A Past To Present Journey A Critical Analysis of The Chief Information Officer Role

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A past to present journey: A critical examination of the role of the chief


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Technology, Innovation,
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Transformation

Manish Wadhwa
Salem State University, USA
Alan Harper
South University, USA

A volume in the Advances in Business Information


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180

Chapter 9
A Past to Present Journey:
A Critical Analysis of the Chief
Information Officer Role
Moyassar Al-Taie
University of Mosul, Iraq & University of Southern Queensland, Australia
Michael Lane
University of Southern Queensland, Australia
Aileen Cater-Steel
University of Southern Queensland, Australia

ABSTRACT
This chapter explores the role of the Chief Information Officer (CIO). A d etailed review of the
existing literature traces the evolution of this role and highlights its characteristics and configurations.
CIO role effectiveness can be described in terms of three demand-side roles: strategist, relationship
architect, integrator, and three supply-side roles: educator, information steward, and utility provider. To
explore the configuration of roles of CIOs in Australia, a large-scale survey of CIOs was conducted. The
Australian results, based on 174 responses, are compared with those from similar studies in USA. The
top priority for the Australian CIO was information steward, ensuring organizational data quality
and security and recruiting and retaining IT skilled staff. In comparison, the fi rst priority for the
USA CIOs was utility provider - building and sustaining solid, dependable, and responsive IT
infrastructure services. This study’s findings have implications for CIO career development and
recruitment.

viewed as the key contributor to driving strategic


INTRODUCTION goals. It has been claimed that the role of the
CIO is more vital than other C-suite managers
In the digital age, information has become in-
(Peppard, Edwards, & Lambert, 2011). Since the
creasingly important to modern organizations and
emergence of the CIO role in early 1980s, much
consequently the prominence of the Chief
has been written about it, however this role remains
Information Officer (CIO) position has risen. In
ambiguous (Peppard et al., 2011). This
many organizations, the CIO has come to be
DOI: 10.4018/978-1-4666-6473-9.ch009

Copyright © 2015, IGI Global. Copying or distributing in print or electronic forms without written permission of IGI Global is
prohibited.
A Past to Present Journey

this study identifies the most common defini-


chapter comprehensively reviews the existing tions mentioned in the literature since the 1980s.
academic literature to explore the CIO concept, Table 1 provides a summary of eight definitions
the evolution of the CIO role, its characteristics and for the CIO ordered chronologically with their
configurations. The findings of a study of 174 main elements.
Australian CIOs are reported and a comparison of The perusal and closer examination of those
Australian and USA CIO role configurations is definitions helps to identify some key observations
provided. Finally, an agenda for future research is about the CIO concept as follows:
proposed and conclusions provided.
• Each definition has reflected the status of
The Chief Information the CIO role at that period of time;
Officer (CIO) Concept • There is consensus among the authors that
The concept of the CIO is frequently described in the
the CIO role is a senior executive;
literature as ill-defined (Ayati & Curzon, 2003; Daum,
• The chronological order of the definitions
Haeberle, Lischka, & Krcmar; Feldhues, 2008;
mirrors the evolving role of the CIO role
Hawkins, 2004; Romanczuk & Pemberton, 1997). In
from technician (Boyle & Burbridge Jr,
order to clarify the concept of the CIO
1991; Synnott, 1987; Synnott & Gruber,
Table 1. Summary of CIO definitions
Author(s) Definition Manageri Reporti Experienc Responsibilitie Contributi
al ng e s on
Level Structur Backgrou
e nd
(Synnott Senior executive  
& responsible for
Gruber, establishing
1981) corporate
information policy,
standard, and
management
control over all
corporate
information
resources
(Synnot The highest  
t, ranking executive
1987) with
primary responsibility
for information
management.
(Boyle & An executive with   
Burbridge board responsibility
Jr, 1991) for information
technology (e.g.,
data processing,
telecommunication,
and office automation)
who report to high
level corporate officer
(e.g., president or
CEO)
(Emer A senior   
y, executive
1991) with both
business
and technical
perspective, who
can contribute
actively to the
formulation of an
effective
amalgamation
of business strategies.
continued on following page

181
A Past to Present Journey

Table 1. Continued

Author(s) Definition Manageri Reporti Experienc Responsibilitie Contributi


al ng e s on
Level Structur Backgrou
e nd
(Broadbent The most senior  
& Kitzis, executive
2005) responsible for
identifying
information and
technology needs
and then delivering
service to meet
those needs.
(Agarwal A critical senior leader   
& Beath, within the company
2007) with the responsibility
to insure that the IT
capabilities of the firm
are aligned with the
business strategy and
that IT delivers the
type of business
value the
firm seeks.
(Tansley A senior  
et al., management team
2008) member who
is responsible
for
leveraging the
present and future
value of
information and
technology as
well as being jointly
responsible for the
performance,
growth, and
governance of the
organization.
(Chun Top level executive   
& responsible for
Moone managing and
y, leveraging
2009) technology to
provide value to
the business.
Total frequency of each attribute 8 1 1 7 3

1
8
1981) to strategic leader (Agarwal &
2
Beath, 2007; Broadbent & Kitzis, 2005;
Chun & Mooney, 2009; Emery, 1991;
Tansley, Loughran, Edwards, Lambert, &
Peppard, 2008);
• The five main elements of these common
definitions of the CIO role are: the man-
agerial level; responsibilities; reporting
structure; experience background; and ex-
pected contribution.
Synthesising these five key elements provides • Reporting mainly to the Chief Executive
a comprehensive definition of the CIO role con- cept as: Officer;
• With a unique and hybrid background
• A senior executive; knowledge of technology and business;
A Past to Present Journey

