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NATIONAL COUNCIL OF EDUCATIONAL RESEARCH AND TRAINING
Sri Aurobindo Marg, New Delhi-110 016, www.ncert.nic.in
D:\other works\CBM\Advertisement_30.11.12
EMPANELMENT OF WHOLESALE AGENTS
FOR DISTRIBUTION OF NCERT PUBLICATIONS
CONTENTS
~1~
Section I
The National Council of Educational Research and Training (NCERT), New Delhi
invites application from eligible booksellers, for empanelment as wholesale
agents, for distribution/sale of NCERT textbooks including non-textual
publications in all the States/UTs of the country as listed below :
Category ‘A’
Annual Target
Sl. Security Deposit Business for
Name of the State(s)/UTs
No. for Each Agency Each Agency
Appointed
1. Andhra Pradesh Rs. 50,000.00 Rs. 20,00,000.00
2. Assam Rs. 50,000.00 Rs. 20,00,000.00
3. Bihar Rs. 50,000.00 Rs. 20,00,000.00
4. Chandigarh Rs. 50,000.00 Rs. 20,00,000.00
5. Chhattisgarh Rs. 50,000.00 Rs. 20,00,000.00
6. Delhi Rs. 50,000.00 Rs. 20,00,000.00
Gujarat, Daman & Diu and
7. Rs. 50,000.00 Rs. 20,00,000.00
Dadar Nagar Haveli
8. Haryana Rs. 50,000.00 Rs. 20,00,000.00
9. Jammu & Kashmir Rs. 50,000.00 Rs. 20,00,000.00
10. Jharkhand Rs. 50,000.00 Rs. 20,00,000.00
11. Karnataka Rs. 50,000.00 Rs. 20,00,000.00
12. Kerala and Lakshadweep Rs. 50,000.00 Rs. 20,00,000.00
13. Madhya Pradesh Rs. 50,000.00 Rs. 20,00,000.00
14. Maharastra Rs. 50,000.00 Rs. 20,00,000.00
15. Orissa Rs. 50,000.00 Rs. 20,00,000.00
16. Punjab Rs. 50,000.00 Rs. 20,00,000.00
17. Rajasthan Rs. 50,000.00 Rs. 20,00,000.00
18. Tamil Nadu and Pondicherry Rs. 50,000.00 Rs. 20,00,000.00
19. Telangana Rs. 50,000.00 Rs. 20,00,000.00
20. Uttar Pradesh Rs. 50,000.00 Rs. 20,00,000.00
21. Uttranchal Rs. 50,000.00 Rs. 20,00,000.00
22. West Bengal Rs. 50,000.00 Rs. 20,00,000.00
23. Himachal Pradesh Rs. 50,000.00 Rs. 20,00,000.00
~2~
Category ‘B’
Annual Target
Sl. Security Deposit Business for
Name of the State(s)/UTs
No. for Each Agency Each Agency
Appointed
Rs.
1. Andaman & Nicobar Islands Rs. 20,000.00
4,00,000.00
Rs.
2. Arunachal Pradesh Rs. 20,000.00
4,00,000.00
Rs.
3. Goa Rs. 20,000.00
4,00,000.00
Rs.
4. Manipur Rs. 20,000.00
4,00,000.00
Rs.
5. Meghalaya Rs. 20,000.00
4,00,000.00
Rs.
6. Mizoram Rs. 20,000.00
4,00,000.00
Rs.
7. Nagaland Rs. 20,000.00
4,00,000.00
Rs.
8. Sikkim Rs. 20,000.00
4,00,000.00
Rs.
9. Tripura Rs. 20,000.00
4,00,000.00
~3~
target business for each of the agencies applying for operation in countries
abroad will also be the same as that of Category ‘A’ States/UTs.
Head
Publication Division
~4~
Section II
INSTRUCTION TO APPLICANTS
A. Introduction
~5~
agency. Failure to furnish all the information and documentation
required for the above purpose, may result in rejection of the
application.
7.1 At any time prior to the deadline for submission of application, the
Publication Division, NCERT may amend conditions of contract or
instructions for applicants, by issuing an addendum.
7.3 The NCERT at its discretion can extend the deadline for submission
of application forms for the Wholesale Agency.
C. Language of Documents:
(iii) Trading Account, Profit and Loss Account and Balance Sheet
duly authenticated by Chartered Accountant indicating Annual
Turn Over of the firm for the previous two years.(i.e.2012-13
and 2013-14).
(iv) Certified latest Copy of Income Tax return and PAN card in the
name of Proprietor in case of a proprietary firm or in the
name of the firm in case of partnership /Pvt. Ltd Company.
~6~
10. Submission of Application Form: The application form must be
submitted without any alteration to its format and no addition shall
be accepted. All blank spaces shall be filled in with the information
requested.
D. Submission of Application:
17. NCERT may at its discretion ask the applicant(s) for any clarification
with regard to the documents submitted with the application form.
~7~
E. Award of Wholesale Agency
18. NCERT reserves the right to accept or reject any or all applications
and to annul the empanelment process and reject any or all
applications at any time prior to award of wholesale agency without
assigning any reason and thereby incurring any liability to the
affected applications. The NCERT also reserves the right to
increase/decrease the number of wholesale agents.
