5/20/2019 CL01, CL02 and CL03 - Class Maintenance - Product Lifecycle Management - SCN Wiki

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Product Lifecycle Management / … / First Steps and Overview of Transactions

CL01, CL02 and CL03 - Class Maintenance

Created by Former Member, last modified by Sandra Hauptmann on Nov 28, 2017

The main reason classes are used in SAP Systems is to enable users to create a well-organized and structured hierarchies which then allow simple sear
process.

The transaction for creation, maintenance and display of classes are:

CL01 - Create Class
CL02 - Change Class
CL03 - Display Class
please note, in all of the transactions mentioned above, all the buttons for creation, maintenance and display are available, therefore
the transaction CL02 may also be used to create a class in case the creation button is clicked after the class name is entered.

Using the transaction CL01

The Class (name) and class type are required, however using a change number is optional when creating a new class.

Class - The name which should be used for the class may be added here. Please note, a descriptive class name may be added later in the options.

Class type - The class type of the class may be added here, only one class type may be selected. The most often used classtypes are:
001 - Material class
023 - Batch class
200 - Material (configurable objects)
300 - Variants
however, there are many others by default.

Change Number- is a number used to uniquely identify a change master record. If you make a change with reference to a change number, or create an o
functions are at your disposal:
-The system determines the validity conditions

The conditions that the change is effective under can be defined in the change master record as follows:
-Changes with a date validity (valid-from date)
-Changes with parameter effectivity (for example: serial no. effectivity)
-Log of the changes made
-Documentation of the changes
-Assignment of a revision level to a change state of a material or document
-Release of changes for the different areas in the company.

Valid-From Date - Specifies the start date for the validity period of an object (such as material, BOM, or routing).

Class Details

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The "Basic data" Tab

Description - Language-dependent description of a class. The maximum lenght of the description is 30 characters, for a longer description a documentati

Status - This key determines whether a class can be maintained, whether objects can be allocated to a class and whether the class can be used for selec

Class group - Class groups are used to group together related classes and for finding classes quickly via a matchcode.

Organizational area - it may be set which organizational areas are allowed for the characteristics of this class. In case no Organizational area is set, all ar
the class, characteristics may be assigned to the organizational areas that have been defined for the class.

Valid from (Date) / Valid to (date) - Objects may be assigned to the classonly between the dates Valid from and Valid to.

Local Class- The indicator for local class may be set to define a class as a local class and is useful if distributed systems are used, but only one portion o
a central system and another portion in a local system.
If this indicator is set, object allocations for this class are not deleted when data is distributed. Values assigned to characteristics of this class are not dele
are created locally are not deleted whenever data is distirbuted from the central classification system.
Characteristics that occur in both a local and a central class are changed, but distribution cannot delete a characteristic value.

Same Classification

Do not check - in case this field is selected, there is no system check for identical characteristic values and several objects that have the same values
assigned
Warning message - in case this indicator is selected, a warning message will appear when the user tries to assign different objects with the same clas
made until values have been assigned to all the characteristics of the class. If no value is assigned to one or more characteristics, the program does n
Check with error - in case the user tries to assign different objects with the same characteristic values to the same class, an error message will appea
assigned to all the characteristics of the class. If no value is assigned to one or more characteristics, the program does not check for identical values.

For all settings the following behaviour is always true:

classification is only checked when a value is assigned to all characteristics

values of inherited characteristics and reference characteristics are not checked
the checks are only carried out in one class, meaning the values of a characteristics are not checked in other classes

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changes made to the values of a characteristic with change management are not checked

Authorizations
Class maintenance - An authorization key may be added that determines whether a user is allowed to maintain this class. This authorization must be def
object is BGRKP.

Classification - An authorization key may be added which determines whether a user is allowed to assign objects to this class This authorization must be
authorization object is BGRKL.

Find object - An authorization key may be added that determines whether a user is allowed to use this class to find objects. This authorization must be de
object is BGRSE.

The "Keywords" Tab

Keywords are string used for finding a class via matchcode. The description entered on the basic data screen serves as the first keyword.

The "Char." (Characteristics) Tab

In the characteristics tab, all the characteristics may be added that are relevant to the class. The maximum number of characteristics assigned to a class
in case more are required, the class should be split in multiple parts and maintained as new classes. In most cases, the best option for good performance
easy search is to build a hierarchy of classes with around 3-50 characteristics each, of course this is not a requirement.

In the table like view of the characteristics list, the Description, Data Type, Number of Chars, Decimal Places, Unit, Required Entry, Org. Areas and Inher
are all options that are read for each of the characteristics from the settings that are set in CT04 for the characteristic. To change any of these options, the
has to be used, or by doubleclicking on the characteristic description in CL01 / CL02, the CT04 view will be opened.

Overwrite Values - For each characteristic, the values and options may be overwritten or modified in each class. It is important to note that the overwritten
in case the class was assigned - for example - to the material. Overwritten values may be useful in many cases, however using it very often is not advise
the same characteristic has overwritten values in two separate classes and both classes are assigned to the same material, the system will choose the o
number. This may cause confusion among users and it is advised to use separate classes or dependencies to change the allowed values of the characte

Columns

"Characteristic Name" Column - Name that uniquely identifies a characteristic.

"Characteristic description" Column- Language-dependent description of characteristic.

"Data Type" Column - The data type categorizes a characteristic and shows the format for entering characteristic values.

"Number of Characters" Column - Total number of characters that may be entered when a value is assigned to this characteristic. This figure includes the
plus or minus signs or decimal points.

"Number of Decimal Places" Column - Number of decimal places which can be entered when a value is assigned to this characteristic. The number of de
characters.

"Unit" Column - Unit of Measure, Language-Dependent - Unit in which a numeric characteristic value is entered.

"Required Entry" Column - Determines whether it is required to assign a value to a characteristic.

"Organizational Area" Column - These organizational areas are allowed for the characteristics of this class. On the characteristics screen of the class, ch
areas that have been defined for the class.

"Standard Code Letter" Column - the DIN standard indicator.

"Overwriting" Column - Characteristic Overwritten for Specific Class - Characteristics or characteristic values may be changed for a specific class. These
characteristic in the class concerned. The changes do not affect the attributes of the characteristic in other classes. If this indicator is selected, the charac
class.

"Inherited Char." Column - Characteristic Is Inherited - If this indicator is set, the characteristic was inherited from a superior class. The characteristic doe
are currently being maintained.

"Characteristic origin" Column - This field shows whether a characteristic was copied from a data carrier with standards data.

"Print Relevant" Column - This indicator shows that the characteristic can be printed. In applications where characteristics are printed, this indicator can b
the print-relevant characteristics appear.If no characteristics in the class have the Print relevant indicator, all characteristics can be printed.

"Search Relevant" Column - This indicator determines that a characteristic is displayed when finding objects. If no characteristics in this class have the S
displayed when finding objects.

"Display Relevant" Column - This indicator shows that a characteristic is to be displayed. In applications where characteristics are displayed, this indicato
only the display-relevant characteristics are shown. If no characteristics have the Display-relevant indicator, all characteristics are displayed.

"Index Characteristic" Column - If this indicator is set, an index is created for the characteristic when a table is generated. Table generation is for finding o

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The "Texts" Tab

In the texts tab users may add long texts to the class, this option is to overcome the limitation of 30 characters that the class description allows.
A long text may be added to the class by clicking the "new" button below the table layout, then add the name of the description and eventually add the lon

Once a long text has been added, the columns Text Area, Text Type and Description show the list of available documentations to the class.

"Text Area" Column - Shows in which application the documentation was used, most commonly it is the Class.
"Text Type" Column - Defines the different usage types within a text block.
"Description" Column - Description of a text in the class.

The "Document" Tab

Documents may as well be classified and can be maintained in the Document Tab.

Document - This number is the main part of the document key, which is used to identify the document.
Document Type - Part of the document key, which categorizes documents according to their distinguishing features and the organizational procedures wh
Document Part - Section of a document which is maintained as an independent document.Design departments, for example, can use document parts to d
drawings into pages
Document Version - Number which identifies the version of a document.

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