Carlson (1997). According to this research, the


• Responsible for delivering ICT services CIO role evolution has occurred in four waves. To
based on suitable ICT technologies that begin, in the first wave the CIO played a role of
meet the internal and external stakehold- ‘glorified data processing’ officer. In the second
ers’ needs of information; wave the role played by the CIO was a ‘techno-
• And contributing positively to aligning the crat’. In the third wave, the role of the CIO is cast as
IT organization’s strategy with the busi- a business executive. In the current business
ness strategy to create competitive advan- environment; the CIO is cast as playing a hybrid
tages that add value to the organization. role as a technocrat business executive.
The Evolution of the CIO Role The most cited evolving path of the CIO role
was that proposed by Ross and Feeny (1999).
Over the last five decades numerous studies Three technological eras of ICT advancement
have confirmed the evolving nature of the CIO role have shaped the CIO role over time since the first
(Benjamin, Dickinson Jr, & Rockart, 1985; Chun & commercial use of the computer as an advanced
Mooney, 2009; Duffy & Jeffery, 1987; Hunter, data processing tool. These are (1) Mainframe Era
2010; Martinotti, 2005; Nicou, 2006; Rockart, which start late 1950s, (2) Distributed Era which
Ball, & Bullen, 1982; Ross & Feeny, 1999; started in the middle 1970s, and (3) Web-based
Strickland, 2011). However to the authors’ knowledge, Era which started in the early 1990s. Table 2 il-
only three studies have attempted to conceptualize lustrates a synthesis of the evolution of the CIO
how the CIO role has evolved over time (Andrews & role over these three eras.
Carlson, 1997; Duffy & Jeffery, 1987; Ross & Feeny, It is noticeable from Table 2 that the organiza-
1999). tional needs are represented by the IT applications
Duffy and Jeffery (1987) pointed out that the used, Executives’ vision about IT is represented by
effective CIO passes through four evolutionary senior executive attitude toward IT, and vendors’
stages. In the first stage, the CIO has recognized variety and technology availability in each of the
the possibility to use IT as a source of competitive three eras have shaped the role of the CIO over
advantage rather than a tool for office automation. In time from functional manager to strategic partner
the second stage, the CIO role is classified as a high then to business visionary. A new era has been
level position with power given to the CIO to advocate added to this framework by Martinotti (2005) as a
their vision of IT for the organization in front of the “post bubble era” starting with the early years of
senior executive team. The opportunity given to the the new millennium as a result of the emergence
CIO in the second stage is negatively affected by two of mobile computing and is still ongoing. Marti-
factors: lower reporting structure and the shortage of notti suggested a CIO role as leader of business
supporting specialist staff. In the third stage, the CIO and innovation strategies enabled by disruptive
is able to recruit the sup- porting staff to implement technologies in the fourth era. Four years later
ICT based strategies that gain competitive Chun and Mooney (2009) confirmed Martinotti’s
advantage for an organiza- tion. The birth of a ‘full (2005) finding by identifying that the CIOs within the
power’ CIO who will be able to manage fourth era are in bifurcation points that oblige them
organizational IT capabilities in an effective fashion to play one of two roles: either chief innova- tion
is the fourth stage. officer or director of IT. According to Weill and
Another point of view about how the CIO role Woerner (2013) the growth in the digital
has evolved was presented by Andrews and economy will change the role of the CIO. Their

183
A Past to Present Journey

Table 2. The CIO role and its driving forces across three eras of evolution
Mainframe Era Distributed Era Web-Based
Era
Applicatio
ns Transaction processing Knowledge worker support; inter- Electronic commerce; knowledge
Portfolio from order through organizational systems; process management; virtual organization and
delivery. reengineering; ERP systems. supply chain reengineering.
Executive Attitudes IT for cost Increased involvement in IT issues IT, particularly Internet, viewed as
displacement and governance; Polarization of
automation; From attitudes: IT as strategic asset or transformational, a driver of
enthusiasm to cost- cost to be strategy; IT investments now more
consciousness. minimized. attractive in terms of costs and time
scales.
Dominant Suppliers IBM. Desktop providers- Microsoft, Intel; Network product firms-Sun,
Cisco, 3Corn;
ERP Software providers- SAP, Browser/Portal/Search engine
Oracle; providers, E-business consulting
Outsourcing companies-EDS, and service companies.
Andersen,
CSC, IBM.
CIO Role Role: Operational Role: Executive team member; Role: Business Visionary.
and Organizational designer; Technology Tasks: Develop new business
Responsibili manager of advisor; Technology architect; models for the Internet; Introduce
ties specialist function. Informed buyer. management processes that
Tasks: On-time Tasks: Manage federal IT leverage the intranet.
organization; Recruit and develop
delivery; staff; Educate line management;
Reliable Align IT with business;
operations. Design corporate architecture; Scan

technologies; Stabilize and


standardize infrastructure; scan
services market;
Develop alliances with key vendors.
Source: (Ross & Feeny, 1999)

1
research indicates an increase in the activities of 8
CIOs to provide services to external customers, to 4
work more closely with non-IT colleagues and to
manage enterprise processes.
The business environment nowadays is wit-
nessing the emergence of a new technological era
represented by cloud computing and social
networking. Consequently the role of the CIO also could
evolve to reach a new state which is still unknown in
response to these new technological phenomena.
To sum up, the CIO role has evolved in an
evolutionary manner to climb the corporate ladder to
become a senior executive and c-suite member rather
than an operational or as functional manager, to be a
strategist rather than a technician, and to be an
initiator rather than responding to business strategy.
Furthermore, the CIO role is still un- dergoing
change in response to rapidly changing IT
infrastructure management and delivery (e.g. Cloud
computing, mobile computing, big data).
CIO Role Characteristics 2005; Boyle, 1994; Cohen & Dennis, 2010; Hunter,
2010; Kakabadse & Korac-Kakabadse, 2000; E. Li &
The extensive review of the CIO role literature has determined Shani, 1991; Peppard et al., 2011; Rockart et al.,
seven distinct characteristics of the CIO role. This section 1982; Shen, 2005; Tansley et al., 2008). Tansley et
provides a description of each of these characteristics. al. (2008) conducted a study based on interviews
The CIO Role is Ambiguous which demonstrated that there is a lack of clarity
about the CIO role among CxOs, analysts and
The ambiguous nature of the CIO role has been identified by
com- mentators and also among the CIOs
numerous researchers (Anderson, 2007; Beatty, Arnett, & Liu,
themselves.
A Past to Present Journey

