective as an asset retirement.
Scenario
An asset is sold, resulting in revenue being earned. The sale is posted with a
customer. (Illustrated here)
An asset is sold, resulting in revenue being earned. The sale revenue is posted
via a debit to a clearing account.
An asset has to be scrapped, with no revenue earned.
Intercompany Asset Transfer/Retirement)
Prerequisites
Check the date specifications, and make any necessary entries on the
Transaction data tab page. If you do not enter an asset value date, the system
automatically determines this date when you save.
PROCEDURAL STEPS

Posting  Retirement  Retirement w/Revenue  F-92 -
With Customer
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Perform the following steps of how to Retire Asset with Revenue to Customer using

Posting  Retirement  Retirement w/Revenue  F-92 - With Customer

F-92 Asset Retirement With Customer
Asset Retirements
SAP Easy Access
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545. Double Click on F-92 - With Customer
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Asset Retire. frm Sale w/ Cus:Header Data

Type Code identifying the material type Example: DR
Company code Code identifying a separate legal entity for which a Example: 1000
separate set of accounts is maintained for external
reporting purposes
Currency/rate Code identifying the currency used in the transaction Example: INR
Reference The reference document number can contain the Example: Retirement
document number of the customer/vendor. However it
may contain a different value.
Customer account
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Enter Customer invoice: Add Customer item

items are posted.This key determines several factors
or credit)
Customer account
Trans.type The transaction type in Asset Accounting classifies the Example: 210
business transaction. The transaction type controls
various system activities when business transactions
are posted.
Bline date Enter the date the original document was created. Example: 241110
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Enter Customer invoice: Add G/L account item

Amount Amount of the line item Example: *
550. Click <checkbox> Asst retirement .
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Create Asset Retirement

AsstVal date The asset value date is the value date for Asset Example: 241110
Accounting.
553. Click Compl.retiremnt .
554. Click Continue Button .
555. Click Continue Button .
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Enter Customer invoice: Correct G/L account item
556. Select DocumentSimulate.
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Enter Customer invoice: Display Overview

558. The message bar displays “Document xxxxxx was posted”
7.21 Depreciation Run
TOPIC OBJECTIVES
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Background
The planned depreciation is posted to the relevant general ledger control
accounts when you run the periodic depreciation-posting run.
Scenario
This posting run uses a background session (NOT a Batch input session since
the existence of parallel currencies requires FI Direct posting) to post the
planned depreciation for each posting level for each individual asset as a lump
sum amount.
When the system posts depreciation, it creates collective documents. It does not
create separate documents for each asset.
Prerequisites
Previous Asset Fiscal Year is closed and previous periods depreciation have
been posted.
PROCEDURAL STEPS

Periodic Processing  Depreciation Run  AFAB -
Execute
Transaction Code AFAB
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Perform the following steps of how to Post depreciation using the information below:
Menu Path: Accounting  Financial Accounting  Fixed Assets  Periodic Processing

 Depreciation Run  AFAB - Execute

AFAB Depreciation Run Execution
SAP Easy Access
559. Double Click on AFAB - Execute
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Depreciation Posting Run

Company code Code identifying the company purchasing the material Example: 1000
Fiscal year Period, 12 months as a rule, for which the company is Example: 2010
to create its inventory and balance sheet.
Posting period Fiscal month when the transaction posts to the Example: 01
General Ledger
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561. Click <checkbox> List assets to provide details of depreciation

posted per asset.

563. Click <checkbox> Keep session to retain the session once the
batch input job has been posted.

Limitation online
Note: This message is only displayed in Test mode. In productive mode i.e.
The test run radio button is off, the system requires that the session be run in
Background.
565. Click the Yes Button.
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Depreciation Posting Run for company code 1000
Note: The system displays a list of planned depreciation. Once you have
confirm that the depreciation to be posted is correct, proceed in productive
mode. i.e. By turning off the “test” mode radio button.
566. Click Back F3 to return back to the depreciation posting run screen.
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567. De-activate by clicking the <checkbox> Test run .
As a default the test run indicator is activated. This is to prevent running

the process in productive mode. Once deactivated, the system will post
depreciation.
568. Select ProgramExecute in background.
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Note: Productive depreciation run MUST be done in ”Background".
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Background Print Parameters
Note: Ensure that the "Print Immediately" radio button is off. If this is on and
the "List Assets" radio button on the initial screen is on - a complete list of
depreciation per asset will be printed. Unless required - this list can be
downloaded instead of printed.

