Associate Centre Accreditation Application

IWCF Operations Limited

Associate Centre Accreditation

Application

Centre Details – please complete the below details:

Centre Name:
IWCF Centre Number:
Location Time Zone:
(if applicable)
Application Type: New  Amendment  Date:

Location  Name  Training Room  Assessment Room 

Amendment Type:
Simulator 

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 Associate Centre Accreditation Application

Application Instructions

This application form details all resources needed to apply for associate centre accreditation. We
strongly advise that you read the Accreditation Handbook (AC-0090) and Digital Assessment
Accreditation Guidance (AC-0085) before completing your application. The guidance documents
can be downloaded from the members section of the IWCF website www.iwcf.org and the useful
documents section in FORUM. The documents provide important information on how to achieve
and maintain associate centre accreditation.

New Application

If you are applying as a ‘New’ associate centre, please complete all sections of this application
form and return to accreditation@iwcf.org along with all requested evidence.

Amendment to Existing Associate Centre Accreditation

If you are making an amendment to your associate centre accreditation, please complete the
sections of the application that relate to the amendment that is being made.

The below table lists the type of amendment that can be made to an associate centre
accreditation using this application form and the sections that need to be completed for each
amendment type.

Amendment Type Section of application to be completed

Change of location 1, 2, 4, 5.1 and 6

Change of name 1, 2, 5.1 and 6

Adding a training room 1, 4.1, 4.3 and 6

Adding an assessment room 1, 4.1, 4.4, 4.6 and 6

Adding a simulator / simulator room 1, 4.1, 4.5 and 6

1. Clearly tick  the ‘evidence submitted’ box in each section of this application to indicate
the requested evidence has been included within the application submission.

2. For your application to be accepted you must submit all the required information. This
includes all mandatory fields from the application form. Failure to complete these fields will
result in your application being rejected on the grounds that it is incomplete.

3. Section 6 – Centre Declaration. This must be signed by an authorised signatory at your

training centre. In signing this declaration, you will be confirming that your centre has the
required resources to administer IWCF programmes of training and assessment in
accordance with the application criteria detailed in our guidance documents.

Please allow a minimum of 20 working days for the review of this application.

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 Associate Centre Accreditation Application

1. Centre Details

Associate Centre Number:

(only applicable for existing accredited centres)

IWCF Membership Name:

Centre Name:

Address Line 1:

Address Line 2:

Town/City: County/State:

Postcode/Zip Code: Country:

Telephone Number:

Website URL:

Latitude: Longitude:

2. IWCF Website Authorisation

If you would like IWCF to publish your centre details on our website, please sign the below
authorisation and indicate the details you would like published.

Location  Website  Telephone Number  Contact Email  Programme Details 

Name: Signature:

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 Associate Centre Accreditation Application

3. FORUM Users

FORUM Users are appointed by the centre. Details of each User must be captured below.

Note: Email addresses already registered to a candidate profile cannot be associated to a

FORUM User, an alternative email address must be provided.

Centre Manager:
(Has full access rights to the centre record in FORUM and will automatically be appointed as an
authorised signatory).

Name: Email Address: Signature:

Local Contact:
(Has access to FORUM and the ability to schedule courses and assessments. The local contact
will not automatically be registered as an authorised signatory unless stated below).
Authorised
Name: Email Address: Signature:
Signatory ()

Centre Administrator:
(Has full access rights to the centre record in FORUM and will automatically be appointed as an
authorised signatory).

Name: Email Address: Signature:

Centre Scheduler:
(Has access to FORUM and the ability to schedule courses and assessments. Schedulers are
not automatically registered as authorised signatories unless stated below).
Authorised
Name: Email Address: Signature:
Signatory ()

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 Associate Centre Accreditation Application

4. Physical Resources Evidence Evidence IWCF

Required Submitted use
Building Floor Plan
The building floor plan must show the layout of all training
Building  
and assessment rooms. The names of the rooms must be
floor plan
clearly annotated on the floor plan.

Scanner and Printer

A scanner and printer must be available at the centre. Photograph  

Training Room
Each section of the below table must be completed for every room being used for training.

