Republic of the Philippines Department of Education DepEd ORDER JUN 15 2012 No. 4g» 8. 2012 POLICIES AND GUIDELINES ON THE UTILIZATION OF DISTRIBUTION FUNDS FOR CENTRALLY PROCURED TEXTBOOKS (TXs), TEACHER’S MANUALS. (TMs) AND K TO 12 BASIC INSTRUCTIONAL MATERIALS (BIMs) To: Regional Directors Regional Secretary, ARMM Schools Division /City Superintendents Heads, Public Elementary Schools All Others Concerned 1. _ This pertains to the utilization of distribution funds (DFs) for the kindergarten activity sheets (KASs), elementary textbooks (TXs), teachers manuals (TMs), and K to 12 basic instructional materials (BIMs) procured by the Department of Education (DepEd) Central Office (CO). 2. A distribution fund of one peso and fifty centavos (PhP1.50) per KAS, elementary TX, TM and BIM was allocated to cover actual expenses for delivery of these materials from division offices (DOs) for the KASs and district offices for elementary TXs, TMs, and BIMs to the recipient kindergarten and elementary schools. 3. The DFs shall be downloaded by the CO to the DOs through the issuance of Sub- Allotment Release Order (Sub-ARO) and the release of corresponding Notice of Cash Allocation (NCA) will be made by the Regional Department of Budget and Management (DBM) direct to the DOs concerned. 4. The DOs shall adhere to the following guidelines on control, utilization and accounting of the DFs for centrally procured KASs, TXs, TMs and BIMs: a. The disbursement of the DFs shall be subject to existing government accounting and auditing rules and regulations; b. The funds shall be used only for the intended purpose and must not be used to procure workbooks, supplementary materials, and other instructional materials (IMs). Enclosure No. 1 contains the breakdown of DF per division; c. The funds transferred shall be recorded in the books of accounts of the Division; d. The DO shall maintain a separate subsidiary ledger where receipts and expenditures shall be recorded; and e. The DO within six (6) months shall report the utilization of the DFs using the Form in Enclosure No. 2 to be certified by the Division Accountant and approved by the Schools Division/City Superintendent (SDS) and to be submitted to the Instructional Materials Council Secretariat (IMCS), DepEd Central Office, Meralco Avenue, Pasig City. a Dera Complex, Merc Avense, Pasig iy 1600 MY 62-r208/6207228 62-1361 M2176 697-5209 we dep en5. The Regional Offices (ROs) shall oversee the mobilization of the DOs and district offices in the delivery/distribution of the KASs, TXs, TMs, and BIMs and shall ensure proper utilization and liquidation of the distribution funds. 6. _ For more information, all concerned may contact Mr. Antonio L. Tan at telefax nos.: (02) 631-3690 or (02) 634-0901 or at mobile phone nos.: 0928-6960132 or 0917-4720653 or write to: Ms. Socorro A. Pilor Executive Director Instructional Materials Council Secretariat (IMCS) Dorm G, Philippine Sports Commission Complex Meralco Avenue, Pasig City Telefax No.: 634-1072 E-mail Addresses: imes@deped.gov.ph; depedimes@gmail.com 7. Immediate dissemination of and strict compliance with this Order is directed. BR. ARMIN A. LUISTRO FSC Secretary Encls. As stated Reference: None To be indicated in the Perpetual Index under the following subjects: ALLOCATION FUNDS, MANUALS, POLICY PROCUREMENT TEXTBOOKS Madel: Utilization of Distribution Funds Centrally Procured June 11, 2012(Enclosure No. 1 to DepEd Order No. 49, s. 2012) Policies and Guidelines on the Utilization of Distribution Funds for Centrally Procured ‘Textbooks (TXs), Teacher's Manuals (TMs) and K to 12 Basic Instructional Materials (IMs) Breakdown of Funds per Division , No.of Wo.of [No.0 | No.of | Tolalcopies | Total Zone | Region Division Xs TMs ‘TXs/TMs Ms* TX8 IM Cost 7 T [marines cy 765,646 201 aii] [aa [ aati 03685) 1 [eandon City 14554 206 aa [960 | 15700 73.686 00 [Dagupan ci 36216 m1 37205 | 2405 _| 50.640 29 460.00 1 Thiccos Werte 12610 270 125000 | ee | _ra3e20 00 892.00 1 [ocos sur 173570 345 177005 | 9078 | 106.085, 219,124.50 1 [le Union 109.242 382 saz7ea [11075] 200.080 305 308.80, 1 [Laoag ci 24994 ‘57 zeae 1523 | 26914 0371.00 1 [Pangasinan 494,600 are wanes? | toe _| _sm200 765,408.50 1 Pangasinan 32.110 6.30 08240 [19488 aera 526 571.00 [Sen Cares Gy 9378 1185 4523 | 4200 | 6.20 103,233.00 [an Fernand Giy.1 38782 688 wea | 1410 | aoe 6127200 1 Toraanet iy 57.726 1.005 sezs1__| 2455 | 60.660 91,070.00 1 [gan City 9525 198 or6 7@2 [10.496 15747.00 i Subtotal] 7003s | mer | eso | one | i7aer 2585 958.00 7 [Bates 58 a7 556 En so aa7eo it [oageyan 326 014 7.195 3150 | toot ana 316 816.50 it [Cauayan Cy 7300 23 023 | 2526 | _ 60551 75.826 50 i [sabea 431,17 ae eon | 22006 | _a68.937 703.4050 it [Neva Vecaya 766, 23 3:70 169.109 [ 732 | 176505 264,757.50 it _[oureo 1564 1.202 284s | 3053 | 05,000 98,848.50 it [Santiago Cy 4347 770 26 | 24n7 | #6660 69,990.00 11 [Tgegareo Cy 40478 714 wi | 263 | as 6.01750 Subtotal 407877 | rau06 | i203 | sa7o2 | i2ea.08 7909.57.50 [nga Gay war 1766 wer | 30m ar7ai THEI aura 90 570 7a s3__| 46s | 06782 145,173.00 [Bangs iy 2561 a 2642_[ 1376 | 21397 4.69550 i atean| "15450 "261 wari [vos | —ia0.08 783 896.00 i [Bulecan 394.220 0568 | eoas0e | 91.577_| e485 964,777 50| th [eabenatan Gy 5.146 7.660 6a | _ao5 | 100970 15,455.00 I__|Gapan City 38.261 616. 38,937 2,036 40.972 61,458.00 [Matos iy 55,950 72 ses | 2966 | 58810 3866500 | i [ance Sence Cy 3,025 a4 so209 | 1036 | a14a7 4718850 it Nueva Eoa 193.500 3058 sonsa7 | 25509 | 528206 792,444 00, 1_Jobongepo iy SA 368 sa] 2957 | 5837 37.586 50 [Panpange| seas | wo27i 5.101 | 2ag06 | 619.007 975 788.50 i [Sen Femande Gay. _| 64730 1.191 ear | 915 | oom 10475400 i [Sen Jose City 41913 765 ere | 2003 | ann 67.081.50 i [San Jose de nie Cy | 106,760 1.951 art [aie | 13.407 770.1405 in [Tare 7728 5.162 776.800 | 14904 | 201,704 497,691.00 i [Tore Gy 79678 “a 31161 | 405 | 65966 128,948.00 i Zaréales 172,198 352 175650 | 94a | 165.132 277,698.00 uw ‘Subtott| 3068460 [65866 | rouse | 154152 | 3.78478, 4917 717.00 aR [ira Tai 158 Teme [a6 | cao 56000 “28ers rk Sree Page 1 ofS