Start Time
570. Click Immediate button.
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Note: To run the job at a later time or after a specific event, select the relevant
button. or .
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572. To view the status of the run, use the following menu path: System  Services 
Jobs  Job overview.
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Simple Job Selection
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Job Overview
574. Select the RAPOST2000 session by clicking on the

button.
575. Click Spool Button .
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576. Click 10749 Button .
577. Click Display F7 Button .
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Graphical display of spool request 10749 in system QAS.
578. The system displays a detailed list of the depreciation posted per asset.
7.22 Asset Fiscal Year Change
TOPIC OBJECTIVES

Background
A fiscal year change in Asset Accounting is the opening of a new fiscal year in
Asset Accounting for a company code. At the fiscal year change, the asset
values from the previous fiscal year are carried forward cumulatively into the
new fiscal year. Once the fiscal year change takes place, you can post to assets
using value dates in the new fiscal year. At the same time, you can continue to
post in the previous fiscal year
Scenario
New calendar year has begun.
Prerequisites
There is no necessity to close the previous Asset Accounting fiscal year in order
to carry out fiscal year change i.e. open new financial year in Asset Accounting.
Asset fiscal year change must be run BEFORE G/L year end closing.
Depreciation should have been completely posted.
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PROCEDURAL STEPS

Periodic Processing  AJRW - Fiscal Year Change
Transaction Code AJRW
Perform the following steps of how to Change fiscal year using the information below:

Periodic Processing  AJRW - Fiscal Year Change

AJRW Asset Fiscal Year Change
Asset Accountant
SAP Easy Access
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579. Double Click on AJRW - Fiscal Year Change
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Asset fiscal year change

Company code(s) The company code is an organizational unit within Example: 1000
New fiscal year Period, 12 months as a rule, for which the company is Example: 2009
Note: This option controls whether or not a test run takes place.
If Test run is active, the system only generates a log. Data is neither updated
nor changed in the database. This process can be run in foreground.
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If Test run is not activated, the system updates data in the database. This can
ONLY BE RUN IN BACKGROUND.

Output Device Code that identifies your printer. Example: local to print on your
NOTE: this can also be local to the default windows
print on your the default printer.
windows printer.
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Start Time
button. or .
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Note: The background job is created. The next step involves checking the
status of this transaction.
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587. Select SystemServices Jobs ServicesJob Overview
Note: This is to check the progress of the batch year end posting process.

588. Click the Execute Button .
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Job Overview
589. Select RAJAWE00 Button .
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591. Click 2036 Button .
592. Click Display button.
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Graphical display of spool request 2036 in system DS1
Note: The system log will identify any errors that may have occurred in the
process.
593. Click Back F3 to exit the transaction
7.23 Asset Year-End Closing
TOPIC OBJECTIVES
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Background
You use the year-end closing program to close the fiscal year for one or more
company codes from an accounting perspective. Once the fiscal year is closed,
you can no longer post or change values within Asset Accounting (for example,
by recalculating depreciation). The fiscal year in Asset Accounting that is closed
is always the year following the last closed fiscal year in Asset Accounting. You
can not close the current fiscal year until all depreciation values have been
posted.
Scenario
All required steps before year-end closing have been completed including
depreciation for all relevant periods (refer to Preparation for Year-end Closing )
Prerequisites
You have run the report “ABST2” Account Reconciliation and reconciled the
asset ledger with the general ledger. Depreciation should have been completely
posted.
PROCEDURAL STEPS

Periodic Processing  Year-End Closing  AJAB -
Execute
Transaction Code AJAB
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Perform the following steps in order to Perform Year-End Closing :

Periodic Processing  Year-End Closing  AJAB - Execute

AJAB Asset Year- End Closing
Asset Accountant
SAP Easy Access
594. Double Click on AJAB - Execute
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Year-End Closing Asset Accounting

For fiscal year Period, 12 months as a rule, for which the company is Example: 2010
596. Deactivate the Test Run button Test run .
Note: This option controls whether or not a test run takes place.
If Test run is active, the system only generates a log. Data is neither updated
nor changed in the database. This can be performed in foreground.
If Test run is not activated, the system updates data in the database. This must
be performed in BACKGROUND.

