ENGLISH LANGUAGE TIPS:

CV AND COVER LETTER

Describing your personal qualities
As a recently qualified professional, you can make your application stand out by drawing attention to the personal qualities of yours
which are suitable for the position. Think carefully about the qualities and skills you have gained through your studies, part time work,
life experiences, hobbies and extracurricular activities.
e.g.
What skills might you have learned from playing the piano?
E.g. discipline, application, precision, persistence.
What skills might you have learned from playing football? Retail work? Waiting on tables?
E.g. teamwork, responsibility, reliability, accuracy, good work ethic.
What skills might you have acquired from completing your studies?
E.g. time management, working to deadlines, collaboration, research, professional communication.

Here are some personal qualities which are highly valued by employers. These are the nouns, but adding an adjective can make them
stronger (e.g. totally committed).
Take a look at the examples below, then practice writing nouns and adjectives in a grammatically correct sentence.
Honesty “I am extremely/scrupulously/very honest.”
“I demonstrated complete honesty in my management of funds for the University Chess Club.”
Integrity “I am a person of high/absolute/complete personal integrity.” (There is no adjective for integrity)

Can you do the same with the following?

Adaptability/Flexibility; Loyalty; Dedication/Hard-Working/Work Ethic/Tenacity; Positive Attitude/Motivation/Energy/Passion;
Dependability/Reliability/Responsibility; Professionalism; Self-Confidence; Self-Motivated/Independent; Willingness to Learn.

Adverbs to express strength of your personal qualities can be found in a collocations dictionary.
E.g. prowritingaid.com/Free-Online-Collocations-Dictionary.aspx

Experience and skills - It’s all in the verbs

The verbs you use to describe your experience are important – make sure they are precise enough and use appropriate formality.
Here are some examples of imprecise verbs to avoid and some suggested alternatives:
Don’t Write Instead, Write

Did: “I did a course in statistics” undertook, completed, instigated

Made: “I made a plan for…” created, designed, organised

Kept: “I kept studying” continued, persevered with, maintained, prolonged

Put: “I put tables out for the customers” placed, arranged, organised, filed, aligned, positioned

Had: “I had a job as a waiter” held, maintained, engaged in, sustained

Got: “I got first class honours” received, obtained, was awarded, procured, acquired

NB: Use a good dictionary, with examples, to check the exact meaning of the word you have chosen and if it is appropriate in this
situation.

English language tips: CV and Cover letters developed by the University of Melbourne, July 2017. This document is designed for an Australian context and is
intended as a guide only.
 ENGLISH LANGUAGE TIPS:
CV AND COVER LETTER
Choose the correct verb tense
Tense What for? Example
Simple past Events, completed activities, specific dates “I completed my Bachelor of Arts in 2013.”

Present perfect Skills acquired when exact time is not relevant “I have been trained in Halftix event booking software.”

For unfinished activities “I have worked for IBM since 2014 / for two years.”
Future Use ‘will’ not ‘going to’ (formality) “I will complete my Bachelor of Arts in November this year.”

Present simple Ongoing qualities or states/habits “I am punctual.”

Passive Centre of action “I was promoted.”
*Compare this with “they promoted me” (active voice)

Make sure you know the exact meaning of the verb you choose by looking it up in the dictionary to establish who is doing what.
Getting tense right in passive verbs can be difficult. Hint: put the sentence in the active form, then take the verb tense and put it on
the verb “to be”. Below are some examples of the correct usage of passive verbs in different tenses:

I learned software design = They trained me in software design I was trained in software design
They will train me I will be trained/They have trained me I have been trained/They are training me I am being trained

End sentences with important, useful or positive information

Readers tend to view the end of a sentence as the most important part. So if you want to make your message clear, move the part
you want your reader to focus on to the end of the sentence. Compare the following:
X ✓
I learned many useful skills although my placement lasted Although my placement lasted only twelve weeks, I learned many useful
only twelve weeks. skills.
I was responsible for keeping records and coordinating staff In the day to day running of the business, I was responsible for keeping
in the day to day running of the business. records and coordinating staff.
Use positive language wherever possible
Negative Positive
I do not have much experience in… I have some experience in…
Although I can complete all stages of the project I can complete all stages of assessment prior to certification.
assessment, I am not yet qualified to provide certification.
I graduated in November but I did not get a job until April. I graduated in November and commenced work soon after.
While my first job was interesting it did not provide My first job was interesting but lacked opportunities for promotion.
opportunities for promotion.

Understate detail: put the most useful information in the main sentence
X ✓
I was placed at XXX for three months and during that time I organised… During my three months at XXX, I organised...
I worked at the NAB where I gained experience in modelling of… While at the NAB, I gained experience in…
For more information and to book an appointment, visit careersonline.unimelb.edu.au
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For further English language Assistance, go to services.unimelb.edu.au/academicskills

English language tips: CV and Cover letters developed by the University of Melbourne, July 2017. This document is designed for an Australian context and is intended as a guide only.