Central Coalfields Limited

CENTRAL COALFIELDS LIMITED
A Mini Ratna Company

(A subsidiary of Coal India Limited)
Office of the Staff Officer (MM)
GM Office, Piparwar area
P.O: Bachra, Dist: Chatra-829201 (Jharkhand)
Phone no. (06531) 266611/ 266612, Fax no. (06531) 266605.
Email ID: cclppr@gmail.com
Supply Order By. Regd. Post.
Ref no: 173142- 13 /GMMCO/18-19 dt: 02 / 05 / 2018.
To,
M/s. GMMCO Limited
Plot No. 593, Cheshire Home Road,
Dipatoli,
Ranchi – 834 009 (Jharkhand)
(VENDOR CODE: 1/22/D/A/014)
Sub: Supply of spares for CAT 988H Pay Loader Sl. No. -L1 of Ashok project against Model Depot Agreement
No. GM(Excv-P)/III/GMMCO/Depot Agreement-Price list/90R/713 dated 11/02/2013 and subsequent
amendments last being No. CCL/MM/MDA/GMMCO/90R/2558 dt.22/08/2017.
Dear Sir,
Please arrange to supply the materials to Depot Officer, Regional Store, Piparwar as per details
terms and conditions mentioned hereunder:
Scope of Supply:ppl
Sl. Material Code Part No. Material Description HSN Qty. UOM Unit Price Extn. Value
No. Code (Rs.) (Rs.)
1 13605003707 9W6582 Sleeve * 7307 6 No. 1420.21 8521.26
2 13605003699 9W9930 Mount AS * 4016 6 No. 4166.34 24998.04
Note: * marked item is categorized as Fast Moving Item Total Rs. 33519.30
Dis. @ 2.63% 881.56
32637.74
GST @ 18% 5874.79
Total Rs. 38512.54
Total order value after discount and inclusive of tax Rs.38,512.54 (Rupees thirty eight thousand five hundred
twelve & paise fifty four) only.
Terms & conditions:
Prices: Ex-Ranchi. The materials will be collected by our representative from your Godown/ Office at Ranchi.
Consignee:
The Depot Officer
Regional Stores (Piparwar)
P.O: Bachra – 829 201
Dist: Chatra (Jharkhand)
Discount: Will be availed @ 2.63% as applicable.
Goods & Services Tax: Will be paid extra as applicable. Present applicable rate is @18%. Our GSTIN is
20AAACC7476RHZT.
Paying authority: The Area Finance Manager (PPR), Piparwar area.
Inspection: The final inspection will be done at our site by Staff Officer (Excv), Piparwar.
Payment: You will send a Proforma Invoice (PI) for the items for which orders have been placed and ready
for delivery in advance enabling us to arrange preparation of payment (cheque) and collection of the parts.
100% payment of the price of spares including taxes and other levies as legally applicable will be made to
you at the depot by account payee cheque at the time of delivery/ collection of items against first demand.
We will inspect the parts, ensure correctness of the quantity and quality of the parts along with relevant
challans/ bills, offered before taking delivery. The cheque for payment will be handed over only after receipt
of material.
Delivery Schedule:
a) Fast Moving Spares:

I) Off the shelf- 7 days.
II) 21 days from the date of supply order by DDO’s for modular spares / kits with matching items if
parts contents are from FMS list.
Ref. No. 173142- 13 /GMMCO/18-19 dt: 02 / 05 / 2018.
b) For scheduled maintenance annual / quarterly projection for spares will be prepared jointly and the depot
holder to be notified for stocking the spares. The depot holder will be responsible for supply of the
projected spares as and when required on the basis of the firm orders limited to the projected items. For
these spares required for scheduled maintenance a time period of delivery shall be 60 days.
c) Major (Capital) Overhaul/Rehabilitation spares (Separate for each Depot Agreement) – Delivery will be
within 75 days.
d) Breakdown / Emergency Spares: 60 days.
N.B: The delivery will be counted from the date of communication of supply order by e-mail/fax/hand/postal
delivery.
Submission of bill: You are to submit the duly stamped pre-receipted bills in quadruplicate, as terms of the
agreement must be submitted to the consignee / Paying Authority along with the following documents: -
A) Pre-despatch inspection note, if applicable.
B) Challan in triplicate.
C) Test and Guarantee/ Warranty Certificates.
D) Price certificate covering 100% value of spares plus 100% GST (CGST & SGST) as
applicable
E) You shall furnish GST Invoice as per GST rules for availing Input Tax Credit benefit.
While Supply and raising invoice, you shall comply with all provisions of the Goods & Services Tax Act
2017.
a. The Tax Invoice raised by you must be in compliance of relevant GST Acts, rules & notifications
made there under and should bear the GSTIN of CCL. The rate and amount of IGST, GST
(Compensation to state) cess (if any), related to supply of goods, shall be shown separately in tax
invoice.
b. The IGST and GST (Compensation to state tax, if any), as applicable at the time of supply, shall be
paid extra against submission of proper Tax invoice, as referred above, by you so that CCL is able to
avail Input tax credit (if available) of such IGST, GST (Compensation to State) Cess reflected in the
invoice.
c. If the ITC claimed is disallowed due to failure on the part of you in incorporating the tax invoice
issued to CCL in its relevant returns under GST, payment of IGST, GST (Compensation to State)
Cess shown in tax invoice to the tax authorities, issue of proper tax invoice or any other reason
whatsoever, the applicable taxes & cess paid based on such Tax invoice shall be recovered by CCL
from your current bills or any other dues.
d. The amount of IGST and GST Cess if any, as indicated in the Tax Invoice shall be paid only when
they appear in GSTR 2A of CCL and you have filed the valid return in accordance with the provisions
of the GST Act and the rules made there under.
e. In the event of any additional tax liability accruing to you due to classification issue or for any other
reason, the liability of subsidiary company shall be restricted to the amount of GST charged on the
original tax invoice issued by you.
f. You shall pass on the benefit on account of reduction in rate of tax on any supply of goods or the
benefit of the Input Tax Credit to CCL by way of commensurate reduction in prices in terms of Anti
Profiteering clause 171 of GST Act 2017.
Rest all other terms and conditions will be governed as per Model Depot Agreement.
Please acknowledge the receipt & acceptance of this order.

