Professional Documents
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Fcpa Service Charter
Fcpa Service Charter
Fcpa Service Charter
CERTIFICATION OF COMPLIANCE
1) The Office of Finance Center Philippine Army has established its service
standards known as the Citizen’s Charter that enumerates the following:
4) The Citizen’s Charter is written either in English, Filipino, or in the local dialect
and published as an information material (e.g. booklet or brochure).
This certification is being issued to attest to the accuracy of all the foregoing based on
available records and information that can be verified.
In WITNESS HEREOF, I have hereunto set my hand this 20 of April 2018 in Fort Bonifacio,
Taguig City.
CRISTOPHER T CALULOT SR
COL FS (GSC) PA
FINANCE CENTER PHILIPPINE ARMY
FOREWORD
VISION
MISSION
PERFORMANCE PLEDGE
We, the Officials and Employees of the FINANCE CENTER,
PHILIPPINE ARMY trusting in the Almighty God, profess our
commitment to public service and as such we promise to:
FRONTLINE SERVICES
Responsible Maximum
Services Offered Branch Duration
Client Page
2. Bonus, PIB & Pay & Allowances differential (Active) MFB 1 ½ mo Retirees 13
20. Payment of Overpaid Pay & Allowances PCB 30mins Pers & Dep 74
21. Payment of Bid Security & Performance Bond PCB 30mins Suppliers 75
22. Payment of Property & Money Accountability PCB 30mins Pers & Dep 76
6. Payment of Water/Electric Bills through contracting office FSFO 3 days Field Units 103
7. Payment of MOOE Through Contracting Office FSFO 3 days Field Units 105
8. Payment of Honorarium For Medical & Legal Retainers FSFO 3 days Retainers 107
9. Payment for Catering Services through Contracting Office FSFO 3 days Field Units 109
FINANCE CENTER
PHILIPPINE ARMY
What service is being offered? Processing of Pay & Allowance of Army Personnel
Step-by-Step Procedure:
Bank of the
Philippines
(LBP)
Lawton
Transfer of Pay
Avenue,
11 to Individual LBP 2 days
Fort
ATM Accounts
Bonifacio,
Step 5.
Funding Step 6.
Step 7.
Preparation / Signing of “Box A” Step 8.
Journalization &
Signing of “Box B” of Obligation Pre-Audit
Recording
of Obligation Request
Request
SERVICES OFFERED:
What service is being offered? Bonus, PIB and Pay & Allowances Differential (Active)
Step-by-Step Procedure:
Processing of FCPA
5 DV
PCB
Main
Processing Clerk 1 day
Pre-Audit
Technical Chief, Pre-audit,
8 Pre-Audit Branch,
Building MFO, PA
1 day
MFO, PA
Issuance of
Individual FCPA Bookkeeper “PS”
9 Checks/LDDAP-
DB
Main Funds
1 day
ADA
Flowchart on the Processing of Bonus, PIB and Pay & Allowances Differential (Active):
Step 2.
Step 1. Step 4. Step 5.
Request for Step 3.
Payroll Preparation Processing of DV
fund Fund Release
printing of DV's
Step 9.
Step 7.
Step 6. Step 8 Issuance of
Journalizing & Individual
Funding Pre-Audit
Indexing Checks/LDDAP-
ADA
Step-by-Step Procedure:
Step 1. Step 2.
Preparation of Step 3.
Documentary Computation of Last 12-
Indexing
Requirements months Earning
Step 6.
Step 4. Step 5.
Journalizing, Indexing and
Processing Funding of Claims
Bookkeeping
Step 8.
Step 7.
Issuance of SFA
Pre-Audit
Check
What service is being offered? Claim for Fractional Pay & Allowances
Step-by-Step Procedure:
Transfer of Lawton
Fractional Pay to Avenue,
10 LBP
Individual ATM Fort
Accounts Bonifacio
Step 2.
Step 1. Step 3.
Encoding of Name in the
Submission of
Payroll and Preparation of Processing and
Documentary Disbursement
Requirements Indexing of Payroll
Step 4. Step 7.
Step 5. Step 6.
