School ID Region Divi

School Name

AGE as of 1st
Friday of June
BIRTH BIRTH
NAME Sex DATE MOTHER
LRN PLACE
(Last Name, First Name, Middle Name) (M/F) (mm/ TONGUE
(Province)
dd/yy) (nos. of years as
per last
birthday)
 AGE as of 1st
Friday of June
BIRTH BIRTH
NAME Sex DATE MOTHER
LRN PLACE
(Last Name, First Name, Middle Name) (M/F) (mm/ TONGUE
(Province)
dd/yy) (nos. of years as
per last
birthday)
 AGE as of 1st
Friday of June
BIRTH BIRTH
NAME Sex DATE MOTHER
LRN PLACE
(Last Name, First Name, Middle Name) (M/F) (mm/ TONGUE
(Province)
dd/yy) (nos. of years as
per last
birthday)
 AGE as of 1st
Friday of June
BIRTH BIRTH
NAME Sex DATE MOTHER
LRN PLACE
(Last Name, First Name, Middle Name) (M/F) (mm/ TONGUE
(Province)
dd/yy) (nos. of years as
per last
birthday)
 AGE as of 1st
Friday of June
BIRTH BIRTH
NAME Sex DATE MOTHER
LRN PLACE
(Last Name, First Name, Middle Name) (M/F) (mm/ TONGUE
(Province)
dd/yy) (nos. of years as
per last
birthday)
 AGE as of 1st
Friday of June
BIRTH BIRTH
NAME Sex DATE MOTHER
LRN PLACE
(Last Name, First Name, Middle Name) (M/F) (mm/ TONGUE
(Province)
dd/yy) (nos. of years as
per last
birthday)
 AGE as of 1st
Friday of June
BIRTH BIRTH
NAME Sex DATE MOTHER
LRN PLACE
(Last Name, First Name, Middle Name) (M/F) (mm/ TONGUE
(Province)
dd/yy) (nos. of years as
per last
birthday)

List and code of Indicators under REMARK column

Indicator Code Required Information Indicator
Transferred Out T/O Name of Public (P) Private (PR) School & Effectivity Date CCT Recipient

Transferred IN T/I Name of Public (P) Private (PR) School & Effectivity Date Balik-Aral
Dropped DRP Reason and Effectivity Date Learner With Dissabil
Late Enrollment LE Reason (Enrollment beyond 1st Friday of June) Accelarated
 School Form 1 (SF 1) School Register
(This replace Form 1, Master List & STS Form 2-Family Background and Profile)

Division District

School Year Grade Level

ADDRESS NAME OF PARENTS

IP
(Specify RELIGION
Ethnic
Group) House # / Father (1st name only if
Municipality/
Street/Sitio/ Barangay Province family name identical to Mother (Maide
City
Purok learner)
 ADDRESS NAME OF PARENTS
IP
(Specify RELIGION
Ethnic
Group) House # / Father (1st name only if
Municipality/
Street/Sitio/ Barangay Province family name identical to Mother (Maide
City
Purok learner)
 ADDRESS NAME OF PARENTS
IP
(Specify RELIGION
Ethnic
Group) House # / Father (1st name only if
Municipality/
Street/Sitio/ Barangay Province family name identical to Mother (Maide
City
Purok learner)
 ADDRESS NAME OF PARENTS
IP
(Specify RELIGION
Ethnic
Group) House # / Father (1st name only if
Municipality/
Street/Sitio/ Barangay Province family name identical to Mother (Maide
City
Purok learner)
 ADDRESS NAME OF PARENTS
IP
(Specify RELIGION
Ethnic
Group) House # / Father (1st name only if
Municipality/
Street/Sitio/ Barangay Province family name identical to Mother (Maide
City
Purok learner)
 ADDRESS NAME OF PARENTS
IP
(Specify RELIGION
Ethnic
Group) House # / Father (1st name only if
Municipality/
Street/Sitio/ Barangay Province family name identical to Mother (Maide
City
Purok learner)
 ADDRESS NAME OF PARENTS
IP
(Specify RELIGION
Ethnic
Group) House # / Father (1st name only if
Municipality/
Street/Sitio/ Barangay Province family name identical to Mother (Maide
City
Purok learner)

