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Master Circular 0n Penalties and Disciplinary Authorities: Es QLQ U1anvfm Q (Irrrfic (FR
Master Circular 0n Penalties and Disciplinary Authorities: Es QLQ U1anvfm Q (Irrrfic (FR
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Penalties Authorities
66
GOVERNMENT OF INDIA
MINISTRYOF RAILWAYS
RAILWAYBOARD
M.C.No. 66
The GeneralManagers,
All IndianRailways,etc.,
(As per list | & lll ).
Pleaseacknowledgereceipt.
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PENAL'X IiE S A Ni} DI}iC,iPLTI{ARY ATiTITORITIE S
Minor Penaltiss:
(i) Censure;
(ii) Withholding of prornotionior a specifiedperiod;
fiii) Recovery from pay of the rvhole or part of any pecuniary loss caused to the
Governmentor Railwav Aclministrationby negligenceor breachof orders;
(iii-a) Withholding of tlie Privile;.rePassesor Privilege Ticket Ordersor both;
(iii-b) reductionto a lou'er stagci,':tiie time scalecf pay for a period not exceedingtlree
his pension.
a{Tr1s1ing
years,without cuniuiative*fi]:ct and not advers:';I3.
(iv) Withholding of incrementsof pay for a specifiedperiod with fuither directionsas
to u,hether on the e>:pirycf such period, this rvili or will not have the effect of
postponingthe flrlirrc incrr:i:lentsof pay;
MqisrPctalues:
(v) Saveas provided tor in clause(iii-b), reductionto a lower stagein the time-scale
of pay for a speci{ieiJpe,riod,with further directions as ta whether on the exoiry cif
such period, the r';,iluctisnrvill or will not have the effect of, postponing the future
incrementsof his pa.y;
(vr) Reduction to a io.ggr time sEaleof pay, grade, post, or service,with or without
further directionr regarding conditions of restoration to the grade or pcst or
seryicefrorn rvhir:,itlie ii.arlwayservantwas redur:edand his seniority and pey o11
such restoratic"n,.olhat grade,post or service;
)-
(vii) Compulsoryretirernent;
(viii) Removalfrom servicervhich shali not be a disqualificationfor future employment
under the governmentor Railway Administration.
(ix) Dismissal from service which strall ordinarily be a disqualification for future
employmentunder the Govenrfirentor Railway Administl'ation.
3. The penaltyin Ruie (iii-b) viz. Feduction of pay to a lower stagein the sametime
scale of pay for a period not excesding three years, without cumulative effect and not
adverselyaffecting the pension was caived out of the major penalty in Rule 6(v) of
reductionto a lower stagein the tinrr.rscaleof pay and placedamongminor penaltiesafter
the penalty of withholding of Passes,iP'I0s.The three conditions specifiedin Rule 6
(iii.b) viz. the period of the penalty should not exceedthree years,the penalty should be
without cumulative gffect and the penalty should not adversely affect the pension of the
Railway Servanthave been borrowed lrom the'provisions relating to imposition of the
penalty of withholding cf increment under Rule 1l(2). Rule 11(2) provides that
notwithstandingthe fact that withholding of incrementsis a minor penalty,an inquiry has
has been prescribedfor major penalties,if the penalty of
to be held under Rule 9 rry-hich
withholding of incrementsis for a period exceedingthree years or is with cumulative
effect or adversely affec1:rfhe trr:nsionary benefits Hencg all the three conditions
specifiedin Rule 6(iii-b) have1o 'o* fulfilled for the penaltyof reductionof pay to a lower
stageto be a minor penalty.
(Rule6(iii-b)wasintroduced
undertsd.'sNotificationNo.EtD&A)g0RG6-l l2 dt 16.i 1.90).
6. Whatsha[nal c*a"$lilu_tEnp_qnalty
:
(A) The folia'',r,ingshatl uot amount1s !r: s perraltyunder the RS(D&A.) Rules
as per explanationunder R"uie6
(i) withholding of ir,crenrnntl of pay of a Railway sen'ant for failure to pass any
departmentalexaminatir.r*in accordancewith the rules or orders governing the
Service to wl:ich hc hr::ln-rngs
or post wtrich he holds or the terrns of his
appointment;
(ii) at the efiiciency bar in the tirne-scaleof pay on the
stoppageof a Rai;rva',,se{-vfiot
ground of his unlltnessi.r.!crossthe bar. (Thc conceptof EB doesnot find place in
the scalesrecornraendscl
iri' V-Pay Commission).