Request for Journalization &
Funding Release of Funds Funding of claims Recording
Step-by-Step Procedure:
Fiscal Clerk
3rd Floor,
11 Funding DVs MFB, FCPA “PS” Funds 1 day
FCPA Main
(Retirees)
Journalization & ASPA
12 ASPA C, ASPA 3 days
Recording Building
Chief, Pre-
Pre-Audit
Technical Audit
13 Pre-Audit Branch, 1 day
Building Branch,
MFO, PA
MFO, PA
Preparation of
Bookkeeper
14 Authority to Debit DB FCPA Main 3 days
‘PS” Funds
Account (ADA)
Transfer of Lawton
Commutation to Avenue,
15 LBP
Individual ATM Fort
Accounts Bonifacio,
Step 5. Step 6.
Step 7.
Step 4. Designation of Forward Request
Forward request
Processing Batch Nr & for Funds to MFO,
for funds to DND
Request for AFP
Step 9.
Step 8. Approve Request Step 10.
for Funds / Release Release of Funds Step 11.
Endorse Request
for Funds to DBM Special Advice thru Advice of Sub- Funding DVs
Release Order Allotment (ASA)
(SARO)
Step 14.
Step 12. Preparation of Step 15.
Step 13. Transfer of
Journalization & Authority to Debit
Recording Pre-Audit Account (ADA) Commutation
Individual ATM
FINANCIAL RECORDS
BRANCH
SERVICES OFFERED
Step-by-Step Procedure:
Submission of DISCHARGED
Window # 2, FCPA Encoder EP:
1 Documentary
FRB Annex (SLP)
Requirements 1. Discharge
Order
2. Confirmation
Order
Statement of
Admin, FRB FCPA Last REVERTED /
2 Processing
Annex Payment
10mins
SEPARATED
NCO OFFRS:
1. Reversion/
Separation
Statement of
Preparation of Order
Admin, FRB FCPA Last
3 Certificate/Statement of
Annex Payment
3mins
Last Payment CDD:
NCO
1. Admission
Order fm V-
Luna
FCPA 2. Discharge
4 Authentication Admin, FRB
Annex
Chief, FRB 10mins Order fm V-
Luna
3. Confirmation
of CDD Order
Step 3.
Step 1.
Step 2. Preparation of
Submission of Certificate/Statement
Documentary Processing of Last Payment
Requirements
Step 4. Step 5.
Authentication Releasing
Step-by-Step Procedure:
Statement of CDD:
Preparation of
Admin, FRB FCPA Last 1. SOI
3 Certificate/Statement of 3mins
Annex Payment 2. Admission
Last Payment
NCO Order fm V-
Luna
3. Discharge
Order fm V-
FCPA Luna
4 Authentication Chief, FRB Chief, FRB 10mins
Annex 4. Confirmation
of CDD Order
FOR KIA:
Window # 1, 1. SOI
FCPA Archive 2. Death
5 Releasing FRB
Annex NCO Certificate
3. Spot Report
Step 1.
Submission of Step 2.
Documentary Records Verification
Requirements
Step 3.
Preparation of
Certificate/Statement of Last Step 4. Step 5.
Payment Authentication Releasing
What service is being offered? Request for GSIS Official Receipt (Earlier than 1993)
Step-by-Step Procedure:
Step 3.
Step 1.
Step 2. Preparation of Certification
Fill up
that GSIS Monthly Premium
Request for Processing
was Deducted
GSIS OR Slip
Step 4. Step 5.
Authentication Releasing
Step-by-Step Procedure:
Step 1.
Step 2. Step 3. Step 4.
Fill up
Processing Authentication Releasing
Request Slip
Step-by-Step Procedure:
Step 3.
Step 1.
Step 2. Preparation of Certificate
Submission of of Non-Payment of Leave
Documentary Records Verification Credits
Requirements
Step 4. Step 5.
Signature Releasing
Asst
Request for Certificate of EDP Section, FCPA 1. CF 1
2 Records 30mins
Payment FRB Annex 2. PMRF
NCO
3. ER 2
Asst
Processing / Printing of EDP Section, FCPA
3 Records 10mins
OR and Latest Pay slip FRB Annex
NCO
EDP Section, FCPA
4 Authentication Chief, FRB 10mins
FRB Annex
Asst
Window # 1, FCPA
5 Releasing Records
FRB Annex
NCO
Flowchart on the Processing of Philhealth Certificate of Payment:
Step 3.
