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MM User Manual
MM User Manual
SAP Implementation
Project – ‘‘Pragati”
USER MANUAL
Materials Management
USER MANUAL
GENERAL INFORMATION
DOCUMENT INFORMATION
Version Filename Date Author Reviewed Changes from
by previous version
V 1.0 EUT -MM
Materials Management User Manual For Duro Shox Pvt Limited Version
1.0
REFERENCE DOCUMENTS
DOCUMENT APPROVALS
Kedar Kulkarni
MM Consultant
Prepared by Approved by
(KPIT Cummins Infosystems Limited.) (Duro Shox Pvt Limited)
1.19.5 Example_______________________________________________________________________139
1.20 Reversing CENVAT Postings______________________________________140
1.20.1 Purpose________________________________________________________________________140
1.20.2 Prerequisites____________________________________________________________________140
1.20.3 Procedure______________________________________________________________________140
1.20.4 Result_________________________________________________________________________144
1.20.5 Example_______________________________________________________________________144
1.21 Canceling Excise Invoices________________________________________145
1.21.1 Purpose________________________________________________________________________145
1.21.2 Prerequisites____________________________________________________________________145
1.21.3 Procedure______________________________________________________________________145
1.21.4 Result_________________________________________________________________________150
1.21.5 Example_______________________________________________________________________150
2 Procurement of Imported Materials – Business Process Procedure_________________________151
2.1 Procurement of Imported Materials__________________________________151
2.1.1 Purpose__________________________________________________________________________151
2.1.2 Prerequisites____________________________________________________________________151
2.2 Creating Purchase Order___________________________________________152
2.2.1 Use______________________________________________________________________________152
2.2.2 Prerequisites____________________________________________________________________152
2.2.3 Procedure______________________________________________________________________152
2.2.4 Result_________________________________________________________________________158
2.2.5 Example_______________________________________________________________________158
2.3 Release Purchase Order__________________________________________159
2.3.1 Procedure______________________________________________________________________159
2.4 Message Output________________________________________________162
2.4.1 Use___________________________________________________________________________162
2.4.2 Procedure______________________________________________________________________162
2.5 CAPTURING BILL OF ENTRY______________________________________164
2.5.1 Use___________________________________________________________________________164
2.5.2 Procedure______________________________________________________________________164
2.5.3 Result_________________________________________________________________________171
2.5.4 Example_______________________________________________________________________171
2.6 Goods Receipt for Imported Purchase Order_________________________172
2.6.1 Use___________________________________________________________________________172
2.6.2 Procedure______________________________________________________________________172
2.6.3 Result_________________________________________________________________________183
2.6.4 Example_______________________________________________________________________183
2.7 Logistics Invoice Verification for the Materials_______________________184
2.7.1 Use___________________________________________________________________________184
2.7.2 Procedure______________________________________________________________________184
2.7.3 Result_________________________________________________________________________190
2.7.4 Example_______________________________________________________________________190
3 Procurement of Subcontracting Materials – Business Process Procedure____________________191
3.1 Procurement of Subcontracting Materials___________________________191
3.1.1 Purpose________________________________________________________________________191
3.1.2 Prerequisites____________________________________________________________________191
6.4.2 Result____________________________________________________________________________271
6.5 Logistics Invoice Verification______________________________________272
6.5.1 Use___________________________________________________________________________272
6.5.2 Procedure______________________________________________________________________272
6.5.3 Result_________________________________________________________________________275
7 Excise Periodic Processing – Business Process Procedure________________________________276
7.1 Excise Periodic Processing_______________________________________276
7.1.1 Purpose________________________________________________________________________276
7.1.2 Prerequisites____________________________________________________________________276
7.2 Excise Report - CENVAT Register__________________________________277
7.2.1 Use___________________________________________________________________________277
7.2.2 Prerequisites____________________________________________________________________277
7.2.3 Procedure______________________________________________________________________277
7.2.4 Result_________________________________________________________________________279
7.3 Excise Register Updation_________________________________________________________280
7.3Updation of RG1 Register___________________________________________280
7.3.1 Use___________________________________________________________________________280
7.3.2 Prerequisites____________________________________________________________________280
7.3.3 Procedure______________________________________________________________________280
7.3.4 Result_________________________________________________________________________287
7.4 RG1 Register Extraction__________________________________________288
7.4.1 Use___________________________________________________________________________288
7.4.2 Prerequisites____________________________________________________________________288
7.4.3 Procedure______________________________________________________________________288
7.4.4 Result_________________________________________________________________________291
7.5 RG1 Register Print Utility_________________________________________292
7.5.1 Use___________________________________________________________________________292
7.5.2 Prerequisites____________________________________________________________________292
7.5.3 Procedure______________________________________________________________________292
7.5.4 Result_________________________________________________________________________295
8. PLA Register Extraction__________________________________________________________295
8.1 PLA Register Extraction__________________________________________295
8.1.1 Use___________________________________________________________________________295
8.1.2 Prerequisites____________________________________________________________________295
8.1.3 Procedure______________________________________________________________________295
8.1.4 Result_________________________________________________________________________298
8.2 PLA Register Print Utility_________________________________________298
8.2.1 Use___________________________________________________________________________298
8.2.2 Prerequisites____________________________________________________________________298
8.2.3 Procedure______________________________________________________________________298
8.2.4 Result_________________________________________________________________________300
9. Reports__________________________________________________________________________301
7.1 Purchasing_____________________________________________________301
7.1.1 Purchasing Documents per Vendor (ME2L)____________________________________________301
7.1.2 Purchasing Documents per Material (ME2M)___________________________________________302
7.1.3 Source List for Material (ME0M)_____________________________________________________303
7.1.4 Purchase Info Record per Material (ME1M)____________________________________________303
Icons
Icon Meaning
Caution
Example
Note
Recommendation
Syntax
Abbreviations
C Conditional field
1.1.1 Purpose
This process describes the procurement process of raw materials from indigenous source of supply with Country
Version India (CIN) relevant process like processing of Excise Duty (ED) and Sales Tax (ST) process.
