Star Fleet Command Manual - Volume IX

STAR FLEET COMMAND
MANUAL
VOLUME IX
STAR FLEET REPRESENTATIVES
Control Number
Terranglo Edition, Copyright © 2277 Star Fleet Command, Star Fleet Printing Office
All rights reserved under the laws of the United Federation of Planets
STAR FLEET COMMAND MANUAL
VOLUME IX
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TABLE OF REVISIONS
Revision Section/Page
Stardate Description of Change
Number Number
0.0 0011.65 All Initial Publication
0.1 0017.01 All Modified all manual pages to incorporate the new Stardate standard.
0.2 0302.55 All pages Modified manual to include civilian employees of Star Fleet.
0.3 0445.82 Section 9.1 Revised entrance criteria into the Star Fleet Service.
0.4 0512.07 Section 3.2 Incorporated new Star Fleet uniforms.
Added new subsections on professionalism and leadership in the
0.5 0627.91 Section 3.6
Star Fleet Service.
0.5a 0628.32 Section 3.1 Updated information regarding the source of personnel.
Chapter 1; Added Section 1.6 to handle the new Bureau of Veterans Affairs.
0.6 2106.34 Sections 2.0, 2.1 Modified all administrative sections to include the new Deputy Chief:
and 2.2; Star Fleet Veterans. Added Section 9.8.
0.7 4982.98 Section 9.1 Revised enlisted job classifications and added new job codes.
0.9a 6702.22 Appendices Added Appendices A, B and C.
Appendices and Added Appendix D. Moved job codes from Section 9.1 to Appendix
0.8b 6705.29
Section 9.1 D.
Incorporated Star Fleet Code of Conduct into manual. Revised
0.8c 6707.61 Section 3.6
conduct manual to include civilian personnel.
0.8d 6713.21 Section 6.2 Added illustrations of Star Fleet Representative uniforms.
0.8e 6717.11 Section 9.2 Added section on Star Fleet requirements
Sections 8.1 and Updated requirements for entry into the Star Fleet Service and the
0.8f 6809.93
8,3 Star Fleet Academy.
0.9 6891.38 Sections 8.3 Revised information regarding the Star Fleet Academy.
0.9a 6894.35 Section 9.2 Revised section to incorporate changes to service entrance criteria.
1.0 7305.63 All Final Version
Added Section 2.5 to include and describe the civilian diplomats and
1.1 9722.31 Section 2.5
employees that may be hired by Star Fleet..
1.2 10321.55 Section 4.0 Updated section pertaining to Star Fleet diplomatic processes.
Updated bureau responsibility to include the addition of intelligence
1.3 15669.92 Section 1.1
gathering by Star Fleet consular personnel..
Sections 4.2 and Changes to Sections 4.2 and 4.3 concerning how disputes are
1.4 20630.71
4.3 settled and how treaty negotiations are initiated.
Sections 3.1 and Updated section to add examples of identification cards, and added
1.5 22985.00
4.3 the Organian Peace Treaty.
Updated illustrations of identification cards and added new civilian
1.6 23255.50 Section 3.1
identification cards.
Updated Table 9a32.1regarding the location of current Star Fleet
1.7 23502.93 Sections 3.2
training centers.
Updated Chart 9a30.1 on the sources of diplomatic personnel into
1.8 25170.63 Section 3.0
the Star Fleet
1.9 25187.94 Section 3.5 Updated special pay allowances .
2.0 25201.18 9a.v New forward by the current Chief of Star Fleet Representatives.
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FORWARD
The Star Fleet Command Manual was created to lay the foundation for the structure, authority and
functions of Star Fleet. It is divided into nineteen volumes, each of which relates to a specific function of
the Department and is written in the languages of the worlds that are signatories to the Articles of
Federation. Not only is the function of the Star Fleet Command Manual to lay the foundation for the
Star Fleet, but also to act as a reference guide to all members of the Service and is used at all Star
Fleet training facilities for the education and indoctrination of its members. Every command within the
Department shall have at least one copy of the complete manual in the languages representing the
United Federation of Planets.
Therefore, I invite all members of the Star Fleet Service to read this manual and become familiar with
all the information it has to offer.
Edward R. Fitzpatrick, Rear Admiral, SFC

Chief of Star Fleet Representatives
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VOLUME IX
STAR FLEET COMMAND MANUALS
VOLUME I STAR FLEET COMMAND

VOLUME II STAR FLEET OPERATIONS
VOLUME III STAR FLEET PERSONNEL
VOLUME IV STAR SHIP COMMAND
PART 1 STAR SHIP COMMAND DIVISION
PART 2 STAR FLEET SHIP OPERATIONS
VOLUME V STAR FLEET SHIPS

PART 1 STAR FLEET SHIP DESIGN
PART 2 STAR FLEET SHIP CONSTRUCTION
PART 3 STAR FLEET SHIP SYSTEMS
PART 4 STAR FLEET SHIP SYSTEMS OPERATION
PART 5 STAR FLEET SHIP MAINTENANCE
PART 6 STAR FLEET SERVICE CRAFT
PART 7 STAR FLEET AUXILLIARY UNITS
PART 8 STANDARD STAR FLEET EQUIPMENT
VOLUME VI STAR BASE COMMAND

