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  • Advances To O/E - Cash Advance XXX: Received Deducted

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    Paola Ramos
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    The document describes 8 scenarios for replenishing cash advances and expenses. It outlines the different journal entries used to replenish cash advances that are equal to, more than, or less than actual expenses. It also addresses scenarios where the cash advance is returned or unliquidated, requiring different treatment in subsequent replenishments or salary deductions. Key guides are provided that accounts payable should be debited if deducted from replenishment and credited if added.

    Original Description:

    Replenishment transactions

    Original Title

    Transmittal Form 2019

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    The document describes 8 scenarios for replenishing cash advances and expenses. It outlines the different journal entries used to replenish cash advances that are equal to, more than, or less than actual expenses. It also addresses scenarios where the cash advance is returned or unliquidated, requiring different treatment in subsequent replenishments or salary deductions. Key guides are provided that accounts payable should be debited if deducted from replenishment and credited if added.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
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    Download as docx, pdf, or txt
    14 views2 pages

    Advances To O/E - Cash Advance XXX: Received Deducted

    Uploaded by

    Paola Ramos
    The document describes 8 scenarios for replenishing cash advances and expenses. It outlines the different journal entries used to replenish cash advances that are equal to, more than, or less than actual expenses. It also addresses scenarios where the cash advance is returned or unliquidated, requiring different treatment in subsequent replenishments or salary deductions. Key guides are provided that accounts payable should be debited if deducted from replenishment and credited if added.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
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    of 2

    REPLENISHMENT ENTRIES:

    Scenario 1: Normal

    Expenses xxx
    Input Vat (if there is any) xxx
    Accounts Payable- Non-trade xxx

    Scenario 2: CA is replenished

    Expenses xxx
    Input Vat (if there is any) xxx
    Advances to O/E - Cash Advance xxx
    Accounts Payable- Non-trade xxx

    Scenario 3: CA replenished is EQUAL to actual expenses liquidated

    Expenses xxx
    Input Vat (if there is any) xxx
    Advances to O/E - Cash Advance xxx

    Scenario 4: CA replenished is MORE THAN the actual expenses liquidated (cash received will be
    deducted from the total amount to be replenished on the next replenishment)

    Expenses xxx
    Input Vat (if there is any) xxx
    Accounts Payable Non-trade xxx
    Advances to O/E - Cash Advance xxx

    Scenario 5: CA replenished is LESS THAN the actual expenses liquidated (cash released in excess
    of the cash advance will be added on the next replenishment)

    Expenses xxx
    Input Vat (if there is any) xxx
    Advances to O/E - Cash Advance xxx
    Accounts Payable Non-trade xxx
    Scenario 6: CA is replenished but returned (cash received will be deducted on the next
    replenishment. The returned CA should still be browsable subject for replenishment thus CA is
    treated as liquidated)

    Accounts Payable- Nontrade xxx


    Advances to O/E - Cash Advance xxx

    Scenario 7: CA is REPLENISHED but was unliquidated by the employee thus will already be
    subject for SALARY DEDUCTION

    Advances to O/E - Unliquidated per PCF xxx


    Advances to O/E - Cash Advance xxx

    Scenario 8: CA NOT YET REPLENISHED and unliquidated by the employee thus will already be
    subject for SALARY DEDUCTION (amount of CA will be added on the replenishment)

    Advances to O/E - Unliquidated per PCF xxx


    Accounts Payable- Non-trade xxx

    KEY GUIDES:

    If deducted from Replenishment,


    Accounts Payable- Nontrade is on the DEBIT side

    If added on the Replenishment,


    Accounts Payable- Nontrade is on the CREDIT side

    SUBSIDIARIES shall be REQUIRED on the Expenses (Department), Advances to O/E -


    Unliquidated per PCF (Employee) and Advances to O/E - Cash Advance (Employee).

    ***DEBIT AND CREDIT SHOULD ALWAYS BE EQUAL.

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