1.1.2 Prerequisites
The following scenario specific master data must be created for operation of this building block.
Internal Number
assignment .
Enter the Industry Sector
Enter the Material Type
Select the required views and press Enter to input the organizational levels.
Press Additional Data to maintain the Alternate Unit of Measures (for e.g. 1000G= 20Nos for the Semi finished
goods)
Reconciliation Accounts:
DM Domestic Schema
IM Import Schema
You use this component if you wish to store information on a vendor and a material as master data at purchasing
organization or plant level. You can create purchasing info records for different procurement types (standard,
subcontracting, pipeline, consignment).
No need to enter anything in the below screen as it copies all the data from the Vendor Master.
1.1.5.1 Result
1.1.5.2 Example
Enter 1 to be included
in MRP Run
Menu Path J1ILN SAP Menu Indirect Taxes Master Data Excise Rate Maintenance
T Code J1ID
When you enter a purchasing document, for example, a purchase order, the R/3 System
automatically calculates the applicable excise duties using the condition technique.
1.1.8.2 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu No Menu path available for this transaction
2. Enter the appropriate Condition type (various condition types given in next page) and maintain the respective
values.
3. Press Ctrl+S or
4.
1.1.8.3 Result
1.2.1 Use
Request for Quotation is used to float enquiries in market to obtain quotations from prospective vendors.
This transaction is optional for the process.
1.2.2 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Material Management Purchasing
RFQ/quotation Request for Quotation Create
Transaction code ME41
2. RFQ can be created with reference to Purchase Requisition, Outline Agreement (Contract) and another
RFQ.
4. Choose (header details icon) on the toolbar, then on screen Create RFQ: Header Data, enter information
in the fields as specified in the table below:
5. Choose (vendor address button) on the toolbar, then on screen Create RFQ: Vendor Address, enter
information in the fields as specified below:
After entering the vendor code and pressing enter the details of vendor will be displayed automatically.
6. Press to Save the RFQ. This will refresh the Create RFQ: Vendor Address screen to allow creation of the
same RFQ data to a new vendor by following the steps outlined above.
1.2.3 Result
RFQ created
Similarly create for other vendor in the same screen and various RFQ Nos will be generated
1.2.4 Example
RFQ created under the number 6000000000.
1.3.1 Use
A RFQ needs to be printed for transmitting to vendor. This transaction is optional for the process.
1.3.2 Procedure
1.4.1 Use
This transaction is used to maintain the quotation, which is submitted by vendors. Vendor communicates
price for material and as a result the RFQ (Request for Quotation) needs to be updated.
1.4.2 Procedure
5. Enter information in the fields as specified in the table below. Some fields will not be available for input, as they
are reference fields only.
6. Once all necessary header data has been maintained, the user can then enter the price information in one of
two fashions:
a. Enter the price in the Net Price field on the Maintain Quotation: Item Overview screen by Choosing
overview icon on toolbar.
b. To enter more detailed information in addition to the net price, select the line item and choose the
Item Details icon. Choose the green Back arrow to return to the ‘Overview’ screen once data has
been maintained.
i. A vendor’s quoted price can be entered in one of two ways.
ii. Enter the net price per unit in the Net price field. This price includes the vendor's normal
discounts and surcharges only. Cash discounts (for prompt payment) and taxes are
calculated separately.
iii. Enter the gross price in the Net price field, and maintain the conditions for the item. Then
the system automatically replaces the entered gross price with the calculated net price. If
the net price for an item is entered for which pricing conditions have been maintained, the
system always replaces the price entered with the calculated net price.
iv. Enter the Tax Code for any relevant taxes (for example, Excise Duty, Sales Taxes etc.) in
the Tax code field. If a purchase order is created by referencing an RFQ, this code
facilitates the determination of the tax amount when the invoice is entered in the system.
v. After entering tax code, after choosing this system may give an information message
showing the effective price, Choose Enter to continue.
7. Once all quotation information has been successfully entered, save the data by Choosing on the Save button,
or Choose the <Ctrl + S> keys. A message will be displayed that the data has been saved.
1.4.3 Result
Quotation is maintained.
1.4.4 Example
1.5.1 Use
Required to compare prices from all quotations received as a result of a competitive bidding process.
1.5.2 Procedure
5. To view any of the following information for a particular quote included in the comparison, Choose the RFQ
number with the mouse to select it, then Choose the appropriate icon/button on the menu toolbar:
6. Display Material: Allows the user to view the purchasing data in the material master record.
7. Display Vendor: Allows the user to view the vendor master record.
8. Additional Info: Allows the user to view payment terms, bid dates, currency information for all the vendor
quotations in the list.
9. If any information has been modified through the comparison list, save the RFQ before exiting. If changes have
been made and the user attempts to exit without saving, the system will return a message to verify action.
10. To exit the transaction, choose the green Back arrow, the yellow Exit arrow, or Choose the F3 button.
1.5.3 Result
1.6.2 Procedure
1.6.3 Result
1.6.4 Example
1.7.1 Procedure
Enter PR No.
a) This section explains the functions provided by the SAP System for converting requisitions
into external purchasing documents (purchase orders, contract release orders, scheduling agreement
delivery schedules, RFQs), and the processing options thereby available to you:
Assigning means defining the desired source for each purchase requisition item
o Further processing involves generating lists of requisitions that have been assigned or flagged as
outlined above, and the subsequent creation of RFQs, purchase orders, or lines of delivery
schedules under scheduling agreements.
1.8.1 Procedure
1. Access the transaction choosing one of the following navigation options:
2. The assignment of sources to and further processing of purchase requisitions are two distinct functions. You
can choose whether you wish to perform the functions in two separate steps or in just one.
1. If Source List is
available click this button
After assigning the source
click on to this button to
process the PO or else save
for the assignment of source
1.8.2 Result
Please ensure that Purchase Order Value does not exceed specified value and if the purchase order value
crosses this limit a release procedure is applied on this purchase order. To release the Purchase Order go
to ME28 for collective release and ME29N for individual release.
