Open to Internal and External Candidates

Position Title : Sr. Administrative and Finance Assistant

(3 Vacancies)
Duty Station : Manila (Global) Administrative Centre
Classification : General Service Staff/G5
Type of Appointment : Fixed term, One Year with possibility of extension

Closing Date : April 15, 2019

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates
are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are
considered as first-tier candidates.

Context:
Under the direct supervision of the Financial Analyst, the Sr. Administrative and Finance
Assistant will be responsible and accountable for providing assistance in the health programme
monitoring and administrative-finance (PAF) functions of the Global Migration Health Division
(MHD) unit based at the Manila (Global) Administrative Center (MAC).

Core Functions / Responsibilities:

Financial monitoring and reporting

• Generate financial reports from SAP as source data for other reports or monitoring
purposes.
• Produce and enhance regular and complex financial monitoring reports using established
templates for large global migration health assessment programmes, specifically the Global
Health Assessment Projects (GHAPs), IOM Tele-radiology Programme, Pre-departure
medical services Project for Canada-bound refugees, Global Support and Coordination
Services (GSCS) and other health projects managed by MHD HQ and MAC.
• Assist in producing in-depth qualitative and quantitative written analyses of financial data
and reports.
• Conduct financial review of transactions, both revenue and expenses, as well as financial
performance reviews on a monthly basis for any of the above-mentioned migration health
projects including start-up/one-time costs. Communicate the findings and follow up with field
offices until action has been taken.
• Assist in the preparation of monthly, quarterly and annual financial reports for global
migration health projects for dissemination to the Regional Offices (ROs) and submission to
the Project Manager (PM) and the GHAP Budget Review Committee (BRC).

International Organization for Migration (IOM) - Manila Administrative Centre

Tower 6789 Ayala Avenue, Makati City 1206, Philippines
Tel: +63.2.230 1999 • Fax: +63.2.848 1257 • E-mail: hrmanila@iom.int • Internet: www.iom.int
 Budget Preparation and Evaluation

• Conduct reviews and analyses of new and supplemental/revised budget requests

submitted by IOM missions. Communicate the findings and recommendations and follow up
with field offices until action has been taken.
• Consolidate budget requests by collating and encoding data into the established templates.
• Assist in the preparation and review of Budgeting for New Projects (BNP) based on
approved budget prior to upload.
• Follow up with offices on the submission of missing BNPs.

Other admin-finance support tasks

• Conduct bi-weekly quality control and consolidation of name lists and evaluate thoroughly
its supporting documents, scrutinize eligibility and completeness, and process and submit
invoices for reimbursement in a timely manner.
• Assist in the project activation procedures and financial closing of global migration health
projects.
• Assist in the development and enhancement of templates, automation of management
view reports through dashboards, spending review, Budget Submission Package (BSP)
analysis, and financial performance indicator generation.
• Update standard operating procedures (SOP), work instruction manuals, and invoicing
procedures within the assigned work areas.
• Organize and manage the filing system of the PAF working documents and reports in the
OneDrive/Share Point.
• Assist during audit, such as supplying the necessary supporting documents, and
implement audit recommendations on budget preparation and evaluation as well as financial
monitoring and reporting.
• Assist in the preparation of monthly salary projectization of MHD GSCS staff in MAC and
HQ.
• Serves as Team Lead in the absence of the supervisor.
• Provide training support on administrative and financial issues within the assigned work
areas.
• Provide recommendations on how to further improve current processes so as to align with
IOM policies and procedures.
• Coordinate with Treasury on payment received and with Revenue on accruals of revenue,
clearing of accounts receivable and adjustment entries.
• Perform other related duties that may be assigned.

Required Qualifications and Experience:

Education

• University degree in Accounting, Finance, Business Administration or a related field from an

accredited academic institution, with three years of relevant professional experience in the field
of accounting, finance, budgeting or auditing; or
• Completed High school degree from an accredited academic institution, with five years of
relevant professional experience;

Experience

• Sound knowledge of accounting systems and/or SAP plus generally accepted accounting
principles, internal controls and audit/review procedures;
• High level of computer literacy, especially in MS Excel and PowerPoint applications;
knowledge of other IT packages and their implementation an advantage;
• Good analytical and problem solving skills with an eye for details;

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• Excellent organizational and multi-tasking skills.
• At least one year of experience in medical insurance claims processing and invoicing and/or
financial monitoring of health-related self-funded projects is desired.

Languages

Fluency in English is required. Working knowledge of French and/or Spanish an advantage.

Required Competencies:
Values

• Inclusion and Respect for diversity: respects and promotes individual and cultural differences;
encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent
with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed

manner and exercises careful judgement in meeting day-to-day challenges.

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes
responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains

complex matters in an informative, inspiring and motivational way.

How to Apply:
Interested candidates are invited to submit their applications via PRISM, IOM
e-Recruitment system, by April 15, 2019 at the latest, referring to this advertisement.

For further information, please refer to:

https://www.iom.int/how-apply

In order for an application to be considered valid, IOM only accepts online profiles duly
completed.

Only shortlisted candidates will be contacted. You can track the progress of your
application on your personal application page in the IOM e-recruitment system.

POSTING PERIOD:
From 28.03.2019 to 15.04.2019

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