Delayed Registration: Birth, Death and Marriage

Source: Philippine Statistics Authority

Release Date:
Tuesday, April 17, 2012
Delayed Registration

A report of a vital event made beyond the reglamentary period is considered delayed.

Posting of the Pending Application

1. A notice to the public on the pending application for delayed registration shall be
posted on the bulletin boards of the city or municipality for a period of not less than ten
(10) days. (47a)

2. If after ten (10) days, no one opposes the registration, the civil registrar shall evaluate
the veracity of the documents submitted. (48:1a)

3. If after proper evaluation of all documents presented and investigation of the

allegations contained therein, and the civil registrar is convinced that the event really
occurred within the jurisdiction of the civil registry office and that said event has not
been registered, he shall register the delayed report thereof. (48:2a)

4. The civil registrar, in all cases of delayed registration of birth, death, and marriage,
shall conduct an investigation whenever an opposition is filed against a registration. He
shall take the testimonies of the parties concerned and of the witnesses in the form of
questions and answers. After investigation, the civil registrar shall forward his findings
and recommendations to the Office of the Civil Registrar-General for appropriate action
( 57:11a)

5. The Civil Registrar-General may, after review and proper evaluation, deny or
authorize the registration. (57:2a)

Recording of Delayed Registration

In every case of delayed registration of birth, death, marriage, and other registrable
documents, the entry in the civil registry book and the registry number transcribed on
the certificate of vital event shall be in red ink. The remarks "Delayed Registration" shall
be written on the upper right hand margin of the certificate and the "Remarks" portion of
the registry book. (56a)
Duty to File a Complaint with the Prosecutor's Office

In every case of delayed registration, the civil registrar shall file a complaint with the city
or provincial prosecutor’s office for appropriate action under Section 17, Act No. 3753.

The action filed in court by the prosecutor against the party for failure to register shall
not suspend or stop the registration, neither should it be a ground for refusal by the civil
registrar to register the delayed report of birth, death, marriage, or any registrable
document. (55a)
Delayed Registration of Death
No delayed report of death shall be accepted for registration unless the following
procedures and requirements are observed and complied with by the concerned
parties:
a) four (4) copies of Certificate of Death, which must be accomplished correctly and
completely;
b) affidavit for delayed registration which shall be executed by the hospital or clinic
administrator if the person died in a hospital, clinic or in a similar institution, or by the
attendant at death if the person died elsewhere. In default of the hospital or clinic
administrator or attendant at death, the affidavit shall be executed by any of the nearest
relative of the deceased, or by any person having legal charge of the deceased when
the latter was still alive;
c) the affidavit referred to shall state among other things, the name of the deceased,
the facts of his death, the date and place of burial or cremation, and the circumstances
why the death was not reported for registration within thirty (30) days after death;
d) authenticated copy of the certificate of burial, cremation, or of other means of
corpse disposal; and
e) approval for registration by the health officer in the box provided in the Certificate
of Death (50a)
Republic of the Philippines )
Municipality of Rodriguez) S.S.
x-----------------------x

AFFIDAVIT FOR DELAYED REGISTRATION OF DEATH

I, Nenita Vertudez-Jimenez, of legal age, Filipino, married, and with residence

and postal address at Brgy. Puray, Rodriguez, Rizal after having been duly sworn to in
accordance with law, depose and state that:

1. That I am the applicant for the delayed registration of the death of OFELIA
SANTOS-VERTUDEZ;

2. That she died on June 20, 1990 in Brgy. Sampaloc, Tanay, Rizal, Philippines due
to Car Accident and was buried on June 24, 1990 in Brgy. Puray, Rodriguez,
Rizal;

3. That the deceased was not attended to at the time of her death;

4. That the reason for the delay in registering this death was due to negligence and
part of our tribal customs and traditions being a bonafide member of
Dumagat/Remontado Indigenous Peoples;

5. That I am the daughter of the said person;

6. That a copy of her death certificate is needed for the purpose of claiming GSIS
benefits of my late father.

IN WITNESS WHEREOF, I have hereunto set my hands this 12th day of

December, 2016 at Brgy. Puray, Rodriguez, Rizal.

NENINA VERTUDEZ-JIMENEZ
Affiant

SUBSCRIBED AND SWORN to before me on the ___day of _______,2016.

NOTARY PUBLIC

Doc. No. ___________;

Page No. ___________;
Book No. ___________;
Series of 2016.