PART 1 STAR BASE COMMAND DIVISION
PART 2 STAR FLEET BASE OPERATIONS
VOLUME VII STAR FLEET BASES

PART 1 STAR FLEET BASE DESIGN
PART 2 STAR FLEET BASE CONSTRUCTION
PART 3 STAR FLEET BASE SYSTEMS
PART 4 STAR FLEET BASE SYSTEMS OPERATION
PART 5 STAR FLEET BASE MAINTENANCE
VOLUME VIII STAR FLEET JUSTICE

VOLUME IX STAR FLEET REPRESENTATIVES
VOLUME X STAR FLEET MEDICINE
VOLUME XI STAR FLEET SECURITY
VOLUME XII STAR FLEET SCIENCE
VOLUME XIII STAR FLEET ENGINEERING
VOLUME XIV STAR FLEET EDUCATION
VOLUME XV STAR FLEET EXPLORATION
VOLUME XVI STAR FLEET MATERIEL
VOLUME XVII STAR FLEET MARINE CORPS
VOLUME XVIII STAR FLEET CONSTRUCTION
VOLUME XIX STAR FLEET CHAPLAINS
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VOLUME IX TABLE OF CONTENTS
Introduction 9a.ix
1.0 Star Fleet Division of Representatives 9a10

1.1 Star Fleet Bureau of Consular Affairs 9a11
1.2 Star Fleet Bureau of Planetary Relations 9a12
1.3 Star Fleet Bureau of Treaties and Agreements 9a13
1.4 Relationship with Civilian Authorities 9a14
2.0 Star Fleet Representatives Organization 9a20
2.1 Chief of Star Fleet Representatives 9a21
2.2 Star Fleet Representatives Staff 9a22
2.3 Star Fleet Representatives 9a23
2.4 Star Fleet Diplomatic Assistants 9a24
2.5 Civilian Diplomats 9a25
3.0 Star Fleet Diplomatic Personnel 9a30
3.1 Star Fleet Diplomatic Personnel Classification 9a31
3.2 Star Fleet Diplomatic Personnel Requirements and Training 9a32
3.3 Star Fleet Diplomatic Uniforms and Insignias 9a33
3.4 Star Fleet Diplomatic Positions 9a34
3.5 Star Fleet Diplomatic Pay 9a35
4.0 Star Fleet Diplomatic Processes 9a40
4.1 Initiation of Diplomatic Process 9a41
4.2 Interplanetary Disputes 9a42
4.3 Treaties and Agreements 9a43
4.4 Incorporating New Worlds 9a44
4.5 General Consular Activities 9a45
4.6 Public Relations and Planetary Communications 9a46
4.7 Star Fleet Diplomatic Centers 9a47
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VOLUME IX
INTRODUCTION
In the year 2203 the Federation Council and the Military Staff Committee was tasked, under
Executive Order 521, to develop the structure, authority and operation of the Department of the
Star Fleet. A special task force composed of the military experts from all the signatory members of the
Federation was created to establish the structure of Star Fleet. The resulting document, along with
the Star Fleet Charter, was the Star Fleet Command Manual. In October of 2207, the Director:
Star Fleet Command issued Executive Order 9.0, which directed the formation of the Star Fleet
Division of Representatives to be the diplomatic arm of the Department of the Star Fleet. As
such, the order directed the newly created office of the Chief of Star Fleet Representatives to
develop the organization and procedures needed to fulfill Star Fleet’s diplomatic obligations under
Article 7 of the Star Fleet Charter, and to invite diplomats and consulars from the member systems into
the Star Fleet Diplomatic Corps. The initial manning of the division began in late 2208 with diplomats
and consular personnel from the five signatory worlds. The first group consisted entirely of those persons
that would form the initial Star Fleet Diplomatic Corps. This group was largely made up of active and
retired diplomats and ambassadors from the old Confederation. These individuals were sent to an
interim "Academy" that was created at an old military base in Alameda, California on Earth, and were
trained in the military arts, in the new diplomatic procedures, and the newly developed customs and
regulations of Star Fleet.
Volume IX of the Star Fleet Command Manual provides a detailed description of the functions,
standards and regulations regarding Star Fleet’s role as a consular agency for the Federation, and the
organization that is responsible for all the individuals serving or employed as Star Fleet diplomatic
personnel. All aspects of such diplomatic personnel will be discussed including how individuals enter the
Diplomatic Corps, how they are classified, and what manner of jobs they perform.
The Star Fleet Command Manual is written in the five languages of the original signatories to the
Articles of Federation. The Terranglo version of the manual is written for those members of Star
Fleet that originate from Earth and is written in the English language. Other versions written in
languages other than the standard five can be obtained from the Star Fleet Printing Office upon
request.
Throughout the manual the following typographic standards will be used:
1. Bolded items are important Star Fleet and Federation names, titles, designations and other key
words that Star Fleet personnel should become familiar with.
2. Titles, designations and other identifiers will be illustrated in a generic format. Where a specific value
must be entered to complete the title or phrase, angle brackets (“<>”) will be used to indicate the
point of insertion.
3. Where a choice is required in order to complete a title or phrase, a vertical bar (‘|’) is used to
indicate a selection. However, only one selection can be made from the choices offered. All choices
and ranges of choices are enclosed within braces (“{}”).
4. References to classified material will be exposed as to their classification level and printed in Bolded
RED.
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5. Throughout this manual there are hyperlinks to sections and figures provided in this manual. Internal
links to figures, for example: “Figure 9a22.1”, will allow the reader to jump to that figure by clicking
the text “Figure 9a22.1.” To return back to the source page, click on the page number at the bottom
of the figure, such as “UFP521-9a22.7.” This also applies to any referenced section in the manual.
Thus, clicking “Section 2.0” in the manual will jump to that section or an appropriate page in that
section. However, there is no return link to the source page.
6. In addition, there are various editorial comments made regarding information or references to texts,
concepts or items stated or presented within the TOS episodes. These are indicated with a
superscripted bracket, such as: TEXT[n]. Clicking on the superscript will jump the reader to the
explanation in the Star Fleet Guide section of this manual. To return to the source page, click
anywhere on the descriptive text.
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VOLUME IX
1.0 STAR FLEET DIVISION OF