Step 1. Step 2.
Processing / Printing of
Fill up Claim Request for Certificate of
OR and Latest Payslip
Form (CF) 1 Payment
Step 4. Step 5.
Authentication Releasing
What service is being offered? Request for Authenticated Copy of Pay slip
Step-by-Step Procedure:
Step 1.
Step 2. Step 3. Step 4.
Fill up
Processing Authentication Releasing
Request Slip
What service is being offered? Request for Record Verification on Payment / Non-Payment
of Leave Credits
Step-by-Step Procedure:
Flowchart on the Request for Record Verification of Payment / Non-Payment of Leave Credits:
Step 1.
Submission of Step 2. Step 3.
Documentary Processing Records Verification
Requirements
Step 4.
Preparation of Certificate of Step 5. Step 6.
Payment / Non-Payment of
Leave Credits Authentication Releasing
What service is being offered? Request for Certificate of Employment and Compensation
Step-by-Step Procedure:
Step 1.
Step 2. Step 3. Step 4.
Fill up
Processing Authentication Releasing
Request Slip
Step 2.
Step 1.
Submission of Preparation of Letter of Step 3.
Documentary Introduction (LOI)
addressed to Land Bank Authentication
Requirements
Step 5.
Fill up Application Form Step 6.
Step 4. for Payroll Account at Submit new
Releasing LBP and Releasing of Payroll Account
New ATM Card to FCPA
Who may avail of the service? Only for Pers on Schooling, R&R, Mission and/or Hospitalized
Step 1.
Submission of Step 2. Step 3. Step 4.
Documentary Processing Authentication Releasing
Requirements
Step-by-Step Procedure:
FCPA
4 Authentication C, FRB Chief, FRB 10mins
Annex
Window # 1, Encoder of
FCPA
5 Releasing FRB Official 2mins
Annex
Receipt
Step 4. Step 5.
Authentication Releasing
What service is being offered? Request for Official Receipt (1993 to Present)
Step-by-Step Procedure:
FCPA
3 Authentication Chief, FRB Chief, FRB 10mins
Annex
Window # 1, Encoder of
FCPA
4 Releasing FRB Official 2mins
Annex
Receipt
Step 1.
Step 2. Step 3. Step 4.
Fill up
Processing Authentication Releasing
Request Slip
What service is being offered? Claim for Fractional Pay & Allowances
Step-by-Step Procedure:
Transfer of Lawton
Fractional Pay to Avenue,
12 LBP
Individual ATM Fort
Accounts Bonifacio,
Step 2.
Step 1. Preparation of
Submission of Step 3. Step 4.
Disbursement Processing Request for
StepDocumentary Voucher DV Funding
Requirements
Step 6.
Step 7. Step 8.
Step 5. Funding
Signing of “Box Journalization &
Release of Funds Preparation/Signing
A” of Obligation Recording
of “Box B” of
Request
Obligation Request
Step 11.
Step 9. Step 10. Step 12.
Deposit of Check to
Pre-Audit Issuance of Check Land Bank of the Transfer of
Philippines (LBP) Fractional Pay to
Individual ATM
accounts
AccountsscfsAccou
nts
What service is being offered? Processing of Pay & Allowances of Army Personnel
Step-by-Step Procedure:
Step 1.
a. Preparation of Step 2. Step 3. Step 4.
Payroll Preparation of DV Release of Funds Processing of
Step
b. Request for Payroll
Funding
Step 5. Step 6.
Step 7. Step 8.
Funding Signing of “Box A”
Preparation/Signing Journalization & Pre-Audit
of Obligation
of “Box B” of Recording
Request
Obligation Request
INTELLIGENCE BRANCH
INTELLIGENCE BRANCH
1. Advises the commander in matters pertaining to the aspects of
unit security such as personnel, document, communications, and political
security being employed to protect the unit from sabotage, pilferage and other
forms of adverse activities against the establishment.
2. Conducts security program limited to Finance Center personnel
only.
3. Conducts security survey and inspection within the Headquarters
and its subordinate units.