Yours faithfully
(M.K. Singh)
Staff Officer (MM)
Piparwar area
Copy to:
1. General Manager (Purchase), Darbhanga House, Ranchi
2. General Manager (PPR)
3. Area Finance Manager (PPR): This issues with the approval of GM (PPR) and concurred by
AFM (PPR) vide diary no: AFM(PPR)/18-19/HEMM /07/03
dt.17/04/2018 for Rs.2,52,874.26 only.
4. Staff Officer (Excv), Piparwar
5. PE (Excv), Ashok Project: This issue against IR No.128013 dt.20/04/2018.
6. Dy. Manager (MM), R/Stores (PPR)
7. Dy. Manager (Fin), R/Store (PPR)
Phone no. (06531) 266611/ 266612, Fax no. (06531) 266605.
Ref no: 173142- 14 /GMMCO/18-19 dt: 05 / 05 / 2018.
To,
M/s. GMMCO Limited
Dipatoli,
Sub: Supply of spares for Air Conditioner of CAT 988H Pay Loader Sl. No. - PL1 of Ashok project against
Model Depot Agreement No. GM(Excv-P)/III/GMMCO/Depot Agreement-Price list/90R/713 dated 11/02/2013
and subsequent amendments last being No. CCL/MM/MDA/GMMCO/90R/2558 dt.22/08/2017.
Dear Sir,
Scope of Supply:ppl
Sl. Material Code Part No. Material Description HSN Qty. UOM Unit Price Extn. Value
1 13605003422 2180324 Compressor 8414 1 No. 59936.40 59936.40
2 13605006524 1145333 Switch Assy 8536 1 No. 5887.42 5887.42
3 13605006536 2600194 Harness 8536 1 No. 96773.97 96773.97
4 13620001812 5P3929 Coupling 7307 1 No. 6086.84 6086.84
5 13605006548 1492491 Fitting Assy 7307 1 No. 7404.71 7404.71
Total Rs. 176089.34

Dis. @ 2.63%
4631.15
171458.19
GST @ 18% 30862.47
Total Rs. 202320.66
Total order value after discount and inclusive of tax Rs.2,02,320.66 (Rupees two lakhs two thousand three
hundred twenty & paise sixty six) only.
Terms & conditions:
Consignee:
The Depot Officer
P.O: Bachra – 829 201
20AAACC7476RHZT.
of material.
Ref. No. 173142- 14 /GMMCO/18-19 dt: 05 / 05 / 2018.
Delivery Schedule:

I) Off the shelf- 7 days.
II) 21 days from the date of supply order by DDO’s for modular spares / kits with matching items if
within 75 days.
delivery.
applicable
2017.
invoice.
invoice.

Yours faithfully
(M.K. Singh)
Staff Officer (MM)
Piparwar area
Copy to:
AFM (PPR) vide diary no: AFM(PPR)/18-19/HEMM /23/04
dt.30/04/2018 for Rs.2,02,320.66 only.
Phone no. (06531) 266611/ 266612, Fax no. (06531) 266605.
Supply Order
Ref no: 174436- 15 /AIPL/e-Tender/18-19 date 10 / 05 / 2018.
To,
M/s. Acromax Industries Private Limited
F-407, Sector-63,
Noida-201307 (U.P)
Ph. No. 011-91-000000 Mob. No. +91-9990578955, Email: acromaxindustries@yahoo.com
(VENDOR CODE -1/6/M/M/001) (GSTIN 09AANCA4241K1ZF) (PAN No. AANCA4241K)
Sub: Supply of LED Light Fittings and accessories for Piparwar Area.
Ref: 1) This office e-Tender enquiry no. SO(MM)/PPR/217051/NIT/2017-18/31 dated 03/09/2017.

