HAND OVER NOTE

Name Of Out goining person : Designation: Date of leaving :

Name Of Person Taking Over Charge: Designation: Department:

A. HEADING
Sno Assigments/Task Discreption of Task Details of Task Status Contact Information Remarks
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B.HEADING
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C. HEADING
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Dated Signatures of Person Handing Over charge Dated Signatures of Person Taking Over charge Dated Signatures of the Supervising Officer

Instructions:
1. This is mandatory for all outgoing site engineers, heads of departments, managers to fill this HAND OVER NOTE immediately upon retirement/resignation/termination of services and submit to their solid/dotted line reporting.

2. All duties, assignments, tasks related to outgoing person to be listed in handover note including items related to JD, PLANNER and TO DO LIST and approved by solid/dotted line reporting person before start of HANDOVER PROCES
3. All support documents, templates,guidelines to be made available to person taking over in appropriate folders in both soft and hard copies.
4. Process of handover to be conducted in standard three step process of TELLING, SHOWING, TRYING.
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 HAND OVER NOTE

Name Of Out goining person : Designation: Date of leaving :

Name Of Person Taking Over Charge: Designation: Department:

A. HEADING
Sno Assigments/Task Discreption of Task Details of Task Status Contact Information Remarks
5. Process of handover to be completed & this note to be circulated to all concerns, minimum one week before last working day of outgoing person.

6. The supervising officer shall sign this turn over note only after ensuring that the person taking over charge has complete information on all the on going assignments and is capable of handling the job. If satisfied, the supervising
officer should sign this note and send it to employee taking over charge.

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