1.9.2 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Purchasing Purchase
Order CreateVendor/Supplying Plant Known
Transaction code ME21N
2. If you want create purchase order with reference to the purchase requisition, on item details screen enter the
purchase requisition number and item number at Purch. Req. field. System will automatically adopt all the data
from requisition.
Click the
Purchasing
Requisitions
and Press
Adopt
1.9.3 Result
1.9.4 Example
1.10.1. Procedure
Access the transaction choosing one of the following navigation options:
Enter PO No.
1.11Message Output
1.11.1 Use
1.9.5 Procedure
3. Choose to Execute.
4. On screen Message Output select the appropriate Document number and perform the following:
Goods are received from the Vendor as a result of a Purchase Order at the receiving plant. A goods
movement is entered into the system referencing this PO and a goods receipt material document is
posted. Appropriate general ledger accounts are also posted and stocks are updated.
1.10.2 Prerequisites
Purchase Order
1.10.3 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Inventory Management
Goods Movement Goods Receipt For Purchase Order
PO Number Known
Transaction code MIGO
2. On the Goods Receipt Purchase Order screen, make the following entries:
Check for correct movement
type whenever doing goods
movement
3. After pressing Enter system will fetch all the data from the Purchase Order as shown below:
4. System defaults the balance quantity in PO, change the quantity to the received quantity:
For this material batch management is not active. Just for reference purpose the following
data is given.
5. Select the Check box Item OK, after entering all the data.
You will get Excise Invoice tab at Header Data for capturing vendor excise invoice details and for posting Part I
and Part II.
6. On the Excise Invoice tab at Header Data make the following entries.
System defaults
the Excise Duty
(BED & ECS)
and in case
Please cross check the BED, AED, SED, NCCD and ECS amount of item as per the Vendor
Excise Invoice, legally you cannot avail more than what mentioned in Vendor Excise Invoice. All
other information is defaulted by the system. Hence, no action required by the user.
1.10.4 Result
Material document 5000000009 posted
1.10.5 Example
Material document 5000000009 posted
In this process of Logistics Invoice Verification all the Incoming Invoices are verified in terms of their
content, prices and arithmetic. When the invoice is posted, the invoice data is saved in the system. The
system updates the data saved in the invoice documents in Materials Management and Financial
Accounting.
1.11.2 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Logistics invoice
Verification Document Entry Enter Invoice
Transaction code MIRO
2. If you are opening for the first time this transaction, system will ask for Company Code, please give
1000 to go in side the transaction.
3. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries:
If Part II entry is not done then system will not allow you to POST Invoice
Unless and until you post part2 system will not allow invoice verification
system
Discount Cash discount O Enter if cash discount is
offered by vendor
5. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is
displayed. Beside that Balance of the document is displayed.
Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color.
6. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of
your screen.
1.11.3 Result
Logistics Invoice verification document is posted.
1.11.4 Example
Document no. 5105600102 created
This transaction itself is an independent transaction and it is not mandatory in J81 process. This Return
Delivery transaction is used only when material is rejected and needs to be returned to vendor.
If material is rejected by using QM process there is no need to this transaction. This transaction can be
used only without QM process materials.
This transaction is used basically when purchased material is needs to be sent back to vendor because of
various reasons like poor quality, incomplete items, damaged etc.
b)
Bore proceeding with return delivery to vendor please ensure that sufficient stock is available in storage
location and if batch managed in particular batch stocks also. Other wise system will give error message.
Before doing Return Delivery to vendor, check if you have already done Invoice Verification to that Goods
Receipt. If you have already done invoice verification please raise Credit Memo to the extent of Returns
quantity and then proceed with this process. Other wise system will give an error message.
How to create Credit Memo transaction is explained in the chapter mentioned 1.17 below.
1.12.2 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Inventory Management
Goods Movement Goods Receipt For Purchase Order
PO Number Known
Transaction code MIGO
2. Select Return Delivery from drop down list to make Return Delivery to vendor.
3. On the Return Delivery Material Document screen, make the following entries:
Select
Quantity tab
in Detail data.
Qty in unit of Quantity in unit of R Enter the quantity you want You can not
entry entry to return to vendor. As a return more than
default system will give what you have in
original Goods Receipt stock
quantity
5000
Qty in Quantity in delivery O Enter the quantity
delivery note note 100000
Select
Where tab in
Detail data.
Movement Movement type R Defaulted by the system
type with 122 movement
Please cross check the BED, AED, SED, NCCD and ECS amount of item as per the Vendor
Excise Invoice, legally you cannot avail more than what mentioned in Vendor Excise Invoice. All
other information is defaulted by the system. Hence, no action required by the user.
1.12.3 Result
Return Delivery document created
1.12.4 Example
Return Delivery Document No. 50000000011 created.
Note: Excise Invoice for Return delivery also will be generated in the back ground for this
transaction
1.13.1 Procedure
1. Access the activity choosing one of the following navigation options:
SAP CIN R/3 Indirect taxes Sales / Outbound Movements Excise Invoice
User menu For Other Movements Excise Invoice for Other Movements
Transaction Code J1IS
2. On the Excise Invoice Other Movements – Main Menu screen, make the following entries:
1.13.2 Result
1.13.3 Example
Excise Invoice has to be printed and sent along with the material. This is legal requirement in India.
1.14.2 Prerequisites
Excise Invoice Document is generated and posted.
1.14.3 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP CIN R/3 Indirect taxes Sales / Outbound Movements Excise Invoice
User menu For Other Movements Post and Print
Select internal excise invoice number from drop down list, you can find it with reference to the
Excise Invoice number generated in above step 1100400070 for example with the combination of
Excise Group 10 and vendor code 10006.
Document Document Number R Enter the Excise Invoice
No. Document Number
generated in above step
For example: 127
Document Document Year R Enter the document year
year 2006
5. To take printout, select Goto from the top main menu and select Print Document from the list. Or Choose
Control + P to get the access of Excise Invoice Printing screen.
