Journal Entries: Decentralized Accounting System

TRANSACTIONS CENTRAL OFFICE BOOKS REGIONAL OFFICE BOOKS OPERATING UNIT BOOKS

1. Received allotments
directly from Department of No entry No entry No entry
Budget and management.

2. Received Notice of Cash

Allocation directly from the Cash- National Treasury, MDS xx Cash- National Treasury, MDS xx Cash- National Treasury, MDS xx
Department of Budget and Subsidy Income from Nat’l Govt. xx Subsidy Income from Nat’l Govt. xx Subsidy Income from Nat’l Govt. xx
Management.

3. Release of sub-allotment
from Central Office to No entry No entry No entry
Regional Office.

4. Release of Letter Advice

from regional Office to No entry No entry No entry
Operating Unit.

5. Transfer of subsidy from Subsidy to Regional Office xx Cash in Bank- Local Currency CA xx
Central Office to Regional Cash- National Treasury, MDS xx Subsidy Income from Central Office No entry
Office. xx

6. Transfer of subsidy from

Regional Office to operating No entry Subsidy to Operating Unit xx Cash in Bank- Local Currency CA xx
Unit. Cash in Bank- Local Currency CA xx Subsidy Income from RO xx

7. Payment of payrolls
through cash disbursing
officer.

a. To record expenses Expenses xx Expenses xx Expenses xx

and deductions. Deductions xx Deductions xx Deductions xx

b. To record grant of Payroll Fund xx Payroll Fund xx Payroll Fund xx

cash advance to Cash-National Treasury, MDS xx Cash-National Treasury, MDS xx Cash-National Treasury, MDS xx
disbursing officer.
 c. To record liquidation Due to officers and employees xx Due to officers and employees xx Due to officers and employees xx
of cash advance. Payroll Fund xx Payroll Fund xx Payroll Fund xx

8. Remittance of the Deductions xx Deductions xx Deductions xx

foregoing deductions (no Cash- National Treasury, MDS xx Cash- National Treasury, MDS xx Cash in Bank- Local Currency CA xx
Tax Remittance Advice)

Expenses xx Expenses xx Expenses xx

9. To record bills received.
Accounts Payable xx Accounts Payable xx Accounts Payable xx

10. Payment of the Accounts Payable xx Accounts Payable xx Accounts Payable xx

foregoing bills. Cash- National Treasury, MDS xx Cash- National Treasury, MDS xx Cash in Bank- Local Currency CA xx

11. Grant of cash advance Advances to Officers & Employees xx Advances to Officers & Employees xx Advances to Officers & Employees xx
for local travel. Cash- National Treasury, MDS xx Cash- National Treasury, MDS xx Cash in Bank- Local Currency CA xx

12. Liquidation of the Travelling Expenses- Local xx Travelling Expenses- Local xx Travelling Expenses- Local xx
foregoing cash advance- Advances to Officers and EE’s xx Advances to Officers and EE’s xx Advances to Officers and EE’s xx
travel

13.Collection of refund for Cash- Collecting Officers xx Cash- Collecting Officers xx Cash- Collecting Officers xx
excess from the foregoing Advances to Officers and EE’s xx Advances to Officers and EE’s xx Advances to Officers and EE’s xx
cash advance for travel
 Closing Entries: Decentralized Accounting System

TRANSACTIONS CENTRAL OFFICE BOOKS REGIONAL OFFICE BOOKS OPERATING UNIT BOOKS

1. Reversion of the
following unused Subsidy Subsidy Income from Nat’l Gov’t xx Subsidy Income from Nat’l Gov’t xx Subsidy Income from Nat’l Gov’t xx
Income from National Cash- National Treasury, MDS xx Cash- National Treasury, MDS xx Cash- National Treasury, MDS xx
Government representing
Notice of Cash Allocation.

2. Close expense (including

inter-office transfer) Income and Expense Summary xx Income and Expense Summary xx Income and Expense Summary xx
accounts to Income Expenses xx Expenses xx Expenses xx
Summary Account

3. Close Subsidy Income

from National Government
(including inter-office Subsidy Income from Nat’l Gov’t xx Subsidy Income from Nat’l Gov’t xx Subsidy Income from Nat’l Gov’t xx
transfer accounts) to Income and Expense Summary xx Subsidy Income from Central Office xx Subsidy Income from RO xx
Income and Expense Income and Expense Summary xx Income and Expense Summary xx
Summary account.

4. Close Income and Income and Expense Summary xx Income and Expense Summary xx Income and Expense Summary xx
Expense Summary to Retained Operating Surplus xx Retained Operating Surplus xx Retained Operating Surplus xx
Retained Operating Surplus

5. Close the Retained

Operating Surplus to Retained Operating Surplus xx Retained Operating Surplus xx Retained Operating Surplus xx
Government Equity Government Equity xx Government Equity xx Government Equity xx
account.