NBESP & AHIF Properties - Maintenance Plan Oct 2018: Name

A B C D E F G L M N O P Q R S T
1 NBESP & AHIF Properties - Maintenance Plan Oct 2018 Name:

2
3 Orange cells have drop-down menus. Please select appropriate entries.
4 Blue cells have embedded formulae. Please do not overwrite the formulae.
5
6 How many NBESP and AHIF properties does your organisation have?
7
8 I. PROGRAMMED MAINTENANCE* BY PROPERTY (excl. GST)
9
10
Commercial
Year 0 Year 0 Year 1 Year 2 Year 3 Year 4 Year 5

NBESP/AHIF
Program
11
Supply?
Forecast Actual Forecast Forecast Forecast Forecast Forecast Total

ID Property Address Property Type Built In
C (Years 1 - 5)
12 S
2017/18 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
13 No No
$0
14 No No
$0
15 No No
$0
16 No No
$0
17 No No
$0
18 No No
$0
19 No No
$0
20 No No
$0
21 No No
$0
22 No No
$0
23 No No
$0
24 No No
$0
25 No No
$0
26 No No
$0
27 No No
$0
28 No No
$0
29 No No
$0
30 No No
$0
31 No No
$0
32 No No
$0
33 No No
$0
34 No No
$0
35 No No
$0
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36 No No
$0
37 No No
$0
38 No No
$0
39 No No
$0
40 No No
$0
41 No No
$0
42 Total Programmed Maintenance (I) $0 $0 $0 $0 $0 $0 $0 $0
43
44 II. EMERGENCY MAINTENANCE** - ALL PROPERTIES (excl. GST, ANNUAL TOTAL)
45
46 Forecast Actual Forecast Forecast Forecast Forecast Forecast Total
(Years 1 - 5)
47 2017/18 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
48 Total Emergency Maintenance (II) $0
49
50 III. VACANCY MAINTENANCE*** - ALL PROPERTIES (excl. GST, ANNUAL TOTAL)
51
(Years 1 - 5)
53 2017/18 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
54 Vacancy Maintenance (III) $0
55
56 IV. UNRECOVERABLE GST ON COMMERCIAL SUPPLY
57
(Years 1 - 5)
59 2017/18 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
60 Unrecoverable GST on Commercial Supply (IV) n.a. n.a. #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!
61
62 V. TOTAL MAINTENANCE OUTGOINGS
63
(Years 1 - 5)
65 2017/18 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
66 Total Maintenance Outgoings (V = I + II + III + IV) $0 $0 #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!
67
68 VI. MAINTENANCE FUNDS
69
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(Years 1 - 5)
71 2017/18 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
72 Maintenance Funds Available as at 1 July (Opening Balance) $0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
73 Maintenance Funds Set Aside (or Replenished) During the Financial Year (as per internal policy) $0
74 Total Maintenance Funds Available During the Financial Year (VI) $0 $0 $0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
75
76 VII. INSURANCE RECOVERY AND BOND REFUND
77
Year 0 Year 0
78 Forecast Actual
79 2017/18 2017/18
80 Money Recovered Through Insurance and Tenant Bonds - Actual Only (VII)
81
82
83 VIII. FORECAST MAINTENANCE FUNDS SURPLUS/SHORTFALL
84
85 Forecast Actual Forecast Forecast Forecast Forecast Forecast
86 2017/18 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
87 Total Maintenance Funds (incl. Recoveries) Available During the Financial Year (VI + VII) $0 $0 $0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
88 Total Maintenance Outgoings During the Financial Year (V) $0 $0 #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!
89 Maintenance Funds Available as at 30 June (Closing Balance) (VI + VII - V) $0 $0 #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!
90
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Three Categories of Maintenance Works
Programmed Maintenance*: Programmed maintenance is a maintenance work which can be identified at a specifc job/project level and
programmed (planned and scheduled) in advance.
Emergency Maintenance**: Unlike “programmed maintenance” above, “emergency maintenance” is a work which cannot be programmed (or
planned and scheduled in advance) and can only be dealt with in a reactive or responsive manner. Emergency maintenance is also limited in