7. From the list select the excise invoice number by choosing the check box left side of number.
10. System will give popup asking for pre-printed invoice serial number, Enter pre-printed excise invoice number. In
this process Choose 99 for testing purpose (since it is not expected to have pre-printed invoice for testing
purpose).
11. Select printer from the drop down list. Check box for Print Immediately and New spool request.
12. Choose Print Preview or Print icons to display on screen or to print on printer mentioned above.
1.14.4 Result
Excise Invoice is printed.
In this process of Logistics Invoice Verification a credit memo is generated on vendor. Please be
careful that during the total process after making logistics invoice verification you have made
return delivery to vendor. To recover that money you need to do this credit memo transaction.
1.15.2 Prerequisites
1.15.3 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Logistics invoice
Verification Document Entry Enter Invoice
Transaction code MIRO
2. If you are opening for the first time this transaction, system will ask for Company Code, please give
1000 to go in side the transaction.
3. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries:
5. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is
displayed. Beside that Balance of the document is displayed.
Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color.
6. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of
your screen.
1.15.4 Result
1.15.5 Example
Invoice documents in Invoice Verification are either invoices or credit memos. These documents can be
cancelled. There are two different cases:
The system takes the amount and quantity for the credit memo or invoice from the invoice or credit
memo to be cancelled, thus avoiding any differences between the invoice and the credit memo or the
credit memo and the invoice.
1.16.2 Prerequisites
When you cancel documents in Logistics Invoice Verification, the document line items are not
automatically cleared in Financial Accounting. We recommend that you periodically clear such
items (using daily background jobs, for example).
1.16.3 Procedure
3. In the fields Invoice doc. number and Fiscal year, enter the data for the invoice document you want to cancel.
4. In the Reversal reason field, select the reason for cancelling the invoice. This allows you to differentiate
between different types of cancellations.
5. You can display the document to check. Choose Display document to do this. You can look at the items of the
document to be cancelled. Return to the initial screen by choosing Back.
1.16.4 Result
1.16.5 Example
When any data entered incorrect during GR posting it has to be reversed. To do the cancellation of GR,
all the follow on documents should be reversed.
1.17.2 Prerequisites
2. Choose Cancellation and enter the respective Material Document No. (GR No.)
3. Press enter so that all the data will be captured automatically by the system. If any comment is there to mention
it can be mentioned in the Head Text and Text which is available at the Item level.
5. Select the Check box Item OK, after entering all the data.
You will get Excise Invoice tab at Header Data and Item Details.
1.17.4 Result
1.17.5 Example
1.18.1 Purpose
When the Material Document is cancelled the CENVAT Posting should also be reversed or cancelled.
1.18.2 Prerequisites
Material Document (GR) should be reversed.
1.18.3 Procedure
7. A dialog box appears, showing which postings the system will make to reverse the CENVAT.
1.18.4 Result
CENVAT Posting Reversed.
1.18.5 Example
CENVAT Posting Reversed with document no. 0000000008.
1.19.1 Purpose
When the Material Document is cancelled the CENVAT Posting should also be reversed or cancelled.
1.19.2 Prerequisites
1.19.3 Procedure
2. Select Cancel.
1.19.4 Result
Excise Invoice has been successfully cancelled.
1.19.5 Example
Excise Invoice 0000000008 / 2008 ( 1234 ) has been successfully cancelled.
2.1.1 Prerequisites
The following scenario specific master data must be created for operation of this building block and
subsequent dependent building blocks.
2.1.2 Prerequisites
Commissioner of Customs is created as domestic vendor, for example: vendor code 600000
- RBI Commissioner in this process.
In master record of main imported vendor GR-based invoice verification tick should not be
there on Purchasing Data screen of vendor master. And Schema group, Vendor is filled with
schema group ZI. For example vendor code 200000 in this process.
These are basic master data changes with respect to this process only.
2.1.3 Procedure
5. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Purchasing Purchase
Order CreateVendor/Supplying Plant Known
Transaction code ME21N
8. To change the vendor for condition type select JCDB condition type and Choose on Condition detail icon
located at left bottom side of your screen.
9. System will take to new Item – Conditions – Detail: screen. In this screen at right bottom of screen you can find
the vendor code 60000 the main imported vendor is defaulted here. You have to replace this vendor code with
respective vendors and Choose enter and green arrow to come back (F3) to condition tab of purchase order.
10. Repeat the same for other condition types such as JCV1, JECV, JADC, and JEDB etc.
2.1.4 Result
A message will be displayed stating that the purchase order was saved, with the purchase order
number, please note the purchase order number.
2.1.5 Example
Standard PO created under the number 3100000000.
Enter PO No
2.3.2 Procedure
9. Choose to Execute.
10. On screen Message Output select the appropriate Document number and perform the following:
In this process of Logistics Invoice Verification all the Incoming Invoices are verified in terms of their
content, prices and arithmetic. When the invoice is posted, the invoice data is saved in the system. The
system updates the data saved in the invoice documents in Materials Management and Financial
Accounting.
2.4.2 Procedure
7. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Logistics invoice
Verification Document Entry Enter Invoice
Transaction code MIRO
8. If you are opening for the first time this transaction, system will ask for
Company Code, please give 1000 to go in side the transaction.
9. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries:
Enter the Amounts of the Customs Duties Manually in the Amount Column with referring to PO.
system
Discount Cash discount O Enter if cash discount is
offered by vendor
Purchase order / R Select Purchase order / Defaulted for
Schedule Agreement Schedule Agreement in the user
reference document
category from drop down
list
Purchase order R Enter the first purchase
number order number generated
above
Planned Delivery R Select Planned Delivery
Costs Costs in indicator from
drop down list
Layout Layout of invoice R Select All information from
verification drop down list
Choose Enter
11. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is
displayed. Beside that Balance of the document is displayed.
Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color.
12. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of
your screen.