Code Required Information BoSY EoSY

CCT CCT Control/reference number & Effectivity Date MALE

B/A Name of school last attended & Year FEMALE

LWD Specify
TOTAL
ACL Specify Level & Effectivity Data
 Section

TS GUARDIAN (If not Parent) REMARK/S

Contact Number
(Parent /Guardian)
Relationshi (Please refer to the legend on last
Mother (Maiden) Name
p page)
TS GUARDIAN (If not Parent) REMARK/S

Contact Number
(Parent /Guardian)
Relationshi (Please refer to the legend on last
Mother (Maiden) Name
p page)
TS GUARDIAN (If not Parent) REMARK/S

Contact Number
(Parent /Guardian)
Relationshi (Please refer to the legend on last
Mother (Maiden) Name
p page)
TS GUARDIAN (If not Parent) REMARK/S

Contact Number
(Parent /Guardian)
Relationshi (Please refer to the legend on last
Mother (Maiden) Name
p page)
TS GUARDIAN (If not Parent) REMARK/S

Contact Number
(Parent /Guardian)
Relationshi (Please refer to the legend on last
Mother (Maiden) Name
p page)
TS GUARDIAN (If not Parent) REMARK/S

Contact Number
(Parent /Guardian)
Relationshi (Please refer to the legend on last
Mother (Maiden) Name
p page)
TS GUARDIAN (If not Parent) REMARK/S

Contact Number
(Parent /Guardian)
Relationshi (Please refer to the legend on last
Mother (Maiden) Name
p page)

Prepared by: Certified Correct:

(Signature of Adviser over Printed Name) (Signature of School Head over Printed Name)

Date:___________________________________ Date:__________________________________________________
_____
 School Form 2 (SF2) Daily Attendance Report for learn
(This cancel Form 1, Form 2 & STS Form 4 - Absenteeism and Dropout Profile)

School ID School Year Month Reporting

Name of School Grade Level

DATE (1st row for date, 2nd row for Day: M,T,W,TH,F)
LEARNER'S NAME
(Last Name, First Name, Middle Name)
 DATE (1st row for date, 2nd row for Day: M,T,W,TH,F)
LEARNER'S NAME
(Last Name, First Name, Middle Name)

MALE | TOTAL Per Day

 DATE (1st row for date, 2nd row for Day: M,T,W,TH,F)
LEARNER'S NAME
(Last Name, First Name, Middle Name)

FEMALE | DAILY TOTAL

Combined TOTAL PER DAY
L E G E N D:

GUIDELINES: 1. CODES FOR CHECKING ATTENDANCE

1. The attendance shall be accomplished daily. Refer to the codes for checking learners' attendance. blank- Present; (x)- Absent; Tardy (half
2. Dates shall be written in the preceding columns beside Learner's Name. shaded= Upper for Late Comer, Lower for
3. To compute the following: Cutting Classes)
Registered Learner as of End of the Month 2. REASONS/CAUSES OF DROP-OUTS
a. Percentage of Enrolment = x 100
Enrolment as of 1st Friday of June a. Domestic-Related Factors
Total Daily Attendance a.1. Had to take care of siblings
b. Average Daily Attendance =
Number of School Days in reporting month a.2. Early marriage/pregnancy
Average daily attendance a.3. Parents' attitude toward schooling
c. Percentage of Attendance for the month = x 100
Registered Learner as of End of the month a.4. Family problem