REPRESENTATIVES
In this chapter the structure of the Star Fleet Division of Representatives will be
presented. The basic organizational structure for the Star Fleet Division of
Representatives is illustrated in Figure 9a10.1. Representatives, as it will be defined in
this volume, are the individuals of the Star Fleet that perform the diplomatic functions as
required under ARTICLES 7 and 29 of the Star Fleet Charter and who comprise the Star
Fleet Diplomatic Corps. As such, the primary function of the Star Fleet Division of
Representatives is to direct and manage the diplomatic functions and personnel of the
Star Fleet.
STAR FLEET REPRESENTATIVES DIVISION
The Star Fleet Division of Representatives (SFREP) was established under ARTICLE
43 of the Star Fleet Charter and implemented through Star Fleet Executive Order
9.0 by the Director: Star Fleet Command, as illustrated on the next page, to function
as a liaison between the civilian authority and Star Fleet, and to provide a source of
consular personnel to aid the Department of the Star Fleet in its peacekeeping role. As
such, the division maintains a pool of consular and diplomatic personnel to act as
ambassadors, and to aid and counsel field Commanders in the techniques and
procedures regarding diplomacy, negotiation, Federation law and other processes for the
purpose of mediation and arbitration.
This division also comprises the Star Fleet Diplomatic Corps, a special branch of the
Star Fleet specializing in Interplanetary Law and diplomacy. The division is commanded
by an officer of this corps with the title of Chief of Star Fleet Representatives, also
known as the CREP. This officer will typically have the rank of Rear Admiral (see Section
2.1 of this volume for more details.)
The Star Fleet Division of Representatives also acts to maintain a check and balance
between the military and non-military activities of the Federation. As such, the CREP will
have direct access to the Director: Star Fleet Command as well as communication with
the Federation Council. In this role the CREP will counsel the Director on all matters
pertaining to the relationship between the military and the civilian government, which is
typically handled through the civilian assistants to the Director, specifically, the Consul
General.
Personnel in this division are essentially semi-military, but hold the rank of an officer of the
Star Fleet Service. The enlisted force of this division will primarily be composed of select
yeomen with the duties of administrative assistance, record keeping, documentation and
other general clerical duties. The division also employs civilian clerical and administrative
personnel, primarily for the branch locations or at System Bases.
To execute its mission efficiently, the division is divided into three bureaus as illustrated in
Figure 9a10.1. These bureaus, as described in the subsequent sections, implement the
primary functions of this division.
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DIRECTOR: STAR FLEET COMMAND