Gerth & Peppard, 2013; Gregory, 2006). Authors


According to Rizzo, House, and Lirtzman have presented different reasons to justify the com-
(1970) two dimensions could identify the degree of plexity of the CIO role. For example, Gottschalk
ambiguity of a given job: (1) the predictability of the (1999) and Gottschalk and Taylor (2000) have
outcome or responses to on e’s behaviour and (2) linked these complexities to the fact that the CIO is
the existence or clarity of behaviour re- quirements. running a function that uses a la rge amount of
Regarding CIO role ambiguity, 30 years ago resources but that offers little measurable evidence
Rockart et al. (1982) stated that the relative new- ness of its value. Beatty et al. (2005) considered the
of the IS function and the uncertainty su r- rounding high CIO turnover rate and the continued growth in
the development and implementation of IT in most the CIO responsibilities the main reasons for the
organizations are the main reasons behind the CIO role complexity. Brown and McClure (2009)
lack of clarity of the role of the person in charge of commented that the requirements of the CIO role
overseeing IT in organizations. The role ambiguity make it very complex. For all these reasons it is
of the IS manager from the point of view of Li and not surprising that it is considered among the worst
Shani (1991) is rooted in the conflicting, unclear, C-titles in America (Karlgaard, 2002).
or volatile expectations that IS managers received
The CIO Role is Stressful
from the IS users as well as having to bring about
changes under uncertain authority. Furthermore, Stress refers to the conflict and tension due to the
Kakabadse and Korac- Kakabadse (2000) considered role being enacted by a person at any given point of
that the demands made in today’s organizations, time (Pareek, 2002). D. Smith, de Passos, and
hastened by the application of new technology, Isaacs (2010) confirmed that the IT manager’s
have made the CIO role boundaries fuzzier and job is highly stressful regardless of their gender.
resulted in more role ambiguity. Recently, a different Literature shows different reasons for CIO job
point of view about the ambiguity of the CIO role was stress. Work overload has been identified by E. Li
presented by Peppard et al. (2011) based on and Shani (1991) as a major source of stress for IT
interviews conducted with 42 CxOs, CIOs, analysts managers. H. Smith and McKeen (1992) found four
and com- mentators. They identified four key sources of IT managers’ stress including:
reasons for the confusion surrounding the CIO role: disagreement about control of computerization;
unclear distinction between corporate and differences in goals and time frames of managers;
business unit CIOs; inconsistent use of IT director and disagreement over role and responsibilities during
CIO titles; mismatch between expectation and IS development; and lack of measurable IT ben-
performance metrics; and outdated view of the efits. A recent study has investigated the source
CIO role. of IT professional stress and found that the role
The need for empirical studies that help to isolation and personal inadequacy were the major
clarify the CIO’s ambiguous role is evident as many role stressors (Ratna, Chawla, & Garg, 2011).
studies to date are either conceptual or qualitative.
The CIO Role is Hybrid
The CIO Role is Complex
Earls and Skyrme (1992) defined the hybrid man-
and Challenging
ager as “a person with strong technical skills and
The CIO role has been identified by some studies as adequate business knowledge or vice versa”. The
tough, complex, demanding and challenging main job for the CIO is to use IT to gain business
(Beatty et al., 2005; Brown & McClure, 2009; value and this has required a CIO to become a
Gottschalk, 1999; Gottschalk & Taylor, 2000;

185
A Past to Present Journey

truly hybrid manager (Earls & Skyrme, 1992; Is Over” (Rothfeder & Driscoll, 1990). However,
Meiklejohn, 1990; O’Connor & Smallman, 1995;
Skyrme, 1996; Skyrme & Earl, May 1990). Orga- it is assumed that the need for accurate CIO turn-
nizations and CIOs alike are struggling with these
unique requirements. Firms struggle to recruit the over statistics is evident for some reasons.
CIO who really has these requirements due to the First,
lack of one of these two types of skills. On the because some studies have proved that the CIO’s
other hand, CIOs struggle to find a job or to stay
at their firms due to these requirements. Therefore, job tenure does not significantly vary with the job
many CIOs attempt to fill the job requirement gap tenure of the other C-suite executives (Dawson &
by undertaking specialist courses such as MBA or
ICT or engaging consultants who are able to guide Kauffman, 2010). Furthermore, the lack of
their decisions either in business or in technology. the
generalizability of the current statistics due
The CIO Role has High Turnover to
Rate/Low Job Tenure the source of the vast majority of these
It is suggested that CIOs have the highest turn- statistics
over rate and shorter job tenure among the senior is North America which represents a single
executives (Applegate & Elam, 1992; Beatty et
part
al., 2005; Brown, 1993; Capella, 2006; Strass- of the globe. Moreover, these statistics do
man, 2004; Strassmann, 1996; Thibodeau, 2011). not
Table 3 shows a comparison of statistics distinguish voluntary turnover of the CIOs
regarding the CIO’s turnover rate and the from
turnover rate of other senior executives the involuntary ones which is different based
obtained from previous literature. on
The most recent CIO turnover statistics the reasons for leaving. Finally, it is clear that there
confirmed that the CIOs’ turnover rate (34%)
is twice the turnover rate of CFOs’ (17%) and is a lack of studies that scientifically support
nearly three times the CEOs’ turnover rate (12%) these
(Capella, 2006). The statistics shown in Table 3 statistics as most are presented by
may go so far as referring to the CIO as practitioners
“Career rather than academics.
The CIO Career Path is Not Clear
The career path to reach the CIO position
remains
fuzzy (Lash & Sein, 1995) and is not strictly linear

(Tansley et al., 2008). Grant and Urbanik


(2012)
argued that there is no standard playbook
that
describes the best career path for IT
leadership
and CIOs. The unique makeup of the CIO’s
role
as both line and staff function in comparison to
the CFO which is a staff role and CMO (Chief

Marketing Officer) which is line role make the

career path of the CIO ambiguous (Sviokla &

Curran, 2009). Also, it is believed that the evolv-


ing nature of the CIO role as explained earlier
has

Table 3. CIO turnover rate compared to turnover rate of other executives


CxO 1989 1990 1991 1996 2005 2006 Reference
CIO 29% 32% 33% Wilder (1992)
24% Strassmann (1996)

34% Strassman (2004)

34% Capella (2006)

CEO --- --- --- 11% 15% 12% CristKolder (2012)


