Central Coalfields Limited Tel: 0651-2360716

‘Miniratna’ category-I company Fax: 0651-2360198

(A Subsidiary of Coal India Limited) PBX-2360726,2360687
Materials Management Department Website: www.ccl.gov.in
Darbhanga House, Online bidding website:
Ranchi-834 001( Jharkhand), India www.itietendering.com/CILl

FORMAL ORDER [ Original by Regd.Post ]

No. 098081221415-129(1 MVA & Above) Dated: 11/08/2014

                         
 To                                                                   
ITEM  FIRM  TENDER 
M/s. M&B Switchgear Pvt Ltd,  CATEGORY  CATEGORY  CATEGORY 
Survey No. 211/1 , Opp. Sector C &  E&M  SSI/NSIC  ODT
Metalman,Industrial  Area , Sanwer Road , Indore‐ EQPT(P&M) 
452015(M.P.)  (Email : info@mbswitch.com)
Sub:‐  Procurement of 1MVA & Above capacity transformers against this office e- tender No. CCL/
SM(P)/ AK/Transformer 1 MVA & ABOVE/13-14/ opened online on 02/12/2013.

REF:-i) Your Online Offer No. MBL/13-14/131113 and subsequent letters last letter being
dated 04/07/2014.

Dear Sirs,

Your above referred offer is accepted for supply of the following transformers on the terms and
conditions mentioned below:

1.SCOPE OF SUPPLY :- Supply of transformers (Details Tech. Specs. as per enclosed Annexure-A):-

SL Description Of BASIC Qty Extended Value(Rs.)

N Item RATE (Rs.) (Nos.)
1 Transformer 2.0  898000.00 1 8,98,000.00
MVA, 11KV/3.3 KV
( Mat. Code-
28412000000
)
ED @12.36% 110992.80
CST @2% 20179.86 
Freight & Insurance 26699.89
Service tax on Freight 3300.11 
Total (Rs.) 1059172.66
CMPDI Insp.@1.1236% 11900.86
Total FOR Destn. Price 1071073.52

2. Total Order Value: Rs. 1071073.52 (Rupees Ten Lakhs Seventy One Thousand Seventy
Three & Paise Fifty Two only including all taxes & duties on F.O.R. Destination basis..
3. Prices: The above rates are firm throughout delivery and on F.O.R. Destination basis.
4. Excise Duty: Excise Duty will be payable at actuals against documentary proof. Current rate
applicable is 12.36% as indicated above. Necessary Excise Duty Papers will be submitted by the
supplier for availing CENVAT credit by Paying Authority, if applicable.
JVAT will be payable at actuals. Current concessional rate is 5% as indicated above. Declaration
form ‘C’ shall be issued by the Consignee, while making arrangement for payment of ordered
materials
(iii) Any increase in taxes and duties beyond the stipulated delivery period will be to your account.
 No. 098081221415-129(1 MVA & Above) Dated: 11/08/2014

5. JVAT: Extra as applicable i.e. 5%. However, CCL will avail Input Tax Credit as applicable..
(NB: Any increase in taxes and duties beyond the stipulated delivery period will be to your
account).
6. Freight & Insurance : Freight & Insurance Charges: Freight & Insurance Charges including
service tax is payable Extra as indicated above against documentary evidence. However,
CCL will avail ‘CENVAT’ Credit as applicable.
7. Delivery Period: Within 04-05 months from the date of placement of supply order. An early
supply is acceptable.

8. Payment Term :

(a) 80%value of each equipment and the accessories and 100% Excise duty and full concessional
ST/CST along with 100% transportation & Insurance charges will be paid within 21 days after delivery
of the equipment and receipt and acceptance of performance bank guarantee. The equipment should
be accompanied with relevant dispatch documents like Challan, Maker’s Test Cum Inspection
Certificate Warranty Certificate, Pre dispatch inspection certificate wherever applicable etc.
(b) Balance 20% payment shall be made after successful completion of erection testing, commissioning
and final acceptance of the equipment (along with accessories) at site upon presentation of a
certificate from the project Officer the effect that the equipment has been erected and commissioned to
their entire satisfaction or within 90 days of receipt of material whichever is earlier.
NO OTHER PAYMENT TERMS WILL BE ACCEPTED.
No payment will be made for supply of incomplete equipment.