(Tender ID: 2017_CCL_76318_1).
2) Your offer No. AIPL/CCL/PPR/LED/2017-18/031/01 dated 24/09/2017.
3) Your subsequent letters last being No. AIPL/CCL/PPR/18-19/NIT-31/03 dated 21/04/2018.
Dear Sir,
Scope of supply:
Sl. Material Code Material Description HSN Code Qty. UOM U/ Price EXT. VALUE IN
No. (Rs.) Rs.
1 94092130229 LED Bulb 7W 50 No. 60.00 3000.00
2 94092130232 LED Bulb 9W 50 No. 80.00 4000.00
3 94092130244 LED Bulb 12W 50 No. 120.00 6000.00
4 94092130252 LED Bulb 15W 50 No. 150.00 7500.00
5 94092130276 LED Tube Fitting 14W 9405 50 No. 220.00 11000.00
6 94092130288 LED Tube Fitting 18W 50 No. 229.00 11450.00
7 94092130414 LED Street Light Fittings 120W 50 No. 2875.00 143750.00
8 94092130331 LED Flood Light Fittings 150W 105 No. 2949.00 309645.00
Total Rs. 775545.00
GST @ 12% 93065.40
Total Rs. 868610.40
Total order value inclusive of tax Rs.8,68,610.40 (Rupees eight lakhs sixty eight thousand six hundred ten &
paise forty) only.
Terms & conditions:
1. Make/ Model: Acromax Lites
2. Prices: Firm and FOR Destination.
3. Consignee:
The Depot Officer
Regional stores, Piparwar
P.O.: Bachra – 829 201
4. Goods & Services Tax: GST will be paid extra as applicable. Present applicable rate is @ 12%. In case of
any increase in taxes and duties after expiry of the scheduled delivery period, the increase will be to
supplier's account and in case there is any decrease, the same shall be passed on to CCL. Our Provisional
GSTIN is 20AAACC7476RHZT.
5. Paying authority: The Area Finance Manager (PPR), Piparwar area, PO: Bachra-829201 Dist : Chatra.
6. Payment: 100% payment will be made within 21 days of receipt and acceptance of materials at destination
stores or submission of bills whichever is later.
7. Delivery: To be completed within 60 days from the date of issue of this order.
8. Inspection: The final inspection will be done at our site by Staff Officer (E&M), Piparwar.
9. Identification marks: The make / identification mark of the manufacturer must clearly be punched
/engraved / embossed on each of the item at a visible place which is not subject to normal wear and tear for
convenience of identification at any time.
10. Liquidated Damages Clause: In the event of failure to delivery or dispatch the stores within the stipulated
date/period in accordance with the samples and/or specifications mentioned in the supply order and in the
event of breach of any of the terms and conditions mentioned in the supply order, we shall have the right:
(a)To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5%(half
percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for
each week or part of a week during which the delivery of such stores may be in arrears limited to10%.
Where felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the Materials
Management Division.
(b) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the
defaulting supplier the stores not supplied or others of a similar description without canceling the supply
order in respect of the consignment not yet due for supply or –
(c)To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and
cost of the defaulting supplier and also –
(d) To extend the period of delivery with or without penalty as may be considered fit and proper, the penalty,
if imposed shall not be more than the agreed Liquidated Damages referred to in clause (a) above.
(e) To forfeit the security deposit full or in part.
(f) Whenever under this contract a sum of money is recoverable from any payable by the supplier, Coal India
Limited and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or in
whole by deducting any sum or any other contract should this sum be not sufficient to cover the full amount
recoverable, the successful tenderer shall pay Coal India Limited and its subsidiary companies on demand the
remaining balance. The supplier shall not be entitled to any gain on any such purchase.
11. Risk Purchase: In the event your failure to deliver or dispatch the stores within the stipulated
date/period of the supply order, or in the event of breach of any of the terms and conditions mentioned in
the supply order, We have the right to purchase the stores from elsewhere after due notice to you at your
risk and cost. In the event of your failure as detailed above, the cost as per risk purchase exercise may
be recovered from the bills against any other supplies pending in CCL and also in any other Subsidiary
Companies/ Coal India Limited.
12. Security Deposit: You are required to submit security deposit within 15 days from the date of receipt of
supply order to the extent of 10% of order value in favor of Central Coalfields Limited, Piparwar in the form
of Demand draft or Bank Guarantee issued by any scheduled Bank. The Bank Guarantee should be in the
prescribed format enclosed herewith as Annexure – A and valid for minimum period of three months beyond
the stipulated delivery period.
On due completion of supply order in all respects, the security deposit will be refunded to you within
30 days of satisfactory execution of the contract. For unsatisfactory performance or contractual failure, the
Security Deposit shall be forfeited. In case of extension of delivery period the validity of Bank Guarantee
submitted towards Security Deposit shall be suitably extended to cover the required validity period of 3
(three) months beyond the extended delivery period. Your EMD submitted against the tender will be
refunded on receipt of required security money. The amount of security money is Rs. 86,861.00 only.
The Bank Guarantee issued by issuing bank on behalf of the supplier/s in favour of “Central
Coalfields Limited” shall be in paper form (Stamp Paper) as well as issued under “Structured Financial
Messaging System”. The message will be sent to the beneficiary bank through SFMS. The details of
beneficiary Bank of issue of BG through SFMS Platform are furnished below: -
Particulars of Beneficiary Name Central Coalfields Ltd.

Hqrs/ Area Piparwar Area
Department Materials Management
Bank A/C No. 10106155123
Customer ID 80288731402
Particulars of Beneficiary Name of Bank State Bank of India
Bank Branch & Address SME Branch, Doranda, Ranchi – 834 002
SFMS/ IFSC Code SBIN0009620
Original copy of the Bank Guarantee issued by the issuing Bank shall be sent by the Issuing Bank to
the Procurement entity, Central Coalfields Limited.
13. Transport: You are to transport the contracted materials/supplies through registered common carriers
only and documentation should be done as per provision of the carriage by Road Act, 2007.
14. Guarantee/ Warrantee: You shall be fully responsible for manufacturer's warranty in respect of proper
design, material, quality, workmanship and correctness of the parts and items shall have guarantee of 12
months from the date of installation or 18 months from receipt and acceptance of material at consignee
store, whichever is earlier.
15. Price Fall Clause: All through the currency the prices, at which you shall supply the contracted materials /
supplies to the stores, shall not exceed the lowest price charged by them to any other agency including
DGS&D. In the event of Price going down, you shall promptly pass on such information to enable this
Company to amend the ordered rate.
16. Submission of bill: For claiming payment you are required to submit bills / GST- Tax Invoice (wherever
applicable) in triplicate to the Consignee for arranging payment. The following documents/certificate should
also be submitted to the paying authority along with the Bill / GST Tax invoice:
i. Self Authenticated Copy of Consignment Note.

ii. Self Authenticated Copy of Guarantee / Warranty Certificate.
iii. Any other document specified in the supply order.
iv. Lowest Price Certificate should be given on the body of each and every Bill, certifying
that the price charged for the materials are not higher than the price applicable to other
Govt. Deptt., Undertakings including DGS&D.
v. Relevant documents as per provisions of GST rule, wherever applicable.
Input Tax Credit on admissible inputs and capital goods will be availed by CCL, for which Pre-
receipted and stamped GST compliant Invoice showing the amount of GST (CGST & SGST/UTGST)/ IGST at
applicable rates separately is required to be submitted. The GST compliant Invoice must contain all the
following information as required under GST rule & subsequent amendments if any:
a) GST No. of the Supplier.