CFO --- --- --- 15% 18% 17%

COO --- --- --- 20% 25% 25%

186
A Past to Present Journey

CIO role literature can be classified into two


caused that. In organizations today, two types of major groups. The first includes studies that at-
CIOs are observed; the first has a technical or IT tempted to apply the general manager classical
background whereas the second came from a non- roles typologies discussed earlier to the CIO
IT background and rarely is a CIO found who has role. The second group of literature attempted to
both. A study conducted by Igbaria, Greenhaus, suggest new configurations of roles for the CIO
and Parasuraman (1991) surveyed 464 IT differing from classical managerial approaches and
professionals and found that they have two career considering at the same time the unique charac-
orientations. IT professionals who evolved into teristics needed for this role. The next two parts
managerial or leadership roles such as system will review these two groups of studies in detail.
analysts, project leaders, and computer manag- ers
prefer a managerial career path. Whereas IT The CIO Role Based on
professionals who are involved in purely technical jobs Classic Typologies
such as systems programmer, application pro- From the literature it is evident that there are
grammer, and software engineers tend to choose a four main configurations of roles that have been
technical career path. developed for general managers over the last four
CIO Roles Configuration decades: Mintzberg’s managerial roles; PAIE
(Producer, Administrator, Entrepreneur, and Inte-
Since the first existence of the CIO position in
grator); CVF (Competing Values Framework); and
early 1980s (Synnott, 1987; Synnott & Grube r,
the integrated model of executive leadership roles.
1981) much has been written about this role (Chen &
Table 4 summarizes these four key typologies.
Preston, 2007; Fisher, 2003; Karimi, Gupta, &
The applicability of prior theories regarding
Somers, 1996; Peppard et al., 2011; Stephens,
managerial work and leadership to the CIO role
Ledbetter, Mitra, & Ford, 1992). In order to nar- row
was asserted by Brown (1993) who claimed such
the existing CIO literature to serve the aim of this
theories could be a useful base to build on as long
chapter, we concentrate on the studies that attempt to
as the CIO is a general manager. Consequently,
apply or suggest a configuration of roles for the CIO
many researchers have attempted to apply the roles
rather than those which tried to focus on one single
developed for the general manager to the position
role.

Table 4. Key classic managerial roles typologies


Typology/Configurati Title used in Numb Roles
on Literature er Label
of
Roles
Mintzberg 1973 Mintzberg’s Managerial 10 Interpersonal roles: Figurehead, Leader,
Roles Liaison.
Informational roles: Monitor, Disseminator,
Spokesperson.
Decisional roles: Entrepreneur, Disturbance
hander,
Resource allocator, Negotiator.
Adizes 1976; Adizes 2004 PAEI
Competing Value 48 Mentorr,, Facilitato
Produce Administrato r, ov
r, Inn ator, Brokre,rIntegrato
Entrepreneu , Monitor,r.
Quinn, Faerman, Thompson, Framework CVF Coordinator, Producer, Director.
McGrath, & Clair 2006; Quinn
& Rohrbaugh 1981; Quinn
&
Rohrbaugh 1983
Hart & Quinn 1993 Integrated model of 4 Vision setter, Motivator, Analyser, Task
executive leadership master.
roles
187
A Past to Present Journey

studies presented in Table 5. First, it confirmed the


of the CIO. Table 5 provides a summary of key possibility to apply the general manager and
research that adopted classical mana gerial roles leadership frameworks to the CIO role to provide a
configurations. greater understanding of the important CIO roles.
Some interesting observations have been Second, it also confirmed that the CIO role
revealed from the closer examination of these

Table 5. CIO role-based classical role typologies

Methodology Sample Country Important Role(s) Found


Reference Typolo
gy
Based
(Grover, Mintzberg Quantitativ 71 CIO and IS US A Spokesman and liaison
Jeong, e– middle roles
Kettinger, & Survey managers
Lee, 1993)
(Stephens, Mintzberg Observation 5 CIOs from US A According to occurrence
1995) different frequency:
industries resource allocator, monitor, and
distributer handler
According to time spent:
resource
allocator, entrepreneur,
distributer
handler, and monitor roles
(Gottschal Mintzberg Quantitativ 101 IS//IT leaders Norway The new IS/IT leaders spend more
k, 2000b) e– time
Survey in informational roles than
established
IS/IT leaders.
(Gottschal Mintzberg Quantitativ 101 IS//IT leaders Norway Strategic responsibilities as well as
k, 2000c) e– IS
Survey stage of growth influences the
extent
of informational roles. The extent to

which the chief executives uses IT

influences the extent of decisional

roles, and the extent to which


subordinates use IT influences the
extent of interpersonal roles.
(Gottschalk, Mintzberg Quantitativ 128 CIOs Norway Entreprene
ur
2002) e–
Survey
(Karlsen, Mintzberg Quantitativ 128 IT Norway For IT leaders: monitor
Gottschalk, & e– executives and For IT project managers:
Andersen, Survey 80 IT project
leaders,
resource allocator, and
2002) managers
entrepreneur
(Lineman, 2006) Mintzberg Quantitativ 232 higher US A Entrepreneur, resource allocator,
e– education and
Survey CIOs leader
(Gottschalk Mintzberg Quantitativ 80 IT leader of Norway In firms with internal IT
& Karlsen, e– firms that have project:
2005) Survey internal IT projects leader.
+ 84 IT leader of In firms with outsourcing IT
firms that have project:
outsourcing spokesman
projects
(Yang, 2008) Mintzberg Quantitativ IT managers of Taiwan Liaison and spokesman
e– financial roles
Survey industry.
(Milliron, 2008) Mintzberg Mixed 10 CIOs of US A Monitor, liaison, and entrepreneur
(Interviews community roles
+ Survey) college
(Tufts & CVF 8 Q-Methodology 67 Public CIOs US A Results oriented pragmatist;
Jacobson, 2010) roles Compassionate managers;
survey - Leading
Quinn et edge powerbroker; and Goal
al. (1990) oriented
powerbroker
(Carter, Grover, Mintzberg Quantitativ 45 CIOs US A Monitor and
& Thatcher, e– Spokesperson
2011) Survey
188
A Past to Present Journey

according to the methodology used as follows:


is evolving from focusing on the communication quantitative (N=7); qualitative (N=7); and mixed
and informatics roles such as the spokesman and the (N=3). Two thirds of the role configurations
liaison (Grover et al., 1993) to play a more strategic were developed in the USA (N=15), nearly one
role focusing on change and innovation as an third were proposed in the UK (N=5), the rest
entrepreneur (Gottschalk, 2000b; Karlsen et al., were developed in China and Taiwan (N=2) or
2002; Lineman, 2006; Milliron, 2008). worldwide (N=2). The number of suggested CIO
Furthermore, it is clear that Mintzberg’s (1973) roles range from three to eight. The lengthiest
framework was the most adopted framework in configurations (7 and 8 roles) tend to break main
CIO role studies as ten out of eleven studies listed roles into much more specific roles for the sake of
in Table 5 were based on it (Carter et al., 2011; further explanation, while shorter configura- tions
Gottschalk, 2000a, 2000b; Gottschalk, 2002; (3 and 4 roles) tend to me rge two or more CIO
Grover et al., 1993; Karlsen et al., 2002; Lineman, roles for the sake of parsimony. The early and
2006; Milliron, 2008; Stephens, 1995; Yang, 2008). late CIO roles configurations include both
Moreover, it indicates a gap in the CIO literature that operational (supply side) roles and strategic (de-
needs to be addressed as the vast majority of the mand side) roles which indicates that the shift of
studies were based on Mintz- berg’s framework CIO role from the technical role to more strategic
whereas almost none have used the other three key role started in late 1980s. These roles configura-
management roles typologies of Adizes (1976), tions studies confirm that the CIO is performing
Quinn and colleagues (Quinn, Faerman, multiple roles (a configuration of roles) not one or
Thompson, McGrath, & Clair, 2006; Quinn & two specific roles. The IS scholars give differ- ent
Rohrbaugh, 1981, 1983), or Hart and Quinn names for the CIO roles. The most cited CIO role
(1993). configuration based on the data provided by
Google Scholar is Smaltz, Sambamurthy and
CIO Distinctive Roles Configurations
Agarwal (2006) followed by the work of Chun
Some Information Systems scholars have at-
and Moody (2009). After rational examination
tempted to suggest other distinctive roles for the and comparison of empirical based quantitative
CIO which differ from the classic managerial CIO role configurations, this research adopts the
roles explained earlier and consider at the same six CIO roles configuration proposed by Smaltz et
time the unique characteristics of this role. This al. (2006).
attempt was based on the fact that Mintzberg (1971)
Smaltz et al. (2006) CIO
asserted that all managers indeed are specialists Role Configuration
and as a result their roles tend to be dependent on the
functional area they lead. Building upon role-based performance theory
Table 6 sheds some light on the key configura- tions and based on a comprehensive inventory of CIO
of CIO roles suggested in the literature over the last roles identified from the literature along with data
couple of decades. collected from interviews with three healthcare
Several important conclusions can be dr awn CIOs and three healthcare top management team
from Table 6. First, we can classify the CIO role members, Smaltz et al. (2006) suggested six salient
configuration studies into conceptual (N=7) and roles for the CIO. Smaltz and colleagues a rgue
empirical (N=17). The ear ly five configurations that the CIO role effectiveness can be described
were conceptual. The 17 empirical-based configu- in terms of six roles: strategist, relationship ar-
rations in turn can be divided into three groups

189
A Past to Present Journey

Table 6. CIO key role configurations

Reference Empirical? Methodology Country Number of Citation


Roles Percentage
per
Year
(Dixon & John, 1989) No - USA 3 4.34%

(Klenke, 1993) No - USA 4 0.73%

(McLean & Smits, 1993) No - USA 4 0.26%

(Klenke, 1996) No - USA 4 0.25%

(CSC, 1996) No - UK 6 -
(Feeny, 1997) Yes Qualitative (Interviews) UK 4 0.53%

(Earl, 1998) Yes Qualitative (Interviews) UK 8 2.28%

(Smaltz, 1999) Yes Quantitative (Survey) USA 6 0.92%

(McLean & Smits, 2003) Yes Qualitative (Interviews USA 4 -


(Cash & Pearlson, 2004) No - USA 5 0.87%

(Perchthold, 2005) No - USA 3 -


(Sojer, Schläger, & Locher,
2006) Yes Quantitative (Survey) US A 4 1.00%

Yes Quantitative (Survey) USA 6 12.5


(Smaltz, Sambamurthy, & 7%
Agarwal, 2006)
(Agarwal & Beath, 2007) Yes Qualitative (Interviews) USA 7 0.83
%
(Tansley et al., 2008) Yes Qualitative (Interviews) UK 5 -
(Weiss & Adams, 2010) Yes Mixed (online Survey+
interviews) US A 3 1.00%

(Wu, Chen, & Sambamurthy, Yes Quantitative (Survey) Taiwan & China8 1.50%
2008)
(IBM, 2009) Yes Qualitative (Interviews) 78 Countries 3 pairs -
USA 4 12.0
(Chun & Mooney, 2009) Yes Mixed (Secondary data + 0%
interviews)
(CIO.Magazine, 2009) Yes Quantitative (Survey) USA 3 -
(Peppard et al., 2011) Yes Qualitative (Semi-
structured
UK 5 4.00%
Interviews)

(Y. Chen & Wu, 2011) Yes Quantitative (Survey) Taiwan & China 8 5.00%
was developed
(Nicolet, 2011) Yes Mixed (Survey + Interviews) USA 6 -
from the
chitect, integrator, educator, information steward and comprehensive inventory of CIO roles identified from
utility provider. Table 7 presents Smaltz et al. previous literature and empirical data obtained from
(2006)’s six CIO role configuration categories and in-depth interviews with CIOs and top management
definitions. members. Second, it represents a comprehensive
Table 8 presents the expectations for each of these configuration which accommodates all other
six roles which were operationalized in a survey empirical CIO role con- figurations discussed
instrument for an Australian CIO study. previously as shown in Table 7. Also, despite the fact
This study adopted this CIO role configuration for that this configuration of CIO role was developed
several reasons. First, CIO roles configuration within the healthcare

190
A Past to Present Journey

Table 7. Smaltz et al. (2006) CIO role configuration


Demand Side Roles (Strategic) Supply Side Role
(Operational)
Strategist: The organizational desire for the CIO to be an
effective business partner and help their organization leverage Educator: The role of the CIO as an IT missionary, who provides
valuable opportunities for IT-based innovation and business insight and understanding about key information technologies to rise
process redesign.
top management savviness, awareness, and appreciation of IT and
help them to make appropriate judgments about the business value of IT
and wise IT investment decisions.
Relationship Architect: The desirability of a CIO to Information Steward: The desirability of the CIO to be an
build relationships both across the enterprise as well as organizational steward for high quality data and operationally
outside the enterprise with key IT service provide. reliable systems.
Integrator: The desirability of the CIO pr oviding Utility Provider: The role of the CIO as a builder of sustaining,
leadership in enterprise-wide integration of processes, solid, dependable, and responsive IT infrastructure services.
information, and decision-support as digital options for
the business.