b. Individual-Related Factors
4. Every End of the month, the teacher/adviser submit this form to the office of the principal for recording of b.1. Illness
summary table into the Form 3. Once signed by the principal, this form should be returned to the adviser.
 DATE (1st row for date, 2nd row for Day: M,T,W,TH,F)
LEARNER'S NAME
(Last Name, First Name, Middle Name)
4. Every End of the month, the teacher/adviser submit this form to the office of the principal for recording of
summary table into the Form 3. Once signed by the principal, this form should be returned to the adviser.
b.2. Overage
5. Attendance performance of learner is expected to reflect in Form 137 and Form 138 every grading period b.3. Death
* Beginning of School Year cut-off report is every 1st Friday of School Calendar Days b.4. Drug Abuse
b.5. Poor academic performance
b.6. Lack of interest/Distractions
b.7. Hunger/Malnutrition
c. School-Related Factors
c.1. Teacher Factor
c.2. Physical condition of classroom
c.3. Peer influence
d. Geographic/Environmental
d.1. Distance between home and school
d.2. Armed conflict (incl. Tribal wars & clan
feuds)
d.3. Calamities/Disasters
e. Financial-Related
e.1. Child labor, work
School Form 2: Page 2 of ________ f. Others
learner
file)

Section
Total for the
Month REMARK/S (If DROPPED OUT, state
reason, please refer to legend number 2.
If TRANSFERRED IN/OUT, write the
ABSENT TARDY name of School.)
Total for the
Month REMARK/S (If DROPPED OUT, state
reason, please refer to legend number 2.
If TRANSFERRED IN/OUT, write the
ABSENT TARDY name of School.)
 Total for the
Month REMARK/S (If DROPPED OUT, state
reason, please refer to legend number 2.
If TRANSFERRED IN/OUT, write the
ABSENT TARDY name of School.)

DANCE Month:
Summary for the
No. of Days of Month
Classes:
(half M F TOTAL
wer for
Enrollment as of (1st Friday of June)
UTS Late Enrollment (beyond cut-off)

Registered Learner as of end of the month

ing Percentage of Enrollment as of end of the

month

Average Daily Attendance

Percentage of Attendance for the month

 Total for the
Month REMARK/S (If DROPPED OUT, state
reason, please refer to legend number 2.
If TRANSFERRED IN/OUT, write the
ABSENT TARDY name of School.)
Percentage of Attendance for the month

Number of students with 5 consecutive days of

absences:

Drop out

Transferred out

Transferred in

I certify that this is a true and correct report.

hool
rs & clan
(Signature of Teacher over Printed Name)

Attested by:

(Signature of School Head over Printed Name)

 School Form 3 (SF3) Books Issued and Returned
(This replace Form 1 & Inventory of Text Book)

School ID School Year

School Name Grade Level Section
Subject Area & Subject Area & Subject Area & Subject Area & Subject Area & Subject Area &
Title Title Title Title Title Title
LEARNER'S NAME
NO. (Last Name, First Date Date Date Date Date Date
Name, Middle Name)
Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued
 Subject Area & Subject Area & Subject Area & Subject Area & Subject Area & Subject Area &
Title Title Title Title Title Title
LEARNER'S NAME
NO. (Last Name, First Date Date Date Date Date Date
Name, Middle Name)
Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued

TOTAL FOR MALE | TOTAL COPIES

 Subject Area & Subject Area & Subject Area & Subject Area & Subject Area & Subject Area &
Title Title Title Title Title Title
LEARNER'S NAME
NO. (Last Name, First Date Date Date Date Date Date
Name, Middle Name)
Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued
 Subject Area & Subject Area & Subject Area & Subject Area & Subject Area & Subject Area &
Title Title Title Title Title Title
LEARNER'S NAME
NO. (Last Name, First Date Date Date Date Date Date
Name, Middle Name)
Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued

0 TOTAL FOR FEMALE | TOTAL COPIES

TOTAL LEARNERS | TOTAL COPIES

GUIDELINES:
1. Title of Books Issued to each learner must be recorded by the class adviser.
2. The Date of Issuance and the Date of Return shall be reflected.
3. The Total Number of Copies of Books issued at BoSY and returned at EoSY shall be
reflected.
In case of losses/unreturned, please provide information with the following
A. In Column Date Returned, codes are: FM=Force Majeure, TDO: Transferred/D
NEG=Negligence
B. In Column Remark/Action Taken, codes are: LLTR=Secured Letter from Learne
parent/guardian (for code FM), TLTR=Teacher prepared letter/report duly note
for submission to School Property Custodian (for code TDO), PTL=Paid by the Le
NEG). References: DO#23, s.2001; DO#25 s.2003; DO#14, s.2012.
rned