(iii) non-promotion of' a Railway servant, whettrer in a sr-rbstantiveor offrciating
capacity,after corisiCeration
of his case;
(iv) reversion of a Rajiu,ay sen,antofliciating in higher Service,grade or post to a
lower Service,grr'.Jce:rpost.an the ground ttiat he is consideredto tre unsuitable
.t
7. Provisroguegardigglsvg[stg!.
(i) Thoughreversionto a lower postfor unsatisfactory
work is not a penalty,
a Railway Servantwho has officiated in a higher grade/postfor 18 monthsor more,
should not be reverted for unsatisfactorywork without following the procedure
prescribedin the RS(D&A) Rules.
(Railuray
Board'slenerNo.E(D&A)65RG 6-24Dr. 9.6.65).
(ii) Theabovesafeguard
appliesto only thoseemployees
who haveacquireda
prescriptiveright to the officiatingpostsby virtue of their empanelment
or ha,,ingbeen
declaredsuitableby the competentauthority. It doesnot apply to thoseofficiating on
promotionas a stop-gapmeasureand also to those caseswhere an employee,duly
selected,
hasto berevertedaftera lapseof 18ntonthsbecause
ofcancellationofthe panel
or due to a changein the panel position consequentto rectificationof somernistake.
(RailwayBoard'sletterNo.E(D&A)65RG 6-24Dt.15.1.66).
(iii) However, the GeneralManagersmay, in very special circumstances,
revertan ofiiciatingemployeein relaxationof the time limit of 18 months,in exerciseof
tleir personaljudgement.
@ailwayBoard'sletterNo.E@&A)65RG 6-24 dt.22.11.66).
(iv) Theprovisionscontainedin paras(i), (ii) and(iii) abovewerereiteratedto
theRailways.
(RailwayBoard'sletterNo.E(D&A)85RG 6-9 dt. 20.4.85).
8. Courts'pgwQ$i
to interfergwithgenalties:
(r) TheCentralAdministrativeTribunaldoesnot havethe powerto interferewith the
decisionof the competentauthorityin so far as quantumof penaltyto be imposedis
concerned,
@oard'sletterNo.E(D&A)87RG 6-87dt.3l.8 S7).
(ii) Supreme Court,videtheirjudgementdt, 14.3.89in Civil AppealNo.1709of 1988
- UOI Vs. Permanand,upheldthe following:
a) The jurisdictionof the Tribunalto interferewith rJisciplinarymattersor
punishments cannotbe equatedwith anappellatejurisdiction.
b) The Tribunal cannot interfere with the findings of the Inquiry Officer or
competentanthoritvunlessthey are arbitraryor perverse.
c) If there has been an ensr.ti.ryconsistent with the rules and in accordance
with the Principles of Natural Justice, what punishment would meet the
ends of justice is a rnatter exclusively within the jurisdiction of the
competentauthori.trr
d) If a penalty can be iarofully imposed and is imposed on the proof of
'Tiihlrrral
misconduct.the has no power to substituteits own discretion"
The adequacyof tiie penalty,unlessit is malafide, is not a matter for the
Tribunalsto be concernedwith.
e) The Tribunal also cannot interferewith the penalty if the conclusionsof
the Inquiry Officer or competent authority are basedon evidence, some of
which may tre irreier':int or extraneous.
9 Censure:
If atthe end of the proceedings,it is found that someblame attachesto a Railway
Servant, waming/Govt. Displeasure/Counsellingwhich are not recognised penalties,
shouldnof be imposed. In such cases,at leastthe penalty of Censureshould be imposed.
@oard's lefterNo.E(D&A)9Z RG 6-149(A)i(B) dt.2t.1 93.)
11. Rscoveryoflogg:
(i) In casesof loss causedta the Govemmentby negligence,breachof orders,etc_,
on the part of an employee,it would be open to the campetentauthorityto inflicr, in
addrtionto the penaltyof recoveryfrom payof the losscaused,anvone of the penalties
specifiedin clausesI (i), (ii) and (iv) and clauses2 (i) and(ii) of Rule 1707-RI(1959
Edrtion)(equivalentto the penaltiesspecifiedin Rule 6 (i), (ii), iii(a), iii(b), (iv) and(vi)
of RS@&A) Rules, 1968),by way of one and the sameorderand in pursusnceof one
andthe sameproceedings.It wouldnot amountto doublepunishment,
(Board'sletterNo.E(D&A)62RG 6-26 dt. 17.5.62).
