E- PROCUREMENT/TENDER NOTICE

NAVAL SHIP REPAIR YARD KOCHI - 682 004

1. Online tenders (Digitally signed) are invited for Procurement of Various Pumps and Test
Stand for NSRY (Koc). The tender document PT/RP&P/110(j)3/PUMPS/28/18-19 be
viewed/downloaded from website defproc.gov.in. by using the link "defproc Portal →Tenders by
location →Naval Ship Repair Yard, Kochi".

2. Only online bids will be accepted till 1100 Hrs on 30 Jan 19. Online bids opening is
scheduled at 1130 hrs on 31 Jan 19. Addendum/corrigendum, clarifications, change in dates
etc will be posted on Defence e-procurement website only. Tenders should regularly visit this
website to keep themselves updated. Any clarifications regarding participation in bidding and
tender terms please contact Manager (RP&P), NSRY, Kochi office (Ph. No 0484-
2874255/4355).

General information

1. Critical Dates. The critical dates with respect to the RFPNo.

PT/RP&P/110(J)3/PUMPS /28/18-19 dated 10 Jan 19 are as mentioned below: -

Ser Description Details

1. Published Date 10 Jan 2019 at 1600 Hrs

2. Bid Submission End Date 30 Jan 2019 at 1100 Hrs

3. Bid Clarification End Date 16 Jan 2019 at 1100 Hrs

4. Technical Bid Opening Date 31 Jan 2019 at 1130 Hrs

2. Last date and time for Depositing of Bids :- Bids are to submitted online by
30 Jan 19 latest by 1100 hrs
The Bids containing separate e-documents for technical and commercial bids should be
uploaded online by the bidder on www.defproc.gov.in on or before the due date and time.
The responsibility to ensure this solely lies with the Bidder.

3. Manner of depositing the Bids :- Manner of depositing the Bids: Quotation will be
accepted online only through Defence procurement Portal. Offline bids or Bids sent by FAX/
e-mail will not be considered and will be rejected outright. Late submitted bids, if any,
tenders will not be considered. Bidders have to submit technical and commercial bids on
www.defproc.gov.in only. The Scanned copy of relevant documents as mentioned in Part I,
Para 4 of RFP duly digitally signed by the legal owner of the firm or the person authorized by
him to do so be uploaded in Defence Procurement Portal by the bidder respectively. No
responsibility will be taken for delay in uploading of Bid documents and any type of reason will
not be considered. In case of clarifications sought by the Buyer or the Authorized Officer, l ate
submission of requisite documents or not responding to letters regarding clarification
will render rejection of Bids.

4. Submission of online Bids at www.defproc.gov.in. Bids with relevant supporting

documents indicated in this RFP are to be uploaded in Defence Procurement (DPP) Portal (i.e.
www.defproc.gov.in). Non adherence to the same will be considered as non-acceptance of all
terms and conditions by the firm and the bid is liable to be rejected. Details of documents to be
uploaded are as follows: -

(a) Cover No. 1 (Technical)

(i) Covering letter printed on firm's letter head. Covering letter printed on
firm's letter head signed and stamped is to be uploaded in .PDF format in this
cover duly digitally signed by the legal owner of the firm or the person authorized
by him to do so.

(ii) Tender Documents (RFP) signed on all pages. Scanned copy of

complete set of Tender Documents (RFP) signed and stamped on all pages is to
be uploaded in .PDF format in this cover. The document in .PDF format should
be digitally signed by the legal owner of the firm or the person authorized by him
to do so.

(iii) Previous Work Experience. Scanned Copy with details of similar items
supplied/ repaired in other Government/ Public Sector Undertakings is to be
uploaded in .PDF format in this cover duly digitally signed by the legal owner of
the firm or the person authorized by him to do so.

(iv) EMD or EMD Exemption Certificate. Scanned copy of EMD (wherever

applicable) is to be uploaded in .PDF format in this cover duly digitally signed by
the legal owner of the firm or the person authorized by him to do so. In case the
firm is exempted from paying EMD, Proof of exemption of EMD as per Para 14 of
Part I of RFP is to be uploaded in .PDF format in this cover in lieu of EMD duly
digitally signed by the legal owner of the firm or the person authorized by him to
do so.

(v) GST Registration Certificate. Scanned copy of GSTIN Registration

Certificate is to be uploaded in .PDF format in this cover duly digitally signed by
the legal owner of the firm or the person authorized by him to do so.

(vi) Fixed Property/ Assets of Bidder. Scanned copy of proof of fixed

property/ Assets of Bidder or solvency certificate is to be uploaded in .PDF format
in this cover duly digitally signed by the firm or the person authorized by him to
do so.

(vii) Details of HSN Code). Scanned copy of Service Tax Registration

Certificate is to be uploaded in .PDF format in this cover duly digitally signed by
the legal owner of the firm or the person authorized by him to do so.

(b) Cover No. 2 (Commercial Bid)

(i) Description: Price Bid/ BOQ : - Bill of Quantity (BOQ) named as 'Price
Bid Format' available in .xls format be downloaded from www.defproc.gov.in.
Same is to be dully filled and post successfully validation to be uploaded in .xls
format only.
 Note. Failure to submit the documents mentioned at Para 4 above along with the bid
may result in rejection of Bid submitted by the Bidder. All documents to be valid as on
date of TOD and during contract period.

