PARISH PASTORAL COUNCIL FOR RESPONSIBLE VOTING

Rm. 211 , Pius XII Catholic Center, 1175 U.N. Avenue, Manila, Philippines • Tels: +632 524 2855 • Fax: +632 528 0149 • Email: ppcrv91@yahoo.com • Website: ppcrv.org

POLLING PLACE POLL-WATCHER'S CHECKLIST FOR ELECTION DAY

Date of Actual Election: Control Number:
Arch/Diocese: Parish:
District/Mun/City/Province: Barangay:
Voting Center: Clustered / Established Pct. Nos.: Initial of
Item PLEASE CHECK OR ANSWER BLANKS AS THEY OCCUR OR BECOME AVAILABLE. Poll-
No. LEGEND: *Call attention of BEI Chairman **File a protest if the BEI Chairman refuses to comply ***List names and address ;= checkmark Watcher
1 Chairman: Third Member: Time start to arrive:
2 Poll Clerk: Support Staff: Time all are present:
3 VCM Box w/ Green Seal untampered? Yes No * No. of Ballot Secrecy Folders: ___out of 12 Thumbprint Taker: __ out of 1
4 Plastic Seals for the Ballot Box: __ out of 5 No. of Bottles Indelible Ink: ___ out of 5 Battery in Box? Yes No *
5 Propaganda or Campaign Materials within 50 meters of polling place/voting center?: Yes * No_
6 Was the Polling Place properly set-up? Yes No *
7 Is one (1) copy of PCVL of each precint posted near the Polling Place with the pages spread out to give access to voters? Yes No *
8 Did the BEI show to VCM Box is still sealed with the same Green seal used to seal it after FTS. Yes No *
9 the watchers and Ballot Box is empty and thereafter sealed with four plastic seals. Yes No *
10 the public that: Package of Official Ballots is duly sealed, and thereafter, break the seal? Yes No * Number of Ballots __
11 Were Ballots for Detainee Voters, if any, properly processed? Yes No *
12 UNBOXING VCM BOX and VERIFICATION OF CONTENTS Time Started
13 Was the Green Sealing Sticker of the VCM Box removed and the VCM Box opened in front of the watchers? Yes No *
14 Using the Checklist from Ziplock No. "2", were the contents of the VCM Box complete? Yes No *
VCM (Main & Back-up SD cards are pre-installed & sealed), ___ rolls of thermal paper, Headphone
Battery Cables and Power cord & Power Adaptor, Twenty-four (24) Marking Pens
Ziplock No. "1" containing: 3 iButtons, 3 PINs for Operating VCM, 3 PINs for Digital Signature, 3 PINs for Re-zeroing
15 Yes No *
Ziplock No. "3" containing: USB Modem with SIM card and one (1) contingency SIM card (Smart / Globe / Sun)
Ziplock No. "4" containing: Five (5) cleaning sheets
One (1) YELLOW sealing sticker to be used to close and seal the VCM Box at the end of Election Day
Was Ziplock No. "1" retrieved from inside the VCM Box and were the 3 iButtons, the 3 PINs for Operating the VCM, 3 PINs for
16 Yes No *
Digital Signature and 3 PINs for Re-Zeroing distributed to the BEI Chairman, Poll Clerk & Third Member resp.?
17 Did the Re-zeroing PINs remain inside the VCM box? Yes No *
18 SETTING UP and INSTALLATION OF VCM and AUTHENTICATION Time Started
19 Did BEI show to the public that VCM slots "A" and "B" containing the Main SD & Back-up SD Cards are properly sealed? Yes No *
20 Was the VCM installed properly on top of the properly-assembled Ballot Box and locked into place? Yes No *
21 Was VCM printer cover opened to ensure that a roll of official thermal paper was properly installed and the cover closed? Yes No *
After connecting the battery cables & power adaptors to the VCM power ports & electrical outlet & the VCM turned on, did
22 Yes No *
power indicators light up & did VCM Screeen display the Welcome Screen?
23 Did the Welcome Screen contain the Polling Place information and VCM is located at the correct Clustered Precinct? Yes No *
24 *** IMPORTANT ! Please write down the last five (5) pairs of characters of the hash code from the Welcome Screen? ___ ___ ___ ___ ___
25 After the Welcome Screen, did the VCM display "PLEASE INSERT SECURITY KEY FOR AUTHENTICATION"? Yes No *
26 Did the BEI Member & Poll Clerk properly perform the Authentication process and did the VCM display the MAIN MENU? Yes No *
27 Did the BEI Member Press ELECTION Button, then OPEN VOTING Button? Yes No *
28 OPEN VOTING Time Started
29 Did BEI Member & Poll Clerk perform Open Voting procedures in VCM? Yes No *
After required procedure did the VCM display "OPEN VOTING" and "PRINTING REPORT" and did the VCM automatically start
30 Yes No *
printing the Initialization Report?
31 After printing Initialization Report did VCM display "THE ELECTION IS NOW OPEN" & returned to the ELECTION MENU? Yes No *
32 Did BEI Member press "BACK" button, & did VCM display "PLEASE INSERT BALLOT / PAKI PASOK ANG BALOTA"? Yes No *
Did the BEI detach the Initialization Report and did the Chairman, BEI Member and Poll Clerk, including accredited watchers
33 Yes No *
affix their signatures thereon and was the Initialization Report placed inside the designated envelope (A17-TS)?
IMPORTANT!!! BEFORE SIGNING THE INITIALIZATION REPORT -
Did the Initialization Report show Zero (0) vote for each candidate including geographic info, machine ID, no. of registered
34 Yes No **
voters, etc.?
35 If the Initialization Report did not show Zero votes for each candidate, did BEI follow next procedure? Yes No **
36 *** IMPORTANT ! Please write down the last five (5) pairs of characters of the hash code from the Initialization Report? ___ ___ ___ ___ ___
Did the VCM's "INSERT BALLOT † Upper Left Corner (Status of VCM) = Open † Upper Right Corner = Date and Time
37 Yes No *
SCREEN" display the ff details? † Lower Left Corner = No. of Ballots cast † Lower Right Corner = Precinct Code
38 MANNER OF OBTAINING BALLOTS Time Started
39 Time Voting Started: ____________ If not 6:00 A.M., why? ________________ Note: Poll-Watcher should vote first
40 Are only authorized persons inside the polling place? Yes No *
41 Did the voter approach the BEI and state his/her name, precinct number, and sequence number? Yes No *