scope to unscheduled works of urgent, health, safety or emergency nature. Examples may include burst pipes, blocked drains, major dripping
(pouring) taps, leaking toilet s-bend, gas leak, electrical fault (with risk of electrocution), etc. Although some incidences occur unexpectedly (and
outside of schedule), such incidences may not necessarily be of an urgent, health, safety or emergency nature. For instance, external paint may
deteriorate earlier than initially thought, cracks may appear on the walls due to earth movement, or skirts above the floor may become a little
loose. Such unscheduled works, which are not of urgent, health, safety or emergency nature, should be treated as “programmed maintenance”
or “vacancy maintenance” (as discussed below).
Vacancy Maintenance***: Vacancy maintenance concerns maintenance works to address reasonable wear and tear and change locks and
keys. The purpose of vacancy maintenance is to bring the property to a standard to accommodate a new incoming tenant. Put differently,
vacancy maintenance is limited to those works which would not be done when a tenant continues to occupy the property in question but would be
done only if and when the tenant vacates and a new tenant is expected to move in. In most cases, vacancy maintenance in this context is limited
to changing locks and keys and addressing fair wear and tear (e.g. touching up scratches on the wall). A landlord may undertake major works by
taking advantage of vacany (i.e. ease of access) but such works are not considered vacany maintenance but programmed maintenance works
done in advance (ahead of schedule). In this case, major works may simultaneously address fair wear and tear therefore vacancy maintenance
may even be reduced to just changing locks and keys.
A B C D E F G H I J K L M N O P Q R S
1 Summary Maintenance Plan Sep 2011 Name: #REF!
2
3 CPI (2010/11) Adjustment #REF!
4
5 1 How many properties does your organisation have? 12
6 2 Is your organisation a member of Comhouse Co-operative? (Answer Yes, if your organisation has at least one property under the Comhouse contract.) Yes
7 3 If your organisation answered Yes to Question 2, how many properties are under the Comhouse contract? 12
8 4 Does your organisation intend to transfer a portion of Maintenance Allowance to the operating bank account? (Answer No if your organisation has less than 90 properties.) No
9 5 If your organisation answered Yes to Question 4, what percentage of Maintenance Allowance does your organisation intend to transfer? (no more than 25%) 0%
10
11 I. PROGRAMMED MAINTENANCE BY PROPERTY (excl. GST)
12
Comm. Forecast Actual Forecast Actual Forecast Actual Forecast Forecast Forecast Forecast Forecast
13 ID
Supply?
Property Address Property Type Built In
2008/09 2008/09 2009/10 2009/10 2010/11 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16
Total
14 #REF! No #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF!
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60 #REF! No #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #DIV/0! #DIV/0! #DIV/0! #REF!
72 #REF! No #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #DIV/0! #DIV/0! #REF!
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800 Total Programmed Maintenance by Property #REF! #REF! #REF! #REF! #REF! $0 #REF! #REF! #REF! #REF! #REF! #REF!
801
802 II. EMERGENCY MAINTENANCE - ALL PROPERTIES (excl. GST, ANNUAL TOTAL)
803
804 Emergency Maintenance $240 / Prop / Yr #REF! #REF! #REF! #REF! #REF! $2,880 $2,880 $2,880 $2,880 $2,880 $14,400
805
806 III. VACANCY MAINTENANCE - ALL PROPERTIES (excl. GST, ANNUAL TOTAL)
807
808 Vacancy Maintenance $600 / Vacancy #REF! #REF! #REF! #REF! #REF! $0 $600 $0 $0 $600 $1,200
809
810 IV. NON-RECLAIMABLE GST
811
812 Non-Reclaimable GST on Works on Commercial Supply Properties n.a. n.a. n.a. n.a. n.a. n.a. $0 $0 $0 $0 $0 $0
813
814 V. TOTAL MAINTENANCE OUTGOINGS
815
816 V - VI (Total Net Maintenance for the Year) #REF! #REF! #REF! #REF! #REF! $0 #REF! #REF! #REF! #REF! #REF! #REF!
817
818 VI. NEGOTIATED MAINTENANCE (COMHOUSE MEMBER ONLY)