4. Conducts management audit of funds of FCPA and FSFOs
5. Conducts investigation on all cases of financial concern.
SERVICE OFFERED:
Step-by-Step Procedure:
SEPARATED/REVERTED:
1. Letter Request
2. SLP (Authenticated)
3. AFP Personnel Data
Sheet (Xerox)
4. Separation Order (HPA
Order)
5. Tax Identification Number
(TIN)
DISCHARGED:
1. Letter Request
5mins 2. SLP(Authenticated)
Clearance
3 Releasing/Authentication Inter Branch HFCPA (per 3. AFP Personnel Data
NCO Sheet (Xerox)
individual)
4. Discharge Order (HPA
Oder)
5. Tax Identification Number
(TIN)
CDD:
1. Letter Request
2. SLP(Authenticated)
3. AFP Personnel Data
Sheet (Xerox)
4. Confirmation of CDD
Order
5. Tax Identification Number
(TIN)
FOR KIA/DECEASED:
1. Letter Request
2. SLP(Authenticated)
3. Death Certificate (Xerox
Copy)
4. Tax Identification Number
(TIN)
Step 1.
Step 2.
Submission of Step 3.
Processing /
Documentary Releasing
Authentication
Requirements
ELECTRONIC DATA
PROCESSING BRANCH
SERVICES OFFERED:
PRINTING OF PAYROLL
Step-by-Step Procedure:
Step 4.
Step 1.
Step 3. Print Data Summary
Submission of Step 2.
Edit/Encode (reference for funding of PA
Monthly Report Send MRC to Pay & Allowances to include
Changes in the
of Changes EDPB, FCPA Fractional Payroll
Payroll
(MRC)
Step-by-Step Procedure:
Transmittal Letter
from HPA1 of
Forward the validated
1 HPAG1 validated
Reenlistment Orders
Reenlistment
Orders
List of
Encode and validate list of Reenlistees
2nd Floor,
2 Reenlisted from the EDPB Pers included in the
FCPA Main
Reenlistment Orders transmittal from
HPAG1
2nd Floor,
3 Print Payroll for RCA “In-Cash” EDPB Pers
FCPA Main
Step 1.
Step 2.
Forward the Step 3.
Encode & validate list or
validated Print Payroll for
reenlistment from the
Reenlistment RCA "In-cash"
Reenlistment Orders
Orders
Step-by-Step Procedure:
E-copy in Excel
Format 2003 or
lower indicating
the ff data re
2nd Floor,
2 Verification EDPBr, FCPA concerned pers:
FCPA Main
1. Serial Nr
2. L-Name
3. F-Name
Ground
Prepare Letter Reply and
3 Admin Br, FCPA Floor,
Releasing
FCPA Main
Step 3.
Step 1.
Step 2. Prepare Letter
Submit Letter
Verification Reply and
Request
Releasing
OPERATIONS BRANCH
OPERATIONS BRANCH
1. Provides advice to the Commander on the matters pertaining to
organization, training, plans, programs and operation of the Center.
2. Monitors daily the financial operations of the different field units
and branches of FCPA on cash receipts and disbursements, fund
programming, expenditures, check, production, collection of accounts,
bonding of Accountable officers and others.
3. Evaluates the daily activities and outputs against present
standards and programs, identifies the deviations to include the degree and
some accusatory factors.
4. Coordinates and give feedback to the different staff sections on
its finding for the immediate institutions of remedial measures.
5. Initiates training plans, policies and programs exception security
training.
6. Supervises and monitors in-service training conducted by field
units to update agent, and other cash accountable officers.
7. Prepares and develops operating program of the Center in
accordance with the Army AOP.
8. Coordinates with the higher headquarters, staff offices and
operating units of FCPA pertaining to its functions.
9. Supervises and performs CMO activities of the unit
SERVICES OFFERED:
What service is being offered? Request for Stoppage of Pay and Allowances
Step-by-Step Procedure:
If AWOL:
Send Message to FSFO
STL/Rdo
requesting for stoppage for their
G1/S1 and Msg/Order
personnel who was/were AWOL,
1 Unit Unit
Discharged, KIA, Separated/
Commanders If Discharge:
Reverted, Terminated
Discharge
(CAA/CS/OC)
Order
If KIA/Death:
Spot
Report/Death
Certificate
Transmittal
Letter with the
Transmit the documents to FCPA Operation above-
2 FSFO
(Attn: C, OTB) NCO, FSFO mentioned
allied
documents
Operations
Prepare Disposition Form (DF)
& Training Operation
3 and Memorandum re Stoppage 30mins
Branch, HFCPA NCO
of P/A of concerned personnel
FCPA
Cmd
Approval of the DF and Director,
4 Section, HFCPA 30mins
Memorandum FCPA
FCPA
Step 1. Step 3.