STAR FLEET COMMAND HEADQUARTERS
UNITED FEDERATION OF PLANETS
STAR FLEET EXECUTIVE ORDER 9.0: STAR FLEET CONSULAR SYSTEM
1. Pursuant to ARTICLES 7 and 29 of the Star Fleet Charter, and by the power vested in the Director: Star
Fleet Command under ARTICLES 10, 11, 16 and 17 of the Star Fleet Charter, a division of Star Fleet
relating to its consular and diplomatic responsibilities shall be created for the purpose of settling,
mediating and arbitrating disputes between member systems of the United Federation of Planets, and
between non-member and alien systems and the Federation in deep space, and to represent the United
Federation of Planets as ambassadors and diplomats to new and alien worlds. The Star Fleet Division of
Representatives, as this organization shall be called, shall contain officers qualified in diplomacy and
arbitration, which shall comprise the Star Fleet Diplomatic Corps as specified in ARTICLE 47 of the
Charter.
2. Pursuant to ARTICLES 43 of the Star Fleet Charter, the administration of the Star Fleet Division of
Representatives shall be performed by the Chief of Star Fleet Representatives. The Chief of Star Fleet
Representatives shall report directly to the Director: Star Fleet Command regarding all Star Fleet consular
and diplomatic activities.
3. Pursuant to ARTICLES 12 of the Star Fleet Charter, the Chief of Star Fleet Representatives is hereby
directed to:
a. Establish such standards, qualifications and procedures for the allocation, training and assignment
of qualified diplomatic and consular personnel;
b. Establish such standards, processes and procedures for the mediation and pacific settlement of
disputes compliant with Federation law; and
c. Establish such standards, processes and procedures relating to first contact with newly discovered
civilizations compliant with the Prime Directive;
4. Pursuant to ARTICLE 17 of the Star Fleet Charter, the Chief of Star Fleet Representatives is hereby
directed to assess the current manpower needs in terms of qualified diplomatic personnel for the Star
Fleet Division of Representatives and:
a. Recruit such qualified diplomats and consular personnel to fulfill current and future requirements,
b. Train such personnel in the standards and procedures of diplomatic and first contact practice and
professional conduct, and
c. Employ such qualified civilian consular personnel as necessary to aid in the performance of
specialized diplomatic work, and to train such personnel in Star Fleet diplomatic standards and
procedures.
5. In concert with Star Fleet Executive Order 6.2 and ARTICLE 74 of the Star Fleet Charter, the Chief of
Star Fleet Education shall establish a school of diplomacy within the Star Fleet Academy for the purpose
of training officers and other personnel for duty as Star Fleet Representatives, diplomats, consuls,
consular assistants, and other such administrative personnel.
By order of
Director: Star Fleet Command

United Federation of Planets
Stardate 0041.8
- PAGE 1 OF 1 -

VOLUME IX
FUNCTIONS
As earlier stated the primary function of the Star Fleet Division of Representatives,
also known as Star Fleet Representatives, is to direct and manage the diplomatic
responsibilities of the Department of the Star Fleet. As such all the primary functions
relating to those diplomatic responsibilities of Star Fleet will be managed by this division,
which basically are:
1. To function as liaisons between Star Fleet and Federation authorities. In this

regard, the function of a Star Fleet Representative is to interact and communicate
with the civilian authorities of the Federation and the member governments within
the United Federation of Planets.
2. To perform the diplomatic functions of the Federation as specified in ARTICLE 7 of
the Star Fleet Charter when no Federation ambassador or consul is available; and
to execute diplomatic protocols during first contact situations, if present.
3. To settle disputes between any social system within the boundaries of the
Federation, and to act as arbiters and negotiators in disputes between social systems
outside the Federation as well.
4. To review and store all copies of the treaties and agreements made between all social
systems and the United Federation of Planets; to keep the fleet informed of the
treaties and agreements that were made; and to send copies of such treaties and
agreements to all operating commands.
As such, these primary functions will be translated into policies, missions and protocols
executed by authorized Star Fleet Representatives and directed to the Operating
Forces in the accomplishment of such functions. The specific organizations within the
Representatives Division that will carry out these functions are listed in Table 9a10.1
on the next page.
RESPONSIBILITIES
The Representatives Division has the primary responsibility to manage and direct all
the activities as regards to Star Fleet and Federation diplomacy, communication, and
interaction with new and existing governments and their officials. The division is also
responsible for projecting a positive image of the Department of the Star Fleet to all
worlds, and to act as liaison to these worlds in fulfillment of this responsibility. As such,
this division may employ members of the Star Fleet Office of Public Relations to aid in
establishing and maintaining a positive image of the service and in communicating with the
civilian population and authorities of the member governments within the United
Federation of Planets pertaining to Star Fleet activities.
Another major responsibility of this division is to keep the Director: Star Fleet
Command and the Federation Council informed on the state of relations with member
governments and on the state of peace negotiations and First Contact efforts. As such,
this division is the primary source of diplomatic information and political intelligence for the
Star Fleet and the Military Staff Committee. In so doing, the information provided by
this division can be used to analyze and develop strategic plans for the direction of Star
Fleet and the Federation.

VOLUME IX
AUTHORITY
The Representatives Division was specifically created to meet the requirements of

ARTICLES 7 and 29 of the Star Fleet Charter, which gave the division the authority and
responsibility over all the Operating Forces and Shore Establishments of Star Fleet
regarding its diplomatic function. As such, this division is empowered with the following
authority:
1. To settle disputes between social systems contained within the boundaries of the
Federation. This authority can only be exercised by Star Fleet Representatives
when no civilian Federation diplomat is available to settle the dispute as specified in
ARTICLE 7 of the Charter if a Representative is present and available.
2. To draft agreements between disputing parties or with Star Fleet to temporarily
suspend hostilities until a Federation Ambassador is available to finalize any treaty
that may involve the Federation or any of its members.
3. To act in behalf of the United Federation of Planets when new civilizations are
discovered; to establish Contact Teams during discovery; and to be directly and
intimately involved in establishing relations with any newly discovered world.
4. To act on behalf of the United Federation of Planets during peace negotiations. In
such cases Star Fleet will act as a neutral arbiter, and is authorized to intervene in an
armed conflict between Federation systems.
5. To direct a Commanding Officer of a Star Fleet unit to perform any function or
execute any order given to him by an authorized Star Fleet Representative that is
within the scope of the Representative’s mission, so long as such an order does not
violate the Prime Directive, Star Fleet Regulations or any other directive the
Commanding Officer may be operating under.
DIVISION ORGANIZATION
The Star Fleet Division of Representatives is an administrative division and as such,