13. Choose Display Currency which will lead to small pop-up window having the company code currency and
Document Currency, position the cursor on the INR to convert to Document Currency and press the details
button.
2.4.3 Result
Logistics Invoice verification document is posted.
2.4.4 Example
Document no. 5105600121created
Goods are received from the Vendor as a result of a Purchase Order at the receiving plant. A goods
movement is entered into the system referencing this PO and a goods receipt material document is
posted. Appropriate general ledger accounts are also posted and stocks are updated.
2.5.2 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Inventory Management
Goods Movement Goods Receipt For Purchase Order
PO Number Known
Transaction code MIGO
2. On the Goods Receipt Purchase Order screen, make the following entries:
Since this is imported purchase order and you have already done invoice verification for
planned delivery cost. System will give a new popup Excise Invoice item number screen (which
is not there in normal other process) asking for Commercial invoice number and year.
Please enter the invoice verification document number which you have done in above 5105600792
and year 2006.
3. Choose Enter where a small pop-up window will prompt to enter the Commercial Invoice No. and Year (i.e.,
the Invoice Verification posted for Bill of Entry)
4. After pressing Enter system will fetch all the data from the Purchase Order as shown below:
For this material batch management is not active. Just for reference purpose the following
data is given.
7. Select the Check box Item OK, after entering all the data.
You will get Excise Invoice tab at Header Data for capturing vendor excise invoice details and for posting
Part I and Part II.
8. On the Excise Invoice tab at Header Data make the following entries.
Please cross check the BED, ECS (CVD in this case) amount of item as per the bill of lading,
legally you can not avail more than what mentioned in Vendor Excise Invoice.
In case of imported purchase order in normal case system will default CVD and ECess (invoice
verification made on commissioner of customs) amount as BED and ECS i.e. CENVAT amount.
2.5.3 Result
Material document posted.
2.5.4 Example
Material document 5000000021 posted
In this process of Logistics Invoice Verification all the Incoming Invoices are verified in terms of their
content, prices and arithmetic. When the invoice is posted, the invoice data is saved in the system. The
system updates the data saved in the invoice documents in Materials Management and Financial
Accounting.
2.6.2 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Logistics invoice
Verification Document Entry Enter Invoice
Transaction code MIRO
2. If you are opening for the first time this transaction, system will ask for
Company Code, please give 1000 to go in side the transaction.
3. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries:
Select Goods
/Service Items
5. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is
displayed. Beside that Balance of the document is displayed.
Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color.
6. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of
your screen.
7. Choose Display Currency which will lead to small pop-up window having the company code currency and
Document Currency, position the cursor on the INR to convert to Document Currency and press the details
button.
2.6.3 Result
Logistics Invoice verification document is posted.
2.6.4 Example
Document no. 5105600122 created
In Indian subcontracting process when you issue materials to a subcontractor, you need to keep
track of what materials you have issued and when they have to be returned by subcontractor. The
reason for this close monitoring has to do with Indian tax law. Under excise law 57AC, when you
send materials to a subcontractor for processing, you are not required to pay any excise duty, even
though the materials have left your premises. However, if the materials have not been returned to
you within 180 days specified by the law, you will have to reverse any excise credit that you posted
when you have purchased the materials. When you send material out of your factory premises you
need to send with 57F4 Challan. In this process you are going to do the same.
3.1.2 Prerequisites
The following scenario specific master data must be created for operation of this building block and
subsequent dependent building blocks.
Material Master record (Refer User Manual – Procurement of Stock Materials (Domestic))
Vendor Master record (Refer User Manual – Procurement of Stock Materials (Domestic))
CIN Master Data (Refer User Manual – Procurement of Stock Materials (Domestic))
o Chapter IDs
o Material ID and chapter ID combination (Ensure Sub-Contract check box is selected for
the Materials that provided to vendor)
o CENVAT Determination
o Vendor Excise Details
o Excise Indicator for Plants
o Excise Indicator for Plant and Vendor
o Excise Tax Rates
A purchase order is a legal document used to record an individual purchase with the vendor. It also
provides the vendor with a reference document to link to goods receipt and invoice verification
processes. The purchase order is a commitment to a vendor for a given subcontracting activity, in a
specified quantity at a predetermined price and delivery date.
3.2.2 Prerequisites
3.2.3 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Purchasing Purchase
Order CreateVendor/Supplying Plant Known
Transaction code ME21N
After filling the above data, choose on Material Data tab at item Details screen. There you will find a new icon
called Components, you have to choose on that icon to give the components list which you are likely to transfer
post to vendors and give the flowing inputs.
3. Click on the Components or Explode BOM and enter the materials that had to be sent:
5. Ensure appropriate tax code have been entered for both the line items (V0 – Nil Tax for Sub-Contracting Item)
3.2.4 Result
A message will be displayed stating that the purchase order was saved, with the purchase order
number.
3.2.5 Example
3.3.2 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Purchasing Purchase
Order Messages Print/Transmit
Transaction code ME9F
3. Choose to Execute.
4. On screen Message Output select the appropriate Document number and perform the following:
The Nature of subcontracting purchase order is that company will provide components to subcontractor.
This process describes how to transfer post materials to subcontractor.
3.4.2 Prerequisites
3.4.3 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Inventory Management
Goods Movement Transfer posting
Transaction code MB1B
2. On the Enter Transfer Posting: Initial Screen, make the following entries:
Field name Description R/ O/ C User action and values Comment
Document Document Date R Input date
Date
Posting Date Posting Date R Input date
Movement Movement Type R 541
Type
Plant Plant R 1000
Storage Storage location R 1010
Location
3. Choose on To Purchase Order icon on the top of the screen or choose F9 on key board. System will give new
popup screen asking for purchase order number. Give the 45000000## purchase order number and choose
enter to continue.
3.4.4 Result
3.4.5 Example
3.5.2 Prerequisites
Select the Sub-Contracting Material in Material and Chapter ID Combination of the Excise
Master (J1ID) for the sending Material.
Ensure that the details of the receiving Material maintained in the Excise Master (J1ID).
