General Information

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Palais des Congrès
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Porte Maillot

PARIS
160 11th European Conference on Antennas and Propagation Paris, France 19-24 March 2017
EuCAP 2017 Conference Venue
2, place de la Porte Maillot - 75017 Paris
The Palais des Congrès is located in Paris, next to the metro station “Porte Maillot”,
Alpha Taxis + 33(0)1 45 85 85 85
Taxi G7 + 33(0)1 47 39 47 39
A taxi station is located 42 Boulevard Gouvion-
Saint-Cyr, 75017 Paris at 5 minutes walking dis-
tance from the Congress Center
No smoking policy
To comply with French law smoking is prohibited
inside.
Lost-and-Found
The Registration Desk will collect the Lost-and
Found
Insurance
The Organisers cannot be held responsible for ac-
cidents to participants or for damage to or
loss of their personal property howsoever caused.
Onsite Registration
The Conference Registration Desk is located on the
Level 3 of the Palais des Congrès de Paris.
Conference Registration Desk
Opening Times:
Sunday 19 March .......................... 16 :00 - 19 :00
Monday 20 - Thursday 23 March ... 08 :00 - 18 :30
Friday 24 March............................. 08 :00 - 16 :00
EuCAP 2017 Exhibition
The exhibition will take place in Hall Havane, on the
Level 3 of the Palais des Congrès de Paris.
11th European Conference on Antennas and Propagation Paris, France 19-24 March 2017
and
Exhibition Opening hours
Monday 20 March.......................... 10 :00 - 20 :00
Tuesday 21 March ......................... 08 :30 - 18 :00
Wednesday 22 March .................... 08 :30 - 18 :00
Thursday 23 March........................ 08 :30 - 17 :00
Name badges
All delegate will receive a badge which must be
worn at all times to gain access to the conference
sessions, exhibition and social events. Upon your
arrival, you must withdraw your badge in the
Conference Registration Hall Bordeaux before en-
tering the conference rooms area.
The replacement of lost or forgotten badges carries
a 25 € charge. In order to facilitate the duplication
of the badge, please present a copy of your regis-
tration confirmation as proof. Social events tickets
and badges for guests will be given with the dele-
gate badge at the time of withdrawing.
Official Language
All sessions will be held in English only. No transla-
tion will be provided.
Conference Banquet Registration
Delegates or exhibitors who have registered and
paid for the conference dinner will be given a
ticket. Please bring your ticket with you and show
it to the hostesses before entering.
If you have purchased additional conference ban-
quet tickets for Guest person(s), you must collect
the extra ticket(s) from the Registration Desk in the
Hall Bordeaux at the time of withdrawing. No du-
plicate of social events tickets will be provided
in case of loss.
161
General Information
Welcome Reception
Monday, 20 March - 18 :30 - 20 :00 - Hall Havane
- Palais des Congrès de Paris
Attendance to the Welcome Reception is included
in the registration fees - conference
delegates and exhibitors will not be issued a ticket.
If you have purchased tickets for the Welcome Re-
ception for a guest person, you must collect the
extra ticket(s) from the Registration Desk in the
Hall Bordeaux at the time of withdrawing. No du-
plicate of social events tickets will be provided in
case of lost.
Safety
During the Conference (Monday to Thursday), due
to exceptional safety measures, a control will be
done at the entrance of the hall Bordeaux (Level 3).
To limit your waiting time, we recommend you to
avoid bringing with you any luggage, as they will
be opened and controlled.
Therefore, a cloakroom is available in Hall Bor-
deaux where you can drop your belongings.
Cloakroom / Luggages
There are cloakroom and luggages facilities inside
the Palais des Congrès de Paris, exclusively for the
use of registered participants of EuCAP 2017.
We recommend you to withdrawn your badge first
before dropping your belongings at the cloakroom
as your badge will be requested. Drop of
belongings without a badge will be refused without
any possibility of claim. Computers, devices or
valuables objects won’t be accepted. The
Organisers cannot be held responsible for da-
mage to or loss of their personal property
howewer or by whoever caused.
Cloakroom Opening hours:
Monday 20 March.......................... 08 :00 - 20 :00
Tuesday 21 to Thursday 23 March . 08 :00 - 18 :30
Friday 24 March............................. 08 :00 - 17 :30
162 11th European Conference on Antennas and Propagation Paris, France 19-24 March 2017
Power Charge Facilities
Power charge facilities are available at the level 3
of the Palais des Congrès de Paris, exclusively for
the use of registered participants of EuCAP 2017.
Check on the venue plan to see their location.
You may also drop your phone and your charger at
the cloakroom ; the hostess will be happy to take
care of it; a cloackroom’s ticket will be handed to
you. In case of lost of that ticket, no phone will be
given back without a strong proof of ownership.
The Organisers cannot be held responsible for da-
mage to or loss of their personal property hows-
oever caused.
Lunch and Coffee breaks
Standing & seating Buffet Lunches and Coffee
Breaks are included in conference registration
fees. They will be held in the following exhibition
areas: Hall Havane, Hall Bordeaux, level 3
EuCAP 2017 Mobile Application
An EuCAP mobile application is available to follow
the event, access to the programme and papers,
prepare your agenda, have information about the
exhibition and sponsors, be informed of the latest
news…
Download the application with the different
flashcodes for the Android, iOS, Windows operating
systems
There will be free WIFI access available for the par-
ticipants to EuCAP 2017 in the conference venue,
connect to ”EUCAP2017”, which is open access
Currency & ATM Machine
The currency in France is Euros €.
There are 2 ATM Machines located Niveau 0, Main
Hall and Niveau -1 of the Palais des Congrès de
Paris