Table 8. Smaltz et al. (2006) CIO roles expectations

Role Item Code Role Expectations


Strategist Stra1 Develop and implement a strategic IT plan that aligns with the o rganization’s strategic business
plan.
Stra2 Develop/maintain metrics that measure the value of IT to the organization.
Stra3 Direct IT-enabled business process restructuring reengineering.
Stra4 Provide expertise on multidisciplinary business process improvement teams.
Stra5 Be initially involved in shaping the mission/vision of the organization.
Stra6
Re.Arch1 Be vide
Pro initiall invovlved
exyecuti in business
e oversight strategic
for all IT planning
contracts and decisions.
with external vendors.
Relationship
Re.Arch2 Negotiate with vendor IT organizations on new external contract proposals.
Architect
Re.Arch3 Ensure IT contracts with external vendors remain within scope and budget.
Re.Arch4 Interact often with non-IT managers throughout the organization.
Integrator Integ1 Direct efforts to build an integrated delivery system.
Integ2 Migrate organization from legacy, department applications to cross-department,
integrated
applications.
Integ3 Develop/acquire an electronic document management capability throughout the
organization.
Integ4 Develop an understanding of the industry deli very process.
Educator Edu1 Champion digital literacy throughout the o rganization.
Edu2 Provide insight to the top management team /executives staff on new emerging
technologies.
Edu3 Assist top management team/executives staff in improving their digital literacy.

Informati
on
Steward Info.S1 Keep key systems operational.
Info.S2 Build and maintain an IT staff with skill sets that mat ch your current and planned technology base.

Info.S3 Provide oversight for quality assurance of organizational data.


Info.S4 Ensure confidentiality and security of organizational data.
Utility Provider Ut.Prov1 Establish and maintain an IT department that is responsive to user requests/problems.
Ut.Prov2 Establish electronic linkages throughout the organization.
Ut.Prov3 Ensure the organization’s users have adequate workstations (PCs/Laptops/Tablets) to accomplish
their jobs.
Ut.Prov4 Establish electronic linkages to external entities (customers, suppliers, partners, etc.).

191
A Past to Present Journey

developed within one specific sector (healthcare)


sector, the roles emerged were similar to the ones that and we intended to collect data from CIOs across a
have been identified in the literature up to now wide range of industries. Accordingly, the word- ing of
(Strickland, 2011). Furthermore, Agarwal and Beath eight of the 25 items was modified to be more
(2007) found that all these roles included in this generic than the initial ones. These items as shown in
configuration were important in groom- ing the future Table 8 are UtPr2, UtPr3, Edu1, Edu2, Edu3,
CIOs regardless of their industr y. Moreover, this Integ3, Integ4, and Stra1.
configuration has been proved to be valid within the Also, we expanded the Likert scale used in this
Australian context (Seddon, Walker, Reynolds, & instrument from five to seven points to increase the
Willcocks, 2008). Smaltz et al. (2006) classified instrument reliability. Then, an initial draft of the
these six roles into two distinct groups: supply side instrument was pre-tested. Some minor changes
role (utility provider, information steward, and were made to some items in terms of the wording in
educator) and demand side roles (integrator, the light of the expert panel’s valuable feedback. Next,
relationship architect, and strategist) following the one former healthcare CIO and the CTO of a large
modern classification of the CIO roles proposed by University were asked to complete the pilot survey
some IS scholars (such as Broadbent & Kitzis, 2005; and comment on any issues that might impair
Mark & Monnoyer, 2004). Also, this CIO roles completion of the questionnaire or generate a poor
configuration has been measured by a survey instrument response rate. The experts’ com- ments were very
that demonstrated high validity and reliability (Chen, helpful and a number of minor changes were
Preston, & Xia, 2010; Chen & Wu, 2011; Li, Ding, & incorporated to finalize the research questionnaire for
Wu, 2012; Wu et al., 2008). Finally, the survey data collection.
instrument for this CIO configuration is concise. This Data for this study were collected through
is crucial in this study as the targeted survey two postal mail outs followed by a third online mail
respondent is the most senior IT executive in the out. For the two postal mail outs, a cover letter
organization who is extremely busy and is unlikely to along with a copy of the questionnaire and pre-paid
fill out a lengthy survey. Table 9 shows a mapping of reply envelope was sent by post to all of the 954
the six CIO roles identified by Smaltz et al. (2006) to Australian senior IT executives listed in the
role configurations proposed by others in the field. sampling frame in early 2012. A URL link was
provided in early July 2012 to the CIOs who preferred
Characteristics and Role to participate online.
of the Australian CIO Table 10 provides some statistics regarding
A survey methodology was chosen to collect data the survey administration that provide the basis to
regarding the Australian senior IT executives from calculate the overall response rate for this study.
different industries. A list of postal addresses for A total of 113 questionnaires were returned as
senior IT executives in Australian private sector firms undeliverable due to invalid addresses, and emails
was purchased from Dun & Bradstreet Australia were received from 19 firms who indicated that
(2011) and provided the sampling frame for this study. they were not willing to participate in this survey for
different reasons. With 174 complete and usable
Data Collection responses the response rate of this study was
Prior to data collection, the instrument used by calculated at 20.68 per cent (174/ (954 -113)) which is
Smaltz et al. (2006) was modified because it was considered to be a reasonable response rate for
survey research compared to similar stud- ies involving
CIOs where response rates have ranged from 7 to
192 20 per cent (Preston, Karahanna
A Past to Present Journey