CENVAT Determination of the Excise Master (J1ID) Maintained for the both sending and
receiving Material.
Ensure that the Assessable value for the sending material is maintained in the Excise Master
(J1ID)
3.5.3 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP User menu Indirect Taxes Procurement Subcontracting
CIN Menu Subcontracting Challans Create
Transaction code J1IF01
3. Choose Enter to continue, system will take new Subcontracting Challan – Create screen, make the following
entries:
3.5.4 Result
3.5.5 Example
3.5.6 Procedure
Access the transaction choosing one of the following navigation options:
SAP User menu Indirect Taxes Procurement Subcontracting
CIN Menu Subcontracting Challans Change
Transaction code J1IF11
Press Enter
Normally Goods are received from the Vendor as a result of a Purchase Order at the receiving plant
3.6.2 Prerequisites
Purchase Order
3.6.3 Procedure
9. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Inventory Management
Goods Movement Goods Receipt For Purchase Order
PO Number Known
Transaction code MIGO
10. On the Goods Receipt Purchase Order screen, make the following entries:
11. After pressing Enter system will fetch all the data from the Purchase Order as shown below:
13. System defaults the balance quantity in PO, change the quantity to the received quantity if it is different from
defaulted quantity:
Select Item Ok
and
For this material batch management is not active. Just for reference purpose the following
data is given.
15. Select the Check box Item OK, after entering all the data.
Please cross check the BED, AED, SED, NCCD and ECS amount of item as per the Vendor
Excise Invoice, legally you cannot avail more than what mentioned in Vendor Excise Invoice. All
other information is defaulted by the system. Hence, no action required by the user.
3.6.4 Result
Material document posted.
3.6.5 Example
Material document 5000000028 posted, You can see accounting Entries
After making Goods Receipt the GR has to be reconciled with the challan sent to subcontractor.
3.7.2 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP User menu Indirect Taxes Procurement Subcontracting
CIN Menu Subcontracting Challans Reconcile Quantity
Transaction code J1IFQ
As we have refered challan During Goods receipt here we are getting following
message, If you have not refred challan during Gr following is the Process
2. On the Quantity reconciliation for Subcontracting Challan screen, make the following entriees.
3. System will take you to new Quantity reconciliation for Subcontracting Challans.
4. Here on this you can see system display items from Goods Receipt at top and items from challan at bottom of
screen.
5. Here you need to allocate the components consumed in GR stage are reconciled with challan to do this, choose
on Allocate based on FIFO icon in the middle of screen with calculator icon.
6. Or you can do allocation by entering manually also in respective line items at bottom, where Assigned quantity
filed is located in white color.
7. After assignment save the document by choosing Save icon or choose Control + S
3.7.3 Result
3.7.4 Example
This transaction is basically used to complete the challan if you have reconciled as stated above step.
There may be cases subcontractor may not able to supply within stipulated 180 days limit then in this
case also same transaction is used for reversal of challan or re-crediting the amount.
3.8.2 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP User menu Indirect Taxes Procurement Subcontracting
CIN Menu Subcontracting Challans Complete/Reverse/Recredit
Transaction code J1IF13
3.8.3 Result
3.8.4 Example
In this process of Logistics Invoice Verification all the Incoming Invoices are verified in terms of their
content, prices and arithmetic. When the invoice is posted, the invoice data is saved in the system. The
system updates the data saved in the invoice documents in Materials Management and Financial
Accounting.
3.9.2 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Logistics invoice
Verification Document Entry Enter Invoice
Transaction code MIRO
2. If you are opening for the first time this transaction, system will ask for
Company Code, please give 1000 to go in side the transaction.
3. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries:
6. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is
displayed. Beside that Balance of the document is displayed.
Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color.
7. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of
your screen.
3.9.3 Result
Logistics Invoice verification document is posted.
3.9.4 Example
Document no. 5105600132 created, Account postings are following
4.1.1 Purpose
External Services Management is an application component within Materials Management Module. It
covers from creation of service master, bid invitation, order placements process, entering and
accepting services and finally invoice verification process.
4.1.2 Prerequisites
The following scenario specific master data must be created for operation of this building block and
subsequent dependent building blocks.
The service master record counts as part of the master data within External Services Management
and serves as a source of data for you to draw upon when creating services. This enables you to
save time and reduces the frequency of errors, since you need only enter the complete service
descriptions in the service master record once.
4.2.2 Procedure
8. Access the transaction choosing one of the following navigation options:
SAP R/3 Menu Logistics Materials Management Service Master Service
Service Master
Transaction code AC03
10. Click on Create new service icon or press F5 (white paper icon) to create new service master.
11. Then you will get Create Service Master Record screen, make the following entries:
4.2.3 Result
4.3.2 Procedure
Enter the A/c Assignment Category Enter the Enter the appropriate
as K for Cost center and Item Short Text Material Group Plant and
Category D for Services Purchasing Group
4. After pressing enter system shows a small pop-up window where respective G/L Account and Cost Center to be
entered.
4.3.3 Result
4.3.4 Example
Assigning means defining the desired source for each purchase requisition item
o Further processing involves generating lists of requisitions that have been assigned or flagged as
outlined above, and the subsequent creation of RFQs, purchase orders, or lines of delivery
schedules under scheduling agreements.
4.4.2 Procedure
5. Access the transaction choosing one of the following navigation options:
6. The assignment of sources to and further processing of purchase requisitions are two distinct functions. You
can choose whether you wish to perform the functions in two separate steps or in just one.
4.4.3 Result
5.5. For Releasing Purchase Requisition Refer User Manual for Stock Procurement
Please ensure that Purchase Order Value does not exceed specified value and if the purchase order value
crosses this limit a release procedure is applied on this purchase order. To release the Purchase Order go
to ME28 for collective release and ME29N for individual release.
4.4.4 Prerequisites
1. Before creating purchase order if this vendor is subject to Tax Deduction at Source (TDS) or with
holding tax please ensures that necessary entries in vendor master is updated.
