Process/Activities : SUB CONTRACTORS AUDIT PROGRAMME

Audit No. :
Company Name :
Auditee :
Audit Date :
Lead Auditor :
Auditor :

Objective:
To verify the implementation of QMS & HSEMS in accordance to ISO 9001:2008, OHSAS 18001:2007 and ISO 14001:2004 respectively, and to recommend appropriate improvement.

Master Checklist

S No Areas Audited Activities to be Audited Action Plan for Sub Con

1 Has the Sub con has ISO Certification, ASME, API or any other Certification approved by Certification Bodies? To present to auditors Certificates and their Validity dates if available

2 a) Is approved Quality Plan/Manual established or Sub Con using MMHE Quality Plan for Implementation? To present to auditors the approved or implemented Quality Plan

3 b) DO the Sub Con have an updated Project Org Chart, are the roles and responsibilities clearly defined to carry out the works? To present to auditors the latest Org Chart and Job Description Matrix

c) Are Quality Procedures, Method Statements adequate for the fabrication activities and available or Sub Con Using MMHE Quality
4 To present to auditors Master List of Procedures and Documents
Procedures ?

Documentation and
5 d) Are ITP's , and necessary forms/checklist available to carry out activities and inspections or MMHE documents are being used ? To present to auditors the Master List of ITP's, Forms and Documents
Records Control

e) Are all the documents stated in (a), (b), ( c), (d) periodically reviewed, revised as necessary and approved for adequacy by authorized To demonstrate to auditors how revision Log, revision status, signatures, effec
6
personnel ? and implemented

7 f) How Revisions are handled, Recorded, traced and disposed( as necessary)? To present to the auditors the Master list of latest documents, and superceded d

g) How the Daily records( such as Time sheets, Progress reports, Inspection records, Manpower and resources records etc ) are maintained and
8 To present respective files with proper numbering of all the records relevant to
are numbered properly and easy to retrive as and when necessary?

9 How correspondances are handled between various parties( Sub Con to MMHE, Internal Correspondances, Sub Con to Vendors etc) To present to the auditors the various correspondance documents and files

To present to auditors evidence for decision making and flow of information (

10 How Decision making are recorded ?
etc)

11 How does the Sub Con communicate results of audits, various infoirmation, and management review to the employees? To present to auditors evidence for the flow of information to the employees.

Is a system in place for the mode of communication on a daily basis with all the supervisors for the flow of information and all the supervisors
12 To present to the auditors the contact details of handphones or walkie Takie Nu
are equiped with the resources( such as Walkie Talkie , Handphones Etc)

13 Is a schedule available in place to carry out the works or Sub Con follow MMHE schedule for work execution? To present to auditors the latest schedule

14 Is a recovery plan been developed if the delivery date exceeds the planned schedule To present to the auditors the Recovery schedule

15 Is there a schedule developed for planning of manpower and resources? To present to the auditors the Manpower and resources schedule

Communication,
16 Planning, Is a system in place to monitor the Schedule, and how it is expedited To present to the auditors the expediting process of the schedule
Procurement.

17 Is a system in place available to get information/or inputs from the Client( MMHE) and how issues raised are mitigated? To Present to auditors how additional information or clarification relating to th

18 Is a system or checklist in place for the selection of new vendors, subcontractors To present to the auditors the checklist for approving the vendore or subcontra

19 Is a Procurement plan or schedule and procedure available for procurement process To present to the auditors the Procurement plan or schedule

20 How the procurement plan is communicated, expedited, Monitotred to meet the schedule? To present to the auditors the expediting process of the procurement schedule

21 How Procurement reporting is being carried out To present to the auditors the Procurement Progress reports

22 Is there a system or process as how to claim the monthly bills to the client( MMHE) To Present to the auditors how the bills are substantiated, validated

23 a) Is Staff Quality Competency identified, monitored and evaluated ? TO present to the Auditors the evaulvation checksheet of staff

24 b) Do they have Quality training material / modul for identified training ? To present to the auditors the relevant documents for verification

25 c) Do they improve and update the training material if any Quality requirement changes? To present to the auditors ammended documents if carried out

26 d) Do they have Internal Trainers ? Are they competence ? Are the number of Trainers enough ? To present to the auditors the list of approved trainers

27 Resource Management e) Do they have adequate training facilities in company or MMHE ? TO present to the auditors the list of training facilities inhouse or external part
(Competence,
Training and
28 Awareness) f) Do they implement Quality Awareness Campaign or Program throughout company ? Is the program effective and adequate ? To present to the auditors the records if any being carried out

29 g) Is there any incentives or carrer path developments for the workers to maintain the good employee's motivation level ? To present to the auditors the plan for the identified staff/ workers

h) Is there any futher action carried out for identified underperform workers which receive MMHE official complaint such as warning letters
30 To present to the Auditors the action plan implementation
etc ?