6. Place of opening of the Bids. Manager (RP &P) Office, NSRY (Kochi). The
Bidders may depute their representatives, duly authorized in writing, to attend the opening of
Bids on the due date and time. Important technical clauses quoted by all Bidders will be read
out in the presence of the representatives of all the Bidders. This event will not be postponed
due to non-presence of your representative. If due to any exigency the due date for opening of
tenders is declared as closed holiday in such cases the tender will be opened on next working
day at the same time or any other day/time as intimated by the Buyer.

7. Two-Bid system. Only the Technical Bid would be opened on the time and date
mentioned as Tender/ Bid Opening Date. Date of opening of the Commercial Bid will be
intimated after acceptance of the Technical Bids and Approval of TEC by Competent
Financial Authority (CFA). Commercial Bids of only those firms will be opened, whose
Technical Bids are found compliant/ technically qualified after technical evaluation is done by
the Buyer.

8. Uploading of Bids. Bids should be uploaded online on www.defproc.gov.in by the

Bidders on their original memo/ letter pad inter alia furnishing details like TIN number, GST
number, Bank address with NEFT Account if applicable, etc and complete postal & e-mail
address of their office.

9. Clarification regarding contents of the RFP: A prospective bidder who requires

clarification regarding the contents of the bidding documents shall notify to the Buyer in online
i.e., Defence procurement Portal only about the clarifications sought not later than 14
(Fourteen) days prior to the date of opening of the Bids. Copies of the query and clarification
by the purchaser will be uploaded in Defence Procurement Portal and all prospective bidders
who have received/ downloaded the bidding documents can see the same. No post bid
clarification on the initiative of the bidder shall be entertained.

10. Modification and Withdrawal of Bids: A bidder may modify or withdraw his bid after
submission provided that the written notice of modification or withdrawal is received by the
Buyer prior to deadline prescribed for submission of bids. A withdrawal notice may be sent by
fax but it should be followed by a signed confirmation copy to be sent by post and such signed
confirmation should reach the purchaser not later than the deadline for submission of bids. No
bid shall be modified after the deadline for submission of bids. No bid may be withdrawn in the
interval between the deadline for submission of bids and expiration of the period of bid validity
specified. Withdrawal of a bid during this period will result in Bidder’s forfeiture of bid security.

11. Clarification Regarding Contents of the Bids. During Technical Evaluation and
comparison of bids, the bidder may be required to provide clarification of his bid to the Buyer/
Customer. The request will be given in writing and no change in prices or substance in, of the
bid will be sought, offered or permitted. No post-bid clarification on the initiative of the bidder
will be entertained.

12. Rejection of Bids. Canvassing by the Bidder in any form, unsolicited letter and post-
tender correction may invoke summary rejection with forfeiture of EMD. Conditional tenders
will be rejected.

13. Unwillingness to quote. Bidders unwilling to quote should ensure that intimation to
this effect reaches before the due date and time of opening of the Bid, failing which the
defaulting Bidder may be delisted for the given range of items as mentioned in this RFP.

14. Validity of Bids. The Bids should remain valid till 120 days from the last date of
submissions of the Bids.

15. Pre-Bid Conference. NA

16. Termination of Contract Clause: The Buyer reserves its right to terminate the
contract for Provision of Services of Hired Data Entry Operators at any time without assigning
any reason after giving a notice of One month. The contractor/ seller will not be entitled to
claim any compensation against such termination. However, while terminating the contract, if
any payment is due to the seller for maintenance services already performed in terms of the
contract, the same would be paid to it as per the contract terms.

17. Earnest Money Deposit::- Bidders are required to submit Earnest Money Deposit
(EMD) for amount of Rs 11,750/- (Rupees Eleven Thousand Seven Hundred and Fifty
only) along with their bids. The EMD may be submitted in the form of an Account Payee
Demand Draft, Fixed Deposit Receipt, Banker's Cheque or Bank Guarantee from any of
the public sector banks as per Form DPM-16 in favour of “The Admiral Superintendent,
NSRY (Koc)” (Available in MoD website and can be provided on request). EMD is to remain
valid for a period of forty-five days beyond the final bid validity period. EMD of the unsuccessful
bidders will be returned to them at the earliest after expiry of the final bid validity and latest on
or before the 30th day after the award of the contract. The Bid Security of the successful
bidder would be returned, without any interest whatsoever, after the receipt of Performance
Security from them as called for in the contract. EMD is not required to be submitted by those
bidders who are registered for the same item/range of products/goods or services with the
Central Purchase Organization (e.g. DGS&D), National Small Industries Corporation (NSIC) or
concerned Departments or Ministries of the Government of India for the same item / range of
products, goods or services for which the tenders have been issued. The EMD will be forfeited
if the bidder withdraws or amends impairs or derogates from the tender in any respect within
the validity period of their tender.

Signature Not Verified

Digitally signed by G GOPAKUMAR
Date: 2019.01.10 17:04:56 IST
Location: MES-Ministry of Defence