819
820 Annual Total: Maintenance Done and Paid by Comhouse (excl. GST) $2,090 $1,146 $4,000 #REF! #REF! (Negotiated Maintenance ceased on 30 June 2011 with introduction of the Silo Account scheme.)
821
822 VI. MAINTENANCE ALLOWANCE
823
Forecast Actual Forecast Actual Forecast Actual Forecast Forecast Forecast Forecast Forecast
824 2008/09 2008/09 2009/10 2009/10 2010/11 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16
Total
825 Maintenance Allowance (2011/12 rate) #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF!
826 Maintenance (Comhouse) Levy (47% of Maintenance Allowance) #REF! #REF! #REF! #REF! #REF! (No longer counted as deduction from 2011/12. Members can use the levies at their discretion.)
827 Transfer to Operational Bank Accounts #REF! #REF! #REF! #REF! #REF! $0 $0 $0 $0 $0 $0
828 Net Maintenance Allowance Retained for the Year #REF! #REF! #REF! #REF! #REF! $0 #REF! #REF! #REF! #REF! #REF! #REF!
829
830 VII. TOTAL MAINTENANCE FUNDS AVAILABLE AT THE BEGINNING OF THE FORECAST PERIOD
831
832 Maintenance Bank Account (including Maintenance Investment Account) Balance as at 30 June 2011 $11,802
833 Comhouse Silo Account Balance as at 30 June 2011 $15,500
834 Comhouse Silo Account Minimum Notional Account Balance (Must not be drawn) #REF!
835 Available Funds in Comhouse Silo Account as at 30 June 2011 #REF!
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836 Total Maintenance Funds Available as at 30 June 2011 #REF!
837
838 VIII. FORECASTED MAINTENANCE FUNDS SURPLUS/SHORTFALL
839
Total
Forecast Forecast Forecast Forecast Forecast
840 2011/12 2012/13 2013/14 2014/15 2015/16
(01 July 2011 -
30 June 2016)
841 Total Available Maintenance Funds (held in Maintenance Bank Accounts and Comhouse Silo Account) as at 1 July #REF! #REF! #REF! #REF! #REF! #REF!
842 Net Maintenance Allowance Retained for the Year (VIII) #REF! #REF! #REF! #REF! #REF! #REF!
843 Total (Net) Maintenance for the Year (VII) #REF! #REF! #REF! #REF! #REF! #REF!
844 Total Available Maintenance Funds (held in Maintenance Bank Accounts and Comhouse Silo Account) as at 30 June #REF! #REF! #REF! #REF! #REF! #REF!
845
846
847
848 X. CPG MAINTENANCE RISK RATING
849
850 Proportion of Maintenance Funds Surplus/Shortfall to Total Maintenance as at 30 June 2016 #REF!
851 Number of Very High Maintenance Properties #REF!
852 Number of High Maintenance Properties #REF!
853 Risk Rating #REF!
854
855 Definition of Risk Rating
856 Risk Rating 1: Negative maintenance funds as of 30 June 2016 (Cell R844) greater than or equal to 10% of Total maintenance (Cell S816) and at least one "Very High Maintenance*" property
857 Risk Rating 2: Negative maintenance funds as of 30 June 2016 (Cell R844) greater than or equal to 10% of Total maintenance (Cell S816) and at least one "High Maintenance**" property
858 Risk Rating 3: Negative maintenance funds as of 30 June 2016 (Cell R844) greater than or equal to 10% of Total maintenance (Cell S816) but no Very High or High Maintenance property
859 Risk Rating 4: Negative maintenance funds as of 30 June 2016 (Cell R844) less than 10% of Total maintenance (Cell S816)
860 Risk Rating N.R. (Non-Rated): Positive maintenance funds as of 30 June 2016 (Cell R844)
861 * Very high maintenance property: A property whose forecast programmed maintenance from 2011/12 to 2015/16 is more than 4 times the maintenance allowance entitled in the same period. #REF!
862 ** High maintenance property: A property whose forecast programmed maintenance from 2011/12 to 2015/16 is more than twice the maintenance allowance entitled in the same period. #REF!
863
864 IX. IMPLIED MAINTENANCE CONTINGENCY FUNDS (BUFFER AGAINST UNFORESEEN EVENTS AND OUTGOINGS)
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A B C D E F G L M N O P Q R S T

1 NBESP & AHIF Properties - Maintenance Plan Oct 2018 Name:

Year 0 Year 0 Year 1 Year 2 Year 3 Year 4 Year 5

Forecast Actual Forecast Forecast Forecast Forecast Forecast Total

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