42 Verify if the voter’s name is in the EDCVL? Yes No *

43 Check his/her fingernails for any indelible ink stain? Yes No *
Did the Establish the voters’ identity through his/her photograph or specimen signature in the EDCVL?
44 Yes No *
BEI or
If satisfied with his/her identity, announce the name of the voter distinctly in a tone loud enough to be heard
45 Support Yes No *
throughout the polling place? [Make the challenge, if any, at this point.]
Staff:
46 Require the voter to sign the EDCVL? ( Illiterates and PWDs can affix their thumb marks in the EDCVL ) Yes No *
47 Direct the voter to the Chairman? Yes No *
48 Authenticate the ballot by signing at the designated space in front of the ballot? Yes No *
49 Show to the voter that the ballot is not torn or smudged and has not been filled up? Yes No *
50 Place the ballot inside the ballot secrecy folder? Yes No *
Did the
Give the ballot secrecy folder containing the Ballot and the Marking Pen to the Voter with instruction that the ballot be kept clean
51 Chairman: Yes No *
and free from unnecessary markings (i.e., smudge, stain from thumbprint-take, food stains, and the like)?
Instruct the voter how to properly fill-up the ballot by fully shading the circles beside the naes of the candidates,
52 Yes No *
etc., of his/her choice and direct the voter to fill up the ballot in the designated voting area?
53 Is the BALLOT ISSUED ONLY BY THE CHAIRMAN and ONLY ONE BALLOT AT ONE TIME? Yes No *
54 MANNER OF VOTING Time Started
55 Did the Fill up his/her ballot using the ballot secrecy folder? Yes No *
56 voter Approach the VCM with the ballot inside the ballot secrecy folder & insert the ballot in the ballot entry slot? Yes No *

PPP Checklist-Election Day-2016-04-13 - 02 as of 4/13/2016 • 3:55 PM 1/2

57 Did the VCM display “PROCESSING…/ PAKIHINTAY…KASALUKUYANG PINOPROSESO”? Yes No *

Did the ballot drop inside the ballot box and the VCM display “YOUR VOTE HAS BEEN CAST / AND IYONG BOTO AY KASAMA
58 Yes No *
NA. YOUR VOTE RECEIPT IS BEING PRINTED / ANG RESEBO NG IYONG BOTO AY PINIPRINT." and a receipt printed?