ect Area & Subject Area & Subject Area &

Title Title Title
REMARK/ACTION TAKEN
Date Date Date (Please refer to the code on
last page)
Returned Issued Returned Issued Returned
ect Area & Subject Area & Subject Area &
Title Title Title
REMARK/ACTION TAKEN
Date Date Date (Please refer to the code on
last page)
Returned Issued Returned Issued Returned
ect Area & Subject Area & Subject Area &
Title Title Title
REMARK/ACTION TAKEN
Date Date Date (Please refer to the code on
last page)
Returned Issued Returned Issued Returned
ect Area & Subject Area & Subject Area &
Title Title Title
REMARK/ACTION TAKEN
Date Date Date (Please refer to the code on
last page)
Returned Issued Returned Issued Returned

the following code: Prepared By:

Transferred/Dropout,

r from Learner duly signed by

port duly noted by School Head (Signature over printed name)
Paid by the Learner (for code
.

School Form 3: Page 2 of ________

 School Form 4 (SF4) Monthly Learner's Movement and Attendan
(This replace Form 3 & STS Form 4-Absenteeism and Dropout Profile)

School ID Region Division District

School Name School Year
ATTENDANCE DROPPED OUT TRANSF
REGISTERED
GRADE/ LEARNER (As (A+B)
of End of the (A) Cumulative (A) Cumulative
NAME OF ADVISER YEAR SECTION Average Percentage as of Previous (B) For the Cumulative as as of Previous
LEVEL Month) Month Month of End of the Month
Month

M F T M F T M F T M F T M F T M F T M F T

ELEMENTARY/SECONDARY:
 KINDER
GRADE 1/GRADE 7
GRADE 2/GRADE 8
GRADE 3/GRADE 9
GRADE 4/GRADE 10
GRADE 5/GRADE 11
GRADE 6/GRADE 12
TOTAL FOR NON-GRADED
TOTAL

Prepared
GUIDELINES:
1. This forms shall be accomplished every end of the month using the summary box of Form 1 submitted by the teachers/advisers to update figures for the month.
Columns for "Cumulative as of Previous Month" require the figures in "cumulative total reported from previous month".
2. Furnish copy to Division Office: a week after June 30, October 31 & March 31
3. Teachers who are handling advisory class shall be reported.
4. Small school that has one section per grade/year level are not required to fill the columns "Name of Adviser, Grade/Year Level & Section". Instead, they will only
accomplish the summary column per grade/year level.
ndance

Month Reporting
TRANSFERRED OUT TRANSFERRED IN

(A+B) (A+B)
(A) Cumulative
(B) For the Cumulative as as of Previous (B) For the Cumulative as
Month of End of the Month of End of the
Month
Month Month

M F T M F T M F T M F T M F T
repared and Submitted by:

(Signature of School Head over Printed Name)

 School Form 5 (SF 5) Report on Promotion & Level of Proficiency
(This replace Forms 18-E1, 18-E2, 18A)

Region Division District

School ID School Year Curriculum

School Name Grade Level

INCOMPLETE SUBJECT/S
GENERAL (This column is for K to 12 Curriculum and
AVERAGE ACTION RBEC in High School. Elementary grades level
(Numerical Value in TAKEN: implementing RBEC need not to fill up this c
LEARNER'S NAME
LRN 3 decimal places for PROMOTED,
(Last Name, First Name, Middle Name) honor learner, 2 for IRREGULAR or
non-honor & RETAINED
Descriptive Letter) Completed as of end of current SY
 INCOMPLETE SUBJECT/S
GENERAL (This column is for K to 12 Curriculum and
AVERAGE ACTION RBEC in High School. Elementary grades level
(Numerical Value in TAKEN: implementing RBEC need not to fill up this c
LEARNER'S NAME
LRN 3 decimal places for PROMOTED,
(Last Name, First Name, Middle Name) honor learner, 2 for IRREGULAR or
non-honor & RETAINED
Descriptive Letter) Completed as of end of current SY