b) Address of the concerned GSTN.
c) Name of the consignee.
d) Description of goods supplied.
e) HSN Codes
f) Time and date of removal.
g) Mode of Transport.
h) Vehicle Registration number.
i) Rate of GST.
j) Quantity and value of goods, and GST payable thereon.
In addition to the above the following documents are to be submitted to the consignee as per terms
of the supply order:
i. One copy of the bill / GST compliant Invoice as the case may be.
ii. Challan.
iii. Packing list in original giving details of bill of materials.
iv. Consignment note / RR/ PWB in original.
v. Warranty / Guarantee certificate and fitment certificate (wherever applicable) in
original.
vi. Manufacturers test certificate in original (wherever applicable) as per supply order
terms.
vii. DGMS / BIS / Pre dispatch inspection certificates / any other document, if required as
per the contract.
viii. As per provision of section 171 of GST Act 2017 an undertaking that “Any extra benefit
of input tax credit to the supplier in future shall be passed on to the recipient”.
ix. Any other document specified in the supply order.
In order to enable us to avail ITC as per applicable Indian laws, you shall furnish all the necessary
documents to the consignee / paying authority as required, failing which the equivalent deduction will be
made from your bills.
2017.
a. The Tax Invoice raised by the supplier must be in compliance of relevant GST Acts, rules &
notifications made there under and should bear the GSTIN of CCL. The rate and amount of
CGST, SGST, IGST and GST (Compensation to state) cess (if any), related to supply of goods,
shall be shown separately in tax invoice.
b. The CGST & SGST, IGST and GST (Compensation to state tax, if any), as applicable at the time
of supply, shall be paid extra against submission of proper Tax invoice, as referred above, by
the supplier so that CCL is able to avail Input tax credit of such CGST, SGST, IGST, GST
(Compensation to State) Cess reflected in the invoice.
c. If the ITC claimed is disallowed due to failure on the part of supplier in incorporating the tax
invoice issued to CCL in its relevant returns under GST, payment of CGST & SGST or IGST, GST
(Compensation to State) Cess shown in tax invoice to the tax authorities, issue of proper tax
invoice or any other reason whatsoever, the applicable taxes & cess paid based on such Tax
invoice shall be recovered by CCL from the current bills or any other dues of the supplier.
d. The amount of CGST & SGST or IGST and GST Cess if any, as indicated in the Tax Invoice shall
be paid only when they appear in GSTR 2A of CCL and the supplier has filed the valid return in
accordance with the provisions of the GST Act and the rules made there under.
e. In the event of any additional tax liability accruing on the supplier due to classification issue or
for any other reason, the liability of subsidiary company shall be restricted to the amount of
GST charged on the original tax invoice issued by the supplier.
f. You shall pass on the benefit on account of reduction in rate of tax on any supply of goods or
the benefit of the Input Tax Credit to CCL by way of commensurate reduction in prices in terms
of Anti Profiteering clause 171 of GST Act 2017.
All other terms and conditions of the supply will be governed as per NIT.
Yours faithfully
(M.K. Singh)
Staff Officer (MM)
Copy to: Piparwar area
AFM (PPR) vide diary no: AFM (PPR)/18-19/E&M Spares/02/26
dt.07/05/2018 for Rs.21,08,150.40 only.
4. Staff Officer (E&M), Piparwar
5. PE (E&M), Piparwar Project: This issue against IR No. 217051 dated 10/08/2017.
6. DY. Manager (E&M), GM Unit: This issue against IR No. 257037 dated 31/05/2017.
7. PE (E&M), Ashok Project: This issue against Indent No. AK/SE(E&M)/Indent/17-18 dt.06/07/2017.
Phone no. (06531) 266611/ 266612, Fax no. (06531) 266605.
Supply Order
Ref no: 174436- 16 /AFPL/e-Tender/18-19 date 10 / 05 / 2018.
To,
M/s. Arya Filaments Pvt. Ltd.
Plot No. 20 & 22B, Industrial Area No.1, Road No. 13,
Pithampur – 454 775 (M.P.)
Ph. No. 0731-91-2970075 Mob. No. 9584222279, Email: aryafil@aryalightingworld.com
(VENDOR CODE - 1/16/M/M/002) (GSTIN 23AADCA0059K1ZZ) (PAN No. AADCA0059K)

(Tender ID: 2017_CCL_76318_1).
2) Your offer No. AFPL/OFF/2017-18/500.
3) Your subsequent letters last e-mail dated 09/05/2018.
Dear Sir,
Scope of supply:
No. (Rs.) Rs.
1 94092130264 LED Tube Fitting 10W 50 No. 200.00 10000.00
2 94092130291 LED Flood Light 20W 50 No. 700.00 35000.00
3 94092130308 LED Flood Light 30W 30 No. 800.00 24000.00
94051090
Total Rs. 426350.00
GST @ 12% 51162.00
Total Rs. 477512.00
Total order value inclusive of tax Rs.4,77,512.00 (Rupees four lakhs seventy seven thousand five hundred
twelve) only.
Terms & conditions:
1. Make/ Model: Arya
3. Consignee:
The Depot Officer
P.O.: Bachra – 829 201
12. Security Deposit: You are exempted from depositing the security money, as you are registered with NSIC
Limited vide certificate No. NSIC/GP/IND/A-13/17-18/684 dated 05/01/2018 valid up to 02/10/2019.


e) HSN Codes
i) Rate of GST.
ii. Challan.
original.
terms.
vii. DGMS / BIS / Pre dispatch inspection certificates / any other document, if required
as per the contract.
viii. As per provision of section 171 of GST Act 2017 an undertaking that “Any extra
benefit of input tax credit to the supplier in future shall be passed on to the
recipient”.
2017.
Yours faithfully
(M.K. Singh)
Staff Officer (MM)
dt.07/05/2018 for Rs.21,08,150.40 only.
Phone no. (06531) 266611/ 266612, Fax no. (06531) 266605.
Supply Order
Ref no: 174436- 17 /PEPL/e-Tender/18-19 date 10 / 05 / 2018.
To,
M/s. Pyrotech Electronics Pvt. Ltd.
F-16A, Road No. 3, MIA Madri,
Udaipur – 313 003 (Rajasthan)
Ph. No. 91-294-3264181 Mob. No. 9193093603, Email: mktg@pyrotechlighting.com
(VENDOR CODE - 1/30/M/L/002) (GSTIN 08AABCP2186Q1ZU) (PAN No. AABCP2186Q)

