‘APPENDIX A’

INTERNATIONAL ISLAMIC UNIVERSITY MALAYSIA

REQUEST TO PERFORM OVERTIME FORM

DEPARTMENT: _________________________

A. REQUEST TO PERFORM OVERTIME

(To be issued by the immediate supervisor)

You are requested to perform overtime on (date/time): ______________________________

Task(s) assigned: _____________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________

Staff No. : Basic Salary: RM .

Name : _______________________________________________________________
Position : ___________________________ Department :_______________________

Please Tick : On Covering Assignment Not on Covering Assignment

* Please attach the supporting document

B. RECOMMENDATION AND CERTIFICATION OF DUTY

It is hereby certified that the above tasks have been done completely. The duration eligible to
be claimed is hours and minutes as follows:-

__________ ___________________________ ______________

Signature Name, Designation & Official Chop Date

(Please use the overtime claim form provided by the Finance Division, IIUM as in the
attachment)

C. APPROVAL FROM HEAD OF DEPARTMENT/DIRECTOR/DEAN

(Staff is on Covering Assignment / Not on Covering Assignment).
* To delete where necessary

The payment for overtime claim of hours and minutes is approved:

______________ __________________________ _________________
Signature Name, Designation & Official Chop Date

Month: _________________________ Year: _______

Name: _________________________
Position: _________________________

Particular Time Normal Saturday/Sunday Public Holiday

From To Day Normal Overtime Normal Overtime
Hours Hours

TOTAL

Overtime on normal day :__________hrs

Overtime on Sunday :__________hrs
Overtime on Public Holiday :__________hrs

I hereby declare the above claim is true. I hereby approve the above claim.
___________________________ ________________________
Signature of Applicant Signature & Official stamp
Dean/Head of Department
 RATE FOR OVERTIME

For Finance Division Use only

Checked by: __________________

Date: __________________

Reference Entry List Overtime

Basic = Perday Perday = Perhour

26 8

Code Overtime Name Overtime Rate

(per hour)

1 Normal Day 1.5

2 Saturday 1.5
3 Sunday 2
4 Public Holiday 3

Code Working Name Working Rate

(per day)

5 On Saturday/Sunday ≤ 4 hrs 0.5

6 On Saturday/Sunday ≥ 4 hrs but ≤ 8 hrs 1
7 On Public Holiday 2
 ‘APPENDIX B’

INTERNATIONAL ISLAMIC UNIVERSITY MALAYSIA

REQUEST TO PERFORM EXTRA WORKING HOURS FORM

DEPARTMENT: _________________________

A. REQUEST TO PERFORM EXTRA WORKING HOURS

(To be issued by the immediate supervisor)

You are requested to perform extra working hours on (date/time): ____________________

Task(s) assigned: _____________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________

Staff No. : Basic Salary : RM .

Name : _______________________________________________________________
Position : ___________________________ Department :_______________________

Please Tick : On Covering Assignment Not on Covering Assignment

* Please attach the supporting document

B. RECOMMENDATION AND CERTIFICATION OF DUTY

It is hereby certified that the above tasks have been done completely. The duration eligible to
be claimed is hours and minutes as follows:-

______________ ___________________________ ______________

Signature Name, Designation & Official Chop Date

(Please use the overtime claim form provided by the Finance Division, IIUM as in the
attachment)

C. APPROVAL FROM HEAD OF DEPARTMENT/DIRECTOR/DEAN

(Staff is on Covering Assignment / Not on Covering Assignment).
* To delete where necessary

The payment for extra working hours claim of hours and minutes
 is approved:

______________ ___________________________ ______________

Signature Name, Designation & Official Chop Date

(Company No. 101067-P)

EXTRA WORKING HOURS CLAIM FORM

Month: _________________________ Year: ____________

Name: _________________________ Salary Grade: ____________ Basic Salary:___________
Staff No.: _________________________ Position: ____________ Department: ___________

Particular Time Normal Saturday/Sunday Public Holiday

From To Day Normal Overtime Normal Overtime
Hours Hours

TOTAL

During normal working hours Outside normal working hours

Working on Saturday/Sunday
≤ 4 hrs : :______times Extra Working Hours on normal day :______hrs
≥ 4 hrs but ≤ 8 hrs :______times Extra Working Hours on Saturday/Sunday :______hrs
Working on Public Holiday :______times Extra Working Hours on Public Holiday :______hrs
I hereby declare the above claim is true. I hereby approve the above claim.

___________________________ ________________________
Signature of Applicant Signature & Official stamp
Dean/Head of Department
 RATE FOR EXTRA WORKING HOURS

For Finance Division Use only

Checked by: __________________

Date: __________________

Reference Entry List Overtime

Basic = Perday Perday = Perhour

26 8

Code Extra Working Hours Rate (Per hour)

(Outside normal working hours)

1 Normal Day 1.5

2 Saturday 1.5
3 Sunday 2
4 Public Holiday 3

Code Extra Working Hours on Rate (Per day)

Saturday/Sunday/Public Holiday
(During normal working hours)

5 On Saturday/Sunday ≤ = 4 hrs 0.5

6 On Saturday/Sunday ≥ = 4 hrs but ≤ = 8 hrs 1
7 On Public Holiday 2