Invoice Entry (ERS) - Coal

Step Action
1. Double-click the Oracle Payables list item.
2. Double-click the Invoices list item.
3. Double-click the Entry list item.
4. Double-click the Invoices list item.
5. Press [F11].
6. After Running the ERS Concurrent "Pay On Receipt AutoInvoice" in Purchasing.
Search the ERS Invoice number in Payables.
Click in the Invoice Num field.

7. Enter the desired information into the Invoice Num field. Enter a valid value e.g. "%".
8. Press [Ctrl+F11].
9. Click the 2 Lines tab.

10. ERS Invoice is Matched against the PO Receipt.

Release the mouse button.
11. ERS Invoice is Matched against the PO Receipt.
Click in the Receipt Number field.

12. Click in the Quantity Invoiced field.

13. Click in the Amount field.

14. Click the Actions... 1 button.

15. Click the Force Approval option.

16. Click the OK button.

17. Click in the Approval field.

18. Click in the Status field.

19. Click the Actions... 1 button.

Date Created:26/12/2011 Page 1

CA.NALINIKATA BEHURA
 Step Action
20. Invoice Validation.
Click the Validate option.

21. Click the OK button.

22. Click in the Status field.

23. Click in the Accounted field.

24. Click the Actions... 1 button.

25. Check the Flag.

Click the OK button.

26. Prepayments which are available will be shown here. Select the appropriate prepayment
which is to be applied.
Click in the Prepayment Number field.

27. Click the Check Box.

Click the Apply option.

28. Enter the amount to apply against the Invoice.

Click in the Amount To Apply field.

29. Click in the Amount To Apply field.

30. Enter the desired information into the Amount To Apply field. Enter a valid value e.g.
"0".
31. Click the Apply/Unapply button.

32. Click the Close button.

33. Click in the Amount Paid: Invoice Amount field.

34. Click in the Subtotal field.

35. Click the Actions... 1 button.

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 Step Action
36. Click the Validate option.

37. Click the OK button.

38. Click in the Amount Paid: Invoice Amount field.

39. Click the Actions... 1 button.

40. Click the Create Accounting option.

41. Click the Final Post option.

42. Click the OK button.

43. Click the OK button.

44. Click in the Accounted field.

45. Click the Tools menu.

46. Click the View Accounting Events menu.

47. Click the View Journal Entries button.

48. Press the left mouse button and drag the mouse to the desired location.
49. Release the mouse button.
50. Click the Return to Accounting Events link.

51. Click the Select option.

52. Click the View Journal Entries button.

53. Click in the 100,000.00 field.

54. Click in the 100,000.00 field.

55. Click the 2 Lines tab.

Date Created:26/12/2011 Page 3

CA.NALINIKATA BEHURA
 Step Action
56. Click in the Amount field.

57. Click the Actions... 1 button.

58. Click the Pay in Full... option.

59. Click the OK button.

60. Press the left mouse button over the scrollbar and drag the mouse to the desired
location.
61. Release the mouse button.
62. Press [Ctrl+L].
63. Press [Enter].
64. Click in the Bank Account field.

65. Press [Ctrl+L].

66. Enter the desired information into the Find field. Enter a valid value e.g. "%".
67. Press [Enter].
68. Press [Enter].
69. Press [Tab].
70. Press [Tab].
71. Press [Ctrl+L].
72. Press [Enter].
73. Cheque Number is the document Number.
Click in the Document Num field.

74. Press [Ctrl+S].

75. Click the OK button.

76. Click the Actions... 1 button.

77. Click the Create Accounting option.

78. Click the Final Post option.

79. Click the OK button.

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 Step Action
80. Click the OK button.

81. Click the Close button.

82. Click the 1 General tab.

83. Click in the Invoice Num field.

84. Press [Ctrl+C].

85. Press [F11].
86. Click in the Invoice Num field.

87. Press [Ctrl+V].

88. Press [Ctrl+F11].
89. Click in the Amount Paid: Invoice Amount field.

90.
End of Procedure.

Date Created:26/12/2011 Page 5

CA.NALINIKATA BEHURA