Table 9. Mapping Smaltz et al.’s (2006) six CIO roles with other CIO role configurations identified
in literature
Smaltz et al.
(2006)
Roles Demand Side Roles Supply Side Roles
as a Integrator Educator Information Utility Provider
Strategist Relationship
Reference Steward
Architect
Configurati
on
(Feeny, 1997) System thinker Relations - - Technic Supply
hip al manager
builder Virtuos
o
(Earl, 1998) Visionary / Relations - - Tactici Deliver
Systems hip builder an / er /
(McLean & Smits, Strategist/ Innovator/
thinker / Reform Architec
2003) Innovator Enabler
Alliance- er t
manager
Innovator - Enabler Technologist
Strategist Relationship Integrator / Educator Information Utility Provider
(Sojer et al., Driver Architect
Enabler Leader - - Steward/Leader
- Supporter/
2006) Cost
cutter
(Agarwal &
Beath,
2007)
(IBM, 2009) Savvy Collaborative Insightfu - - -
value business l
creator leader visionar
y
(Chun & Innovator - Opportuni - Triage Nurse Landsca
Mooney, 2009) & Creator ty pe
Seeker Cultivat
or
(Weiss & Change Change agent Technologist - - Technolo
Adams, 2010) agent / gist
Business
expert

(Tansley et Innovator - Facilitator Evangelist - Utility IT


al., 2008) Director /
Agility
IT director
(Y. Chen & Business Relationship Organizatio - Organizatio Infrastructur
Wu, 2011; visionary, builder ; nal designer nal e builder
Wu et al., business value designer
2008) system configure; (Coordinatin (Staff)
thinker, and g)
entrepreneu Informed
r; and buyer
# Sent Date Sent
value Received Complete
configurer and Usable

(Nicolet, 2011) Strategist - Facilitato Educator - Technologi


r/ st /
Manager Implementer
Table 10. Survey responses for 3 phases of data
collection
Third e-mail
survey
Round Surv Incomplete Undeliverable Not Willing
ey to
Type Participate
First Pos 954 28/2/2012 98 96 2 105 4
tal
Mai
l
Second Pos 950 19/3/2012 65 65 - - 1
tal
Mai
l
77 4/07/2012 13 13 - 8 1
4

Total 198 176 174 2 113 1


5 9
193
A Past to Present Journey

of the power of respondents. Data presented in


& Rowe 2006). It is recognised that the ta rgeted Table 13 suggest that nearly half of respondents
respondents were senior IT executives who are busy are empowered IT leaders as they hold the CIO title
people and tend to be over-surveyed. The following and they report to the CEO.
section presents the profile of respon- dents and The profiles of the CIO’s organizations sur-
their firms. veyed in this study are presented in Table 14. As can
be seen from Table 14 our study includes CIOs from a
Characteristics of Australian CIOs diverse range of industries, different size firms, and
Demographic data regarding respondent’s age, Australia wide.
gender, and education level are presented in Table 11.
The Role of the Australian CIOs
As we can see from the data presented in Table 11, the
Findings suggest that the perceived importance of
majority of respondents is male, middle aged, and
the six CIO roles given by the Australian CIO is
have a higher degree qualification.
varied in terms of their means. The results are
In respect to the CIOs’ experience in their cur- rently
held position and in IT provision, Table 12 provides reflected in Table 15
evidence that the majority of respondents are highly The highest rating mean was for the infor-
experienced in IT provision and in their current position. mation steward role (4.26) which indicates that
The CIO job title and their reporting structure are Australian CIOs consider ensuring organizational
two indicators of the CIOs’ power in Austra- lian data quality and security and IT staffing as the
organizations. Table 13 highlights the profile first priority. The traditional role for the CIO as a

Table 11. Australian CIOs demographics


Variable Item Frequency Percenta
ge
CIO’s Gender Female 14 8.0%

Male 160 92.0%

Total 174 100.0


%
Less than 30 years 6 3.4%
CIO’s Age
31-40 years 32 18.4%

41-50 years 62 35.6%

51-60 years 69 39.7%

Over 60 years 5 2.9%

Total 174 100.0


%
CIO’s
Education
Level PhD/Doctorate 4 2.3%
Master Degree 45 25.9%
Undergraduate Degree 91 52.3%
Secondary School 34 19.5%
Total 174 100.0%

194
A Past to Present Journey

Table 12. Australian CIOs experience in current position and IT provision


Variable Item Frequency Percenta
ge
Years in Position Less than 1 year 20 11.5%

1-5 years 80 46.0%

6-10 years 46 26.4%

Over 10 years 28 16.1%

Total 174 100.0


%
Less than 5 years 8 4.6%
Years in IT Provision
6-10 years 9 5.2%

11-15 years 38 21.8%

16-20 years 31 17.8%

Over 20 years 88 50.6%

Total 174 100.0


%

Table 13. Australian CIOs organizational structural power


Variable Item Frequency Percenta
ge
CIO Job Title CIO 77 44.3%

CTO 7 4.0%

Vice President IT 2 1.1%

IT/IS Manager 58 33.3%

IT/IS Director 17 9.8%

MIS Manager 1 0.6%

EDP Manager 1 0.6%

Other 11 6.3%

Total 174 100.0


%
To CEO 74 42.5%
CIO Reporting Structure
To CFO 62 35.6%

To COO 16 9.2%

To Other 22 12.6%

Total 174 100.0


% Australian
CIO. This
utility provider was found in second place in terms of role sees the CIO actively participating in
importance. The third highest rating mean was for formulating the strategic orienta- tion for the firm
the relationship architect. This role requires the and doing the best to align the IT strategy with the
CIO to build and maintain strong relation- ships firm strategy. Next, the integrator role, attempting
with the powerful internal senior executives and to integrate the firm’s internal and external
external IT vendors. The strategist role was ranked systems toward mutual benefits was ranked fifth by
as the fourth most important role for the the Australian CIO. The lowest

195
A Past to Present Journey

Table 14. Profile of firms surveyed in this study


Variable Item Frequency Percenta
ge
CIOs’ Firm Industry Accommodation, Cafes & Restaurants 3 1.74%

