SAP BPC NW 10.0 Knowledgebase: Journals

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SAP BPC NW 10.0 Knowledgebase
JOURNALS
A SAP EPM Community Service
Author: Chief Architect:

Satya Vipperla Jothi Periasamy A SAP EPM Community Service
SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader
01/01/2012
SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion
Satya17@gMail.com Joesaran@gmail.com , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 1

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Table of Contents
Executive Summary……………………………………………………………………………………………...3
What is a Journal ….……………………………………………………………………...4
Business Scenario……………..………………………………………………………………………………….4
Journal Process Overview………………………………………………………………...5
Accessing Journal Template/Workspace …………………………………………….………………...8
Journal Template Features …………………………………………………………………....…….……..10
Creating Journal Entries .……………………………………………………………………………….…...14
Finding Journals (Advanced Query Options) ….…………………………………..………….……15
Journal Entry Creation ….…….………………………………………………………………………….….17
Journal Entry Report ………………………….…..………………………………………………………....31
Journal Status/Activity ……..……………………..…………………………………………………….…..32
Journal Security …...……………………..……………………………………………………………….…….33
Journal Detail Table .…………………………………………………………………………………….……35
Disclaimer………………………………..…………………………………………………………………….….36

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Executive Summary:
This how-to-guide is to illustrate the purpose of Journals and introduces
to following topics of Journals:
 What is a Journal
 Journal Purpose/Business Reason
 Journal Flow/Process
 Journal Template
 Journal Workspace
 Journal Types
 Manage Journals (creating/posting/reopen/unpost)
 Locate Journals (Advanced Query)
 Journal Status
 Journal Security
 Journal Detail Table
This document is only covers web interface of Journals.
Assumptions:
We assume the user is familiar with user interface of BPC and BW. All
required Dimensions and Model is in place.

01/01/2012

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What is a Journal?
 A Journal is a quick fix to balance an un-balanced account/amount

 It is a manually entered and traceable
adjustment(s)/correction(s) made to the system/model
 The changes do not cascade-down to the Source System
 Journal posting will update the corresponding InfoCube and
Journal Detail Table
 Any logic is written in Journal.lgf will be executed when the data is
written to the Model via Journal Entry
 Default.lgf is executed for Journal Entries only if the Journal.lgf is
not used
Business Scenario:
Administrators load data from various source GL systems in to a Model.

Accounting team will review the data and should there be discrepancy
in balancing accounts/amounts, the team will create Journal (s) to
balance the amounts for reconciling. This is necessary since correcting
the source system and reloading may take significant amount of down
time. This process is typically done after month-end and quarter-ends.

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Journal Process Overview:

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Login in to the system:

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Initial/Home Screen:

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Accessing the Journal Template/List via the Web interface:

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Journal Templates Presence for available Models:
Templates exists for only two Models in this environment. You

can create Templates for other (reporting) Models as needed.

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New Journal Template Features:

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Journal Template – Reopen Rules:

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Journal Template – Parameters:

Journal Parameters can be configured for all the Journals
that use the Template
Enforced Balanced Journal  If checked will disable Balanced

Option within Journal Entry screen
Allow Journals to be Reopened  If checked, it allows a Posted

Journal to be Reopened in a subsequent period otherwise this
option will be disabled in Journal Entry screen

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Changing the Journal Template Options and its Impact:

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Creating Journal Entries:
The Journal Tab consists of a Context menu and three sub-tabs for data
input/entry:
Journal Entries  The journal entry sub-tab allows user to directly input
Journal postings
Additional Properties  The additional properties sub-tab allows user to

enter additional properties defined in the Journal template
Advanced Journal Balancing  Journal entries are checked dynamically for

out-of-balance records. If the condition fails, the system will highlight
the corresponding records

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Journal Landing/List: Displays all available Journals for a

given Model and Context

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In Journal Landing page, go to Advanced Query option and view all the
journals created by a specific user (if you do not remember the context)

01/01/2012

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Journal Entry Creation – Available Options:
 Single Journal entry – One Journal entry per account
 Balanced – this option will require/force you to balance the journal

while posting
 Reopen in next period – this option will allow you to reopen/copy

journal entry to another account or next period
 Multi Headers – to generate a group of individual Journal entries

and all actions effect group
 Multiple Values – for various DIMs selections in the Journal body
 Auto Reverse – this option will allow you reverse debits and credits
value in journal entry in the next period

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Journal Entry Creation-Cond...

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Journal Entry Creation-Cond…

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Journal Entry – Additional Properties:

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Journal Entry Creation with Multi Header/Values options:

This will allow us to create and post Journals for multiple periods at
once.

