TASK 5

MODUL 6
ENGLISH AT WORK PLACE
LEARNING ACTIVITY 3

PROCEDURE TEXT
“GETTING TO KNOW PROCEDURE TEXT”

NAMA PESERTA : EDI BUDI IRAWAN

NOMOR PESERTA : 19072615710118
ROMBEL : KELAS A
BIDANG STUDI : BAHASA INGGRIS

PENDIDIKAN PROFESI GURU DALAM JABATAN (PPGJ)

BIDANG STUDI BAHASA INGGRIS
UNIVERSITAS NEGERI MEDAN
TAHUN 2019
Task 5
Next, we are going to analyze the information which make up the procedural texts. Analyze the procedures using entries listed in the table below.
Texts Goal Steps Tips Warning
1. Locate the power switch and turn the Use the automatic feed on
machine on your copier to copy
2. Lift the cover and place the document you documents several pages in
wish to copy face down on the glass length. Following the guide
3. Lower the cover and, using the control next to the feed, position your
panel, select the number of copies you stack of documents; many
wish to make. photocopiers auto-feed
How to use office 4. Push “start” and the copying should documents face up. See if
Text 1 Equipments using the commence your photocopier has options
photocopier for automatically collating
and stapling your documents
-- most newer models do.
Select these options on the
digital display, press "start,"
and your stack of documents
will be photocopied, collated
and stapled for you.
1. Check that the fax machine is plugged into Check the number of pages Ensure that there's plenty
a power source and a phone jack before you received against the of ink in your machine's
turning it on. number given on the cover toner cartridge and that
2. Get the fax number for the destination of sheet to be sure the whole fax there's plenty of paper, so
the fax you are sending. has come through. you can receive a fax
3. Arrange the documents you are sending in smoothly.
Using a Fax Machine order.  Make sure to turn off all
4. Fill out a coversheet for your fax; this will office equipment at the
contain the recipient's name and fax end of your work day,
number, the name of your boss or office, unless you are instructed
the fax number for your office, a short otherwise.
message to the recipient and the number of
pages, including the coversheet.
Texts Goal Steps Tips Warning
5. Position the documents face up in the
feeder tray.
6. Dial the recipient's fax number.
7. Press "send' or "fax" to send the document,
depending on the machine you are using.
8. Wait for the phone to ring, but do not
answer it;
9. Listen for the "handshake" tones that tell
you the sender's fax machine and your fax
machine are communicating.
10. Watch your fax machine start printing and
wait until the entire document has come
through.
11. Contact the sender to confirm receipt of
this document.
1. Scan your resume and save to your If your resume is already Keep your border simple.
computer. saved on your computer, skip Most employers find loud
2. Open your resume in your word to Step 2. and busy borders
processing software.  If you are using a program distracting.
3. Click on the "Page layout" tab and then other than Microsoft Word
click on the "page border" icon. and cannot find the "page
4. Scroll through the page border options. border" icon, simply click on
Choose from solid or dotted lines, shading, "Help" and then type
How to Apply A Border to A line thickness and your border placement.
Text 2 "borders" into the Search bar.
Resume Paper 5. Click on the options you like and then Save your new resume with a
click on the "OK" button. different name from the
6. Click "Save" to save the border to your original so that you can
resume. change the border or update
your resume as needed.
Texts Goal Steps Tips Warning
Convert Handwritten Signature to  This gives you the ability to
Electronic adjust the size in Word
1. Sign your name on a white piece of paper without affecting the quality
larger than you normally. of the image.
2. Scan the paper with your signature or take The signature image may
a digital photograph of it, so you can open also be set to go behind text.
it in Microsoft Paint to finalize the image
file.
Format Electronic Handwritten
Signature
1. Take the image file created from a scan or
a digital photograph and open it in
Microsoft Paint,
2. Crop the size of the signature itself by
going to the Home tab and clicking
How to Electronically Sign A "select" in the Image Group.
Text 3
Word Document 3. Click the top left corner near your
signature and drag out to the bottom, right
corner of the signature to select the
specific area, then click "Crop."
4. Save the image file as a .jpg or a common
image file format like .bmp, .gif, or .png.
Sign Electronically in Word
1. Place your cursor where the signature
should appear and left-click your mouse.
2. Under Insert in the top menu bar, click
"Pictures" to locate and select your
electronic signature file created from
Microsoft Paint, then click "Insert."
3. Use one of the top corner anchors to adjust
the signature image size.
4. Right-click on the image and select Size &
Texts Goal Steps Tips Warning
Position for the Text Wrapping tab. Select
"Behind text.”
5. Click "OK" to complete format setting.
How to Care for Office
Text 4
Equipment
1. Wipe screen and keyboard regularly with a Keep computers in a dry Do not place a computer
static-free cloth and cleaner designed for environment, away from next to a heating source or
use on computers. sources of excessive heat or drink your coffee while at
2. Use compressed air to clean debris from moisture. the computer.
between the keys on the keyboard.  Keep ventilation holes on the Never force an office
3. Turn the keyboard over and shake loose computer clear of blockages machine to open. When
Computers dirt. from dust or other items on doing maintenance
4. Use compressed air again to get leftover the desk to prevent cleaning, only access parts
debris from between the keys. overheating. of the machine that open
5. Use compressed air to blow dust and easily
debris from all vents.
6. Plug all computers into surge protectors.

1. Open removable parts of the printer and  Check the manufacturer  Do not overfill the paper
wipe the insides with a dry, clean cloth. specifications on paper tray.
2. Remove all jammed paper completely. weight and size.  Never force an office
3. Change ink as needed.  Verify that the paper you are machine to open. When
4. Open the top of the printer and remove the using does not exceed the doing maintenance
ink cartridge. recommended weight and cleaning, only access parts
size. Paper weight indicates of the machine that open
Printers
the thickness of the paper and easily
can be found on the
manufacturer's packaging.
 Specifications should be
printed on the side to help
you order another cartridge
from your local office retail
Texts Goal Steps Tips Warning
store or supplier. If you
cannot find the ink cartridge,
refer to manufacturer
guidelines in the printer’s
manual.

1. Keep a fax machine in a dry room. This prevents the machine Never force an office
Humidity can cause paper to stick together. from taking too much paper machine to open. When
2. Place fax machines at least six inches from and jamming in operation. doing maintenance
walls for adequate ventilation around the Set aside on a piece of cleaning, only access parts
equipment. newspaper or throw it in the of the machine that open
3. Fan paper with your hand before inserting trash immediately, as old easily
Fax Machines
it in the fax machine. toner cartridges can leak.
4. Change toner as needed.
5. Locate access on the front of the fax
machine and remove toner.
6. Place the new toner cartridge in the slot.
Wipe up any spillage.