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Output Device Code that identifies your printer. Example: local to print on your the default
NOTE: this can also be local to windows printer.
print on your the default
windows printer.
599. Click the Enter button to confirm your entries.Start Time
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Year-End Closing Asset Accounting
602. Select S ystemServicesJobsJob overview.
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Job Overview
604. Click RAJABS00 Button .
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606.
Click 22598 Button.
607. Click Display button.
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Graphical display of spool request 2027 in system DS1
608. The system displays a status message of the transaction.
7.24 Asset Explorer
TOPIC OBJECTIVES

Background
This function shows all the values of a fixed asset, including APC values and
depreciation, in various forms and summarization levels. Planned values are
displayed, as well as values already posted. You use this function to display and
analyze asset values from the source.
Scenario
This system task is used to view all the values and master data for fixed assets.
Prerequisites
Asset number.
PROCEDURAL STEPS

Asset  AW01N - Asset Explorer
Transaction Code AW01N
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Perform the following steps of how to Use the Asset Explorer using the information
below:
Menu Path: Accounting  Financial Accounting  Fixed Assets  Asset  AW01N -

Asset Explorer

AW01N Asset Explorer
Asset master data
SAP Easy Access
609. Double Click on AW01N - Asset Explorer
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Asset Explorer
Note: Choose the pushbutton above the overview tree , to reach the display
transaction for asset master data.
To navigate between depreciation areas in the overview tree, select the
depreciation area you want. Icons indicate the type of depreciation area. The
icon indicates a real depreciation area, and the icon indicates a derived
depreciation area.
Select a transaction line (bottom of screen) and choose display FI
document in order to see the associated document in Financial Accounting. In
the financial document, using menu option Environment  Original Document
you will see the purchase order that was used to purchase the asset.
610. Click <tab button> Posted values .
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Asset Explorer
Note: On the Posted values tab page, you display the values that have already
been posted in Financial Accounting in the current year. The Depreciation
posted/planned table shows a breakdown of depreciation by period. The status
indicates whether the depreciation is still only planned or has already been
posted.
611. Click <tab button> Parameters

.
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Asset Explorer
Note: The Parameters tab page contains information such as the depreciation
key, useful life and index specifications used.
612. Click Display dep. key Button .
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Overview for Assignment to Deprec. Key
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Asset Explorer
Note: More Functions:

You can use Call asset reports (for example, asset list, asset history
sheet).
You can choose Translate currency amounts to have the system translate
currencies. If you call reports in Asset Accounting after using this function, the
reports are displayed in the currency you selected.
7.25 Asset Balances Report
TOPIC OBJECTIVES
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End User Manual
Title: SAP FI
Release: ECC 6.0
Background
Report RABEST01 is for displaying values of fixed assets.
Output
The report displays the values of all assets in a depreciation area. The following
values are displayed in detail per asset:
1. The cumulative acquisition value at the beginning of the fiscal year
2. Accumulated depreciation, including the planned depreciation for the
current fiscal year (the sum of all depreciation types)
3. The planned book value at the end of the reporting year
Additional standard versions of the report allow for primary selection and
creation of totals according to various criteria (asset class, business area, cost
center, and so on).
Scenario
This system task is used to display various asset values and can be used at
month end for control purposes.
Prerequisites
None.
PROCEDURAL STEPS

Information System  Reports on Asset Accounting 
Asset Balances  Balance Lists  Asset Balances 
S_ALR_87011964 - ... by Asset Class
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End User Manual
Title: SAP FI
Release: ECC 6.0
Perform the following steps of how to Run Asset Balance Report using the
information below:
Menu Path: Accounting  Financial Accounting  Fixed Assets  Information System
 Reports on Asset Accounting  Asset Balances  Balance Lists  Asset Balances 
S_ALR_87011964 - ... by Asset Class

S_ALR_87011 Asset Balances Report
994
Asset master data
SAP Easy Access
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End User Manual
Title: SAP FI
Release: ECC 6.0
614. Double Click on S_ALR_87011964 - ... by Asset Class
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End User Manual
Title: SAP FI
Release: ECC 6.0
Asset Balances
615. Click More fields Button .


Report Date Enter the last day of the Example: 31.03.2011
financial period
Asset Balances
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End User Manual
Title: SAP FI
Release: ECC 6.0
620. Select asset line 111100000003 01.04.2010 PDIL Building.
621. To view its details, click on the Details F2 Button .

Details
622. To Exit, click the Enter Button .
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End User Manual
Title: SAP FI
Release: ECC 6.0
Asset Balances
623. To Exit the report, click Back F3 .