has an Office Code that is under 1000. Specifically, the Office Code for this division is
0200. The Division of Representatives is a somewhat small division with only three
bureaus established to distribute the primary functions to which the division has
responsibility. These offices are listed in the table below and will be described in more
detail within their respective sections of this chapter.
Table 9a10.1
STAR FLEET DIVISION OF REPRESENTATIVES OFFICES
Office Office Chapter
Star Fleet Division or Bureau
Code Designator Section
0200 Star Fleet Division of Representatives SFREP 1.0
0210 Star Fleet Bureau of Consular Affairs BUCONAF 1.1
0220 Star Fleet Bureau of Planetary Relations BUPLNREL 1.2
0230 Star Fleet Bureau of Treaties and Agreements BUTRAG 1.3

VOLUME IX
THE STAR FLEET DIPLOMATIC CORPS
The Diplomatic Corps is a branch of the Star Fleet Service created under Star Fleet
Regulation 5100, and ARTICLE 47 of the Star Fleet Charter, with the responsibility of
handling all consular, diplomatic and liaison duties for the Department of the Star
Fleet. The Diplomatic Corps consists of Star Fleet officers who are responsible for the
consular and diplomatic activities for Star Fleet. This corps is essentially a paramilitary
organization though the members of this corps are commissioned Star Fleet officers, but
who are limited to duty only within this branch of the Service. As such, Star Fleet
Representatives can never command operating units or shore establishments of the
Star Fleet. They can only command contingents of Diplomatic Corps personnel.
The primary source of personnel for the Diplomatic Corps comes from the Star Fleet
Academy. Individuals graduating from the Academy with a degree in Political Science
generally choose this career path. As such, members of this corps are almost exclusively
Star Fleet personnel. It is rare that personnel in the Diplomatic Corps will come from
the civilian workforce, and there will usually be no persons within this corps that will be on
active-duty Reserve status.
The symbol of the Diplomatic Corps is the single twelve-point starburst, the symbol of
Star Fleet authority and power. As such, all persons that work within the Star Fleet
Division of Representatives will wear the single starburst device on their uniform. The
single starburst device shall be worn on the sleeve of the Formal Dress Blue uniform as
required in Appendix C of the Star Fleet Uniform Standard (BUPERSMAN-332). A
metal pin of the starburst shall also be worn on the collar of the Ceremonial Dress White
uniform – gold for officers and silver for enlisted persons in accordance with Appendices D
and E of the Star Fleet Uniform Standard. Lastly, all officers in diplomatic service as a
Representative may wear the Diplomatic Corps pin on all their uniforms as illustrated
below.

VOLUME IX
STAR FLEET REPRESENTATIVES SYMBOL[1]
The symbol for the Star Fleet Division of Representatives is a derivative of the Star
Fleet arrowhead. The symbol consists of a stylized version of the arrowhead placed with a
pair of starbursts placed over arrowhead to indicate Federation authority. This symbol
will also be displayed on all Star Fleet Representatives documents and is also a patch
worn on the Formal Dress Blue uniforms of the members of this division.
Illustration 9a10.1
STAR FLEET REPRESENTATIVES SYMBOL
STAR FLEET REPRESENTATIVES PIN
The basic symbol of the Star Fleet Division of Representatives, as illustrated below,
consists of two starbursts, both indicating a dual leadership role as a military organization
and as a semi-military consular organization. Members of the Star Fleet Division of
Representatives will wear a metal pin of this symbol on their Ceremonial Dress White
uniform – where the Chief of Star Fleet Representatives will have a pin with a laurel
leaf cluster below the starbursts, while all other members will have the pin without the
cluster.
Illustration 9a10.2
STAR FLEET REPRESENTATIVES PIN

VOLUME IX
ORGANIZATION CHARTS
The subsequent page presents the organizational chart for the Star Fleet Division of
Representatives. The title block for each office within the division contains the name of
the division, the division number and the Office Designator. The Office Designation is a
shorthand version of the division name.
Division Number Division or Office
0200 Star Fleet

Division of
SFREP Representatives
Office Designator

VOLUME IX

VOLUME IX
Figure 9a10.1
STAR FLEET REPRESENTATIVES DIVISION
0200 Star Fleet

Division of
SFREP Representatives
0210 Star Fleet 0220 Star Fleet 0230 Star Fleet

Bureau of Bureau of Bureau of
BUCONAF Consular Affairs BUPLNREL Planetary Relations BUTRAG Treaties & Agreements

