Packing list –

ISBP 745
by Pallavi Deshpande . July 8, 2014

A packing list or shipping list is a

catalog of all the articles that are
included in a package that has been
shipped from one place to another.
Packing list is an optional
document, UCPDC 600 has not
provided any guiding article for
presentation of a packing list.

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Packing list is a document that enlists the contents of the

package. It contains an itemized list of the article/s in
shipping package including its weight, quantity and
description. It can also quote the unit price, buyer and
seller details. It is only in ISBP 745 ‘Packing list, note or
slip’ has been included with an indicative guideline with
respect to its issuer, content and basic requirement.
Packing list performs more of an administrative function.

Basics
Packing list provides the necessary information
about the article/s being shipped to the carrier,
transport agency and regulatory agencies to
facilitate necessary handling and transportation.
Export packing list is far more detailed than the
domestic packing list.
Packing list also brings out the nature of the
underlying goods such as ‘fragile’, ‘volatile’
‘flammable’ or contains specific chemicals etc.
Packing list is an optional document and as such
not mandated under UCP 600 or other regulation.
Packing list is usually called for under an export
consignment of goods containing varied
specification such as semi processed garments
and shoes.
When called for under LC, the most elaborate
packing is likely to information such as invoice
number and date, consignee, exporter/consignor,
buyer, country of origin, buyer’s order number and
date, final destination, pre-carriage, place of
receipt, vessel/flight, port of loading, port of
discharge, marks and number, terms of delivery,
description of goods, remarks, dimension, gross
weight, net weight, declaration, authorized
signature and stamp.

Guiding principles (ISBP 745)

1. Packing list presented can be titled as called for in the
credit or can bear a similar title, it can also be untitled as
long as it performs the function of providing packaging
information.

If the credit calls for a ‘Packing list’ and

a document titled ‘Shipping list’ is
presented – not a discrepancy

If the credit calls for ‘Packing note’ and

an untitled document providing all the
packaging information is presented –
not a discrepancy

If the credit calls for ‘Packing slip’ and a

document titled ‘Packing slip’ is
presented which does not contain any
packaging detail – it is a discrepancy

It is very important to remember that as per

ISBP the function of the packing list is to
provide any information as to the packing of
goods.
2. Packing slip should be issued by the entity as called
for in the credit or if the credit is silent it can be issued by
any entity.

3. If the credit indicates specific packing requirement but

does not call for a specific and separate document
(similar to packing list) and if such a document is
presented then its content must not conflict with the
packing requirement stated in the credit

If the credit does not call for a packing

list but calls for shipment of 1500
‘zippers’, ‘velcro’ and ‘magnets’ each
labelled and packed separately in
plastic tins, and packing slip is
presented which states that these 3
items have been packed together in a
polythene bag. – this is a discrepancy.

Above example indicates that if packing slip is not called

for but presented, the packing details on such a packing
slip must not conflict with the credit.

4. If packing list is not issued by the beneficiary, it may

state an invoice number, invoice date and shipment route
different than the one indicated on one or more other
stipulated documents.

If the seller has outsourced the packing

function to vendor, there is a likelihood
that the vendor issues the packing slip,
in such a scenario the vendor will quote
his own invoice/order number and date
instead of the invoice stipulated under
the credit. The vendor company will not
be aware of the end transaction and the
underlying invoice. This scenario also
applies in agent or broker transaction
where the middleman is involved in
manufacturing, assembling or packing.

If credit does not stipulate beneficiary to issue to the

packing slip, the one stated in above example is
acceptable.

5. Banks are required to examine total values, total

weights, total measurements or total packages to ensure
that totals on the packing list does not conflict with the
totals of credit or other stipulated documents. Banks
may or may not verify the each item or sub-total
appearing on the packing list.

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