624. The system exits the transaction.
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End User Manual
Title: SAP FI
Release: ECC 6.0
7.26 Asset Physical Inventory List
TOPIC OBJECTIVES

Background
A physical inventory is the recording of the quantities and amounts relating to
the asset portfolio. The inventory list displays only those assets in which the
inventory indicator has been set in the asset master record.
Scenario
SAP provides the standard form (formerly called layout set) FIAA_0003. You
can use this form, or use a copy of it as the basis for defining your own form
(see the Implementation Guide: Information System  Define/assign layout
sets). The standard form contains the following text elements:
 Asset description
 Cost center of the asset
 Inventory number
 Asset main number and sub-number
Prerequisites
None
PROCEDURAL STEPS

Asset Balances  Inventory Lists  Physical Inventory List
 S_ALR_87011979 - ... by Cost Center
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End User Manual
Title: SAP FI
Release: ECC 6.0
Perform the following steps of how to Run the physical Inventory List using the
information below:

 Reports on Asset Accounting  Asset Balances  Inventory Lists  Physical
Inventory List  S_ALR_87011979 - ... by Cost Center

S_ALR_87011 Physical Inventory List
979
SAP Easy Access
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End User Manual
Title: SAP FI
Release: ECC 6.0
625. Double Click on S_ALR_87011979 - ... by Cost Center
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End User Manual
Title: SAP FI
Release: ECC 6.0
Inventory List

Company code The company code is an Example: 1000
627. Click All Selection Button .

Inventory List
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End User Manual
Title: SAP FI
Release: ECC 6.0
628. Click <radio button> Display as table .
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End User Manual
Title: SAP FI
Release: ECC 6.0
Inventory list
630. Click Cost center Button .
631. Click Sort in ascending order Button .
Inventory list
632. The system displays a physical asset inventory list.
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End User Manual
Title: SAP FI
Release: ECC 6.0
7.27 Asset History Sheet Report
TOPIC OBJECTIVES

Background
The asset history sheet is the most important and most comprehensive report
for the year-end closing or for an interim financial statement. As with all other
lists, it can be set up with any sort versions, and total on any group level. You
can also create a compact totals list without individual asset information.
Scenario
You can freely define line and column structure in the asset history sheet (for
more information, see the Implementation Guide). SAP delivers country-specific
versions of the asset history sheet, which satisfy the legal requirements of the
given country (for example, the 4th EC directive). Additional history sheet
versions are also available (for example, for displaying the development of
reserves for special depreciation).
Prerequisites
None
PROCEDURAL STEPS

Notes to Financial Statements  International 
S_ALR_87011990 - Asset History Sheet
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End User Manual
Title: SAP FI
Release: ECC 6.0
Perform the following steps of how to Execute Asset History Sheet using the information below:

Information System  Reports on Asset Accounting  Notes to Financial Statements 
International  S_ALR_87011990 - Asset History Sheet

S_ALR_87011 Asset History Sheet Report
990
Asset Accountant
SAP Easy Access
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End User Manual
Title: SAP FI
Release: ECC 6.0
633. Double Click on S_ALR_87011990 - Asset History Sheet

Asset History Sheet

Report Date The report date, on which the evaluation should take Example: 31.03.2011
place.
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End User Manual
Title: SAP FI
Release: ECC 6.0

Asset History Sheet
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End User Manual
Title: SAP FI
Release: ECC 6.0
7.28 Total Depreciation Report
TOPIC OBJECTIVES

Background
The report displays a list of planned and posted depreciation for the year. The
following is displayed for each asset:
1. Cumulative Acquisition Value
2. Transaction Acquisition Value
3. Write Ups
4. Accumulated Depreciation
5. Planned Depreciation
6. Start Book Value
7. Net Book value
Scenario
This system task is used to display a list of planned depreciation for the year.
Prerequisites
None.
PROCEDURAL STEPS

Information system  Reports on Assets Accounts 
Explanations for P&L  International  Depreciation 
S_ALR_87012004 – Total Depreciation
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End User Manual
Title: SAP FI
Release: ECC 6.0
Perform the following steps of how to Execute the Total Depreciations Report using
Menu Path: Accounting  Financial Accounting  Fixed Assets  Information system 

Reports on Assets Accounts  Explanations for P&L  International  Depreciation 
S_ALR_87012004 – Total Depreciation