(i0 In the caseof largesumsof recoveryof losses,the instalmentscanbe so fixed as
not to causeunduehardshipto theRailwayServantandhis family.
@oard'sletterNo.E(D&A)2000RG6-64dt. 30 .1.2001)
t4 Redssles1s-alsi,vcr erfpay.
slage*ujhe-sarne-sgak"
(i) 'Ihe
penaltyof reductiontn a lower stagein trme scaleshouldindicate:
a) wlii':h it rvill take effect and the period for which the penalty
the datefr'.1,:n
will be op*rated,
b) the stagein the tims scale(in terms of nrpees)to which the pay is reduced;
and
c) the extent (in tems of years and months), if any, to which the period
referredta in (a) above should operateto postponefuture increments,i.e.
the period, ou.t ofl the total, for which the penalty will have cumulative
effect. This period -qhallnot exceedthe period for which the penalty will
be operateil.
(ii) The reduction to a l,lrver stage in a time scale for an unspecifiedperiod or as a
permanentmeasureis rtr: :-rennissitrle
under the ruies. When the pay of an employeeis
n
reduced to a particular stage, his pay will remain constant at that stage for the entire
period of reduction.
(iiD If the penalty of reduction to a lower stage in time scale is not to operate
to
postponefuture incrementsthe employee shall be allowed, on expiry of the penalty,
the
pay which he would have drawn had he not been reduced. If the penalty is to operate
to
postponethe future incrementsfor any specified period, the pay shall be fixed, on expirl,
of the penalty, treating the period for which the incrementsr,lere to be postponedas not
counting for increments.
(Rly.Board'slettersNo.F(E)57FR-1/1 dt:22.1.60readwith F(E) 60 FR-t/2 dt..Zt.12.60)
ScaleofPay 5500-175-9000
Pay 620A
'
(Incrementswithli*lcl are n{)i relea$ed,only the incrementwhich becomesdue on
expiry of the p€n;rityis grr:nted)
c) Penaltyof reducti,inof 1:avby two stagesto the lower stageof 5850 in the same
scaleof pay for 2 ',,earswithout having the eflect clf postponing future increments
i.e. without cumulnriveeffcrct.
Date of effect of tht pena.lty 1.3 200C1
Pay on i.3.2000 5850( i,r:"immediateeffect)
Pay remainsstaticai this leveltill 28.2.2OA2.
t<
d) penalty of reducrionof pay by two stAgesto the stageof 5850 in the samescaleof
i'e' with
pay for 2 years, with the effect of postponing future incrernents
cumulative effeq;t
Date of effec,trii p*naltY 1.3.2C00(i.e.with immediateeffect)
Pay remriins static at this level till 28,.22002, if the penalty order stipulates
the
that no irrcrernentswill be grantecl in the lower grade also during
rise
culTengilof the penalty or if there is no suc}tstipulation,the pay will
t o 5 1 2 5* n 1 . 3 . 2 0 0 1
Payon 1.3.2002 6550 (Higher scale of pay and the pay
drawn at the time of impositionof penalty
restored and thereafter incrernent in the
higher gradewhich had accruedduring the
currencyof the penaltyare grantedon this
date.
Fay on 1.6.24{}:. 6725(nert incrementgraated)
16
18 Grant of pelrstqri$all*lI-lg--qa$gl-af-satr.pulsar:r--r@
dismissal
19. Drssipldaslaubsuly
DisciplinaryAuthorityhasbeendefinedin theRulesfor differerrtpurposes
asfollows:
(a) for the purposeof impositionof a penaltyon a Railway Servant,
the
authoritycompetentunder the Rulesto imposeon him that penalty
wouldbe the DisciplinaryAuthority.
(b) For the purposeof Rule 9 (procedureto be followedfor irnpositionof
a
majorpenalty-i.e. holdingan inquiryetc.), DisciplinaryAuthorityhas
been defined differently for gazeued and non-gazettedRailway
Servants.For Gazeuedernployees,an authoritycompetentto impose
artyof thg pgnalties(minor or major) specifiedin Rtrle 6 would be the
Disciplinary Authority. For non-gazettedemployees,an authority
oompetentro impose_rny_o:f_ths_naiqr_gena&iglspecifiedin Rule 6
wouldbe theDisciplinaryAuthority.
(c) For the purposeof clauses(a) and (b) of Rule l t(t) (procedurefor
imposingminor penaltiesi.e. issrringthe chargememorandum, holding
an inquiry wherevernecessary
etc.),fbr bothgazeftedandnon-gazetted
RailwayServants.an authoritycompetentto imposeanyof the penalties
wouldbe theDisciplinaryAuthority.