TOTAL MALE
 INCOMPLETE SUBJECT/S
GENERAL (This column is for K to 12 Curriculum and
AVERAGE ACTION RBEC in High School. Elementary grades level
(Numerical Value in TAKEN: implementing RBEC need not to fill up this c
LEARNER'S NAME
LRN 3 decimal places for PROMOTED,
(Last Name, First Name, Middle Name) honor learner, 2 for IRREGULAR or
non-honor & RETAINED
Descriptive Letter) Completed as of end of current SY
 INCOMPLETE SUBJECT/S
GENERAL (This column is for K to 12 Curriculum and
AVERAGE ACTION RBEC in High School. Elementary grades level
(Numerical Value in TAKEN: implementing RBEC need not to fill up this c
LEARNER'S NAME
LRN 3 decimal places for PROMOTED,
(Last Name, First Name, Middle Name) honor learner, 2 for IRREGULAR or
non-honor & RETAINED
Descriptive Letter) Completed as of end of current SY

TOTAL FEMALE

COMBINED
 Proficiency

Section

o 12 Curriculum and remaining

mentary grades level that still
d not to fill up this column)

as of End of the current SY

SUMMARY TABLE

MALE FEMALE TOTAL

PROMOTED

IRREGULAR

RETAINED
o 12 Curriculum and remaining
mentary grades level that still
d not to fill up this column)

as of End of the current SY

LEVEL OF PROFICIENCY

MALE FEMALE TOTAL

BEGINNNING
(B: 74%
and below)

DEVELOPING
(D: 75%-79%)

APPROACHING
PROFICIENCY
(AP:
80%-84%)

PROFICIENT
(P: 85% -89%)

ADVANCED
(A: 90% and
above)
o 12 Curriculum and remaining
mentary grades level that still
d not to fill up this column)

as of End of the current SY

Prepared by:

Class Adviser
(Name and Signature)

Certified Correct and Submitted:

School Head
(Name and Signature)

GUIDELINES:

1. For All Grades Level

o 12 Curriculum and remaining
mentary grades level that still
d not to fill up this column)

as of End of the current SY

2. To be prepared by the Adviser. Final rating

per subject area should be taken from the
record of subject teacher. The class adviser
should make the computation of General
Average.

3. On the summary table, reflect the total

number of learners promoted, retained and
irregular and the level of proficiency
according to the individual general average
4. Must be tallied with the total enrollment
report as of End of School Year GESP /GSSP
(BEIS)

School Form 5: Page 2 of ________

 School Form 6 (SF6) Summarized Report on Promotion and Level of Proficienc
(This cancel Form 20)

School ID Region Division

School Name District

GRADE 1 /GRADE 7 GRADE 2 / GRADE 8 GRADE 3 / GRADE 9 GRADE 4 / GRADE 10 GRADE 5 / GRADE 11 GRADE 6 /
SUMMARY TABLE

MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE

PROMOTED

IRREGULAR

RETAINED

LEVEL OF PROFICIENCY MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE

Nos. of BEGINNNING
(B: 74% and below)

Nos. of DEVELOPING
(D: 75%-79%)

Nos. of APPROACHING
PROFICIENCY
(AP: 80%-84%)

Nos. of PROFICIENT
(P: 85% -89%)

Nos. of ADVANCED
(A: 90% and above)
 TOTAL

Prepared and Submitted by: Reviewed & Validated by: Noted by:

School Head Division Planning Officer/ Schools Division Super

Education Program Supervisor

GUIDELINES:
1. After receiving and validating the Report for Promotion submitted by the class adviser, the School Head shall compute the Total for Grade Level in order to reflect the result in ea
2. This report together with the copy of Report for Promotion submitted by the class adviser shall be forwarded to the Division Office by the end of the school year.
3. The Report on Promotion per Grade Level is reflected in the End of School Year Report of GESP/GSSP.
iciency

School Year

ADE 6 / GRADE 12 TOTAL

FEMALE TOTAL MALE FEMALE TOTAL

FEMALE TOTAL MALE FEMALE TOTAL

on Superintendent

esult in each data field.