31 j) Do they have induction or orientation for new staff ? To present to auditors evidence for carrying out induction programs
32 k) Do they perform On Job Training for new staff or new process ? To present to auditors evidence for carrying out on job training

33 Is a construction schedule available to expedite and monitor the daily work progress To present to the auditors the detaield break down schedule for construction w

34 Is a system in place to ensure that the Construction work is being carried out in accordance to latest approved drawings? To present to auditors the Master register for issuance of drawings and the deta

35 Is a system in place how to measure the Work progress in accordance with the schedule To present to auditors how the daily activity is measured and recorded

36 Is a System in place how to report discripancies/ variances at work to the Client( MMHE) To present to the Auditor the report or checklist about the discripancies observ

37 Is a system in Place for proper allocation of Manpower, tools and resources to execute the works. To present to the auditors the records of work allocation
Project Execution and
Construction
Management
38 Is a system in place to generate daily progress reports( Manpower resources, time sheets)? To present to the auditors the Progress reports

39 Is a system in place as how to receive client( MMHE) supplied material To present to Auditors the material request slip and records

40 Is a system in place how to return the excessive material to client after project completion? To present to auditors records of how materials are returned back to Client

41 Is a system in place to develop or generate as built drawings? As and when needed To present to the Auditors the as builts and the endorsement of the documents

42 Is material reconcilation being carried out for every project and how it is recorded and documented? To present to auditors the records for material reconcilation

43 Is a system in place to conduct daily tool box meetings with the Employees and how it is recorded? To present to auditors the evidence for conducting tool box meetings

44 IS the Sub Con has an approved WPS or use MMHE WPS for works? To present to auditors the WPS and PQR List and documents

45 Are all the welders qualified and are valid to carryout the works? To present to the auditors the welders list and the WPQR

Does the Sub Con maintain records of issuing of welding consumables to the welders,are Low Hydrogen Electrodes being properly baked and
46 To present to auditors the material issuance slip, baking records
used are records being maintained for the Low hydrogen electrode

Are all the welders using portable ovens/ Quivers for handling and using of electrodes during welding process, are all the quivers in good
47 To present to the auditors the list of Quivers and the calibration records
working condition and calibrated
Quality Assurance and
Quality Control
48 Does all the welders have valid Welder ID card and always available with them for verification To present to the auditors the welder ID pass record

49 Are all the equipments being used by the Sub Con are calibrated and with in the due dates To present to the auditors the Calibration register

50 Is welder performance being monitored , how the defect rates are being mitigated and resolved To present to the auditors document showing how performance is being monit

51 Are all the records of the daily inspection being recorded, properly numbered, endorsed, filed and submitted to the client? To present to the auditors all the records for verification

CONTRACTOR MANAGEMENT COMMITMENT

Company HSE Policy (Legal Requirement; compulsory for company with

52 Is HSE policy availabe and communicated to the workforce?
Policy been displayed at office wall/work site/workers work cabin etc?

HSE Committee (Legal Requirement; compulsory for company employin

53 Is HSE Steering Committee formed and functioning ?
Rep, 2 worker rep. More than 100, 4 emp. Rep+ 4 emp. Rep. To show the org

Any HSE Plan?management walkabout (at least once in 3 months for HSE
54 How does the management involve in managing Safety throughout the company?
HSE committee, cannot later than 3 months) ?, MOM?

RESOURCE MANAGEMENT (COMPETENCE, TRAINING & AWARENESS)

Do management supports to provide enough resources for identified project to increase compliance to HSE and client requirement?Do they SHO (Legal requirement, compulsory for high risk industry, more than 1
55
have enough SHO, Safety Promoter and Safety Personnel with ration to the number of workers? or as direction of safety executive (MMHE Procedure)

56 Do they have HSE induction or orientation for new staff ? Is safety awareness campaigns , Trainings or briefings being carried out To present to the auditor the evidence for the campaigns

Do tradework identified and competent to conduct their work? E.g firewatcher, scaffolder, crane operator, forklift driver, SHO, safety
57 Training attendance, competency pass, etc
promoters, AESP, etc.

OPERATIONAL CONTROL

58 Is an approved HSE procedure in place or Sub Con follow and implement MMHE Procedures To present to the auditors the approved Plan for verification

59 Is a JSA or RA carried out for the execution of different types of works To present to the auditors the documents and the Register

60 Are all the employees equipped with the necessary PPE for their task To present to auditors showing evidence that all employees are issued with PP

61 Do they aware of Equipment Pass System? Do they monitor the validity of equipment Pass? Equipment pass list

62 Health Safety and Do they aware of MMHE Gas Hose and Electrical Cable check/testing ? Do they perform surveilance check? To present to the auditors the Safety inspection report
Environment

63 Is proper handling or storage of Hazardous material understood and implemented? Interview & Site check, training?

64 Is MSDS (Dual Language ) available for the purchased materials Interview & Site check, training?
65 Is proper handling or storage of Hazardous material understood and implemented? Interview & Site check

66 Do they implement and monitor PTW for critical works ? Do they understand PTW system ? To present to the auditors the copy of the Permits for verification and how it is

67 Do they understand Scaffoding safety to avoid accident? Interview & Site check on Body Harness, competency, etc

68 If the work area related to Blasting/ Painting Safety, Do they aware the safety aspect related to the activities. Interview & site check, blasting gun safety, etc.

69 Do they aware of Welding Safety ? Any training conducted ? Interview & Site check, Dust mask / welding mask etc.

70 Is Rigging/Lifting carried in project ?. Do they aware safety precaution of that activities? Rigger/signalman competency monitored? Interview & Site check, Rigger & signalman identification, rope line, tradesma

71 Is scheduled Waste Management in place ? Understanding of scheduled waste management at site, site check, training to w

PERFORMANCE MONITORING

72 Is HSE Incident recorded and reported accordingly? Incident Records

73 Is Corrective and preventive Action conducted for HSE issues? Implementation of corrective and preventive

74 Is HSE initiatives / programmes conducted to enhance HSE perfrofance among workers Activity / Involvement in HSE activities by company or involvement in MMH