BUSINESS PROCESS PROCEDURE

(END USER MANUAL)

Title: Create Catalog

Organization/Area: Manage Plant Maintenance

SAP Release: ECC 6.0

File Name: PG_QS41_Catalog Version: 1.0

Overview
Trigger:
It is necessary to edit a catalog (code group and associated codes)..

Business Process Procedure Overview

Definition
A catalog contains unique, Alpha-numeric data stored (Code Groups) at plant level

Structure
A catalog contains both code groups and selected sets, both of which are stored at the same hierarchical
level. Code groups, however, are defined at the client level; while selected sets are defined at the plant
level. The catalog hierarchy is as follows:
• A code group contains one or more codes. Since each code is assigned to a code group, codes are
often referred to as "group codes" in the ECC System.
• A selected set contains a combination of different codes that originate from different code groups.
• Codes make up the lowest level of the catalog hierarchy. Codes are used in both code groups and
selected sets.

You define codes in code groups and use the codes in selected sets (for example, to describe
characteristic attributes such as colors, shapes, surface characteristics), defect causes, or usage
decisions.

Be sure to keep the following points in mind:

• You need the necessary authorization to perform these functions.
• The screens may vary slightly depending on the function you are using.
• The individual field names may vary slightly.

Output – Results Comments

Updated code groups and codes.

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- Procedural Steps

1.1. Access transaction by:

Via Menus Logistics > Plant Maintenance > Maintenance Processing >
Environment > Catalog> Edit
Transaction Code QS41

1.2. On screen “Edit catalog: Initial Screen”, enter information in the fields as
specified in the table below:

Field Name Description R/O/C User Action and Values Comments

Catalog This is the main category by R Enter the appropriate catalog. If The
which code groups and codes you do not know the catalog, use meaning of
are classified according to the down arrow for possible catalogs 0 –
their contents (e.g. values. 9 and A – O
characteristic attributes, is assigned
defect types, usage decisions, by SAP.
etc.) The user
may define
(customize)
catalog
types P – Z.
Code group A code group contains one or R Enter the appropriate group You can
more codes that describe code. leave the
similar data or have other You may enter a single code default
points in common. For group, enter a new name for a wildcard
example, code groups can new code group, or “*” in the value * in
refer to colors, surface lower limit (first) field, which will the window
characteristics, or usage bring up all code groups for the

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 decisions. A code group is
defined at the client level.
catalog. Alternatively, you may
use the pull-down arrow for
potential selections.
Click on the Create/Change
icon

R = Required, O = Optional, C = Conditional

1.3 Screen “Display View ‘Code groups’: Overview”

Note: Click on the “New entries” icon to create a new Code Group.

Field Name Description R/O/C User Action and Values Comment

s
Code A Eight digit alphanumeric R Enter/Edit the Code Group name This field
Group name for the code Group will be
display only
for codes
saved in
the system.
Short Text Short Text R Enter/Edit the text describing the
code groups as needed.
Status Status R Using the down arrow key select a If you want
status. to use your
code
group,

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 make sure
it is
released.
Ltex for Long Text O Add long text for the group code
Code by pressing the “Long Text” key
Group (pencil + paper symbol), entering
the text, and pressing the green
arrow key to return. You will then
get a message that the text has
been transferred
Select a Code Group entry
(Select the line) and double
click on “Codes” folder.

R = Required, O = Optional, C = Conditional

Note: Delete entry [Shift+F2]: Select the entry to be deleted (button next to Code Group name) and then
click on the trash can icon, or press [Shift+F2].

1.4 Screen “Change View ‘Codes’: Overview”

Field Name Description R/O/C User Action and Values Comments

Code A four digit alphanumeric R Enter/Edit the Code name This field will
name for the code be display
only for
codes saved
in the
system.
Short text Short Text R Enter/Edit the text describing the
of code code as needed.
Long Text Long Text O Add long text for the code by
of Code pressing the “Long Text” key
(pencil + paper symbol), entering

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 the text, and pressing the green
arrow key to return. You will then
get a message that the text has
been transferred
Save

R = Required, O = Optional, C = Conditional

The system will respond with the message that data saved.

BPP Release Date

Created on 09.12.2008

Prepared By Johnson
Line of Business Power Gas
Process Area Manage Plant Maintenance
Last Changed on
Last Changed by

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