Send Message to FSFO Prepare
requesting for stoppage Disposition Form
Step 4.
for their personnel who Step 2. (DF) and
Memorandum re Approval of
was/were AWOL, Transmit the documents
to FCPA (Attn: C, OTB) Stoppage of P/A of the DF and
Discharged, KIA,
concerned Memorandum
Separated/ Reverted,
Terminated personnel
(CAA/CS/OC)
Step 5.
Delete names Step 7.
of concerned Step 6. Advice DO of
pers fm the Prepare Disposition Form (DF) concerned Step 8.
ATM payroll and Memorandum re personnel to exert Collect and
and effect Stoppage of P/A of concerned effort to collect deposit (BOT)
stoppage of personnel overpayment
P/A monthly incurred
and thereafter
What service is being offered? Request for Restoration of Pay and Allowances
Step-by-Step Procedure:
If RTMC fm
AWOL:
AWOL Order
RTMC Order
Reenlistment
Order
Directive from
OG1, PA (if
PA level)
Send Message to FSFO
requesting for restoration of P/A G1/S1 and
OG1 of If Reinstated:
1 of their personnel who was/were Unit
Unit Discharge
RTMC, Reinstated, and whose Commanders
Order
case was cancelled/nullified
Reinstatement
Order
Reenlistment
Order
Recom from
the unit
If Cancelled/
Nullified
Case:
Resolution of
the Case
Nullification
Order
Transmittal
Letter with the
above-
mentioned
documents
Step 3.
Step 1. Prepare DF
Step 2. and re
Send Message to FSFO
requesting for restoration of Transmit the Restoration Step 4.
P/A of their personnel who documents to of P/A of Approval of the DF
was/were RTMC, Reinstated, FCPA (Attn: C, concerned and Memorandum
and whose case was OTB) personnel
cancelled/nullified
What service is being offered? Request for Instructors Duty Pay (IDP)
Step-by-Step Procedure:
Step 3.
Step 1. Step 2.
Preparation of Letter of
Submission of Request Send Rqst to Opns Br, Directive
for IDP to FSFO FCPA
Step 9.
Step 7. Step 8. Sub-Allotment of
Request for Funding Release of Funds Funds to Servicing
FSFO
Step-by-Step Procedure:
Step 3.
Step 2.
Step 1. Preparation of Step 4.
Send Rqst to Letter of
Send message to FCPA Approval of Letter
Opns Br, Directive
(OPNs) With stabbing of Directive
FCPA
Step 5. Step 6.
Step 7. Step 8.
Preparation of Creation of Data
Creation of Payroll Request for Release of
Summary Creation
for CSC Funding Funds
of Payroll
Step 9.
Sub-Allot funds
to servicing FSFO
PROCESSING &
COLLECTION BRANCH
1. Payment of:
a. Light & Water Bill
b. Military ID
c. Rentals
d. Overpaid Pay & Allowances
e. Bid Security & Performance Bond
f. Property & Money Accountability
g. Through B-4 Accounts (we only remit/deposit all consolidated b-4 account
base on the payroll given by EDB which FRB originate the voucher )
Who may avail of the service? All Active PA Personnel, Dependents and Concessionaires
Step-by-Step Procedure:
Step 1.
Step 2.
Present ID Application
Form Issuance of Official Receipt
w/ authentication from
IMB
Step 1.
Present ID Step 2.
Application Form Issuance of Official Receipt
w/ authentication
from IMB
Step 1.
Step 2.
Present BillPresent Bill
Issuance of Official Receipt
Order of Payment from
ASPA
Step-by-Step Procedure:
Step 1. Step 2.