(d) The authoritieswhich arecompetentto in,posethepenaltiesspecifiedin
Rule 6 have been specified in the SchedulesI, II and Itr to the
RS(D&A) Rules. However, the president can impose any of the
penaltiesin Rule 6 on anyRailway Servant,irrespectiveof whetherthis
authorityhasbeenspecifredin the Schedulesor nor.
(Rules2(lXc), Z(l) andz(2)of RS@&A)Rutes)
Explanations:
(i) An authoritywho is competent,in termsof the Schedules,
to imposeat least
one of the penaltiesspecifiedin Rule 6 on a gazxtedRailway Servantcan
function as DisciplinaryAuthority for the purposeof issuingminor/majoi
penalty chargesheet,
holding of an inquiry under Rule 9 etc. but he can
imposeonly thosepenaltieson the Railway Servantfor which he hasbeen
i8
who actually t'unctionsas Disciplinary Authority can be none other than the
and will be with referenceto the new post held by him. Also there can be
(DOM), only the DOM can act as Disciplinary Authority, even if the
'fl;at
executivesidt: Cil*i;,irll:rrrv
*;lru:shculdnot be handledby him and may
be passedon 1othe next irigher authc"rritSi
fbr appropriatedecision.
(Rly.Bd's letters Na E(D&A)53 RG6-16 dt. 23.12.68 read with letter
dt 23.5.69an,lEiDg-:A)qlRG 6 62 dt 30 7.91)
20. AppointingAuthorjqa
(i) Appointing Authority has been defined in Rule 2(i) (a) of RS(D&A)Rules as
under
a) the authority srnpovveredto make appointmentsto the Serv'iceof which the
railway servaniis, fur the time being, a memberor to the grade of the Service
in which the railway servantis, for the time being, inciuded,or
b) the authority ernpower*d t,r make appointn:ent to the post which the Railway
servant,for the tirne betngholds, or
c) the authority r;vi1ig1t
arlDointedthe Railway Servantto such Serv'ice,grade or
post, as the care may be, or
d) where the Raihva.y Servant having been a permanent member of any other
Service or having substantivelyheld any cther permanentpost, has been in
continuousernillc)lf
inent under the Ministry of Railways, the authority which
appointedhim io that Serviceor to any gradein that serviceor thar post;
whicheverauthorityis the highestauthority.
2l
2l
Presidentor anyotherauthorityempoweredby him by a generalor special
order can institutedisciplinaryproceedingsagainstany Railway servant
or directa DisciplinaryAuthority,who is competentto imposeatleastone
of the penaltiesspecifiedin Rule 6 on a particularRailway Servant,to
institutedisciplinaryproceedings
againstthat RailwayServant.
ii) DisciplinaryAuihority who is competentto imposeatleastone of the
minor penaltiesspecifiedin Rule 5 on a gazettedRailway Servant,can
also institute major penalty proceedingsagainstthat Railway Servant,
notwithstanding
the fbct that that authorityis not competentto imposeany
of the major penaltieson that Railway Servant. However,in respectof
non-gazetted employees,majorpenaltyproceedings canbe institutedonly
by an authority who is competentto imposeatleastone of the major
penalties.
(Rule8 ofRS@&A) Rulesreadwith Rule2(i) (c)
22
22.
Disciplinary proceedings under the Railway Servants
(Discipline &
Appeal) Rules can be initiated and conciuded even
if court proceedingsare pending
sincethe ingredientsof misconduct and the standard proof
of required are different in the
two types of proceedings. Initiation and conclusion
of departmentalaction in such cases
will not amount to a contempt of court unless an order
is given by a court of law staying
the departmentalproceedings. The questionwhether
departmentalproceedingsshould be
stayed can be decided by a court of law on merits
of each case if the charged ofiicial
moves the court.
(Railway Board's letter No.E(D&A)7i
RG6-36 dated,:6.6.74and,supreme court,s
judgementsin the casesof Jang
Bahadur singh vs. Baij Nath Tiwari (1969(l)scRl34)
andKusheshwar
Dubeyvs. BhiratcokingcJa rta. (arn rgggSupreme
court2l ls)
23.
The ordersof the DisciplinaryAuthority exonerating
the chargedofficial of the
chargesagainsthim or imposingany of the penalties
specifiedin Rule 6 shouldbe a
reasonedSpeakingorder and should reflect clearly
the basis for the findings of the
DisciplinaryAuthorityin regardto the charses.
t**,f * **
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