Tourism and Entertainment in
Paris
EuCAP 2017 presents you their partners: ParisVisit,
Promenade des Sens and Theatre in Paris which
propose dedicated Touristic Tours, gastronomy
classes, French playhouses with English ‘surtitles’
… than 15 minutes prior to your session start!
All information are available on http://www.EuCAP.
org/social-events/guest-programme
You are welcome to visit their booth located in
Hall Bordeaux for further information and direct
bookings:
ParisVisit
Monday 10 :00 - 18 :00
Theatre in Paris
Monday 10 :00 - 20 :00
Tuesday 08 :00 - 18 :30
Instructions
for Authors
Important Information for Oral
Presentations
It is our great pleasure to welcome you as a ses-
sion speaker at EuCAP’2017 in Paris, France. In
order to ensure a smooth performance during your
session, we kindly ask you to consider the fol-
lowing instructions:
• The overall time slot for each presentation is 20
minutes for both regular and convened presen-
tations. Plan your speech for a duration of 15
minutes in order to allow time for questions and
discussion, as session chairs have been instruc-
ted to rigorously enforce the schedule. We fully
rely on your cooperation in respecting this du-
ration.
• Be at the session room 15 minutes before ses-
sion starts and introduce yourself to the session
chairs.
11th European Conference on Antennas and Propagation Paris, France 19-24 March 2017
• A video projector and a PC will be available in all
conference rooms. Speakers are not allowed
to bring their own laptop computer, avoiding
useless time breaks in between papers.
• Bring your presentation on a USB memory stick
in MS-PowerPoint or Adobe PDF formats, and
upload it in the Session Room computer no later
You can also bring it earlier, during the coffee/
lunch breaks of any days before your presenta-
tion. A volunteer will be at your disposal to help
you to upload it in the right file in order to find it
easily at the time of presentation.
• In order to avoid any compatibility problems,
read carefully the instructions below.
PowerPoint Instructions
• For MS-PowerPoint presentations, please use
the following versions only: PP 97-2003 (*.ppt)
or 2007, 2010 to guarantee that it will be opened
successfully on the on-site PC
• We recommend to the PPT/PPTX format instead
of PPS
• All videos or animations in the presentation must
run automatically!
Pictures/Videos
• We cannot provide support for embedded videos
in your presentation; please test your presen-
tation several hours before your presentation.
Generally, the WMV format should work with no
difficulties.
• In case your video is not inserted in MS-Power-
Point, it is possible to have it in other formats
- MPEG 2,4, AVI (codecs: DivX, XviD, h264) or
WMV. Suggested bitrate for all mpeg4 based
codecs is about 1 Mbps with SD PAL resolution
(1024x576pix with square pixels, AR: 16/9).
• In case of Full HD videos, please let us know
quite in advance
163
General Information
using only dual-face sticking tape or similar tool
Fonts supplied by the local organization. Staples, pins,
• Only fonts that are included in the basic instal- screws or any abrasive or perforating hardware
lation of MS-Windows will be available (Engli- are not permitted. Do not write or paint on the
sh version of Windows). Use of other fonts not poster boards. Be aware that the local organi-
included in Windows can cause wrong layout/ zation may be able to assist you with the appro-
style of your presentation. priate material during the morning coffee break.
• Suggested fonts: Arial, Times New Roman. • Posters should be removed from the boards by
If you insist on using different fonts, these must the end of the day (6:00pm maximum). If not,
be embedded into your presentation by choosing they will be destroyed
the right option when saving your presentation:
Printing a poster on-site
• Click on “File”, then “Save As”
• Should you need to print an A0 poster on-site, a
• Check the “Tools” menu and select “Embed printer shop (“COPY-TOP”, see below) is located
True Type Fonts” 10 minutes at walking distance from the Confe-
rence venue.
Important Information for Pos-
• Bring your poster on an USB key in PDF file (A0
ter Presentations portrait format). Printing an A0 poster takes ap-
When preparing a Poster, presenters should have prox. 15 minutes. In order to avoid any waiting
in mind the objective of capturing the interest of time, we strongly recommend you to print it in
attendees to the work that is being presented. advance (the day before of your presentation for
The quality of the presentation stimulates the example). The rate of one A0 printing is 97.82 €;
attention from the audience, and improves the for two A0 posters, it is 163.00 € and for 10
overall satisfaction of the community attending posters 567.11 € (always incl. taxes). The dis-
the conference. Use an appropriate font size al- counted rate applies for more than one poster
lowing posters to be readable by delegates from printed altogether in the same order:
2 m away. The text on the poster should be clear
Copytop - 62, avenue de la Grande-Armée
and understandable without oral explanation.
75017 Paris
The poster size must be A0 format: 1,20m Opening hours: Monday to Friday 09 :00 - 19 :00
height and 0,9m width. The poster board www.copytop.com
is fitted to host a poster of an A0 format. We
strongly encourage you to provide a poster of this
size and not multiple A3 or A4 individual sheets
to fit within A0 size as you will have problems to
fix them on the board.
Please check on the programme booklet in which
session and corridor (Corridor Paris, Corridor
Neuilly or Corridor Top) the poster is scheduled.
Each poster board will be marked with a poster
ID-number. Yours can be found in the booklet.
Presenters are required to use only the board
corresponding to their poster ID-number.
Set-up and removal of the poster Schedule.
• Posters should be set-up during (10 :00-
11 :50) of the day you are presenting. Pos-
ters should be set-up on the poster board

164 11th European Conference on Antennas and Propagation Paris, France 19-24 March 2017