Republic of the Philippines

DEPARTMENT OF EDUCATION
REGION IV-A CALABARZON
Gate 2, Karangalan Village, Cainta Rizal

Records Section Frontline Services

Type of Frontline Client/Requesting Documentary Forms to Processing Office/Person

Step/Procedure Fees
Service Party Requirement Fill up Time Responsible
Request for Certification,  NKP, 1. Diploma (Original with 2 1. Receive application for CAV Form None 10-15 minutes  Lourdes
Authentication, and Transferees/Enrollees to Xerox Copies) CAV  Guicho
Verification (CAV) Foreign Countries 2. Transcript of Records 2. Evaluate submitted  Armin
(Original with 2 Xerox pertinent documents  Nenita
 DepED CALABARZON Copies) (F-137) 3. Verify from the list of
Elementary and Secondary 3. Certification of Graduation graduates (public) and
Graduates from School/Division Office copy of special order
4. Certification of School last (private) submitted by the
attended (undergraduate) concerned school of
5. List of Graduates (Duty name of the applicant
certified by Authorized 4. Filled out the claim stub
Person) 5. Issue claim stub to
-for public schools applicant for DFA release
6. Copy of Special Order for 6. Prepare CAV for
Graduation (Authenticated) signature by Regional
-for private schools Director/ Authorized
7. 2x2 latest ID picture Official/s
8. Birth Certificate/ 7. Authorized Official signs
Authenticated (NSO) with CAV
Xerox Copy 8. Transmit CAV to DFA
Authorized courier (DHL)
Note:

 Lost Diploma maybe replaced by

another diploma properly issued
by the school concerned and
the signing officials be
paraphrased by placing
 Republic of the Philippines
DEPARTMENT OF EDUCATION
REGION IV-A CALABARZON
Gate 2, Karangalan Village, Cainta Rizal

Sgd . Marked SECOND COPY

and certified correct by a
responsible school official/head
of the school, supported by a
notarized Affidavit of Loss and the
usual certification, sample forms
attached.

 Applicant claims processed CAV

from DFA after 5 working days.

 Authentication fee of Php 100 to

be paid upon claiming the
documents at DFA.

 Documents maybe released on

the scheduled date of release at
least four (4) working days.

 All unclaimed documents will be

disposed of after three (3)
months from the schedule date
written on the stub.

Noted:

Lourdes D. Barrientos
Administrative Officer V