Closing Cockpit Ver6

1. 1. Closing Cockpit
2. 2. Agenda • Over view of Closing cockpit • Comparison of closing cockpit with Schedule
manager • Configuration of closing cockpit • Execution of closing cockpit ( Demo) •
Q&A
3. 3. Closing Cockpit • One common status tracking mechanism • Common templates and
guidelines that every one can use • Ability to assign roles and responsibilities for each
task • Dependency information related to closing process
4. 4. Availability of Closing Cockpit • ECC 5.0 • ECC 6.0 • Not available in earlier versions
of R/3 • Migration from Schedule Manager to Closing Cockpit possible, although there is
no SAP standard available for such migration • SAP supports both Schedule Manager and
Closing Cockpit as of now. Future direction towards Closing Cockpit.
5. 5. Schedule Manager Vs Closing Cockpit • Schedule Manager is also available in R/3,
while Closing Cockpit is available in ERP 2005 and Net Weaver 7.1 onwards. • Closing
Cockpit is more attuned to the present day ERP closing process per se and is an extension
of the schedule manager • Closing Cockpit is based on the concept of Central Process
Scheduler (CPS) • Closing Cockpit is the latest functionality introduced in SAP ERP
2005 and similar to Process Chain in Net weaver. • Schedule Manager is client based,
while Closing Cockpit can be used across multiple instances. • Closing Cockpit can also
be used for Planning, while such facility is not available in SM.
6. 6. Month-End Closing Processes • Opening of new posting period by vendor, customer,
assets and GL. • Final goods issue • Final invoice posting • Depreciation run • Settlement
of assets under construction (AuC) to assets • Cost assessments and distributions •
Accruals and provisions. • Salary journals • Currency Revaluation • Reconcile ledgers •
Consolidation activities • Budgetary cycle administration.
7. 7. Configuring Closing Cockpit: Process Flow
8. 8. Components of Closing Cockpit • Organizational Hierarchies (Company Codes,
Controlling Area, Operating Concern, etc) • Task List template (Preconfigured templates
available) • Task Lists: Derived from template and extremely crucial for successful
definition of the month-end close. • Dependencies between the tasks • Monitor • Detailed
information
9. 9. 5 steps for setting-up Closing Cockpit • Conduct Planning and Research • Create the
basic template data • Build the closing template hierarchy structure • Configure
individual tasks • Change the template to an executable task list
10. 10. Step 1: Conduct Planning and Research • Understanding the existing closing process
from start to end – Tasks to be performed – The order of performing the tasks – Who
owns the task – Who executes the task – Who reviews and approves the results after the
task is completed – How long the task takes to complete (run time) – The post-close audit
requirements
11. 11. Step 2: Create a basic template data • Provides formal structure for the organizational
hierarchy, closing tasks in the form of lists, and ownership of the task by identifying the
individual task owners. • Controlling the order of precedence or sequence of the
individual task execution. • By configuring the Closing Cockpit template, you set up the
basic closing model that the system copies to a date-specific task list during the closing
process. • Configuration T.code: CLOCOC
12. 12. Step 3. Build the closing template hierarchy structure • Starts with the construction of
a hierarchy of task folders • Then assign organizational structures to the created task
folders.
13. 13. Step 4. Configure individual tasks • Initial decisions to consider the nature of tasks,
who is responsible, and what organizational structures the task affects. • If a task is
required that affects all organizational structures within a client, you should configure it
and attach it to a folder in which you’ve assigned all controlling areas. • Finally, consider
those tasks that are relevant only for the individual company codes. Configure and assign
tasks to the individual folders in which you have formally assigned individual company
codes. • The first section of the task configuration screen requires the names of the task
(text entry), task owner (responsible block), and responsible party who executes the
actual task. • Identify the actual type of task. Within this option, you need to set
individual tasks as actual programs with no variant assigned, programs with job variants
assigned, transaction codes, memo entries, flow definitions, or remote tasks using CPS.
14. 14. Differences between various task types • Program without variant • Program plus a
job variant assigned • Transaction • Remote task using CPS
15. 15. Step 5. Change the template to an executable task list • Now that you have completed
the template you can copy the template into an executable form or a date-specific task
list. • You also need to identify the Closing Type (in this example monthly [M]), Posting
Period (11), Fiscal Year (2008), task list Status (Released), and the person responsible for
the task list. • After you copy the template to a date-specific task list and set the status to
Released, it becomes executable and the system schedules the individual task to exact
calendar days and day- specific time frames.
16. 16. Note • Although it is possible to set up multiple task lists tied to different dates, the
status setting controls when the task list becomes executable. You can only execute the
task list after the task list owner changes the status to Released. If you choose to set up
multiple task lists for an entire year, you would only set the single task list that you would
use for a particular month to Released. You could review all other date-specific task lists,
but could not execute them. Other task list status settings are: Not Released, Released,
Active, and Closed.
17. 17. Differences Between Templates and Task Lists • Templates allow for configuration
of various tasks but cannot execute any task. The task list is not configurable but allows
for the execution of the various tasks. • Task lists are copies of single cockpit templates.
You should configure cockpit templates to allow for repeated use, with little or no
changes from period to period. • You configure tasks within the template and cannot
change them within the task list • You initially schedule tasks within the template, but
you can reschedule them within the task list if required • It is possible to create sequences
of date-specific task lists by selecting the menu option Create Task Lists. This is useful if
you wish to create an entire year’s worth of task lists at one time.
18. 18. Notes • For delivering the Closing Cockpit successfully, you need to have a clear
understanding of the current closing routines, the required tasks, who is responsible for
each task, which tasks when executed should affect which level of the organization, and
finally a clear process for review and documentation.