Monitor the VCM screen from afar to ensure that the ballots were successfully accepted, fold the receipt towards
59 Yes No *
Did the the voter and cut the end with a scissor?
Poll Clerk Apply indelible ink to each voter’s fingernail and hand over the receipt to the voter and instruct the voter to go
60 or Support near the Voter's Receipt Receptacle to verify his vote and drop the receipt therein? (ALL BANDAGED Yes No *
Staff: FOREFINGERS OR ANY OTHER FINGER, IF NO FOREFINGER, SHALL BE UNCOVERED)
61 Instruct the voter to return the ballot secrecy folder and marking pen before leaving the polling place? Yes No *
62 How many voters raised objections on the way the VCM counted his/her ballot? (Tally then Total) Yes No *
63 Did the BEI note the objections in the Minutes? Yes No *
64 How many voters were properly lined-up and were waiting to vote at 5:00 p.m as listed by poll clerk? ______
65 Time last ballot cast: ____________ Quantity of unused ballots: ____________ No. of voters who voted:
66 Percent voter turnout (No. of voters who voted divided by total No. of registered voters): ____% _________
67 DIGITAL SIGNING, CLOSE VOTING, PRINTING OF ERs AND TRANSMISSION OF ERs Time Started
CHAIRMAN: Did BEI Chairman start "Vote Closing" process by tapping the VCM with his/her iButton security key and then
68 Yes No *
correctly entered his/her PIN & then did the VCM display the MAIN MENU?
69 Did BEI Chairman press “ELECTION”, then “CLOSE VOTING”, then VCM displayed "PLEASE ENTER YOUR PIN? Yes No *
Did the BEI Chairman enter his/her PIN and the VCM displayed "BEI CHAIRMAN PIN IS CORRECT. THANK YOU" and then the
70 VCM displayed "PRESS OK TO ADD A DIGITAL SIGNATURE TO THE ELECTION RESULTS. NUMBER OF SIGNATURES: [0 / Yes No *
3]" and also displayed "OK" and "CANCEL" options and did the Chairman press "OK?"
71 POLL CLERK: Did VCM display “PLEASE TAP THE iBUTTON ON THE iBUTTON RECEPTACLE “ and Poll Clerk did so? Yes No *
Did the VCM display “PLEASE ENTER THE DIGITAL SIGNATURE PASSWORD” and the Poll Clerk did so and the VCM
72 Yes No *
displayed “THE SIGNATURE HAS BEEN ADDED SUCCESSFULLY”?
Did the VCM display “PRESS OK TO ADD A DIGITAL SIGNATURE TO THE ELECTION RESULTS, NUMBER OF SIGNATURES
73 Yes No *
[1/3]” with “OK” and “CANCEL” options and the Poll Clerk pressed “OK”?
74 BEI MEMBER: Did VCM display “PLEASE TAP THE iBUTTON ON THE iBUTTON RECEPTACLE “ & BEI Member did so? Yes No *
Did the VCM display “PLEASE ENTER THE DIGITAL SIGNATURE PASSWORD” and the BEI Member did so and the VCM
75 Yes No *
displayed “THE SIGNATURE HAS BEEN ADDED SUCCESSFULLY”?
Did the VCM display “PRESS OK TO ADD A DIGITAL SIGNATURE TO THE ELECTION RESULTS, NUMBER OF SIGNATURES
76 Yes No *
[2/3]” with “OK” and “CANCEL” options and the BEI Member pressed “OK”?
77 CHAIRMAN: Did VCM display “PLEASE TAP THE iBUTTON ON THE iBUTTON RECEPTACLE “ & BEI Chairman did so? Yes No *
Did the VCM display “PLEASE ENTER THE DIGITAL SIGNATURE PASSWORD” and the BEI Chairman did so and the VCM
78 Yes No *
displayed “THE SIGNATURE HAS BEEN ADDED SUCCESSFULLY”?
Did the VCM automatically print eight (8) copies of the National Returns and eight (8) copies of the Local Returns and the VCM
79 Yes No *
status, as shown on the upper left corner of the VCM screen, is now “CLOSED”? GET ONE COPY NAT'L & LOCAL
80 TRANSMISSION OF ELECTION RETURNS (ER) Time Started