(Tender ID: 2017_CCL_76318_1).
2) Your offer No. PEPL/CCL/17-18.
3) Your subsequent letters last e-mail dated 09/05/2018.
Dear Sir,
Scope of supply:
No. (Rs.) Rs.
1 94092150957 LED Flood Light Fittings 200W, 220V 50 No. 5353.00 267650.00
Model: PD-14-D-L-WXOA
9405
2 94092150969 LED Flood Light Fittings 300W, 220V 50 No. 8124.00 406200.00
Model: PE-11-D-L-WXOA
Total Rs.
673850.00
Freight @ Rs.68.00
6800.00
680650.00
GST @ 12% 81678.00
Total Rs. 762328.00
Total order value inclusive of tax & duties Rs.7,62,328.00 (Rupees seven lakhs sixty two thousand three
hundred twenty eight) only.
Terms & conditions:
1. Make: Pyrotech
3. Consignee:
The Depot Officer
P.O.: Bachra – 829 201
12. Security Deposit: You are required to submit security deposit within 15 days from the date of receipt of
supply order to the extent of 10% of order value in favor of Central Coalfields Limited, Piparwar in the form
of Demand draft or Bank Guarantee issued by any scheduled Bank. The Bank Guarantee should be in the
prescribed format enclosed herewith as Annexure – A and valid for minimum period of three months beyond
the stipulated delivery period.
On due completion of supply order in all respects, the security deposit will be refunded to you within
30 days of satisfactory execution of the contract. For unsatisfactory performance or contractual failure, the
Security Deposit shall be forfeited. In case of extension of delivery period the validity of Bank Guarantee
submitted towards Security Deposit shall be suitably extended to cover the required validity period of 3
(three) months beyond the extended delivery period. Your EMD submitted against the tender will be
refunded on receipt of required security money. The amount of security money is Rs. 76,233.00 only.
The Bank Guarantee issued by issuing bank on behalf of the supplier/s in favour of “Central
Coalfields Limited” shall be in paper form (Stamp Paper) as well as issued under “Structured Financial
Messaging System”. The message will be sent to the beneficiary bank through SFMS. The details of
beneficiary Bank of issue of BG through SFMS Platform are furnished below: -
Particulars of Beneficiary Name Central Coalfields Ltd.

Hqrs/ Area Piparwar Area
Department Materials Management
Bank A/C No. 10106155123
Customer ID 80288731402
Particulars of Beneficiary Name of Bank State Bank of India
Bank Branch & Address SME Branch, Doranda, Ranchi – 834 002
SFMS/ IFSC Code SBIN0009620
Original copy of the Bank Guarantee issued by the issuing Bank shall be sent by the Issuing Bank to
the Procurement entity, Central Coalfields Limited.


e) HSN Codes
i) Rate of GST.
ii. Challan.
original.
terms.
recipient”.
2017.
Yours faithfully
(M.K. Singh)
Staff Officer (MM)
dt.07/05/2018 for Rs.21,08,150.40 only.
Phone no. (06531) 266611/ 266612, Fax no. (06531) 266605.
Ref no: 173142- 18 /GMMCO/18-19 dt: 19 / 05 / 2018.
To,
M/s. GMMCO Limited
Dipatoli,
Sub: Supply of spares for CAT 988H Pay Loader of Ashok project against Model Depot Agreement No.
GM(Excv-P)/III/GMMCO/Depot Agreement-Price list/90R/713 dated 11/02/2013 and subsequent
amendments last being No. CCL/MM/MDA/GMMCO/90R/2558 dt.22/08/2017.
Dear Sir,
Scope of Supply:ppl
Sl. Material Code Part No. Material Description HSN Rate of Qty. UOM Unit Price Extn. Value
No. Code GST (Rs.) (Rs.)
(%)
1 11622001032 4C4782/ O Ring Kit 4016 28 1 No. 60503.23 60503.23

2701528
2 11622001842 1060933 Spider GP * 8431 18 1 No. 61186.83 61186.83
3 13605004121 6L8617 Radiator Cap 7326 18 2 No. 1678.01 3356.02
4 13632980171 6V7830 Tetra Gauge 8431 18 1 No. 73701.98 73701.98
Note: - * marked item is categorized as Fast Moving Item Total Rs. 198748.06
Dis. @ 2.63%5227.07
193520.99
GST @ 18%/ 28% 40724.98
Total Rs. 234245.96
Total order value after discount and inclusive of tax Rs.2,34,245.96 (Rupees two lakhs thirty four thousand
two hundred forty five & paise ninety six) only.
Terms & conditions:
Consignee:
The Depot Officer
P.O: Bachra – 829 201
Goods & Services Tax: Will be paid extra as applicable. Present applicable rate is indicated above item wise.
Our GSTIN is 20AAACC7476RHZT.
of material.
Ref. No. 173142- 18 /GMMCO/18-19 dt: 19 / 05 / 2018.
Delivery Schedule:
III) Off the shelf- 7 days.
IV) 21 days from the date of supply order by DDO’s for modular spares / kits with matching items if
within 75 days.
delivery.

applicable
2017.
invoice.
invoice.