Payments will be made through e-payment system only. Authorisation for all payments through electronic
fund transfer system/RTGS/CBS/Intra Bank Transfer is to be furnished by the bidder in the prescribed format
enclosed as Annexure-“F”.
9. Security Deposit: You will have to furnish Security Deposit in the form of Demand Draft or Bank
Guarantee of any scheduled bank within 15 days of receipt of this order to the extent of 10% of
supply order value(landed value) i.e. Rs.1,07,108.00. In case you fail to deposit the security money,
the order shall be cancelled and the case shall be processed to order elsewhere and the firm’s
performance will be kept recorded for future dealings. Security Deposit money will be refunded within
30 days of satisfactory execution of the contract. For release of Security Deposit you are to submit a
written request immediately on completion of the order confirming that the order has been
completed as per terms & conditions of the supply order.

10. CONSIGNEE :- The Depot Officer, Central Stores, Barkakana, CCL, At & PO – NTS Barkakana,
Dist: Ramgarh, Jharkhand.
11. PAYING AUTHORITY: AFM (CWS/CS), BARKAKANA, CCL..
12. Inspection:
A) Pre-dispatch inspection will be carried out by M/s CMPDIL, as per their methodology. In brief the
scope and conditions of the inspection will be as follows:
i) Inspection fee @ 1.1236% of total value of stores offered, including taxes and duties, is to
be paid to CMPDIL along with inspection call letter, payable at Ranchi. Minimum 15 days
clear notice shall be given to M/s CMPDIL for arranging inspection within valid delivery
period as per contract.
ii) Checking and approval of test procedures/quality assurance plans.
iii) Verification of records and documentation of vendor works inspection.
iv) Verification of documents and test certificate of bought out items and cross checks.
v) Provide the facilities for carrying out all tests as required in specification of vendors works,
else these will be carried out at independent test house if considered so necessary by
CMPDIL at vendor cost.
vi) Final testing and checking as per specifications.
B) Final inspection shall be carried out by the Chief General Manager (E&M), CCL, Ranchi or his
authorized representative on receipt of materials at the consignee’s end. Notice for inspection shall be
given by the consignee immediately on receipt of materials.

13. Mode of Dispatch: By road transport on freight paid basis duly insured. You will be fully responsible
for safe arrival of the consignment up to destination of the consignee. It is incumbent on the supplier to
transport the contracted materials/supplies through the registered common carrier only and
documentation should be done as per provisions of the carriage by Road act,2007. Any transportation of
goods through unregistered common carrier is illegal.
No. 098081221415-129(1 MVA & Above) Dated: 11/08/2014

14. SUBMISSION OF BILLS :- For claiming payment, bills / Excise-Cum-Tax Invoice (wherever
applicable) in triplicate should be submitted to the Paying Authority for arranging payment
except in case of direct import by CCL. The following documents/certificate should also be
submitted to the paying authority along will the Bill / Excise-Cum-Tax invoice:

i. Self Authenticated Copy of Consignment Note.

ii. Self Authenticated Copy of Guarantee / Warranty Certificate (if applicable).
iii. Any other document specified in the supply order.
iv. Lowest Price Certificate should be given on the body of each and every Bill, certifying
that the price charged for the materials are not higher than the price applicable to other
Govt. Deptt., Undertakings including DGS&D.

CENVAT credit on admissible inputs and capital goods will be availed by CCL, for
which Pre-receipted and stamped Excise cum Tax Invoice showing the amount of
excise duty, education cess and secondary & higher education cess at applicable rates
separately is required to be submitted. The Excise cum Tax Invoice must contain all the
following information as required under rule 11 of Central Excise Rule 2002:-

a) Registration no. of the Supplier.

b) Address of the concerned Central Excise Division.
c) Name of the consignee.
d) Description of goods supplied.
e) Tariff heading and sub headings
f) Time and date of removal.
g) Mode of Transport.
h) Vehicle Registration number.
i) Rate of duty.
j) Quantity and value of goods, and duty payable thereon.

In case of indigenously manufactured goods, Marketing Outlets (when manufacturer does not
quote directly) who are NOT registered with Excise Department will have to submit Excise
invoice issued by the manufacturer wherein the name of CCL is mentioned as consignee, so that
CCL can avail CENVAT credit on admissible inputs and capital goods.

In case of goods of imported origin other than direct import by CCL, the Indian Agent /
Dealer should necessarily be registered with Excise Department.

