Professional Documents
Culture Documents
Port User Manual Bahrain
Port User Manual Bahrain
INDEX
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APM Terminals Bahrain
1. GENERAL PURPOSE
This document will serve as a reference for both Port Users and APMTB
operations personnel.
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2. ABBREVIATIONS
APMTB APM Terminals Bahrain
CFS Container Freight Station
CO Container Operator
CT Container Terminal
CY Container Yard
DO Delivery Order
EDI Electronic Data Interchange
EDIFACT UN standard format for EDI
EIR Equipment Interchange Receipt
ETA Estimated Time of Arrival (Pilot Station)
ETC Estimated Time of Completion of Operation
ETD Estimated Time of Departure
ETS Estimated Time of Start Operations
FA Forwarding Agent
FIN APMTB Financial Department
GC General Cargo
FT Freight Tons
HC Haulage Company
HLP Operations Helpdesk
HSSE APMTB Health Safety and Security Department
ITT Intra Terminal Transport
KFC King Fahad Causeway Shed
LT Long Term Storage Shed
POD Port of Discharge
PPE Personal Protection Equipment
SC Straddle Carrier
STC Stevedoring Company
TDR Terminal Departure Report: PREINVOICE
TOS Terminal Operating System
TU Trailer / Truck
VPR Vessel Performance Report
VOA Vessel Operating Agent
COARRI Container discharge / loading report
CODECO Container gate in gate out report
COPARN Container announcement
COPRAR Container discharge / loading order
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• All vehicles and persons are registered at the Main Gate and
checked on access permits by APMTB Health, Safety and
Security Department.
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• All visitors move in the operational area at their own risk. When
moving on foot wearing a Safety Vest is mandatory.
• All vehicles and persons within the Port concession area are
subject to inspection by APMTB HSSE Department.
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2) All regular users of the Port should have a personal set of PPE in
their cars.
3) All companies bringing visitors to the Port should have surplus PPE
to distribute to people without personal PPE.
4) All areas - inclusive warehouses and other spaces rented out - are
considered areas within the Port, and hence is under regulation of the
port operator, APM Terminals Bahrain
- Container terminal
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- Container terminal
- Break bulk terminal
- Warehouses (rented and Port controlled)
- CFS
- Container repair areas
- Repair and workshops
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1) The following vehicle and traffic regulations apply for all companies
and users of the Port.
- Main gate
- Access roads
- Container terminal
- Break bulk terminal
- Warehouses (rented and Port controlled)
- CFS
- Container repair areas
- Repair and workshops
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During the Holy Month of Ramadan and for those days marked by law
there will be a break as governed by local Labour Laws and Regulations.
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4. COMMUNICATION
APMTB will receive instructions from the AGENT and provide
confirmation on execution of these instructions via standard written
messages (E-MAIL OR FAX).
Message: Sender:
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4.1.1. IMPORT
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4.1.2. EXPORT
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6. MARINE ACTIVITIES.
6.1.1. PILOTAGE
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7. CONTAINER OPERATIONS
The land side operations entails all Gate movements and all intra
Port movements between the CY and special areas inside the gate
like CFS, Private sheds, depots, customs area, , etc.
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1. Delivery Order
CONTAINER OPERATOR will provide APMTB with a release instruction
for an import container before the trucking is arranged.
2. Bill of Entry
Consignee/Clearing Agent will ensure that the container is released by
Customs before the release to the Port is processed.
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• Upon truck arrival at the Port for picking the container the
Appointment information is checked at the Main Gate against the
identification of the truck. The identification can be the truck
registration plate.
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1. When the truck arrives at the CT Gate with the container from the
exchange area, APMTB personnel will perform the exit verification.
2. The verification consists of:
a. Verify the truck number.
b. Verify the container number and its digits.
c. Record the seal number and inspect its intactness. In case
more than one seal is detected, the seal on the left handle of
the right door will be inspected.
d. Inspection of the container exterior physical condition for
visible damage.
e. Gate Controller Fills out the EIR (Equipment Interchange
report)
f. Gate controller and truck driver sign the same.
g. EIR distribution:
i. Gate controller files one copy.
ii. Second copy for the truck driver
iii. Third copy is submitted to the Gate Office to be
delivered to the Container Operator pigeon hole. It is
the responsibility of the Container Operator to collect
these copies.
h. An ‘equipment interchange report (EIR) will be produced
regardless of the result of this inspection.