Room Size Room Set-up Desk Size Seating

IWCF
Room Name (length and (please provide a (length and Capacity
width) photograph) width)
use
(maximum 15)

Example 15m x 10m  1m x 1m 15 


Assessment Room
Each section of the below table must be completed for every room being used to administer
digital assessments. The invigilator desk, device (laptop or desktop) and telephone must appear
in the photograph for each assessment room setup.

Room Size Room Set-up Desk Size Seating

IWCF
Room Name (length and (please provide a (length and Capacity
width) photograph) width)
use
(maximum 20)

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 Associate Centre Accreditation Application

Assessment Room (continued) Evidence Evidence IWCF

Required Submitted use
4.4.1. Invigilator desk, device and telephone
A desk, telephone and laptop/desktop with an internet
connection must be available in the assessment room
for the invigilator to use. Photograph  
To access FORUM, web browsing software must be
installed on the centre’s internet connected computer.

Compatible browsers include: Microsoft Internet

Explorer Version 9+, Mozilla Firefox Version 25+, Signed
Google Chrome Version 31+ and Safari Version 6+. declaration,  
section 6
A minimum monitor resolution of 1280 x 1024 pixels is
a requirement.

4.4.2. Candidate device (laptop/desktop/tablet)

There must be a device available for each candidate
Photograph  
completing the digital assessment, and at least one
replacement device.
Signed
declaration,
All devices must meet the requirements set out in the  
section 6
Digital Assessment Accreditation Guidance (AC-0085).

Simulator Environment
Each section of the below table must be completed for every simulator room being used to
conduct practical assessments. Please submit a Simulator Model Checklist for each simulator
being used at the training centre.

Simulator Simulator Notice to

Room Size IWCF
Room Name (length and
Room Set-up Model Assessors and
width)
(please provide a use
photograph)
Checklist Candidates*

  

  

  

  
*The Notice to Assessors and Candidates must be displayed in the simulator room.

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Physical Resources (continued)

Software and Internet Requirements
All devices used for digital assessments must meet the minimum requirements set out in the
Digital Assessment Accreditation Guidance (AC-0085).

Please answer each of the below questions: Answer:

Digital assessment method
Please confirm what type of digital assessment you are applying
for. For example, Online, Hub or USB.

If applying for Hub or USB assessments, please ensure that you

have the equipment needed to run these assessment types.
Section 3.1 of the Digital Assessment Accreditation Guidance
confirms the requirements.

Type of device
Please confirm the type of device that will be used at your centre.
For example, laptops, desktops or tablets.

Model of device
Please confirm the model of the devices being used to administer
digital assessments. For example, iPad Air or Samsung Galaxy
Tab A.

Operating System
Please confirm the operating system that will be used to administer
your digital assessments. For example, Windows 10, iOS 11 or
Oreo.

Monitor Resolution
If you are using laptops or desktops to administer digital
assessments, please confirm the screen resolution. For example,
1024 x 768 pixels.

Download and Upload Speeds*

Please confirm your internet download and upload speeds.

Latency*
Please confirm your latency connection speed.

Network*
What type of network will be used to administer your digital
assessments? For example, wired connection or WiFi. If using WiFi
please confirm your WiFi speed.
*Please provide a copy of your download, upload, latency and WiFi speed tests.

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5. Management Resources Evidence Evidence IWCF

Required Submitted use

Safety of Delegates
A safety induction must be provided to demonstrate how Safety  
candidate’s safety and wellbeing is supported within your Induction
centre.

6. Centre Declaration - to be signed by an authorised signatory.

In signing this declaration, you are confirming that:

 Your training centre has the resources to administer IWCF programmes of training and
assessment in accordance with the application criteria detailed in the Accreditation Handbook and
Digital Assessment Accreditation Guidance documents.

 All IWCF programmes of training and assessment delivered at your centre will be conducted in
accordance with IWCF procedures.

Any personal data provided under this application form will be processed by IWCF in accordance
with our Privacy Policy, a copy of which can be requested from compliance@iwcf.org.

Centre Name:

Centre Address:

As an authorised officer of the above company I confirm that, to the best of my knowledge, the
information given on this application form is correct.

Name: Position:

Signature: Date:

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