In addition to the above the following documents are to be submitted as per terms of the
supply order to the consignee.
a. In case of indigenously manufactured goods.

i. One copy of the bill / Excise-Cum-Tax Invoice as the case may be.
ii Challan.
iii Packing list in original giving details of bill of materials.
iv Consignment note / RR/ PWB in original.
v Warranty / Guarantee certificate and fitment certificate (wherever applicable) in original.
vi Manfuacturers test certificate in original (wherever applicable) as per supply order
terms.
vii DGMS / BIS / Pre dispatch inspection certificates / any other document, if required
as per the contract.
viii Certficate from the auditor of the supplier certifying that excise duty has been paid as
per prevailing excise rule,and Refund / Credit, if any obtained shall be passed on to
the buyer (wherever excise duty is applicable).
 No. 098081221415-129(1 MVA & Above) Dated: 11/08/2014

ix Any other document specified in the supply order.

The consignee after verification of documents and final inspection of the materials as per the order shall 
forward the DRR to the Paying Authority for arranging payments within the time specified.
 
15. Price Certificate:
You will certify on the body of each and every bill that the prices charged are same as applicable to
all other Govt.Deptt./Undertakings including DGS&D.
16. ISSUE OF WAY BILL: If required, the road permit shall be obtained from the consignee well within
the delivery period of the order.
“A copy of duly filled up Form JVAT504G(2 page-sample copies enclosed)indicating the
information to be furnished by the consignor to the consignee (Fields under Sl. No. 2 & 4 of the
Form ) for issuing e-permit/From JVAT 504G.
After issue of e-permit, a secret code is sent by SMS (system generated) to the
consignor’s mobile to enable them log in the jharkhandcomtax.gov.in portal for filling up the Transport
detail & Invoice details and thereafter printing a hard copy of the same. Waybill should be sought by the
consignor immediately after readiness of material.”
17. Identification Mark:
The make/identification marks ‘M&B’ of the manufacturer must be clearly embossed/
engraved/punched/Tagged on each of the items at a visible place, which is not subject to normal
wear and tear for convenience of identification at any time.
18. Guarantee/Warranty: The tenderers shall give warranty of satisfactory performance of the unit offered by
them for a period of 12 months from the date of commissioning or 18 months from the date of receipt and acceptance
by CCL. The supplier shall be responsible for any defects that they develop under the conditions provided for by the
contract and under proper use, arising from faulty materials, design or workmanship and shall remedy such defects at
his own cost when called upon to do so . If it becomes necessary for the supplier to replace or renew any defective
portion of the goods, such replacement or renewal should be made by the supplier without any extra cost to
CCL.Guarantee/Warranty certificate should accompany with your each bill(S) as mentioned in the
submission of bill clause.

19. Performance Bank Guarantee:

You are required to submit performance Bank Guarantee for 10% of the order value i.e.
Rs.1,07,108.00 valid for 21 months from the date of dispatch including 3 months for legal formalities
etc. of B.G. The format of Bank Guarantee is enclosed .For arriving at the value of performance bank
guarantee, the order value will be arrived at by adding all the taxes & duties applicable such as
Excise Duties, Sales Tax , etc. to the FOR Destination price of the materials on order as applicable
on the date of opening of price bid. Security money may be converted into Performance Bank
Guarantee.The performance bank guarantee shall be released after expiry of validity period if no
claim/dispute is pending. No payment shall be released without submission of the performance bank
guarantee.

20. LIQUIDATED DAMAGES:

The time for and the date of delivery of the stores stipulated in the ‘Purchase order’ shall be
deemed to be of the essence of the contract and delivery of the stores must be completed by the
date specified.
In the event of failure to delivery or dispatch the stores within the stipulated date/period in
accordance with the samples and/or Specifications mentioned in the supply order and in the
event of breach of any of the terms and conditions mentioned in the supply order, Central
Coalfields Ltd. should have the right :
a) To recover from the successful tenderer as agreed liquidated damages, a sum not less than
0.5% (half percent) of the price of any stores which the successful tenderer has not been able
to supply as aforesaid for each week or part of a week during which the delivery of such
stores may be in arrears limited to 10%. Where felt necessary the limit of 10% can be
increased to 15% at the discretion of Head of the Materials Management Division.
b) To purchase elsewhere, after due notice to the successful tenderer on the account and at the
risk of the defaulting supplier the stores not supplied or others of a similar description without
canceling the supply order in respect of the consignment not yet due for supply or

(c) To cancel the supply order or a portion thereof, and if so desired to purchase the stores at
the risk and cost of the defaulting supplier and also.
 (d) To extend the period of delivery with or without penalty as may be considered fit and proper,
the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in
clause (a) above.
(e) To forfeit the security deposit full or in part.