Present Order of Issuance of Official
Payment coming from
ASPA Receipt
What service is being offered? Payment of Bid Security & Performance Bond
Who may avail of the service? Army Suppliers & Civilian Suppliers
Step-by-Step Procedure:
Step 1. Step 2.
Present Order of Issuance of Official
Payment from PABAC Receipt
Who may avail of the service? All Active PA Personnel with Accountability
Step-by-Step Procedure:
Step 1.
Present Order of Step 2.
Payment from Issuance of Official Step 3.
PABPresent Demand Receipt Submit copy of OR
Letter or Order of
Payment fm PAALAB or
ASPAC
Step-by-Step Procedure:
7. Submit
Certificate to
PAALAB and
ASPA
DISBURSEMENT
BRANCH
DISBURSEMENT BRANCH
SERVICES OFFERED:
1. Release of Checks:
a. MDS
b. RCA
2. Issuance of Advice to Debit Account (ADA)
3. Replacement of Stale / Damaged / Lost Check
4. Certificate of VAT / E-VAT Deduction
Step-by-Step Procedure:
Step 4.
Prepare Advice of Check Issued & Step 5.
Cancelled (ACIC) and Submit to
Releasing
LBP
Step-by-Step Procedure:
Step 1.
Receive Approved Step 2. Step 3.
Disbursement Authentication Releasing
Voucher
Step-by-Step Procedure:
Payment
Receive approved Receiving
5 replacement DV
DB Center,
Clerk
1min
FCPA Main
Payment C, DB and
Prepare/sign letter to LBP for
7 crediting
DB Center, Director, 10mins
FCPA Main FCPA
2 days
Crediting to individual; ATM Fort LBP upon
8 account numbers
LBP
Bonifacio Br Personnel receipt at
LBP
Step 1.
Step 2.
Receive Stale / Step 3.
Damaged Check OR Prepare Replacement
Voucher Journalize & Record
Submit Affidavit of Cancelled Check
Loss
Step 5.
Step 6.
Step 4. Receive Approved
Replacement DV Prepare/print FINDES of
Pre-Audit
RCA in-cash
Step 7. Step 8.
Prepare/sign letter to LBP for Crediting to
crediting individual; ATM
account numbers
Step-by-Step Procedure:
Step-by-Step Procedure:
2 days 1. Approved
Crediting to payees Fort upon LDDAP-ADA
7 LBP LBP Personnel
account numbers Bonifacio receipt at & FINDES
LBP with e-copy
Step 4.
Step 5. Step 6.
Prepare List of Due and
Demandable Accounts Sign/Countersign LDDAP- Prepare Advice of Check Issued
Payable (LDDAP)-ADA and ADA & FINDES & cancelled (ACIC) and submit
FINDES to be attached on to LBP
the DV
Step 7.
Crediting to payees
account numbers
FINANCE SERVICE
FIELD OFFICES
(FSFO)
SERVICES OFFERED:
1. Cash Advance for Subsistence Allowance (S/A)
2. Cash Advance for Local Travel
3. Cash Advance for MOOE
4. Cash Advance for Collateral Entitlements
5. Payment of Fidelity Bond Premium
6. Payment of Electric & Water Bills
7. Payment of MOOE through Contracting Office
8. Payment of Honorarium of Medical/Legal Retainers
9. Payment for Catering Services
10. Remittance of Collections
What service is being offered? Cash Advance For Subsistence Allowance (S/A)
Step-by-Step Procedure:
Step 1.
Step 2.
Submit Step 3.
Receive, Process and
Disbursement
Index in the Personnel Conduct Pre-Audit
Voucher for
Data Card (PDC)
Cash Advance
Step 5. Step 6.
Step 4.
Prepare Check and Release Checks to
Journalize, Certify
Submit Advice of Disbursing Officer
Availability of Cash
Check Issued and
and sign Box A of DV
Cancelled to LBP
Step 7.
Negotiate / In-
cash Check at
LBP
Step-by-Step Procedure:
Step 1. Step 3.
Submit Step 2. Receive, Process
Disbursement Fund and Conduct and Index in the
Voucher for Cash Pre-Audit Personnel Data
Advance Card (PDC)
Step 5.
Step 4.
Prepare Check and Step 6. Step 7.
