TRAVEL AND EXPENSE

MANAGEMENT SYSTEM
A PROJECT REPORT

Submitted by

RISHIKA BHATIA

Intern – IT

Under the guidance of

NITIN GUPTA (Project Mentor)

ADEELA YUSUF (HR Mentor)

SYNOPSIS
Put simply, travel management is the structure that a company
has in place to oversee and facilitate business travel. This
includes the processes of planning a trip for booking and paying
for everything necessary, and the approvals and documents
needed to ensure compliance.

ISSUES IN THE MANUAL PROCESS:

 Managing large numbers of requests

 Tracking approvals
 Keeping spending in check
 Reducing errors

SOLUTION

Automation of Travel Management in Trident.

 ACKNOWLEDGEMENT
I would like to express my deep and sincere gratitude to the
CEO, Mr. Rajinder Gupta for giving me this opportunity to
learn and grow at Trident.

Moreover, I would like to thank my supervisor, Mr. Nitin

Gupta, HR-IT systems, for guiding me throughout the
project and encouraging me at every step. His dynamism,
vision, sincerity and motivation has truly inspired me. He
has taught me the methodology to carry out this project and
present it as clearly as possible. It has been a great
experience working and learning under his guidance.

I would also like to thank my HR mentor, Ms. Adeela

Yusuf for always helping me out. She has been a constant
support throughout. I am extremely grateful that I got this
opportunity to learn here at Trident.

My sincere thanks also goes to Ms. Priya Khanna for

offering me the summer internship opportunity in this
company and leading me to this project.
CERTIFICATE
CONTENTS
 Products
 History
 Project Brief
 Objectives
 Process Flow
 Testing
 Key Benefits
 Conclusion
 References
Trident Group is a leading diversified group of businesses
headquartered in Ludhiana, Punjab. Trident Limited is the
flagship company of Trident Group, a USD 1 billion Indian
business conglomerate and a global player. Incorporated in
the year 1990, the company continues to grow under the
dynamic leadership of it’s founder chairman Mr. Rajinder
Gupta, a first generation entrepreneur.

VISION:

Inspired by challenge, we will add value to life, and together,

prosper globally.

VALUES:

To provide customer satisfaction, through teamwork, based

on honesty and integrity, for continuous growth and
development.
PRODUCTS
 Yarn
 Bed linen
 Paper
 Chemicals
 Captive Power

HOME TEXTILES

Trident has expanded their range with contemporary designs,

innovative constructions and new fibers. The product basket
is continuously upgraded to meet customer needs.

YARN

Since 1993, the company has grown by leaps and bounds over
the years. Trident yarn has come a long way and now
possesses the largest spinning installation at a single campus
in India.
PAPER

Today, Trident is one of the preferred suppliers of high

quality paper for multi-color high speed printing and
publishing high quality branded copier paper. With a clearly
defined customer centric approach, Trident has achieved a
reputation of being one of the prominent paper manufacturing
companies in the domestic and international markets.

CHEMICALS

Trident Limited, the leading Sulphuric acid manufacturer in

India, offering superior quality and improved efficiency,
brings to you LR/AR Grade Sulphuric acid.

ENERGY

Keeping in view the increasing requirements of our

continuously expanding operations, Trident generates captive
power to meet the demands of the industry. With the theme of
Energy conservation and green environment, Trident is
providing steam and power using eco-friendly process.
HISTORY
The group was earlier known as Abhishek Industries. It was
incorporated on April 18, 1990 in the state of Punjab. In 1992,
the company started implementing its yarn spinning project in
joint sector with PSIDC to set up manufacturing facilities for
cotton yarn with an installed capacity of 24,960 spindles.
Subsequently, the capacity was upgraded to 32,400 spindles.
In the year 1998, PSIDC and the company set up another unit
of 43,392 spindles at a capital outlay of Rs. 9500 lacs out of
which 36,288 spindles started commercial production from
July 1, 1999.

