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Sample Equipment Property Records Template
Sample Equipment Property Records Template
2 CFR Part 200 §200.33 Equipment means tangible personal property (including information technology systems) having a useful life of more than one year and a per-unit acquisition cost which equals or exceeds the
lesser of the capitalization level established by the non-Federal entity (state, local government, Indian Tribe, institution of higher education (IHE), or nonprofit organization) for financial statement purposes, or $5,000.
2 CFR Part 200 §200.313(4)(d)(1) requires that subrecipients maintain property records for equipment that includes: a description of the property, a serial number or other identification number, the source of funding for
the property, who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and
condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
Additionally, 2 CFR Part 200 §200.313(4)(d)(2) requires a physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
Percentage of
Serial Number or Identification Source of Acquisition Cost of the Federal Location of Use and Condition of Physical
Description of the Property Funding for the Who Holds Title Disposition Data Inventory
Number Property Date Property Participation in Equipment the Property Completion Date
the Property