Employees Record (a typical format)

Surname————————First Name———————
Father’s Name—————————————————————————
Date of Birth——————————————- Place of Birth——————-

Age——————————— Sex————————————-

Height————————————- Weight——————————
Nationality——————————

Married/Single/Widower Divorce————————-

Languages known———————————————————-

Present Address—————————————————————
Permanent Address——————————————————-

Designation———————————————————————
Date of appointment——————————-——-

Date when increment due————————————————

Department in which posted——————————————-

Date of joining person/provident fund———————————

Monthly contribution——————————————-

When payable (in case of death)——————————————

Members in the family———————————————————
wife/sons/daughters————
Ages of children——————————————————Daughters
———————————
Educational Qualifications—————————————————-

Professional Qualifications/Training Achieved————————————————-

Promotions

To———————————————-——————
Transfers

To———————————————-——————-

Leave Record
From—————————————- to——————————-No. of days—When
and how much

Accumulated payment is to be made

Medical/sick leave

From——————————————————————————————(days)
————————
Periodical medical examination when done—————————————
Medical history of major illnesses——————————————————
Performance appraisal————————————————————————
Warnings and censures

Date————————————- Remarks—————————-

Token file No—————————-

The above need not be a standardized format. The organizations design the format to suit
their individual requirements based on their HRD Policy.

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