Yours faithfully
(M.K. Singh)
Staff Officer (MM)
Piparwar area
Copy to:
AFM (PPR) vide diary no: AFM(PPR)/18-19/HEMM/12/03
dt.17/04/2018 for Rs.1,98,748.06 and Rs.35497.90 only
vide no: AFM(PPR)/18-19/HEMM Spares/36/05 dt.09/05/2018. .
Phone no. (06531) 266611/ 266612, Fax no. (06531) 266605.
Ref No: 173142- 19 /BEML/18-19 Date: 19 / 05 / 2018.
To,
M/s. BEML Limited
206/D1, “Bhagirathi”, (Behind NCC/ Army Campus)
Rameshwaram Colony, Bariatu Road,
Ranchi – 834 009.
Ph. No.0651-2540710/ 2540791, Fax No. 0651-2540624
(VENDOR CODE: - 1/22/M/P/002)
Sub: Supply of spares for D355 Dozer of Ashok Project against Model Depot Agreement circulated vide
No.GM(Excv-P)/III/BEML/Depot Agreement/90R/691-714 dated 29/04/15 and subsequent amendments last
being No. CCL/MMD/Model Depot Agreement BEML Ltd/2018/841 dt.11/04/2018 valid up to 24/11/2018.
Dear Sir,
Please arrange to supply the materials to Depot Officer, Regional Store, Piparwar area as per
detailed terms and conditions mentioned hereunder:
Scope of Supply:
Sl. Code No. Part No. MaterialDescription HSN Qty. UOM Unit Price Extn. Value
1 11212994512 130CV02073 Steering Control Valve Service Kit 3 No. 5920.00 17760.00
2 11212995002 130HC02134 Lift Cyl Service Kit 4 No. 67930.00 271720.00
3 11212995014 130HC02142 Tilt Cyl Service Kit 84314200 1 No. 40183.00 40183.00
4 11212995595 130SK01025 Trans Control Valve Service Kit 3 No. 42190.00 126570.00
5 11212988301 CHS0610090 Seal Oil 6 No. 2951.00 17706.00
6 11212988325 CHS0710100 Seal Oil 84834000 6 No. 2728.00 16368.00
Total Rs. 490307.00
GST @ 18% 88255.26
Total Rs. 578562.26
Total order value inclusive of tax Rs.5,78,562.26 (Rupees five lakhs seventy eight thousand five hundred sixty
two & paise twenty six) only.
Terms & conditions:
Prices: As per model depot agreement.
Consignee:
The Depot Officer
P.O.: Bachra – 829 201
20AAACC7476RHZT.
Inspection: The final inspection will be done at our site by Staff Officer (Excv.), Piparwar.
for delivery in advance enabling us to arrange preparation of payment (cheque). 100% payment will be made
of the price of spares including taxes and other levies as legally applicable to you at the depot by account
payee cheque at the time of delivery against first demand. We will inspect the parts, ensure correctness of
the quantity and quality of the parts along with relevant challans/ bills, offered before taking delivery. The
cheque for payment will be handed over only after receipt of material.
PI’s will be submitted as per delivery schedule of the projection/ purchase order and validity of PI
shall be limited to a period of 90 days. In case of any spares not lifted within 90 days, PI will automatically
stand cancelled and fresh PI will be obtained from Depot Holder.
In such case, price prevailing on the date of submission of fresh PI shall be applicable.
Ref No: 173142- 19 /BEML/18-19 Date: 19 / 05 / 2018.
Delivery: You will make every effort to maintain the stock of Fast Moving Spares in your Depot at Ranchi and
all the Fast Moving Spares will be delivered against order immediately depending upon its availability at your
Depot. However for all categories of spares delivery period will be within 120 days from the date of
placement of order.
Submission of bill: You have to submit the duly stamped and pre-receipted bills in quadruplicate, as terms of
the agreement must be submitted to the consignee / Paying Authority along with the following documents: -

D) Price certificate covering 100% value of spares plus 100% GST (CGST & SGST/IGST) as
applicable.
2017.
made there under and should bear the GSTIN of CCL - 20AAACC7476RHZT in case of supply within
the state of jharkhand. The rate and amount of CGST & SGST, or IGST, GST (Compensation to
state) cess (if any), related to supply of goods shall be shown separately in tax invoice.
b. The CGST & SGST, or IGST and GST (Compensation to state tax), as applicable at the time of
supply, shall be paid extra against submission of proper Tax invoice, as referred above by you so
that CCL is able to avail Input tax credit (if applicable) of such CGST & SGST, or IGST and GST
(Compensation to State Cess) reflected in the invoice.
c. If Input Tax Credit (ITC) is disallowed due to failure on the part of you in incorporating that tax
invoice to CCL in its relevant returns under GST, payment of CGST & SGST, or IGST and GST
(Compensation to State) Cess shown in tax invoice to the tax authorities, issue of proper tax invoice
or any other reason whatsoever, the applicable taxes & cess paid based on such Tax invoice
including interest and penalties etc, if any, shall be recovered by CCL from your current bills or any
other dues.
d. The amount of CGST & SGST, or IGST and GST Cess if any, as indicated in the Tax Invoice shall be
paid only when they appear in GSTR 2A of CCL and you have filed the valid return in accordance
with the provisions of the GST Act and the rules made there under.
e. Where any differential amount is payable to the service provider on account of revision in price or
escalation etc or any other reason in relation to service provided before the appointed date, the Tax
Invoice or debit note thereof shall be issued by the service provider in compliance of provisions/
rules under GST.
f. Similarly, where any differential amount is recoverable from the service provider on account of
downward revision in price or due to any other reason in relation to service provided before the
appointed date, the credit note thereof shall be issued by the service provider in compliance of
provisions/ rules under GST.
g. In the event of any additional tax liability accruing to you due to classification issue or for any other
reason, the liability of CCL shall be restricted to the amount of GST charged on the original tax
invoice issued by you.
h. Subsequent amendment(s) by Government in CGST/SGST/IGST/UTGST and GST compensation to
states Acts and rules become applicable.
All other terms and conditions will be governed as per standard CCL norms & as per Model Depot
Agreement.
Please acknowledge the receipt and acceptance of this order.