81 Did VCM display “DO YOU WANT TO TRANSMIT ELECTION RESULTS?” with “YES” & “NO” options & BEI pressed Yes? Yes No *
Did the Screen display “PLEASE PLUG IN THE TRANSMISSION DEVISE” and any of the BEI members inserted the USB
82 Yes No *
transmitting devise to the USB port?
83 Did VCM “SENDING PACKAGE TO THE ‘KBP TRANSPARENCY SERVER THROUGH ETH0”? START:_____ END: _____
84 try 3 “SENDING PACKAGE TO THE CENTRAL CENTRAL THROUGH ETH0”? START:_____ END: _____
85 times? “SENDING PACKAGE TO THE C/MBOC: city / municipality name’ THROUGH ETH0”? START:_____ END: _____
86 Did the VCM automatically print the Transmission Report? Yes No *
Did the VCM, thereafter, print automatically the remaining twenty-two (22) copies of the National Returns and twenty-two (22)
87 Yes No *
copies of the Local Returns and return to the Main Menu? GET ONE COPY NAT'L & LOCAL
Did the BEI detach the Transmission Report and the Election Returns and verify if there was successful transmission of
88 Yes No *
election results to the intended recipients?
89 If transmission failed to any or all of the intended recipient(s), did the BEI manually re-transsmit the election results? Yes No *
90 Did the BEI choose the recipient to whom transmission failed? Yes No *
Did the VCM automatically print the Transmission Report and did the BEI verify if there was successful transmission to the
91 Yes No *
intended recipients?
Did the VCM return to the Main Menu and the BEI choose “REPORTS” to print the ‘STATISTICAL REPORT” and the
92 Yes No *
“COMPLETE AUDIT LOG”?
93 Did the VCM return to the Main Menu and the BEI choose “ELECTION” then “WRITE PROTECT DATA”? Yes No *
Did Screen display “LOCK BACKUP MEMORY” and “WRITE-PROTECTING DATA CANNOT BE REVERSED. DO YOU WANT TO
94 Yes No *
CONTINUE?” with “YES” and “NO” options?
95 Did the BEI select “YES” and Screen displayed “LOCK BACKUP MEMORY” and “LOCKING EXTERNAL MEMORY….”? Yes No *
Did Screen display “LOCKING EXTERNAL STORAGE DEVICE” & “THE BACKUP SD CARD IS LOCKED. PLEASE PRESS THE
96 Yes No *
OK BUTTON TO SHUT DOWN THE SYSTEM”?
97 Did the BEI press “OK” and the VCM is now completely turned off? Yes No *
Did the BEI remove the SD card from slot “A” of the VCM, place it inside the envelope provided for the purpose and label and
98 Yes No *
seal the envelope?
99 Was the backup SD card not removed from the VCM and the cover of slot “B” remain locked? Yes No *
100 *** IMPORTANT ! Please write down the last five (5) pairs of characters of the hash code from the Initialization Report? ___ ___ ___ ___ ___

101 POST ELECTION PROCEDURE AND DIS-ASSEMBLYING AND REPACKING THE VCM AND PERIPHERALS Time Started
Did the certified IT-capable BEI member turn off the VCM by:
102 † Choosing UTILITIES in the Main Menu then pressing the SHUT DOWN option? Yes No *
103 † Pressing OK when the VCM displayed "PLEASE PRESS THE OK BUTTON TO SHUT DOWN THE SYSTEM"? Yes No *
PERSONAL ASSESSMENT: THE ELECTION WAS:
104 GENERALLY SUCCESSFUL: oYes oNo GENERALLY HONEST: oYes oNo GENERALLY ORDERLY: oYes oNo
PPCRV POLL-WATCHERS ON DUTY PW's INITIAL TIME IN TIME OUT
105 1.

106 2.

107 3.

108 4.

93 Submitted by PW: Date & Time Received by VCC: Date & Time
94 [ ] with Incident Report [ ] without Incident Report: Received by PC: Date & Time
95 Received by D. Hub: Date & Time Logistics Provider Date & Time

PPP Checklist-Election Day-2016-04-13 - 02 as of 4/13/2016 • 3:55 PM 2/2