(f) Whenever under this contract a sum of money is recoverable from and payable by the
supplier, Central Coalfields Ltd. shall be entitled to recover such sum by appropriating, in
part or in whole, by deducting any sum or which at any time thereafter may become due to
the successful tenderer in this or any other contract. Should this sum be not sufficient to
cover the full amount recoverable, the successful tenderer shall pay Central Coalfields
Limited on demand the remaining balance? The supplier shall not be entitled to any gain on
any such purchase.

21. AFTER SALES SERVICE :

After Sales Service will be provided by you. The details of locations from where After
Sales Service is to be provided is as under:-

22. Special Instruction:

a) One copy of the challan and invoice showing despatch details and other documents must
be sent to this office and the Office of the GM(E&M),CCL,Ranchi to know the despatch
particulars.
b) The date of delivery of the stores stipulated against Delivery clause shall be deemed
to be the essence of the contract and the delivery should be completed not later
than the date specified therein.
23. JURISDICTION: The Court at Ranchi in Jharkhand State only will have the jurisdiction to deal
with and decide any legal matter or dispute whatsoever arising out of this contract.

24. Order Acceptance:

We enclose two copies of the supply order. Duplicate copy of the same may please be returned
duly stamped and signed within 15 days from the date of supply order as a token of
acknowledgement and acceptance of the contract.
Other terms and conditions not mentioned above shall be governed by GENERAL TERMS &
CONDITIONS OF SUPPLY OF STORES as per enclosed Annexure 'IV'.

Enclosure: 
1.Terms & conditions ‐ Annexure 'IV'. 
2.Detailed Technical Specification  ‐ Annexure ‘A’. 
3.Format of Security Deposit & PBG. 
4.Copy of filled application form for JVAT504G(2‐Page‐sample copies enclosed) ‐ Annexure’C’ 
 
 
 
      (Anil Kumar)                              (A.K Thakur)  
            Sr. Manager(Pur)                     GM(Pur.) 
 
Copy forwarded to : -
1. The General Manager (E&M),CCL, Ranchi.
2. The General Manager (MM)/(S&IC/Ancil.),CCL,Ranchi.
5. The DGM,Central Stores,CCL,Barkakana
6. The Area Finance Manager (CWS/CS),CCL,Barkakana
7. The Manger(System) (MIS),CCL,Ranchi
8. The T.S to DT (P&P)/OPN,CCL,Ranchi.
9. Master file/Guard file/MIS Cell, Ranchi.
10. M/S. CMPDIL, Inspection wing, Gondwana Place, Kanke Road, Ranchi.
12. The Director,Commercial Audit/ CVO,CCL,Ranchi.
14. CGM(MM)/GM(MM)—
SECL,Bilaspur/WCL Nagpur/NCL,Singrauli/MCL,Sambalpur/ECL,Sanctoria
 No. 098081221415-129(1 MVA & Above) Dated: 11/08/2014

Sl.
Description Qty. Ind. Regn. No. & date Project/ Area
No.
Transf. 7.5 MVA, 33KV /
1 02 098 dtd. 22.08.2013 KTW
6.6KV, 656/131.2Amp
Transf. 2.0 MVA,
2 01 098 dtd. 22.08.2013 SG Coll./KTA
11/3.3KV
02 098 dtd. 22.08.2013 Tarmi OCP/Dhori
Transf. 1.0
MVA,11KV/3.3/KV 01 098 dtd. 22.08.2013 Kedla U/g/HBZ
3.
Transf. 1.0 MVA, 11KV
01 198 dtd. 11.02.2013 CCL(HQ)
/415V

The budget certification is as under :

BUDGET CERTIFICATION No.:BGT/PP/CB/14-15/45/43B dated 04.08.2014 for Rs.105.09 Lakhs

only.

(Anil Kumar) (A.K Thakur)

Sr.Manager(Pur.) GM(MM)(P)