4.4.5 Procedure
6. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Purchasing Purchase
Order CreateVendor/Supplying Plant Known
Transaction code ME21N
7. If you want create purchase order with reference to the purchase requisition, on item details screen enter the
purchase requisition number and item number at Purch. Req. field. System will automatically adopt all the data
from requisition.
Click the
Purchasing
Requisitions
and Press
Adopt
Condition Record for JSVD and JEC4 should be Maintained in FV11 with Material Group/Plant
Combination.
Select
Invoice
tab
Tax code Enter Tax code R S1 Select S1 tax
code
Since the procurement services covered with service tax of 10% (for example only, check for
legal requirement), it is advised to select V1 tax code.
Jurisdiction Jurisdiction code R Will be defaulted from plant
code parameters
Depending on for which plant you are procuring the services system will select Jurisdiction
code. In system the following Jurisdiction codes were configured IN00 – Central
GR-based IV Goods Receipt based O Tick this check box
invoice verification
Srv.-based IV Service based invoice O Tick this check box If Invoice
verification Verification will
be done after the
Service Entry
sheet
8. The Purchase Order may be posted by Choosing on the Save button or Choose Control + S for saving.
4.4.6 Result
4.4.7 Example
4.5 For Releasing Purchase Order Refer User Manual of Stock Procurement
4.6.2 Procedure
13. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Purchasing Purchase
Order Messages Print/Transmit
Transaction code ME9F
16. On screen Message Output select the appropriate Document number and perform the following:
The services actually performed (work actually done) by a service vendor are recorded in a Service
Entry Sheet with reference to the purchase order.
4.7.2 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 Menu Logistics Materials Management Service Entry Sheet
Maintain
Transaction code ML81N
3. Click on Other Purch. Orders icon or Shift + F5, system will popup new screen.
4. In this screen against Purchase Order field give the purchase order number which is created in above steps and
press enter to continue.
8. System will give a popup screen with purchase order number on that, press enter to continue.
9. Select the line item 10 and click on Services or F9 (Adopt services) icon on top of screen.
11. You can observe the system copied the service line item from purchase order with open item quantity i.e. 1 AU.
13. With this the basic information of service entry sheet is fully completed. As per the requirement you can fill
other fields also if required.
14. To accept the service click on Accept icon or Control + F1 (Green flag icon).
15. You can see the traffic light is become Yellow color. That means it is ready to save the service entry sheet.
4.7.3 Result
A message indicates that the service entry sheet saved, acceptance document posted.
4.7.4 Example
In this process of Logistics Invoice Verification all the Incoming Invoices are verified in terms of their
content, prices and arithmetic. When the invoice is posted, the invoice data is saved in the system. The
system updates the data saved in the invoice documents in Materials Management and Financial
Accounting.
4.8.2 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Logistics invoice
Verification Document Entry Enter Invoice
Transaction code MIRO
2. If you are opening for the first time this transaction, system will ask for
Company Code, please give 1000 to go in side the transaction.
3. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries:
5. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is
displayed. Beside that Balance of the document is displayed.
Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color.
6. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of
your screen.
4.8.3 Result
Logistics Invoice verification document is posted.
4.8.4 Example
Document no. 5105600795 created
Prerequisites
1. Before creating purchase order if this vendor is subject to Tax Deduction at Source (TDS) or with holding tax
please ensures that necessary entries in vendor master is updated.
2. Asset Management Module Active.
5.1.2 Procedure
7. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Purchasing Purchase
Order CreateVendor/Supplying Plant Known
Transaction code ME21N
Enter Code V1
IIN FV11 maintain Condition record for respective Tax Conditions with Material Group/Plant combination.
5.1.3 Result
Purchase Order Created with No. 230000000.
Goods are received from the Vendor as a result of a Purchase Order at the receiving plant. A goods
movement is entered into the system referencing this PO and a goods receipt material document is
posted. Appropriate general ledger accounts are also posted and stocks are updated.
5.3.2 Prerequisites
Purchase Order
5.3.3 Procedure
16. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Inventory Management
Goods Movement Goods Receipt For Purchase Order
PO Number Known
Transaction code MIGO
5.3.4 Result
Material Document 500000029 Posted.
Click Continue
6.4.2 Result
Excise Invoice Posted.
In this process of Logistics Invoice Verification all the Incoming Invoices are verified in terms of their
content, prices and arithmetic. When the invoice is posted, the invoice data is saved in the system. The
system updates the data saved in the invoice documents in Materials Management and Financial
Accounting.
5.5.2 Procedure
4. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Logistics invoice
Verification Document Entry Enter Invoice
Transaction code MIRO
Click Simulate
Click Save.
5.5.3 Result
Invoice Document 5105600133 Posted.
Excise Periodic Processing’s that are to be carried out at end of a period. Excise Periodic Processing
helps you prepare and carry out the activities required for day-end or month-end and year-end
closing.
6.1.2 Prerequisites
Before execute business scenarios, you need to post the business processes transactions from other
scenarios.
As part of the integrated scenario, this scenario needs several User Manuals as prerequisites to
demonstrate these include:
Details to submit an Annexure to the Excise Authorities as a Monthly Return Under Rule 57AE of the
Central Excise Rules, 2001. CENVAT Register displays input credit details for Raw materials or
Capital Goods. This report can be generated detailed as Annexure or summary as Abstract.
6.2.2 Prerequisites
6.2.3 Procedure
9. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Country India User Menu Indirect Taxes Registers
Excise Tax CENVAT Register
Transaction code J2I9
10. On the Proforma for Monthly Return Under Rule 57AE of the Central Excise Rule screen, make the
following entries:
11. The out put can be saved into a local file or printed by using the print options.
6.2.4 Result
You are able to generate Proforma for Monthly Return Under Rule 57AE of the Central Excise Rule.
RG1 register maintained at Manufacturing Plants for excisable finished goods. The register shows
goods movements from the factory to a store and stores to customer, specifically for excisable
finished goods. The R/3 System generates all the necessary entries in the register.