S_ALR_87012 Total Depreciation Report
004
WI-FI-S_ALR_87012004 Asset Periodic Processing
SAP Easy Access
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End User Manual
Title: SAP FI
Release: ECC 6.0
637. Double Click on S_ALR_87012004 – Total Depreciation

Depreciation

purchasing the material
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End User Manual
Title: SAP FI
Release: ECC 6.0
639. Activate List Assets radio button.
Note: To see group totals by asset class, click on the

button.
Depreciation
640. The system displays a list of posted depreciation per asset for the year.
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End User Manual
Title: SAP FI
Release: ECC 6.0
7.29 Asset Transactions
TOPIC OBJECTIVES

Background
Report RABEWG01 displays asset transactions.
The report displays all transactions in a fiscal year by asset. For each
document, the report shows:
1. The change to the acquisition and production costs
2. The change to the value adjustments
3. The ordinary and special depreciation planned for this transaction
Scenario
This system task is used to display a list of asset transactions.
Prerequisites
None.
PROCEDURAL STEPS

Information system  Reports on Assets Accounts 
Preparations for closing  International 
S_ALR_87012039 - Asset Transactions
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End User Manual
Title: SAP FI
Release: ECC 6.0
Perform the following steps of how to Execute Asset Transactions Report using the information below:

Reports on Assets Accounts  Preparations for closing  International 
S_ALR_87012039 - Asset Transactions

S_ALR_87012 Asset Transactions
039
SAP Easy Access
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End User Manual
Title: SAP FI
Release: ECC 6.0
641. Double Click on S_ALR_87012039 - Asset Transactions

Asset Transactions

643. Click List assets Button .
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End User Manual
Title: SAP FI
Release: ECC 6.0
Asset Transactions
645. To exit the report, click Exit Shift+F3 button.
646. The system displays a list of depreciation and accumulated depreciation posted
against assets for the year.
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End User Manual
Title: SAP FI
Release: ECC 6.0
7.30 Asset Acquisitions List
TOPIC OBJECTIVES

Background
The report displays all acquisition documents in a fiscal year per asset. The
following is displayed for each document:
Acquired APC
Acquired quantity
Planned ordinary and special depreciation for the acquisition
Scenario
This system task is used to display a list of current year asset acquisitions.
Prerequisites
None.
PROCEDURAL STEPS

Information system  Reports on Assets Accounts  Day
to day activities  International  S_ALR_87012050 -
Asset Acquisitions
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End User Manual
Title: SAP FI
Release: ECC 6.0
Perform the following steps of how to Execute Asset Acquisitions List using the information below:

Reports on Assets Accounts  Day to day activities  International 
S_ALR_87012050 - Asset Acquisitions

S_ALR_87012 Asset Acquisitions List
050
WI-FI-S_ALR_87012050 AR reporting
SAP Easy Access
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End User Manual
Title: SAP FI
Release: ECC 6.0
647. Double Click on S_ALR_87012050 - Asset Acquisitions

Asset Acquisitions


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End User Manual
Title: SAP FI
Release: ECC 6.0
Asset Acquisitions
651. The system displays a list of asset acquisitions.
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End User Manual
Title: SAP FI
Release: ECC 6.0
7.31 Asset Retirements
TOPIC OBJECTIVES

Background
The report displays, per asset, the retirement documents in the fiscal year. Each
document shows the
Retired acquisition and production costs
Retired quantity
Retired proportional depreciation
Earned revenue
Gain/loss
Possible retirement costs
However, the retirement costs have no affect on the gain or loss. Retirement
costs are independent of gain or loss in this report, and are displayed for
statistical purposes only.
Scenario
This system task is used to display a list of current year asset retirements.
Prerequisites
None.
PROCEDURAL STEPS
Menu Path SAP menu  Accounting  Financial Accounting  Fixed

Assets  Information System  Reports on Asset
Accounting  Day-to-Day Activities  International
S_ALR_87012052 - Asset Retirements
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End User Manual
Title: SAP FI
Release: ECC 6.0
Perform the following steps of how to Execute Asset Retirements List using the information below:
Menu Path: Accounting  Financial Accounting  Financial Accounting  Fixed Assets

 Information System  Reports on Asset Accounting  Day-to-Day Activities 
International S_ALR_87012052 - Asset Retirements

S_ALR_87012 Asset Retirements
052
WI-FI-S_ALR_87012052 Asset master data
SAP Easy Access
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End User Manual
Title: SAP FI
Release: ECC 6.0
652. Double Click on S_ALR_87012052 - Asset Retirements
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End User Manual
Title: SAP FI
Release: ECC 6.0
Asset Retirements