 School Form 7 (SF7) School Personnel Assignment List and Basic Profi
(This replace Form 12-Monthly Status Report for Teachers, Form 19-Assignment List,
Form 29-Teacher Program and Form 31-Summary Information of Teachers)

School ID Region Division

School Name District Schoo
(A) Nationally-Funded Teaching Related Items (B) Nationally-Funded Non Teaching Items (C) Other Appointments and Funding S

Title of Plantilla Position Number of Title of Plantilla Position Number of Nature of Appointment and Designation Fund S
(as appeared in the appointment document) Incumbent (as appeared in the appointment document) Incumbent (Contractual, Substitute, Volunteer & others) (SEF, PTA, N

EDUCATIONAL QUALIFICATION * Daily Program (time d

Subject Taught
Employee No.

Name of School (include Grade &

Personnel Position/ Nature of
Fund Designatio Section) & Other
Sex Appointme DAY
(Arrange by Position, Source Degree / Post Major/ Ancillary From To
n nt Minor (M/T/W
Descending) Graduate Specialization Assignment /TH/F) (00:00) (00:00)
(Please Specify)

Ave. Minutes per Day

 EDUCATIONAL QUALIFICATION * Daily Program (time d
Employee No. Subject Taught
Name of School (include Grade &
Position/ Nature of
Personnel Fund Designatio Section) & Other
Sex Appointme DAY
(Arrange by Position, Source Degree / Post Major/ Ancillary From To
n nt Minor (M/T/W
Descending) Graduate Specialization Assignment /TH/F) (00:00) (00:00)
(Please Specify)

Ave. Minutes per Day

Ave. Minutes per Day

 EDUCATIONAL QUALIFICATION * Daily Program (time d
Employee No. Subject Taught
Name of School (include Grade &
Position/ Nature of
Personnel Fund Designatio Section) & Other
Sex Appointme DAY
(Arrange by Position, Source Degree / Post Major/ Ancillary From To
n nt Minor (M/T/W
Descending) Graduate Specialization Assignment /TH/F) (00:00) (00:00)
(Please Specify)

Ave. Minutes per Day

Ave. Minutes per Day

Ave. Minutes per Day

Ave. Minutes per Day

 EDUCATIONAL QUALIFICATION * Daily Program (time d
Employee No. Subject Taught
Name of School (include Grade &
Position/ Nature of
Personnel Fund Designatio Section) & Other
Sex Appointme DAY
(Arrange by Position, Source Degree / Post Major/ Ancillary From To
n nt Minor (M/T/W
Descending) Graduate Specialization Assignment /TH/F) (00:00) (00:00)
(Please Specify)

Ave. Minutes per Day

GUIDELINES: Submitted by:
1. This form shall be accomplished at the beginning of the school year by the school head. In case of movement of teachers and other personnel during SY,
updated Form 19 must submit to the Division Office .
2. All school personnel, regardless of position/nature of appointment should be included in this form and should be listed from the highest rank down to (Signature of Sch
the lowest. This form shall also serve as inventory list of school personnel.
3. Subject Taught/Ancillary Assignment. Reflect all assignment per personnel such as ancillary/administrative duties.
4. * Daily Program Column is for teaching personnel only.
rofile

chool Year
ding Sources

Fund Source Number of Incumbent

PTA, NGO's etc.) Non-
Teaching
Teaching

ime duration)
Remark/s
Actual (For Detailed Items,
Teaching/ Indicate name of
Service school/office, For IP's
Render -Ethnicity)
(Mins/Day)
ime duration)
Remark/s
Actual (For Detailed Items,
Teaching/ Indicate name of
Service school/office, For IP's
Render -Ethnicity)
(Mins/Day)
ime duration)
Remark/s
Actual (For Detailed Items,
Teaching/ Indicate name of
Service school/office, For IP's
Render -Ethnicity)
(Mins/Day)
ime duration)
Remark/s
Actual (For Detailed Items,
Teaching/ Indicate name of
Service school/office, For IP's
Render -Ethnicity)
(Mins/Day)

of School Head over Printed Name)

School Form 7: Page 2 of ________