This report only creates register entries for goods movements that have not already been entered. It
does not create duplicate entries.
Using this activity, you can also update the goods issue into RG23A Part I and RG23C Part I, Register by
select the radio button option in the Registers.
6.3.2 Prerequisites
To extract the data to RG1 Register, Material numbers has to be maintained in the table J_2IRG1BAL
- Opening/Closing balance table for RG1.
6.3.3 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Country India User Menu Indirect Taxes Registers
Excise Tax Update RG23A/C Issues and RG1
Transaction code J1I5
2. On the Update of Registers RG1 and RG23(Part1) screen, make the following entries:
values
Company Company Code R 1000
Code
Plant Plant – for which RG1 R 1000
Register is being
maintained
Excise Group Excise Group for R 10
which RG1 register is
being maintained
Material Material document O Based on the updation
Document number criteria enter values
Number
Document Material document O Material document year
Year year
Posting Date Date of Material R Enter the Material
document Posted Document
Posting Date
Movement Movement Type used O
Type for posting the
materials
Storage Storage location used O
Location for posting the material
movements
Material Material number to O
update the RG1
Register
Document Document date of the O
Date material document
Batch Batch number of the O
materials
Stock Type Stock Type declared O
Rule Excise Classification O
Rule
Classification Pre-defined R IIM Receipts
Classifications For updating of RMA- Receipt from
goods receipts manufacture
from ROP-Receipt from
Manufacturing outside under any other
plant use RMA provision
Issues
For updating of IDH-Removal from
Goods issue, factory on payment of
i.e. Removal duty for Home use
from factory on IDE-Removal on
payment of duty payment of duty for
for home use –
Update the Receipts to RG1 Register and then update the issue to RG1 Registers. Follow the sequence of
transactions.
You can update the RG1 Register by selecting material document header values or Material document line
item level details or both together.
The following Classification codes need to be used while updating the Excise Registers:
Register Type Goods issues Goods receipts
RG 23A IIM ROP
IPD
IWD
RG23C IIM ROP
IPD
IWD
RG1 IDH RMA
IDE ROP
IWE
IWT
IWO
3. System will display the ‘Update of Registers RG1 and RG23 (Part1’) screen:
Displays all the line items to meet the selection criteria to update the RG1 Register.
4. Select the line items which needs to be updated to RG1 Register by selecting the check box at the beginning of
the each line item
Press Simulate
5. Simulate the selection by using the Simulate function or use Shift+F10 to simulate the selection
6. System will display the selection Green or Red Traffic lights. The line items which can be updated will be
displayed with Green Traffic Lights and the line items which can not be updated will be displayed with Red
Traffic Lights.
7. After selecting the right documents select the line item and use the Create button to update the RG1 Register or
use CTRL+Shit+F11 to make register entry.
6.3.4 Result
This step needs to be performed in order to create the RG1 details into the respective tables.
6.4.2 Prerequisites
You have to complete the update of RG1 Register before performing this step.
6.4.3 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Country India User Menu Indirect Taxes Registers
Excise Tax Extract
Transaction code J2I5
Choose Execute
4. If the RG1 Register is being generated for the Period First Time, system will execute the report and display
the pop-screen with Register name and Green Tick mark, if it is successfully extracted, otherwise it will
show the Red Cross.
6.4.4 Result
RG1 data has been extracted
Using this activity, you can also extract the following Excise Registers in addition to RG1.
RG23A Part I
RG23A Part II
RG23C Part I
RG23C Part II
PLA
In the Registers select option, if you select All registers, the system will create an extract for all registers. If you only
want to create an extract for specific registers, select Select any register and then the registers that you want to
extract.
The objective of this process is to print the RG1 Register or to display on the screen.
6.5.2 Prerequisites
The data must be extracted to the RG1 Register for the period to which RG1 Register need to be
printed.
6.5.3 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Country India User Menu Indirect Taxes Registers
Excise Tax Print Utility program
Transaction code J2I6
2. On the Print Excise Registers screen, select the RG1 Radio button to print the RG1 Register.
Choose
Choose
6. System will display the Print parameters maintenance screen assign the out put device name and select the
Print Preview option. System will display the output on the screen.
7. See the output on the screen and based on the requirement print the output using Ctrl + P option or through
menu Text Print.
6.5.4 Result
RG1 Register ready to print or you can see on the screen.
Using this activity, you can also view or print the following Excise Registers in addition to RG1
RG23A Part I
RG23A Part II
RG23C Part I
RG23C Part II
PLA
You have to print or see the registers one after another.
This step needs to be performed in order to extract the data relating to PLA Register to respective
tables.
7.1.2 Prerequisites
The following process has been executed, if any transactions took place during the period of PLA
register extraction for payment of CENVAT and Sale of goods
7.1.3 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Country India User Menu Indirect Taxes Registers
Excise Tax Extract
Transaction code J2I5
Choose
4. If the PLA Register is being extract for the Period First Time, system will execute the report and display the pop-
screen with Register name and Green Tick mark, if it is successfully extracted, otherwise it will show the Red
Cross.
7.1.4 Result
The objective of this process is to print the PLA Register or to display on the screen.
7.2.2 Prerequisites
The data must be extracted to the PLA Register for the period to which PLA Register need to be
printed.
7.2.3 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Country India User Menu Indirect Taxes Registers
Excise Tax Print Utility program
Transaction code J2I6
2. On the Print Excise Registers screen, select the PLA Radio button to print the PLA Register.
Choose
Choose
6. System will display the Print parameters maintenance screen assign the out put device name and select the
Print Preview option. System will display the output on the screen.
7. See the output on the screen and based on the requirement print the output using Ctrl + P option or through
menu Text Print.
7.2.4 Result
9. Reports
7.3 Purchasing
7.3.1 Purchasing Documents per Vendor (ME2L)
Choose Execute
Choose Execute
7.4 Inventory
7.4.1 Material Document List (MB51)
Choose Execute
Choose Appropriate
Input for your selection.