TPM POLICY

Trident Group is committed to achieve Zero Breakdowns,

Zero Accidents and Zero Defects by eliminating all types of
losses through TPM culture, with enhanced people skill and
morale, asset life, productivity, customer satisfaction and
market capitalization
PROJECT BRIEF
Corporate Travel Management (CTM) is the function of
managing a company’s strategic approach to travel (travel
policy), the negotiations with all vendors, day-to-day
operation of the corporate travel program, traveler safety and
security, credit-card management and travel and expenses
data management. Travel is key to business innovation,
acquiring new clients, and breaking into new markets. It's also
important for management to address employee concerns at
different national as well as international branches.

Here in Trident, each day employees travel from one place to

another. This system has been developed so that the manual
process of creating TA bills is replaced by the automated and
systematic way of claiming reimbursements.

The module has been integrated with ESS so that each

employee can enter his or her details and claim their
reimbursements much faster.
 OBJECTIVES
• To automate the Travel Management Process of Trident.

• User testing of the Travel Module.

PROCESS FLOW
• Travel Request – The user must fill the required fields in
order to get approval for his trip.

• Travel Plan – The user must plan his trip and book
flights/trains etc.

• Expense Report – The user must create an Expense report

and upload his receipts for approval by HOD s well as
Finance department in order to get the final reimbursement
in their account.

• Payment – Final payment is made to the user.

TRAVEL REQUEST
BUSINESS SURVEY REPORT

EXPENSE REPORT
TESTING
 Unit Testing
 Integration Testing
 User Acceptance Testing

• UNIT TESTING : Unit Testing is a level of software

testing where individual units/ components of a software
are tested. The purpose is to validate that each unit of the
software performs as designed. Therefore, each unit of the
Travel module – Travel Request, Business Report and
Expense Report were tested separately as individual units.

• INTEGRATION TESTING : Integration Testing is a level

of software testing where individual units are combined and
tested as a group. The purpose of this level of testing is to
expose faults in the interaction between integrated
units. Hence, all the units of the Travel module were tested
together.
 • USER ACCEPTANCE TESTING : User acceptance testing
(UAT) is the last phase of the software testing process.
During UAT, actual software users test the software to
make sure it can handle required tasks in real-world
scenarios, according to specifications. Therefore, the
module was made to be used by employees so that they
could give their valuable feedbacks.

Employee name Department Date

Shaurya Singh HR 12/06/19

Adeela Yusuf HR 13/06/19

Nisha Aswal IT-HR 13/06/19

Rishabh Sharma IT-HR 13/06/19

Diksha IT-HR 13/06/19

Priyanka Sethi TA 13/06/19

Rajat Singh Strategy 14/06/19

Employee name Department Date

Shruti Kanda IT 24/06/19

Umang Arora IT 25/06/19

Aakanksha Singh Payroll 1/07/19

Saswata Sinha IT 28/06/19

Vinay Nanda IT 28/06/19

Sunaina Semwal IT 28/06/19

Palak IT 28/06/19
Employee name Department Date

Vineet Sreedharan IT 18/06/19

Pankaj Kumar IT 15/06/19

Jayanta Kalita IT 15/06/19

Saransh Saxena IT-HR 18/06/19

Dimple HR 23/06/19

Priya Khanna HR 23/06/19

Kirtivardhan Singh Strategy 24/06/19

Employee name Department Date

Monika Maan IT 28/06/19

Ashwani Kumar IT 28/06/19

Surbhi Singla IT 28/07/19

Natasha Uppal IT 28/06/19

Vedant Sharma IT 28/06/19

Sunaina Semwal IT 28/06/19

Vikram Singh IT 28/06/19

Employee name Department Date

Aman Mittal IT 28/6/19

Imtoz Kaur IT 28/6/19

KEY BENEFITS
The key benefits of automating the Travel Management Process
are:

• Simplifies the time consuming manual process of

generating Travel Request and Expense Reports.

• Fewer errors or requests for more information.

• Clearer sharing of company’s policies and approvals.

• Generates valuable corporate travel data.

CONCLUSION
REFERENCES