Professional Documents
Culture Documents
MS Office 2016 - S05 PDF
MS Office 2016 - S05 PDF
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Working with
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Microsoft Word – Part
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III
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Session : 05
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Objectives
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• Describe Templates and Forms
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• Explain the process of Mail Merge
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• Microsoft Word allows users to
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create documents for both personal
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and professional purposes. Users can
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create business letters, party
invitations, and status reports,
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festival greeting letters, and many
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more.
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ec Microsoft Word Templates
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• One of the most powerful features
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of Microsoft Word is to allow users
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to create templates and forms.
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Templates are defined as Word
documents that include pre-defined
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styles and formats and are used to
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create similar documents on a
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regular frequency.
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• Another important feature of
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Microsoft Word is forms. Forms
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are documents that are
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structured and designed to
capture user data, such as
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names, address, date of birth,
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and so on and save this data for
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future references.
ec Forms in MS Word
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• Creating templates in Microsoft
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Word is a simple task. After a
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template is created, users can use
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it to create any number of Word
documents.
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Templates in MS Word
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Fo
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• Forms is an extremely useful feature
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provided by Microsoft Word, which
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allows similar details from several
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people to be recorded in the same
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format.
• Forms allow users to fill in details
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that need to be recorded for future
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reference. ec
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Form in MS Word
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•
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To create a form, users need to create a
template and then add content controls.
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Content controls include the following
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items:
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– Check boxes
– Text boxes
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– Radio buttons
– Date pickers
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– Drop-down lists
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• Simple forms include the mentioned
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elements whereas advanced forms include
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mentioned elements and are also linked to
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• Mail merge is a powerful feature of
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Microsoft Word that allows users to
create one document and then create
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multiple but unique and personalized
versions of this document.
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• Mail merge functionality is used when
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the content of an email or letter remains
the same and only the receiver’s name
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and address needs to change.
• Mail merge allows reusability of
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documents; users just need to create the
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document one time and reuse this
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document as many times as required.
Mail Merge
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Fo
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• Microsoft Word allows users to create • Another important feature of Microsoft
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documents for both personal and Word is forms. Forms are documents that are
professional purposes. Users can create structured and designed to capture user
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business letters, party invitations, and data, such as names, address, date of birth,
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status reports, festival greeting letters, and so on and save this data for future
and many more. references.
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• One of the most powerful features of • Creating templates in Microsoft Word is a
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Microsoft Word is to allow users to create simple task. After a template is created,
templates and forms. users can use it to create any number of
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Templates are defined as Word Word documents.
documents that include pre-defined styles • Templates are word documents that already
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and formats and are used to create similar have font and formatting styles included, so
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documents on a regular frequency. the user does not have to work on the
formatting and applying specific styles.
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• Forms allow users to fill in details that • Mail merge allows reusability of
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need to be recorded for future reference. documents that need to be used
To create a form, users need to create a repeatedly; users just need to create the
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template and then add content controls. document one time and reuse this
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• Mail merge is a powerful feature of document as many times as required.
Microsoft Word that allows users to • Users can use mail merge to send email
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create one document and then create messages, party invitations, and other such
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multiple but unique and personalized documents that have the same content but
versions of this document. different recipients.
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Mail merge functionality is used when the
content of an email or letter remains the
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same and only the receiver’s name and
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