3. APMTB will provide Agents/Container Operators with a daily activity
report/EDI on all Gate transactions as proof of delivery.
4. APMTB will keep a log of the container interchange registrations.
These reports are available on request.
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APM Terminals Bahrain
At the Port Main Gate APMTB Gate Controller checks EIR and
presence of an intact Seal and releases truck if satisfactory.
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Documents required:
Empty Release Request from relevant Line. Refer
Appendix x
Appointment Slip. Refer appendix.
EIR .Refer Appendix
Process:
1. Shipper approaches Appointments Office with three copies of
Empty Release Request.
2. Empty Release Request must contain the following basic
information:
• Container size and type
• Vessel/Voyage and ETA
• Shipper
• Line
• POD
3. Appointments Office issues a dated Appointment slip.
4. Truck passes through Port Main Gate on presentation of valid
appointment slip and export release letter.
5. Truck approaches CT Gate with Appointment slip and Empty
Release Request.
6. Gate Controller takes appointment slip, Empty Release
Request.
7. Gate Controller directs truck to a specific slot in the yard
exchange area.
8. Gate clerk files export release and appointment slip.
9. Truck drive to CT –out gate with container.
10. At CT out- gate, Controller fills EIR with relevant details and
signs.
11. Truck driver signs and returns original.
12. CT-out gate Controller files original of EIR.
13. Truck drives to main gate. Main gate checks EIR with
container and releases the same.
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Upon arrival at the Port Main Gate, Gate Controller checks for valid
Line Acceptance Letter and Line Seal for full containers
On CT Gate the truck driver shall provide following Line and Customs
documents for verification to the CT Gate Controller.
The Gate Controller will perform the following physical checks against
the information received
• Verify the trucker identification and number painted on the
truck.
• Verify the container prefix, number and check digit.
• Verify the size/type of the container. (ISO)
• Inspect the seal. In case multiple seals are detected, the seal on
the left handle of the right door will be registered.
• Verify OOG dimensions.
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o For empty container the empty status will be checked, for that
purpose the trucker has to open the door.
o It is the HC responsibility that Empty containers are delivered
clean. In case the Container is not clean, the container will be
rejected and the driver sent to the out gate.
o Empty units should not carry IMO labels. It is the Haulier
responsibility to remove labels from empty units before
entering the CT. Otherwise the unit will be rejected.
o After verification and registration the driver will be able to
proceed to the yard exchange area where the container is to be
picked up.
o It is the HC responsibility that the container is unlocked /
unlashed from the chassis at the CT Gate before the container
arrives at the exchange area..
o Any damage to the truck, the chassis, the container or the
container lifting equipment as result of non-compliance to this
rule is for the full accountability of the HC.
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10. KFC controller takes tally of cargo unloaded and compares the
same with manifest.
11. KFC controller updates manual register with actual discharge and
location in the yard. Also takes note of discrepancies between
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manifest and actual cargo and notes the same in tally and manual
register.
12. KFC Controller gets tally signed by truck/agent and files the
same.
13. Tally is compared with STC tally and signed by the KFC
supervisor to enable payments.
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3. Truck arrives at Main Gate, Gate Controller checks for valid DO and
lets truck pass through.
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13. Special Note: The FT calculated for STC handling will differ from
FT used for calculating handling charges from customer. The
difference is the WT/CBM correction on the manifest upon physical
verification of cargo.
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8. Trucks approach Main Gate. Main Gate Controller checks for valid
gate/load permit and BE and release cargo.
9. STC invoices: For all work at LT that involves STC, the tally of STC
is to be signed by LT Supervisor after comparison with own tally.
Copies will be sent to APMTB Finance to follow up payments
procedure.
