Pag-IBIG Fund

(Home Development Mutual Fund)

Corporate Headquarters
Petron MegaPlaza Building
358 Senator Gil Puyat Avenue, Makati City

MEMORANDUM:

FOR : ALL HEADS / DEPARTMENT MANAGERS

Corporate Headquarters and
NCR Housing Operations

FROM : THE DEPARTMENT MANAGER III

General Services Department

DATE : March 5, 2018

SUBJECT : VALIDATION, INVENTORY TAKING AND TAGGING OF

FURNITURE DUE FOR REPLACEMENT

In line with the upcoming delivery of new workstations and customized furniture to
replace existing furniture assigned at various offices in the Corporate Headquarters and
NCR Housing Operations, please be informed that the General Services Department
will conduct validation, inventory taking and tagging of the existing furniture due for
replacement on the following schedules:

Location Inventory Schedule Detailed Inventory

Schedule
JELP Business Solutions March 10 to 20, 2018 Refer to Annex “A”
Center
Petron MegaPlaza Building March 21 to 27, 2018 Refer to Annex “B”

The GSD will assign four (4) inventory teams for this undertaking:

Team Checker Recorder

Team 1 Cesar V. Racoma Jane Madeline Robedizo
(Alternate: Lilibeth V. Antonio)
Team 2 Venerando M. Lobrio Maricon Confirma
(Alternate: Mary Wendy Ong)
Team 3 Freddierick Supnet Rowena M. Benig
Team 4 Jayson Racelis Zeny R. Abata

Each team shall be assisted by one (1) LBP personnel and official representative per
office/department.
Page 2 – Memo re: VALIDATION, INVENTORY TAKING AND TAGGING OF
FURNITURE DUE FOR REPLACEMENT

The inventory taking will cover furniture, as follows:

Office/Assignment Furniture
Executive/VP’s Office Executive Table
Side/Telephone Table
Computer Table
Conference Table
Executive Chair
Visitor’s Chair
Conference Chair
Sofa
Back Cabinet

Office of the Manager Manager’s Table

Side/Telephone Table
Computer Table
Manager’s Chair
Visitor’s Chair
Sofa
Back Cabinet

Assistant Manager/Division Chief Supervisor’s Table

Computer Table
Supervisor’s Chair
Visitor’s Chair
Back Cabinet

Rank and File Clerical/Secretary’s Table

Computer Table
Clerical Chair

Frontline Teller’s Counter

Teller’s Chair
Gang Chair

Others Training Table

Training Chair
Nook Table
Nook Chair
Lounge Sofa
Guard’s Rostrum
Speaker’s Rostrum
Lockers
Page 3 – Memo re: VALIDATION, INVENTORY TAKING AND TAGGING OF
FURNITURE DUE FOR REPLACEMENT

The following procedure shall be adopted for this undertaking:

1. The inventory taking shall be conducted on a per Office/Department basis.

2. The designated Checker shall validate the property number of the furniture, examine
its actual physical condition and verify the name and the employment status of the
actual user. Information that will be gathered from this undertaking will be forwarded
to the Facilities and Office Services Department to provide reference for the
deployment of new workstations and customized furniture.

3. The designated Recorder shall record/update the Department’s Inventory Database

with information as verified by the Checker. For this purpose, each designated
Recorder is assigned with one (1) Laptop where the Inventory Database per
department is uploaded.

4. The designated Checker shall tag the furniture with:

Tag Color Condition

Orange For disposal
Yellow For storage at the Atrium
Blue Property of HUDCC

5. The LBP personnel will assist the Checker in validating property number and tagging
while the official Representative per office will assist in the verification of the actual
user of the furniture.

6. The designated Recorder shall send thru email the Department’s Inventory
Database accomplished for the day at psmd_gsd@pagibigfund.gov.ph for
consolidation and generation of report.

All offices concerned shall be provided with the result of the inventory taking for
confirmation and cancellation of respective accountability.

Thank you.

WILHELMINA S. ESPINELI

Noted:

DELIA L. BERNARDO
Vice President
Facilities Management & General Services Group
 Pag-IBIG Fund
(Home Development Mutual Fund)
Corporate Headquarters
Petron MegaPlaza Building
358 Senator Gil Puyat Avenue, Makati City

MEMORANDUM:

FOR : ALL HEADS / DEPARTMENT MANAGERS

Corporate Headquarters and
NCR Housing Operations

FROM : THE DEPARTMENT MANAGER III

General Services Department

DATE : March 8, 2018

SUBJECT : INVENTORY OF FURNITURE DUE FOR REPLACEMENT

In preparation with the forthcoming delivery of new workstations and customized

furniture at various offices in the Corporate Headquarters and NCR Housing
Operations, please be informed that the General Services Department will conduct
validation, inventory taking and tagging of the existing furniture due for replacement.

Attached is the Inventory Schedule marked as Annexes “A” and “B”.

Relative thereto, may we request one (1) official representative from your office as
coordinator who will assist the Inventory Team in this undertaking. Please send the
name of the coordinator at email psmd_gsd@pagibigfund.gov.ph. not later than March
9, 2018.

The coordinator must distribute hereunder forms for accomplishment by the actual user
of the furniture and must be placed on top of the table of each actual user a day before
the scheduled inventory taking:

Form End-user Remarks

Inventory Tag Form 1 Rank & File To be accomplished by
the actual user of the
furniture.
Inventory Tag Form 2 Executive/Manager/AM/CO For Executive/Manager -to
D be accomplished by the
concerned secretary.
For AM/COD – to be
accomplished by the
concerned AM/COD.
Inventory Tag Form 3 Common Area To be accomplished by
the concerned
coordinator.
Page 2 – Memo re: INVENTORY OF FURNITURE DUE FOR REPLACEMENT

The accomplished Inventory Tag Forms will be validated and consolidated by the
designated Inventory Team on scheduled inventory taking, after which, Summary
Report of Inventory per office/department will be generated for confirmation by the
concerned Officer/Manager.

Thank you.

WILHELMINA S. ESPINELI

Noted:

DELIA L. BERNARDO
Vice President
Facilities Management & General Services Group