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    Ara Ses

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    Ara Carillo
    The document defines the terms "document" and "records" and notes they can refer to recorded information regardless of medium. It then lists 7 different administrative and management record series with their authorized retention periods, including certificates, certifications, charts, logbooks, manuals, meeting minutes, and reports. It notes some records like charts and manuals should be kept permanently while others like certificates and meeting minutes only need 1 year of retention.

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    Ara Ses

    Uploaded by

    Ara Carillo
    6 views1 page
    The document defines the terms "document" and "records" and notes they can refer to recorded information regardless of medium. It then lists 7 different administrative and management record series with their authorized retention periods, including certificates, certifications, charts, logbooks, manuals, meeting minutes, and reports. It notes some records like charts and manuals should be kept permanently while others like certificates and meeting minutes only need 1 year of retention.

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    The document defines the terms "document" and "records" and notes they can refer to recorded information regardless of medium. It then lists 7 different administrative and management record series with their authorized retention periods, including certificates, certifications, charts, logbooks, manuals, meeting minutes, and reports. It notes some records like charts and manuals should be kept permanently while others like certificates and meeting minutes only need 1 year of retention.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as docx, pdf, or txt
    6 views1 page

    Ara Ses

    Uploaded by

    Ara Carillo
    The document defines the terms "document" and "records" and notes they can refer to recorded information regardless of medium. It then lists 7 different administrative and management record series with their authorized retention periods, including certificates, certifications, charts, logbooks, manuals, meeting minutes, and reports. It notes some records like charts and manuals should be kept permanently while others like certificates and meeting minutes only need 1 year of retention.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as docx, pdf, or txt
    of 1

    Document refers to recorded information regardless of medium or characteristics.

    Frequently used
    interchangeably with “records”.

    RECORDS refer to information, whether in its original form or otherwise, including documents,
    signatures, seals, texts, images, sounds, speeches, or data compiled, recorded, or stored as the case
    may be:

    1. In written form or any material; or


    2. 2. On film, negative, tape or other medium so as to be capable of being reproduced; or
    3. 3. By means of recrding device or process, computer, or electronic device or process
    A. ADMINISTRATIVE AND Management Records

    Item number RECORDS SERIES TITLE AUTHORIZED RETENTION


    AND DESCRIPTION PERIOD
    1 Certificate of 1 year
    appearance/Clearances
    2 Certfications 1 year
    3 CHARTS permanent
    Functional
    Organizational
    4 LOGBOOKS 2 years after date of last
    Incoming/outgoing entry
    correspondences
    5 MANUALS permanent
    6 Meetings 1 year
    Minutes-Staff
    7 REPRTS
    Annual/Special PERMANENT
    Others 2 years after
    incorporated in the
    Annual Report

    REFERENCES

    1. National Archives of the Philippines-http://nationalarchives.gov.ph/wp-


    content/uploads/2015/04/NAP-Gen.-Circular-1-2-and-GRDS-2009.pdf

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