VOLUME IX

VOLUME IX
1.1 STAR FLEET BUREAU OF CONSULAR

AFFAIRS
The Star Fleet Bureau of Consular Affairs (BUCONAF) is primarily concerned with the
diplomatic mission of Star Fleet. This function, in accordance with ARTICLE 29 of the
Star Fleet Charter, is performed through the employment of consular personnel or Star
Fleet Representatives. These counselors will typically be assigned to the Operating
Forces in regions where a Federation ambassador may not be present, or assigned to
missions for the purpose of settling disputes, peace negotiations or to begin the work of
establishing treaties and agreements with newly discovered worlds under ARTICLE 7 of the
Charter. In addition, Star Fleet consular personnel will normally be assigned to the
Operating Forces for “First Contact” missions, or those missions designed to recruit new
worlds into the Federation.
In command of this bureau is the Deputy Chief: Bureau of Consular Affairs or CCAF,
the duties of which are described in Section 2.2 of this volume. The CCAF will typically be
an officer of the Diplomatic Corps with the rank of Commodore.
RESPONSIBILITIES
The Star Fleet Bureau of Consular Affairs has the primary responsibility to manage
and direct all consular activities as regards to diplomacy and peace negotiations for the
Department of the Star Fleet. As such, this division is responsible for planning and
organizing the missions associated with maintaining the peace and security of the
Federation; to establish diplomatic relations with newly discovered worlds; to function as
consuls in foreign ports where no resident Federation consulate is present; and to work
with individuals seeking asylum under Star Fleet Regulation 6900. Hence, in the
execution of these responsibilities, BUCONAF will work with Star Fleet Operations in
developing the missions described above.
Command and the Federation Council informed on all diplomatic activities occurring
around the Federation, and to provide the latest intelligence regarding such activities. As
such, this division will be a major source of political intelligence for the Federation as
required under ARTICLE 8 of the Charter. In so doing, this division will work with the Star
Fleet Intelligence in providing its assessments and intelligence information. Such
information may be used in the development of the strategic plans for the direction of
Star Fleet and the Federation, and in the plans for the strategic deployment of the
Operating Forces of Star Fleet.

VOLUME IX
STAR FLEET BUREAU OF CONSULAR AFFAIRS SYMBOL
The symbol for the Star Fleet Bureau of Consular Affairs is that same as that for the
Star Fleet Division of Representatives: the dual starburst - the Star Fleet symbol for
power and authority. As previously stated, the reason for the twin starbursts is that the
bureau is both a military, as well as a diplomatic, organization. As such, this bureau, as
well as all the offices contained therein, is a semi-military organization. The twin starbursts
will be displayed on the dress uniforms of all Star Fleet representatives, consulars,
diplomats and administrative assistants within the Star Fleet Bureau of Consular
Affairs. All officers within the division will wear the gold version of the symbol, while the
enlisted assistants will wear a silver version. Civilians employed by the bureau will not wear
of display any symbol of the bureau.
Illustration 9a11.1
STAR FLEET BUREAU OF
CONSULAR AFFAIRS SYMBOL
ORGANIZATION
The Star Fleet Bureau of Consular Affairs is divided into three offices for the
delegation of its responsibilities as illustrated in Figure 9a11.1. These offices are:
 Office of Star Fleet Representatives and Consuls

 Star Fleet Office of Representative Training
 Star Fleet Office of Diplomatic and Consular Operations
Each of these offices will be described in the following subsections.

VOLUME IX
OFFICE OF STAR FLEET REPRESENTATIVES AND

CONSULS
Within BUCONAF the Office of Star Fleet Representatives and Consuls is the office
in charge of all Sector and Fleet Representatives. This office is basically responsible for
recruiting consular personnel into the Diplomatic Corps – either from the Star Fleet
Academy, Federation educational institutions or from the public sector. This office also
performs the billet assignments of diplomatic personnel to operating commands or as
semi-permanent crewmembers to Star Fleet vessels to act as counselors[2] to the
command. These individuals are known as Fleet Representatives, with a designation of
FLTREP and with the rank of Lieutenant Commander. However, at this time FLTREPs
are only assigned to fleet squadron commands. As such, there are only 63 such FLTREPs
throughout the Operating Forces, with nine of these being Sector Representatives or
SECREPs with the rank of Captain. A SECREP will be assigned to each Sector
Commandant and will be in command of all the FLTREPs within the octant. In the future
each line Starship will have its own counselor as these ships patrol and explore further
outside of Federation territory. The organization chart for this office can be seen in
Figure 9a11.2.
Within the Office of Star Fleet Representatives and Consuls is contained the Office
of Representative Allocation, whose function is to recruit qualified diplomatic personnel
into the Fleet Representative program. In addition, this office also establishes the
requirements and qualifications for entrance into the program. As such, this office will
work with the Star Fleet Bureau of Personnel for the allocation of personnel into the
diplomatic program. This is a very small office containing only about five administrative
persons to accomplish their function.
Also within the Office of Star Fleet Representatives and Consuls the Office of
Representative Functions establishes the positions, roles and job functions of the Fleet
Representatives, as well as the training requirements necessary to meet the job
functions. As such, this section will work with the Star Fleet Office of Representative
Training in the necessary training programs and the requirements for certification in order
to certify Fleet Representatives or Space Sector Representatives. In addition, this
office evaluates and establishes the job billets and the locations for such billets. This is
another small office containing only about five administrative persons to accomplish their
function.
The Office of Fleet Representatives within the Office of Star Fleet Representatives
and Consuls essentially manages and commands the Fleet Representatives. This
office is primarily concerned with the billet assignments, advancement and discipline of
Fleet Representatives. As such, this office assigns qualified Representatives to their
job billets, evaluates Representatives and implements performance reviews on Fleet
Representatives, assesses Representative performance and makes recommendations
for advancement and lastly, will perform discipline on Representatives.
In charge of this office is the Commander: Star Fleet Representatives and Consuls
or COMREP. The COMREP is the senior officer in command of Star Fleet Sector and
Fleet Representatives, and of all activities concerning the allocation and assignment of
Sector and Fleet Representatives to operating units and Star Fleet diplomatic offices.
The COMREP will normally be an officer of the Diplomatic Corps (DPL) and have the
rank of Captain.