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• Category: transhipment
• Outbound vessel: VSLVSSL
• Status: empty
• POD: optional (ZZOPT)
• Destination: optional (ZZOPT)
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APM Terminals Bahrain
• Category: import
• Status: empty
• POD: BABAH
• Destination: BABAH
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• Any “Shipper Owned” unit either full or empty for import will be
treated as any other containers which fall under the custody of the
respective Container Operator/Line
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o The VESSEL OPERATING AGENT will provide APMTB with a ‘long term
schedule’.
o This will include all vessels within the agreed proformas at least one
month ahead.
o The schedule will further be updated based on the global and detailed
vessel call information.
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•
Identification if hatches/bays are cellular/non-cellular.
•
High cube allowance Below Deck and Above Deck
•
45 stowage
•
Reefer points
•
20 or 40 only stowage
•
Position of obstacles on deck.
•
Required door direction / reefer connections
•
Maximum stack weight under Deck and above Deck
• Below deck clearance per cell.
• Other particularities relevant to the vessel stowage.
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APM Terminals Bahrain
• Vessel name
• Call sign
• Vessel voyage number
• ETA
• Required ETD
• Expected number of moves per vessel call split in:
• Total discharge/load moves.
• Off-standard discharge/load moves.
• Working reefers discharge/load moves.
• Empty container discharge/load moves.
• IMO class discharge/load moves.
• Break-bulk information.
Upon receipt of this information APMTB will prepare the final berth and
stevedoring labour planning.
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16.1. BAPLIE
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During the discharge process APMTB will perform a visual check on the
following items:
• Container prefix and number
• Out of gauge.
• Type/size.
• Seal yes/no.
• Label.
• Any visible damage.
The result of these checks will be reflected in the final discharge list or
discharge confirmation (COARRI) provided by APMTB to the VESSEL
OPERATING AGENT.
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1. The load list for a vessel in the APMTB Port system will be built
up by the following instruction coming from the VESSEL
OPERATING AGENT:
2. Any changes made to the load list less than 22 hours prior to
ETA, will be considered as ‘late request’ and must be approved
by the VESSEL OPERATING AGENT.
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APM Terminals Bahrain
16.4.4. RECONCILIATION:
1. The Planning Department will compare the stowage instructions
received from the VESSEL OPERATING AGENT with the release
instructions received from the Container Operator(s).
2. Any discrepancies will be communicated to the VESSEL
OPERATING AGENT. Then the VESSEL OPERATING AGENT will
resolve the discrepancy with the Container Operator(s).
3. Load planning will only commence once all discrepancies and late
arrivals/connections have been resolved.
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• Outbound carrier
• Port of discharge
• Weight category
• IMO details
• Standard/non-standard (OOG)
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• In case the Line does not respond within one working day after
receipt of the information, the invoice will be created under the
assumption that the Line accepts the statement of facts as per the
VPR provided.
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3. APMTB will provide the vessel with a BAPLIE final load plan
via a floppy disc upon departure.
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22.3. BREAKDOWNS
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23. CLAIMS
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i. Survey Report
ii. Photographs depicting damaged parts taken during
discovery of loss.
iii. Detailed breakdown of parts / fixtures requiring repair or
replacement, accompanied by invoice or quotation.
iv. Vessel disclaimer form
v. Any other documented as required as a result of incident.
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4. GC Supervisor issues STC gang order for agents for vessel side and
quay side.
6. Port equipment in terms of Fork lifts, flat beds and cranes is booked
with Equipment Control by GC supervisor
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5. Port Cashier collects the charges and signs the pre-invoice. (Gate
Permit)
7. Truck arrives at Main Gate, Port Gate Controller checks for valid DO
and let truck pass through.
10. APMTB will file copies of all documents. Same will be available on
request.
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11. Truck approaches main gate. Main Gate Gate Controller checks
for validity of Load/Gate Permit and releases truck.
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APM Terminals Bahrain
6. Port Cashier collects the charges and signs the pre-invoice. (Gate
Permit). Copy of same is sent to Main Gate Gate Controller. Direct
Delivery operation will be initiated only after collection of charges as
per the pre-invoice.
8. Truck arrives at Main Gate, Port Gate Controller checks for valid DO
and lets truck pass through. APMTB will file copies of all documents.