Journalize, Certify Submit Advice of
Availability of Cash Check Issued and Release Check to Negotiate / In-
and sign Box A of Cancelled to LBP Payee cash Check at LBP
DV
What service is being offered? Cash Advance for Maintenance & Other Operating Expense
(MOOE)
Step-by-Step Procedure:
Flowchart on the Cash Advance for Maintenance & Other Operating Expense (MOOE):
Step 1. Step 2.
Submit Funding, Sign Step 3.
Disbursement Obligation Request Receive, Process
Voucher for and Conduct Pre- and Index
Cash Advance Audit
Step 4. Step 5.
Step 7.
Journalize, Certify Prepare Check and Step 6.
Negotiate /
Availability of Cash Submit Advice of Release Check to
In-cash Check
and sign Box A of Check Issued and Payee
at LBP
DV Cancelled to LBP
Step-by-Step Procedure:
Who may avail of the service? Disbursing & Special Disbursing Officers
Step-by-Step Procedure:
Step 1.
Submit Step 2.
Step 3.
Application for Receive, Process and
Conduct Pre-Audit
Bond with Fund Claim
Attachments
Step 5.
Step 4.
Prepare Check Step 6.
Journalize, Certify Payable to BTr and Release Check to fund
Availability of Cash
Submit ACIC to LBP Accountable Officer
and sign Box A of DV
Step 7.
Present Check
to BTr
What service is being offered? Payment of Water/Electric Bill through Contracting Office
Step-by-Step Procedure:
Step 1. Step 2.
Submit Prepare Disbursement Step 3.
Water/Electric Voucher with Fund and Conduct Pre-
Bill for Complete Attachments Audit
Payment
Step 6.
Step 5.
Step 4. Prepare/Sign Check and
Journalize, Certify Submit Advice of Check
Receive, Process and
Availability of Cash and Issued and Cancelled to LBP
Index
sign Box A of DV
Step 7. Step 9.
Step 8.
Approve, Sign Box B of Negotiate /
Release Check to
DV and Countersign Encash Check
Payee
Checks at LBP
Step-by-Step Procedure:
Step 1. Step 2.
Conduct Prepare Disbursement
Inspection & Voucher with Complete
Renders Inspection Attachments
report
Step 5.
Step 3.
Step 4. Prepare/Sign Check and Submit
Journalize, Certify Advice of Check Issued and
Availability of Cash and Conduct Pre-Audit Cancelled to LBP
sign Box A of DV
Step 6. Step 8.
Step 7.
Approve, Sign Box B of Negotiate / In-
Release Check to
DV and Countersign cash Check at
Payee
Checks LBP
What service is being offered? Payment of Honorarium for Medical / Legal Retainers
Step-by-Step Procedure:
Step 7.
Step 6.
Step 5. Receive, Process Step 8.
Submit
Sub-Allotment of and Index in the Sign Obligation
Disbursement
Funds to Servicing Personnel Data Request and
Voucher for Cash
FSFO Card (PDC) and Conduct Pre-Audit
Advance
Fund Claims
Step 10.
Step 9.
Prepare Check and Step 12.
Journalize, Certify Step 11.
Submit Advice of Negotiate /
Availability of Cash Check Issued and Release Check to
In-cash
and sign Box A of Cancelled to LBP Payee
Check at LBP
DV
What service is being offered? Payment of Catering Services through Contracting Office
Step-by-Step Procedure:
Step 2.
Step 1.
Prepare Disbursement Step 3.
Submit Voucher with Complete Fund and Conduct
Documentary Attachments Pre-Audit
Requirements
Step 5. Step 6.
Step 4. Journalize, Certify Prepare/Sign Check and
Receive, Process and Availability of Cash Submit Advice of Check
Index and sign Box A of Issued and Cancelled to LBP
DV
Step 7. Step 9.
Step 8.
Approve, Sign Box B Negotiate /
Release Check
of DV and In-cash Check
to Payee
Countersign Checks at LBP
REMITTANCE OF OVERPAYMENTS
Step-by-Step Procedure:
Step 5.
Step 4.
Prepare Deposit
Receive OR and
Slip and Deposit
Submit Copy to FAU
Payment to LBP
GUIDE TO ABBREVIATIONS
FEEDBACK MECHANISM