VOLUME IX
STAR FLEET OFFICE OF REPRESENTATIVE TRAINING
BUCONAF also contains the Star Fleet Office of Representative Training, which is
responsible for training the Representative force in diplomacy and conflict management.
Representative training includes education in Federation law and the laws, regulations
and the diplomatic procedures and protocols of the many worlds within the Federation;
in conflict resolution, deal making and treaty negotiations; in the sociological, cultural and
anthropological understanding of known and unknown societies; and in psychology - both
Federation life form and alien psychology. As such, the offices contained within the Star
Fleet Office of Representative Training are designed to carry out the functions of this
office. The organization chart for this office can be seen in Figure 9a11.3.
Within the Star Fleet Office of Representative Training, the primary function of the
Office of Representative Training Facilities is to allocate and manage the facilities
required for Fleet Representative training and qualification. Some of the training
facilities have permanently been established such as those in the diplomatic program at
the Star Fleet Academy and its annexes. However, for continuing and refresher training
of Representatives out in the field, this office will locate and allocate space and facilities
for the training of Fleet Representatives that operate in the field. Such facilities may
include space at a nearby Starbase or Star Fleet space station, or at any Federation
civilian facility that may be available.
The Office of Diplomatic and Consular Instruction basically manages the training
program, the training materials and the instructors employed in the program. This function
includes the diplomatic education programs at the Star Fleet Academy, and its annexes,
as well as the refresher and ad hoc training courses that may be taught at local sites. As
such, this office employs and certifies Academy instructors and professors, and field
instructors; develops the training materials and selects the books and instructional aids
that will be used at the Academy and in the field; and determines the courses that will
accomplish the educational and certification requirements. In addition, this office will also
transmit any educational changes or updates to Fleet Representatives operating out in
the field.
The function of the Office of Diplomatic and Consular Certification is to test and
certify all Fleet Representatives before they are assigned to positions out in the field.
This process is a “final exam” to certify that the individual has passed the Fleet
Representative program and is qualified to perform all of his or her duties. All
prospective Fleet Representative must pass the exam before they can be assigned.
Qualified Fleet Representatives will receive a certificate indicating their completion of
the program. In addition, this office is also responsible for maintaining the training and
certification records of all students and certified Fleet Representatives.
In charge of this office is the Commander: Representative Training or COMREPTRN.

The COMREPTRN is the senior officer in charge of all activities concerning the training
and certification of Fleet Representatives. The COMREPTRN is an officer of the
Diplomatic Corps (DPL) and will typically have the rank of Captain.

VOLUME IX
STAR FLEET OFFICE OF DIPLOMATIC AND CONSULAR

OPERATIONS
The function of the Star Fleet Office of Diplomatic and Consular Operations is to
manage the diplomatic missions and operations performed by Star Fleet and assigned to
Fleet Representatives. As such, this office assigns Representatives to peacekeeping,
first contact and other such missions, and will provide the instructions and directives to
carry-out such missions. The organization chart for this office can be seen in Figure
9a11.4.
Within the Star Fleet Office of Diplomatic and Consular Operations the function of
the Office of Diplomatic Missions is to develop and plan the diplomatic missions that
fall within the purview of the Operating Forces or that are assigned to Star Fleet by
higher authority. Mission planning includes the use of the appropriate procedures that will
be needed for the particular type of diplomatic mission; planning the materiel and logistical
aspect of the diplomatic mission; the required support for the mission; and the use of any
of the Operating Forces of the Star Fleet. As such, this office is the central command
for diplomatic missions and will work with Star Fleet Operations regarding the execution
and management of such missions. In addition, this office will also transmit any changes in
policy, procedure and political events to Fleet Representatives operating out in the
field.
Also within the Star Fleet Office of Diplomatic and Consular Operations the Office
of First Contact and Surveys develops special missions that survey and evaluate newly
discovered societies to determine their level of sociological and technological development
along with support from other Star Fleet organizations such as the Star Fleet Division
of Science and the Star Fleet Exploration Command. This office consists primarily of
researchers and scientists that specialize in sociological and technical development. Teams
of researchers will analyze and issue reports on their findings which may be used for any
future contact with a particular culture.
The function of the Office of Consular Procedure is basically to develop and publish the
methods, procedures and guidelines that Fleet Representatives must abide by when
performing their diplomatic or consular functions. Such publications include First Contact
procedures and guidelines to the Representative staff and to field commanders when
encountering a new species, civilization or society.
The function of the Office of Diplomatic Intelligence is to collect and analyze the
information gathered during diplomatic missions and to provide this information to Star
Fleet Intelligence or any other Federation intelligence agency that requests it. Much of
the intelligence information gathered will be used to develop appropriate diplomatic
processes when dealing with a particular culture. Otherwise, the information gathered may
be used for military or strategic purposes.
In charge of this office is the Commander: Diplomatic and Consular Operations or