Same will be available on request.
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10. GC Cargo Controller keeps tally and gets manual register signed
by truck driver for cargo delivered. Load Permit and Gate Permit will
act as EIR.
13. Truck approaches main gate. Main Gate Controller checks for
validity of Load Permit and notes Marks and Numbers of packages
on the truck from the Gate Pass.
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For this special case same procedures apply as in Direct Delivery (B.2).
Only difference is that cargo moves directly from vessel to barge.
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10. Port drivers drive cars to yard and park as per instructions from
Yard Controller.
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13. Yard Controller checks, locks and collects the keys in bags and
keeps tally.
14. Yard Controller compares tally with agents and ensure they
match. Then enters manual register and APMTB system with
location and actual tally.
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APM Terminals Bahrain
5. Consignee signs manual register for the total no. of keys taken.
6. Consignee goes to the yard and selects the cars he wants to take
under the supervision of the Yard Controller
7. Consignee returns the remaining keys and signs the register for the
same.
8. The keys for the cars to be taken out are kept aside. GC Cargo
Controller counts keys in the bag and ensures all the keys are
returned.
9. Provided with DO and BE, the GC Cargo Controller will issue a pre-
invoice (Gate Permit). Pre-invoice advices handling, storage and
equipment hire charges and STC labour charges if applicable. Same
is approved by GC Supervisor.
10. Port Cashier collects the charges and signs the pre-invoice.
(Gate Permit).
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12. GC Controller inspects cars being taken and ensures chassis no.
matches with that on the BE. Issues Load Permit.
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25. ATTACHMENT A:
Planning Deparment:
- BAPLIE
- STOWAGE INSTRUCTIONS
- DISCHARGE INSTRUCTIONS
- EMPTY NOMINATION
• The Loading List process for full containers will be initiated 24 hours
before vessel ETA. The VESSEL OPERATING AGENT will check the
Loading List and, need be, send written request for changes.
• The Loading List shall be finalised no later than 22 hours before vessel
ETA
• VPR to be sent within one working day hours from vessel departure
and shall be confirmed by the VESSEL OPERATING AGENT within 24
hours from its receipt
Gate Department:
• Local export boxes shall be updated in the Port system within 24 hours
before vessel ETA
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26. ATTACHMENT B:
26.1. COMMUNICATION
Websites: www.minasalman.com
www.apmterminals.com
General Management:
bahapmtmngsec@apmterminals.com
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bahapmtprjmng@apmterminals.com
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Mr Iain Rawlison
+973 17365556
+973 36065556
bahapmtcommng@apmterminals.com
bahapmtopsmng@apmterminals.com
Mr Ahmed Hussain:
+973
+973
Fax: +973
bahapmthssemng@apmterminals.com
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Harbour Master
Mr Adel Almaskati:
+973
+973
Fax: +973
bahapmthbmng@apmterminals.com
Mr P.R Shetty
Mr Kuruvilla Xavier
Mr Juan Luis Cabrera
+973
+973
Fax: +973
bahapmtops@apmterminals.com
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Mr XXXXXXX:
+973
+973
Fax: +973
bahapmtplnbc@apmterminals.com
Mr XXXXXXX:
+973
+973
Fax: +973
bahapmtgate@apmterminals.com
+973
+973
Fax: +973
bahapmtgate@apmterminals.com
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Mr Anas Al Muhaisen:
+973
+973
Fax: +973
bahapmtplnmng@apmterminals.com
+973
+973
Fax: +973
bahapmtpln@apmterminals.com
Mr XXXXXXX:
+973
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+973
Fax: +973
bahapmtopsgct@apmterminals.com
Billing:
Mr Harry Macewan
+973 17365511
+973 36065511
bahapmtfinacc@apmterminals.com
Mr Mohammed Al Mahdi
+973
+973
mja047@apmterminals.com
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APM Terminals Bahrain
Cashiering Issues
Ms Alya Al Jishi
+973 17365514
ama165@apmterminals.com
+973
jma161@apmterminals.com
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27. ATTACHMENT C:
1. BERTH PLAN
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