Yours faithfully
(M. K. Singh)
Staff Officer (MM)
Piparwar area
Copy to: -
2. General Manager, Piparwar area
3. Area Finance Manager (PPR): This issues with the approval of GM, PPR and concurred by
AFM (PPR) vide diary no: AFM (PPR)/18-19/HEMM Sapres/32/5
dt.09/05/18 for Rs.5,78,562.26 only.
4. Staff Officer (Excv.) PPR
5. PE (Excv), Ashok Project: This issue against IR No. 128025 dt.10/05/2018.
7. Dy. Manager (Fin), R/S, PPR
Phone no. (06531) 266611/ 266612, Fax no. (06531) 266605.
Supply Order
Ref no: 173431- 20 /L&T/e-Tender/17-18 date 30 / 05 / 2018.
To,
M/s. Larsen & Toubro Limited
Plot No.: 101/A, Dumurdaga,
P.O: - Booti, P.S.: Sadar,
Ranchi – 835 217.
Ph. No. 917894407887, Email:PSD-RNC@larsentoubro.com/ amit.debnath@larsentoubro.com
(VENDOR CODE - 1/22/M/L/012) (GST No.20AAACL0140P4ZU) (PAN No. AAACL0140P)
Sub: Supply of Rear Brake Service Kit for WA800-3E0 Komatsu Loader (L7) of Piparwar Project.

(Tender ID: 2018_CCL_100373_1).
2) Your offer ref. no. L&T/PSD-RNC/CCL/2018-19/14 dt.30/04/2018.
Dear Sir,
Scope of supply:
Sl. Material Code Part No. Material Description HSN Code Qty. UOM U/ Price EXT. VALUE IN
No. (Rs.) Rs.
1 13695001251 C31441163 Brake Service Kit 40169300 2 No. 1741253.00 3482506.00
(WA800-3E0)
Total Rs. 3482506.00
GST @ 18% 626851.08
Total Rs. 4109357.08
Total order value inclusive of tax Rs.41,09,357.08 (Rupees forty one lakhs nine thousand three hundred fifty
seven & paise eight) only.
Terms & conditions:
1. Make and Model: “KOMATSU WA800-3E0”
3. Consignee:
The Depot Officer
P.O.: Bachra – 829 201
4. Goods & Services Tax: GST will be payable extra as applicable. Present applicable rate is @ 18% as quoted
by you. In case of any increase in taxes and duties after expiry of the scheduled delivery period, the increase
will be to supplier's account and in case there is any decrease, the same shall be passed on to CCL. Our
Provisional GSTIN is 20AAACC7476RHZT.
8. Inspection: The final inspection will be done at our site by Staff Officer (Excv), Piparwar.
12. Security Deposit: Being authorized distributor of OEM, you are exempted from depositing security
money.
months from the date of fitment on the equipment or 18 months from receipt and acceptance of material at
consignee store, whichever is earlier.

Input Tax Credit on admissible inputs and capital goods will be availed by CCL, for which Pre-receipted
and stamped GST compliant Invoice showing the amount of GST (CGST & SGST/UTGST)/ IGST at applicable
rates separately is required to be submitted. The GST compliant Invoice must contain all the following
information as required under GST rule & subsequent amendments if any:

e) HSN Codes
i) Rate of GST.
ii. Challan.
original.
terms.
recipient”.
In order to enable the purchaser to avail ITC as per applicable Indian laws, the supplier shall furnish
all the necessary documents to the consignee / paying authority as required, failing which the equivalent
deduction will be made from the supplier’s bills.
2017.
Yours faithfully
(M.K. Singh)
Staff Officer (MM)
AFM (PPR) vide diary no: AFM (PPR)/18-19/HEMM Spares/45/06
dt.30/05/2018 for Rs.41,09,357.08 only.
5. PE (Excv), Piparwar Project: This issue against IR No.118002 dated 10/04/2018.
8. M/s. Komatsu India Private Limited
Bangalore Branch Office, ‘Pride Quadra’,
1st Floor, # 30, Bellary Road, Hebbal,
Bangalore – 560 024.
Tel: 091-80-23556021-26, Fax: 0091-80-23556020
Phone no. (06531) 266611/ 266612, Fax no. (06531) 266605.
Supply Order
Ref no: 172433- 21 /UDMPL/e-Tender/18-19 date 30 / 05 / 2018.
To,
M/s. UD Marketing Pvt. Ltd.
P-25, Transport Depot Road,
Kolkata – 700 088 (W.B.).
Ph. No. 91-033-24480307, Mob. No. 9433021539,
Email:udm@udmarketing.com
(VENDOR CODE - 1/12/D/S/006) (GST No.19AAACU3333M1Z4) (PAN No. AAACU3333M)
Sub: Supply of spares required for 3791 Compressor (Make- Ingersoll Rand) installed at CHP/CPP, Piparwar
Area.

(Tender ID: 2017_CCL_68815_1).
2) Your offer No. IR/SS/9A2114.
3) Your subsequent correspondence last being your email dated 08/05/2018.
Dear Sir,
Scope of supply:
Sl. Material Code Material Description HSN Code Qty. UOM U/ Price Ext. Value in
No. (Rs.) Rs.
1 40591000481 Assembly Controller SGV 84149090 1 No. 228912.00 228912.00
Part No. 23517972/23629512
2 40591000493 Assembly, PCB SGN-Power supply 84149090 1 No. 42507.00 42507.00
Part No. 54641337
3 40591000501 Transducer Pressure 225 PSI, 5V DC 90318000 3 No. 9401.00 28203.00
Part No. 23451859
4 40591000513 Transducer Vacuum 0-15 PSI 90318000 1 No. 9402.00 9402.00
Part No. 23451867
5 40591000525 Contactor. 145 A 84149090 1 No. 28701.00 28701.00
Part No. 89296164
6 40591000537 Contactor. 110 A 84149090 1 No. 30806.00 30806.00
Part No. 23465412
7 40591000549 Relay Overload 84149090 1 No. 56299.00 56299.00
Part No. 23464548
8 40591000552 Contactor. 17 A A16-30-10 85381010 1 No. 4367.00 4367.00
Part No. 23518459
Total Rs. 429197.00
P&F Rs. 12875.00
Freight Rs. 12875.00
454947.00
GST @ 18% 81890.46
Total Rs. 536837.46
Total order value inclusive of tax & duties Rs.5,36,837.46 (Rupees five lakhs thirty six thousand eight
hundred thirty seven & paise forty six) only.
Terms & conditions:
1. Make: “INGERSOLL RAND”
3. Consignee:
The Depot Officer
P.O.: Bachra – 829 201
4. Packing & Forwarding: Will be paid extra at maximum Rs.12875.00 only on total material value.
5. Freight Charges: Will be paid extra at maximum Rs.12875.00 only on total material value.
Item wise details of Packing & Forwarding and Freight charges is as follows:
Item Total Material P&F (Rs.) Freight

