Filing Checklist for Design division

Filing for Running Project Comments

1. Order Copy Flap
a. W/O Copy
b. Specification/Ref. Drawings Provided by clients
keep only those correspondence, in which
2. Correspondence customer gives some Flap
approval/comment/clearance.
Original Drawing in original size print +
3. Approved Drawings Flap
drawing with approved stamp
4. Bought Items Flap
a. Approved Drawings With approved Stamp
keep only those correspondence, in which
b. Correspondence Supplier gives/Submit some
Commitment/Drawings/clarification
5. Calculations Flap
May Not
a. Geometry (Excel Sheet Only)
All program files and Report file must be applicable for
b. Bearing (Short Report)
uploaded to Windchill, Hard/soft Copy must Catalogue
c. Shaft (Short Report) Gear
contain ISO no (QR.DN.--)
d. FEM (Short Report) box/Coupling
e. Others (Short Report)
6. Drawing Introduction/Modification/Upgradation Slip + Tracing List/Slip Flap
7. AMP/SBR All drawing must be uploaded to Windchill Flap
a. BOM (AMP/SBR) (in related folders only)+Tracing must be
b. Drawing submitted to record room
8. Manufacturing Drawing & BOM All drawing must be uploaded to Windchill Flap
a. BOM (in related folders only)+Tracing must be May Not
b. Internal(Stage Wise, start from input) submitted to record room applicable for
c. Housing/Gear Case All BOM must be in lock condition Catalogue
9. FLS + Piping Flap Gear
a. internal Piping All drawing must be uploaded to Windchill box/Coupling
c. External Piping (in related folders only)+Tracing must be
e. External FLS submitted to record room
f. Oil Tank
10. Reference Drawings. Don’t keep check Prints Flap
 Filing Checklist for Design division
Filing for Completed Project Comments
1. Order Copy Flap
a. W/O Copy
b. Specification/Ref. Drawings Provided by clients
keep only those correspondence, in which
2. Correspondence customer gives some Flap
approval/comment/clearance.
Original Drawing in original size print +
3. Approved Drawings Flap
drawing with approved stamp
4. Bought Items Flap
a. Approved Drawings With approved Stamp
keep only those correspondence, in which
b. Correspondence Supplier gives/Submit some
Commitment/Drawings/clarification
5. Calculations Flap
May Not applicable
a. Geometry (Excel Sheet Only)
All program files and Report file must be for Catalogue Gear
b. Bearing (Short Report)
uploaded to Windchill, Hard/soft Copy box/Coupling
c. Shaft (Short Report)
must contain ISO no (QR.DN.--)
d. FEM (Short Report)
e. Others (Short Report)
6. AMP/SBR Flap
Keep AMP/SBR BOM only
a. BOM (AMP/SBR)
7. Tracing Submission Slip/List Flap

INSTRUCTION
Before submitting file to record room and taking file number, file must be checked and signed by 5S
representative of respective department

If any extra important document needs to keep/store in file, it must be signed by respective head.

Above Check list is Common for all division of Design

Kindly Consider only applicable points of check list
If multiple order are filed in single Box file, then use flapper at every Order to separate them and write order
number also
In case of Multiple order in same file, please kept all order in ascending sequence, and file must contain only
single type of order only, e.g. for HBJW and HBGF file must be separate
Do not Brake or alter the sequence of Filing