Communication Services 11 6.34%

Construction 8 4.60%

Cultural & Recreational Services 5 2.90%

Education 4 2.29%

Electricity, Gas and Water Supply 10 5.74%

Finance & Insurance 27 15.51


%
Health & Community Services 21 12.06
%
Manufacturing 24 13.79
%
Mining 8 4.60%

Personal and Other Services 2 1.14%

Property and Business Services 13 7.47%

Retail trade 14 8.04%

Transport & Storage 11 6.32%

Wholesale Trade 11 6.32%

Other 2 1.14%

Total 174 100.0


%
Less than 50 Employees 13 7.5%
CIOs’ Firm Size
50-250 Employees 36 20.7%

Over 250 Employees 125 71.8%

Total 174 100.0


%
New South Wales (NSW) 75 43.1%
CIOs’ Firm Location
Victoria (VIC) 49 28.2%

Queensland (QLD) 28 16.1%

Western Australia (WA) 17 9.8%

South Australia (SA) 4 2.3%

Australian Capital Territory (ACT) 1 0.6%

Tasmania (TAS) 0 0.0%

Northern Territory (NT) 0 0.0%

Total 174 100.0


be that
%
insufficient
ranked CIO role was the educator role which might attention is being paid by the Australian CIO to
mean that the Australian CIO believes that on the educate senior non-IT execu- tives on the strategic
whole Australian senior non-IT executives’ knowledge, and operational importance of IT. Hence the low
understanding and governance of IT strategy and ranking by Australian CIOs of the importance of the
operations is adequate. It might also educator role.

196
A Past to Present Journey

Table 15. CIO role comparisons among three groups of CIOs from Australia and
USA
CIO CIO Roles Our Study* (2013) Smaltz et al. (2006) Brown (2006)
Role Australia All Sectors USA Healthcare Sector USA Education Sector
Catego
Mean Rank Mea Mean Rank Mea Mean Rank Mea
ry
n n n
of of of
the the the
Mea Mea Mea
ns ns ns
Demand Strategist 3.82 4 3.34 6 3.40 5
3.74 3.55 3.
Side Roles Relationship Architect 3.85 3 3.82 3 3.80 2
60
Supply Side
Integrator 3.56 5 3.50 4 3.60 3
Roles
Information Steward 4.26 1 3.84 2 3.50 4
3.89 3.72 3.
Educator 3.44 6 3.40 5 3.20 6
53
Utility Provider 3.97 2 3.93 1 3.90 1

* converted from 7 point Likert scale to 5 point Likert scale


• In regard to the supply side and demand
side roles, both the Australian and the USA
Comparison Australian healthcare sector CIOs rate the supply side
and USA CIO Roles roles higher than the demand side roles,
A mean-based comparison was conducted between our but the USA/higher education CIOs rate
results and two other studies conducted in the USA the demand side role higher than the sup-
that used the same configuration of roles. The ply side role (see Figure 2);
first study was the original study of Smaltz et al. • The first priority for the Australian CIO
(2006) which investigated the CIO role in USA was the information steward ensuring the
healthcare sector. The second study was organizational data quality and security
conducted by Brown (2006) in the USA higher and recruiting and retaining IT skilled staff;
education sector. Table 15 compares the results of • The first priority for the USA CIO in both
the three studies. In order to compare how the sectors was the utility provider building
three groups of CIOs rate the importance of the and sustaining solid, dependable, and re-
supply side (operational) and demand side sponsive IT infrastructure services;
(strategic) roles, we calculated the mean of the • The educator and the strategist roles were
three supply side roles and the mean of the three rated as the least important role overall
demand side roles as reflected in Table 15. De- across the three groups.
tecting the significance of the differences among the
six CIO role means for the three studies using one
FUTURE RESEARCH DIRECTIONS
way ANOVA requires the availability of the three
data sets. As that access was not possible in this The key findings and the gaps identified by this
study, we use the charts shown in Figures 1 and 2 to study warrant further research. As many studies to
make the comparison easier. date are conceptual or qualitative, there is a need
Based on the information presented in Table 15, for empirical studies that help to clarify the CIO’s
one can make these observations: ambiguous role. First, studying the CIO roles in
different countries is needed in order to make
• Overall, the Australian CIO rates the im-
an international comparison of IT leaders.
portance of the six roles higher than the
USA CIO in two industry sectors;

197
F

1
9
A Past to Present Journey

to their firms. Secondly, the key findings of this


Furthermore, applying some neglected classic study can provide guidance to top management
managerial roles configurations such as Adizes for recruitment of CIOs who will be able to play a
(1976), Quinn et al. (2006), and Hart and Quinn dual role of savvy IT technician and insightful
(1993) could give another perspective and further business leader. Moreover, the training programs
insights regarding CIO roles. Moreover, study- ing offered by specialist institutions responsible for
the impact on the CIO role of new emerging preparing CIOs can be enhanced by taking ac-
technologies such as cloud computing, mobile count of the key findings of this study re garding
computing, big data and social networking is the need to consider both demand and supply side
required. These new technologies and the growth in roles. Similarly, educational providers should
the digital economy are expected to continue to have a reconsider their curriculum to fit with the current
tremendous impact on product services in the next expectations of the modern CIO.
few years. Investigating the organizational
contingencies which can shape the CIO role is
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KEY TERMS AND DEFINITIONS


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and Technology. Relationship Architect: The desirability
of a CIO to build relationships both across the

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enterprise as well as outside the enterprise with key


IT service providers. Relationship Architect is a
demand side role.
Role: A set of expected behavior patterns at-
tributed to someone occupying a given position in a
social unit (Robbins & Judge 2013).
Strategist: The organizational desire for the CIO
to be an effective business partner and help their
organization leverage valuable opportuni- ties for IT-
based innovation and business process redesign.
Strategist is a demand side role.

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A Past to Present Journey

Supply Side CIO Roles: Roles that intended


to focus on the operational of technical side of the CIO position
which reflect IT as supportive tools. Supply side roles include
Educator, Information Steward and Utility Provider.
Utility Provider: The role of the CIO as a
builder of sustaining, solid, dependable, and responsive IT
infrastructure services. Utility Provider is a supply side role.

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