19. The selected applicants shall be awarded the wholesale agency and
shall be informed by registered letter/speed post that his/her
application has been accepted for award of wholesale agency for the
concerned State/UTs/Foreign Country as specified in the Award
Letter.
21. The Security Deposit and Contract duly signed (in duplicate) must
reach the Publication Division, NCERT within 15 days from the date
of receipt of the award letter failing which the award of wholesale
agency shall be treated as cancelled.
~8~
Section III
QUALIFICATION CRITERIA
1. All the firms seeking empanelment as Wholesale Agents should meet the
following qualifying criteria and submit their applications along with
relevant documents as detailed below:
or
(iv) Copies of annual accounts, namely, Trading Account, Profit and Loss
Account and the balance sheet of the last two years (i.e. 2012-13
and 2013-14) duly authenticated by chartered accountant indicating
annual turn over, this being not less than the annual target of sale
of NCERT textbooks prescribed.
(v) Self certified latest copy of Income Tax return and PAN card in the
name of proprietor in case of a proprietary firm or in the name of
the firm in case of a partnership/Pvt. Ltd Company.
(vii) An authenticated copy of Import License for the firms applying from
abroad and export license for those Indian firms applying for
empanelment as wholesale agents for countries abroad, need to be
submitted.
~9~
2. Firms, which had earlier been awarded the Wholesale Agency by the
NCERT but failed to transact business during the tenure of the agreement
shall not qualify for submitting an application.
3. Firms which may have caused loss to the NCERT on account of their failure
to fulfill commitments made by them or may have failed to abide by any of
the terms and conditions of the Wholesale Agency shall not be eligible for
submitting an application.
~ 10 ~
Section IV
1. 01. Definition
(a) “The Contract” means the agreement entered into between the
NCERT and the Wholesale Agent as recorded in the Contract Form
signed by the parties, including all the attachments and appendices
thereto and all documents incorporated by reference therein.
02.01 Subject to the order of precedence set forth below, all documents
forming the Contract (and all parts thereof) are intended to be
correlative, complementary, and mutually explanatory. The Contract
Agreement shall be read as a whole.
~ 11 ~
03. Entire Agreement
4. Period of Contract: The Contract shall be valid for one calendar year, i.e.
from 1st January 2015 to 31 st December 2015 or for the remaining period of
the calendar year, if agreement is signed after 1 st January 2015 which can
be extended further depending on the satisfactory performance of the
firm.
5. Submission of Requirement:
(i) The Wholesale agent will submit for each calendar year his annual
requirement of books, by 15th January of the calendar year in the
following format:
(ii) NCERT will asses the requirement of all the Wholesale Agents for
each State/UT and allocate equitably with reference to the total
requirement of textbooks for the respective States/UTs.
~ 12 ~
(ii) The Wholesale Agents will lift the NCERT publications from the
NCERT godowns located at New Delhi, NOIDA, Kolkata, Bangalore,
Ahmadabad and Guwahati by making payment at respective
Centers either by way of RTGS or in the shape of a single demand
draft in favour of Publication Division, NCERT, payable at New Delhi
or respective stations of RPDC.
7. Freight Charges:
(i) NCERT will pay the freight charges equivalent to Railway freight (by
goods train) from the Railway Station nearest to godown from where
the books are lifted to the Railway Station nearest to the registered
office of the Wholesale Agent.
(ii) NCERT will not pay any loading/unloading charges and/or local
transportation charges to the wholesale agent.
(iii) If the registered office of the whole agent is partly connected by Rail
and partly by road, the wholesale agent will also be paid freight
charges equivalent to Railway freight by goods train from the
NCERT/RPDC godown to the Railway Station nearest to his
registered office and the transportation charges by road equal to the
Railway freight by goods train for the distance from the said nearest
Railway Station to the registered office of the Wholesale Agent.
8. Trade Discount:
10. Replacement of Defective Copies: NCERT shall not take back any stock
of unsold books from wholesale agents. The NCERT will accept defective
~ 13 ~
copies of the textbooks in the months October to December of the
calendar year in which the books were lifted if the NCERT is determine that
the books have genuine printing/binding defect. The decision of NCERT in
this regard shall be final and binding.
13. Inspection and Verification of records: The NCERT has all the rights to
enter into the premises (shop and godown) of its empanelled wholesale
agents at any time/day for on the spot inspection and verifications of
records. The wholesale agent shall extend his/her full cooperation and
facilitate the inspection and answer the queries of the inspecting official(s)
to his/their fullest satisfaction.
(i) The Wholesale Agent sells pirated books or pirated copies are found
on his/ her premises.
(ii) The Wholesale Agent charges a price higher than the printed price
on the NCERT books.
(iii) The Wholesale agent revises the price indicated by a rubber stamp
or by a sticker or by any other means and sells in any from of
binding or cover other than in which it is published.
~ 14 ~
Section V
To,
The Head
Publication Divison,
NCERT, Sri Aurobindo Marg,
New Delhi 110 016
Sir/Madam,
(Signature)
~ 15 ~
Application Form for Empanelment as Wholesale Agent
for NCERT Publications
The Head
Publication Division
NCERT, Sri Aurobindo Marg
New Delhi – 110 016.
(iii) If the Firm is a Limited Company? Yes/No
(if yes, attach a copy of the Memorandum of Association)