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Dilemma While Delegating
Dilemma While Delegating
Delegation is about:
Many people mistakenly think that only those with direct authority can delegate. You can
delegate within teams too!
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Common Myths About Delegation
Why do people hesitate to delegate?
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Busting the Myths
Why People Hesitate to Delegate?
Myths Facts
You simply have too much to do and That’s the reason you have so much to
can’t make the time to delegate. do.
3
Activity: Share Your Delegation Experience
Reflect on your experience and share a situation where delegation worked successfully or where it failed.
4
Activity Debrief: Share Your Delegation Experience
Reflect on your experience and share a situation where delegation worked successfully or where it failed.
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Benefits of Delegation
By delegating you:
• Free yourself up to do more important jobs in your schedule
• Develop the skills of others
• Make others’ job more diverse or challenging
• Assign projects to people who are possibly better suited to the task
• Demonstrate confidence in others
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3 How to go About Delegation?
• What to Delegate?
Topics
• When to Delegate?
• Whom to Delegate to?
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What to Delegate?
The Delegation Onion
8
When to Delegate?
Is this a task that someone else can
do, or is it critical that you do it
yourself?
Tip
Effectively Communicate:
• The project's timelines/deadlines.
• Your expectations or goals for the project or task(s).
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When not to Delegate?
Wrong Motives of Delegating
10
Whom to Delegate to?
Factors to be considered while Delegating
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4 Delegation Process
• How to Delegate?
Topics
• Activity: Delegation Scenario
• Activity Debrief
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How to Delegate?
6. Follow-up
and reward
5. Guarantee
understanding
4. Provide
resources,
3. remove
Communicate barriers
2. Choose the the task
right person
1. Understand
the task
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How to Delegate?
Understand the Task and Identify the Right Person
• Barriers to success
A person
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How to Delegate?
Delegate the Task, Provide Resources, and Remove Barriers
Communicate
• The expectations of the task, the results required
• The business impact of the task completed with quality versus without
quality
• That you are passing on responsibility and authority for this task.
• What‘s in it for the other person
3. Communicate the task • Specific timelines and milestones along the way
• Make sure the person has the time, resources, and technology required
to complete the task
• Ensure that others know that you have delegated authority to this
person
4. Provide resources,
• Communicate that you are available for guidance and support remove barriers
• Let the person know you have trust and confidence in him/her
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How to Delegate?
Guarantee Understanding, Follow-up and Reward
• Make sure the individual has the willingness to understand exactly what
is expected before he or she leaves the meeting
• You can then confirm the understanding and reassure of your guidance
and support to proceed
5. Guarantee understanding
• Give frequent feedback about the progress being made and suggest
corrective action, if required
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Activity: Delegating Scenario
• What would you delegate in the given scenario? Why?
• How would you do so?
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Activity Debrief: Delegating Scenario
Delegating Opportunities
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Course Summary
• Which of your current task(s) can you delegate and why?
• What will you do differently to improve your delegation skills?
Key Points
• Effectively delegating work frees you for more important tasks and gives other
eligible people an opportunity to prove themselves.
• Learn to delegate jobs that others can do, either independently or with your help,
or jobs that you can do with others’ help.
• Never delegate to avoid the task or to penalize someone.
• While delegating,
- Understand the task and identify the right person,
- Provide resources and remove barriers,
- Guarantee understanding, do required follow-up, and reward the person.
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