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Journal Entry Creation – Auto Reversal option:
When posted a Journal with Auto Reversal option selected, System will
automatically create a new Journal Entry with Saved status and Description
precede by %AUTO-REVERESED#xx% (xx being the reference to the
original GroupID which is the basis for this Journal Entry)

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Journal Entry Creation – Copy to:
 Copy to, will allow you to copy the Journal to a new context.
 Copy to the next period is checked the TIME DIM will be disabled
 The Copied Journal Entry will be in Saved Status

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Journal Entry Creation – Reopen:
You can reopen a posted journal (source) to a different (destination)

period and category

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Journal Entry Creation – Unpost a previously posted

Journal Entry & Lock a Journal Entry from modifications:

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Journal Entry – Auto Reverse:

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Journal Entry – Auto Reverse Contd…

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Journal Entry – Auto Reverse Contd…
One an Auto Reverse Journal Entry is posted a New Journal Entry will be
created with a pre-fix of “%AUTO-REVERSE#xx” in Description where
xx is the base Journal ID. The New Journal will be in Saved status

01/01/2012

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Journal Entry – Ungroup:
A Journal with Multi Header/Value (Group ID) can be un-grouped to

create individual Journal IDs
From the Journal landing page  Select the Journal Entry and click
UnGroup button

01/01/2012

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Journal Entry – Ungroup Contd…:

Ungroup will create individual Journal Entries:

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Journal Entry Report:

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Journal Status:
Journal Activity:

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Journal Security:

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Journal Security Contd…

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Journal Detail Table:

How to look up Journal Detail Table:
1. In BW, got to Transaction Code SE16
2. Enter table name UJA_APPSET_INFO and choose enter
3. Click F8, and note your Environment Prefix (in this case W4); Go back by
clicking green arrow () twice
4. Type UJA_APPL and click enter key; Select your Environment (Satya1),
Click F8 and note LEGAL prefix (JC0)
5. Go back by clicking green arrow () twice
6. Enter Journal Detail Table (/1CPMB/XXZZZJRDT) and press Enter Key
then F8 (XX = W4 & ZZZ = JC0) /1CPMB/W4JC0JRDT

01/01/2012

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Disclaimer:
This description is a preliminary version and not subject to a license agreement or
any other agreement with SAP®. This document contains only intended strategies,
developments, and functionalities of the SAP product and is not intended to be
binding upon SAP/us to any particular course of business, product strategy, and/or
development. Please note that this preview is subject to change and may be changed
by SAP at any time without notice.
SAP /we assume no responsibility for errors or omissions in this document. SAP /us
does not warrant the accuracy or completeness of the information, text, graphics,
links, or other items contained within this material. This preview is provided
without a warranty of any kind, either express or implied, including but not limited
to the implied warranties of merchantability, fitness for a particular purpose, or
non-infringement.
SAP /we shall have no liability for damages of any kind including without limitation
direct, special, indirect, or consequential damages that may result from the use of
these materials. This limitation shall not apply in cases of intent or gross negligence.
The statutory liability for personal injury and defective products is not affected.
SAP Community Contributors:

Satya Vipperla Jothi Periasamy

SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Thought Leader

01/01/2012

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SAP BPC NW 10.0 Knowledgebase

A SAP EPM Community Service

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 1

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 2

This document is only covers web interface of Journals.

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 3

 A Journal is a quick fix to balance an un-balanced account/amount

Administrators load data from various source GL systems in to a Model.

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 4

Journal Process Overview:

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 5

Login in to the system:

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 6

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 7

Accessing the Journal Template/List via the Web interface:

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 8

Journal Templates Presence for available Models:

Templates exists for only two Models in this environment. You

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 9

New Journal Template Features:

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 10

Journal Template – Reopen Rules:

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 11

Journal Template – Parameters:

Enforced Balanced Journal  If checked will disable Balanced

Allow Journals to be Reopened  If checked, it allows a Posted

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 12

Changing the Journal Template Options and its Impact:

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 13

Creating Journal Entries:

Additional Properties  The additional properties sub-tab allows user to

Advanced Journal Balancing  Journal entries are checked dynamically for

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 14

Journal Landing/List: Displays all available Journals for a

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 15

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 16

Journal Entry Creation – Available Options:

 Single Journal entry – One Journal entry per account

 Balanced – this option will require/force you to balance the journal

 Reopen in next period – this option will allow you to reopen/copy

 Multi Headers – to generate a group of individual Journal entries