REVIEW & APPROVAL OF CEA FORM

1. Purchasing staff will forward the CEA form raised to FA team.

2. FA team will check the following if:
a. Items requested are included in the CAPEX Budget (If not, mark the form as “No Budget” and
inform the purchasing staff/end user).
b. The data of Quotation Summary prepared by the Purchasing staff (ex: price quoted by the
vendor) presented are matched with the attached supporting documents.

*There should be at least 3 quotations and if it doesn’t meet this requirement, a waiver
for approval must be signed first by the General Manager (GM) subject to the following
rule:

c. Signatures of the approving authorities should be found in the documents.

3. The CEA form will be returned to Purchasing Dept. if there are any erroneous amount, unspecified
data, unsigned signature field and the other supporting documents (Approved Asset Disposal
Application form (ADA) if the purpose for the acquisition of a new asset is to replace the existing
one).
4. If all the details in the CEA form are correct, FA team will fill out the box found in the form that
states ‘For Finance Division Only’

Asset Group refers to the asset category of the item (ex. Engineering Plant and
Equipment, Computer Equipment, AT & E – A320, etc.)
Control Number refers to asset/tag number assigned to the item (refer to number)

Once this portion is filled out by the FA team, the CEA form is now subject for the approval of
SFM & FM.
Problems:

1. When the requested items are tools, the aircraft type in which the tools are intended for or to be
used in is sometimes not indicated in the PR form. And as such, finance will have to ask the
purchasing personnel responsible about the mentioned concern through email.
2. The department are raising a purchase request form (PR) without knowing the listed items in the
approved CAPEX and their remaining budget.
3. CEAs are often forwarded directly to SFM & FM offices without being reviewed first by the FA
team.