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End User Manual
Title: SAP FI
Release: ECC 6.0
Asset Retirements
656. The system displays a list of asset retirements for the year.
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End User Manual
Title: SAP FI
Release: ECC 6.0
7.32 Depreciation Simulation Forecast
TOPIC OBJECTIVES

Background
Simulation is the experimental changing of the depreciation parameters for all
assets or for certain assets. When simulating the value development of assets,
you can vary all of the important depreciation terms (depreciation key, useful
life, index series). There are several different approaches that you can use:
Simulation of values for a single asset by changing the depreciation parameters
using the asset value display transaction There are two main parameters that
you can change:
1. Depreciation terms (depreciation key, useful life, and so on)
2. Transactions
Scenario
This report allows you to simulate depreciation for the current year or many
years into the future. The date you enter for the report determines the future
fiscal year up to which you want to simulate depreciation.
Prerequisites
Asset master data and acquisition values exist.
PROCEDURAL STEPS

Depreciation forecast  S_ALR_87012936 - Depreciation
on Capitalized Assets (Depreciation Simulation)
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End User Manual
Title: SAP FI
Release: ECC 6.0
Perform the following steps of how to Simulate Depreciation using the information
below:

 Reports on Asset Accounting  Depreciation forecast  S_ALR_87012936 -
Depreciation on Capitalized Assets (Depreciation Simulation)

S_ALR_87012 Depreciation Simulation Forecast
936
SAP Easy Access
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End User Manual
Title: SAP FI
Release: ECC 6.0
657. Double Click on S_ALR_87012936 - Depreciation on Capitalized Assets

(Depreciation Simulation)

purchasing the material
Report date Description of the Report date. Example: 31.03.2011
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End User Manual
Title: SAP FI
Release: ECC 6.0
659. Click All Selection Button .

Depreciation Simulation

Simulation version Description of the Simulation Example: A2
version.
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End User Manual
Title: SAP FI
Release: ECC 6.0
662. The system displays a list of asset master records with simulated values
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End User Manual

Last changed on: 12/09/10 Work Instruction

USER PROCEDURE MANUAL

Last changed on: 12/09/10 Work Instruction

3.15 Enter Bank Challan _____________________________________________203

Last changed on: 12/09/10 Work Instruction

6.9 Vendor Balance Confirmation ____________________________________364

Last changed on: 12/09/10 Work Instruction

7.29 Asset Transactions _____________________________________________603

Last changed on: 12/09/10 Work Instruction

Select SAP Log in Icon

On PC Desktop & press enter key or double click,

Or follow the menu path as shown in following screen:

The following screen will appear.

Last changed on: 12/09/10 Work Instruction

Select Server and click on Log on icon

Logging onto the SAP R/3 system

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You can place your

Elements of the screen layout

 Command Field: Use command field (hidden as default) to go to

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 A Tab page: provides a clearer overview of several information screens

The below shown screen gives you a detail explanation.

Last changed on: 12/09/10 Work Instruction

SAP Easy Access

Last changed on: 12/09/10 Work Instruction

You are greeted by your

 You can call functions in the system as follows

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Field help : F1 and F4

 Use F1 to display an explanation of fields, menus, functions and

Last changed on: 12/09/10 Work Instruction

Last changed on: 12/09/10 Work Instruction

User – Specific Personalization

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SAP – Symbols or icons

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Ctrl + S Save to database Page Up Previous page

2.1 Create & Maintain GL Account Centrally

Last changed on: 12/09/10 Work Instruction

Business Process Procedure Overview

Menu Path Accounting  Financial Accounting  General Ledger 

Menu path: Accounting  Financial Accounting  General Ledger  Master Records 

SAP Easy Access

Last changed on: 12/09/10 Work Instruction

1. Double click on FS00 - Centrally

Last changed on: 12/09/10 Work Instruction

Edit G/L Account Centrally Screen

2. Update the following required and optional fields:

Field Name Description Values

Last changed on: 12/09/10 Work Instruction

3. Click Create F8 Button .

Last changed on: 12/09/10 Work Instruction

Field Name Description Values

Last changed on: 12/09/10 Work Instruction

Field Name Description Values

Last changed on: 12/09/10 Work Instruction

9. Click Line item display . This function may be

Create G/L Account Centrally

Last changed on: 12/09/10 Work Instruction

11. Update the following required and optional fields: