Dear [Employee Name],

It has been noticed recently that your performance is not on par with the acceptable level. This has
been confirmed by the continuous complaints from your direct manager and your colleagues. You
have been neglecting your duties either intentionally or unintentionally. You have fallen behind in
many of the projects and tasks that were assigned to you. Despite the several verbal warnings, you
did not show any signs of progress.

In the light of what has been said above, we are forced to escalate the matter to the next level.
Please consider this letter as an official written warning. We would have preferred not to reach this
stage but we were out of choices.

You are required to improve your performance and increase your productivity. You have done it
before and we are confident that you can do it again. If there is a specific reason stopping you from
performing at your best level, then please share it with us so that we understand the problem and
work it out together.

A reevaluation of your performance will be conducted within [two weeks] from now. We are
looking forward to some dramatic improvements.

Sincerely,

Warning Letter from Direct Manager

Dear [Employee Name],

I am writing you this letter as a warning to the continuous and unexplained negligence of the tasks
and duties assigned to you. Despite the many verbal warnings, you showed little to no progress
when it comes to getting things done. You keep on delaying your tasks, missing deadlines, handing
over uncompleted deliverables, and coming late to office without prior notice.

I try to be as tolerating as possible with my team members when their circumstances change beyond
their control, but I simply can’t tolerate deliberate negligence or intentional sluggish behavior.

I want us to work together and get things done, so I am kindly asking you to consider a dramatic
shift in your attitude and your perspective to your job. You are required to work on the points
mentioned above and start accomplishing the tasks and duties assigned to you with success and
without delay. We will be reassessing your situation four weeks from now. Looking forward to
great progress.

Sincerely,