Sl. No. Value in Rs. (Rs.)
1 228912.00 6867.00 6867.00
2 42507.00 1275.00 1275.00

3 28203.00 846.00 846.00
4 9402.00 282.00 282.00

5 28701.00 861.00 861.00
6 30806.00 924.00 924.00
7 56299.00 1689.00 1689.00
8 4367.00 131.00 131.00
6. Goods & Services Tax: GST will be payable extra as applicable. Present applicable rate is @ 18%. In case
of any increase in taxes and duties after expiry of the scheduled delivery period, the increase will be to
14. Security Deposit: Being authorized distributor of OEM, you are exempted from depositing the security
money.
design, material quality, workmanship and correctness of the parts and items shall have guarantee of 12
months from the date of fitment on the equipment or 18 months from receipt and acceptance of material at
consignee store, whichever is earlier.


e) HSN Codes
i) Rate of GST.
ii. Challan.
original.
terms.
recipient”.
In order to enable the purchaser to avail ITC as per applicable Indian laws, the supplier shall furnish
all the necessary documents to the consignee / paying authority as required, failing which the equivalent
deduction will be made from the supplier’s bills.
2017.
Yours faithfully
(M.K. Singh)
Staff Officer (MM)
AFM (PPR) vide diary no: AFM (PPR)/18-19/Washery Spares/02/51
dt.29/05/2018 for Rs.5,36,837.46 only.
5. PE (Mech.), CHP/CPP, PPR: This issue against Indent No.236083 dated 17/01/2017.
8. M/s. Ingersoll- Rand (India) Limited
Stesalit Tower, E 2-3, Block EP & GP,
Sector –V, Salt Lake City,
Kolkata – 700 091
Ph. No. (+91) (33) 4418-6200

Central Coalfields Limited

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CENTRAL COALFIELDS LIMITED

A Mini Ratna Company

Terms & conditions:

Discount: Will be availed @ 2.63% as applicable.

Paying authority: The Area Finance Manager (PPR), Piparwar area.

a) Fast Moving Spares:

Please acknowledge the receipt & acceptance of this order.

2 13605006524 1145333 Switch Assy 8536 1 No. 5887.42 5887.42

3 13605006536 2600194 Harness 8536 1 No. 96773.97 96773.97

4 13620001812 5P3929 Coupling 7307 1 No. 6086.84 6086.84

5 13605006548 1492491 Fitting Assy 7307 1 No. 7404.71 7404.71

Total Rs. 176089.34

Terms & conditions:

Discount: Will be availed @ 2.63% as applicable.

Paying authority: The Area Finance Manager (PPR), Piparwar area.

a) Fast Moving Spares:

Please acknowledge the receipt & acceptance of this order.

Ref: 1) This office e-Tender enquiry no. SO(MM)/PPR/217051/NIT/2017-18/31 dated 03/09/2017.

Terms & conditions:

1. Make/ Model: Acromax Lites

2. Prices: Firm and FOR Destination.

Particulars of Beneficiary Name Central Coalfields Ltd.

i. Self Authenticated Copy of Consignment Note.

a) GST No. of the Supplier.

Please acknowledge the receipt & acceptance of this order.

Ref: 1) This office e-Tender enquiry no. SO(MM)/PPR/217051/NIT/2017-18/31 dated 03/09/2017.

Terms & conditions:

1. Make/ Model: Arya

2. Prices: Firm and FOR Destination.

i. Self Authenticated Copy of Consignment Note.

a) GST No. of the Supplier.

Please acknowledge the receipt & acceptance of this order.

Ref: 1) This office e-Tender enquiry no. SO(MM)/PPR/217051/NIT/2017-18/31 dated 03/09/2017.

Terms & conditions:

2. Prices: Firm and FOR Destination.

Particulars of Beneficiary Name Central Coalfields Ltd.

i. Self Authenticated Copy of Consignment Note.

a) GST No. of the Supplier.

Please acknowledge the receipt & acceptance of this order.

1 11622001032 4C4782/ O Ring Kit 4016 28 1 No. 60503.23 60503.23

Terms & conditions:

Discount: Will be availed @ 2.63% as applicable.

Paying authority: The Area Finance Manager (PPR), Piparwar area.

A) Pre-despatch inspection note, if applicable.

Please acknowledge the receipt & acceptance of this order.

Terms & conditions:

Prices: As per model depot agreement.

Paying authority: The Area Finance Manager (PPR), Piparwar area.

A) Pre-despatch inspection note, if applicable.

Please acknowledge the receipt and acceptance of this order.

Ref: 1) This office e-Tender enquiry no. SO(MM)/PPR/118002/NIT/2018-19/02 dated 11/04/2018.

Terms & conditions:

1. Make and Model: “KOMATSU WA800-3E0”

2. Prices: Firm and FOR Destination.

i. Self Authenticated Copy of Consignment Note.

a) GST No. of the Supplier.

Please acknowledge the receipt & acceptance of this order.