COMREPOPS. The COMREPOPS is the senior officer in charge of all activities concerning
the planning and execution of diplomatic missions and for the assignment of diplomatic
personnel to such diplomatic missions. The COMREPOPS is an officer of the Diplomatic
Corps (DPL) and will typically have the rank of Captain.

VOLUME IX
ORGANIZATION CHARTS
The subsequent page presents the organizational chart for the Star Fleet Bureau of
Consular Affairs. The title block for each office within the division contains the name of
the division, the division number and the Office Designator. The Office Designation is a
0210 Star Fleet

Bureau of
BUCONAF Consular Affairs
Office Designator

VOLUME IX
Figure 9a11.1
STAR FLEET BUREAU OF CONSULAR AFFAIRS
0210 Star Fleet

Bureau of
BUCONAF Consular Affairs
0211 Office of Star Fleet 0212 Star Fleet Office of 0213 Star Fleet Office of
Representatives Representative Diplomatic and
BUCONAF and Consuls BUCONAF Training BUCONAF Consular Operations
830x
Star Fleet
Academy*
ACADEMY
*Includes all Star Fleet Academy annexes.

VOLUME IX
Figure 9a11.2
OFFICE OF STAR FLEET REPRESENTATIVES AND CONSULS
0211 Office of Star Fleet

Representatives
BUCONAF and Consuls
0211.1 Office of 0211.2 Office of 0211.3 Office of

Representative Representative
Fleet Representatives
BUCONAF Allocation BUCONAF Functions BUCONAF
6100 Star Fleet

Bureau of
BUPERS Personnel

VOLUME IX
Figure 9a11.3
STAR FLEET OFFICE OF REPRESENTATIVE TRAINING
0212 Star Fleet Office of

Representative
BUCONAF Training

Representative Diplomatic and Diplomatic and
BUCONAF Training Facilities BUCONAF Consular Instruction BUCONAF Consular Certification

VOLUME IX
Figure 9a11.4
STAR FLEET OFFICE OF DIPLOMATIC AND CONSULAR OPERATIONS

Federation Council Diplomatic and
BUCONAF Consular Operations
0213.1 Office of 0213.2 Office of 0213.3 Office of First Contact 0213.4 Office of
Diplomatic Missions Consular Procedure and Surveys Diplomatic Intelligence
BUCONAF BUCONAF BUCONAF BUCONAF
2000 Star Fleet 2400

Division of Star Fleet Intelligence
SFOPS Operations ICOR

VOLUME IX
1.2 STAR FLEET BUREAU OF PLANETARY

RELATIONS
The Star Fleet Bureau of Planetary Relations (BUPLNREL) functions as the liaison
between the member systems and Star Fleet. Typically, consular or liaison personnel are
assigned to the major Star Fleet System Bases, and on some stations, to assist local
Federation ambassadors. Their purpose is to maintain good relations between the
member systems and Star Fleet, and develop relationships with new or non-member
systems. In addition, these consular individuals will be the first to serve as mediators for
disputes involving the local government and the Federation, and will apply their ARTICLE
33 and 34 authorities to the pacific settlement of any dispute or will facilitate mediations
until a representative of the Federation Council is made available. Such consulars are
called Staff Representatives or STFREPs because they are part of the Base
Commander’s staff, but report directly to the Sector Representative of the octant to
which they are assigned. At the present time there are eleven Staff Representatives
located on the System Bases of every member world of the Federation. Each STFREP
will have a small staff of about 3 persons to handle the administrative duties of the office.
However, there are no STFREPs assigned to stations at this time, but there are plans to
incorporate STFREPs at the larger stations in the outlying regions of the Federation.
In command of this bureau is the Deputy Chief: Bureau of Planetary Relations or

CPAR, the duties of which are described in Section 2.2 of this volume. The CPAR will
always be an officer of the Diplomatic Corps and have the rank of Commodore.
RESPONSIBILITIES
The Star Fleet Bureau of Planetary Relations has the foremost responsibility of
maintaining a positive relationship between Star Fleet and the member worlds of the
United Federation of Planets. The Star Fleet Bureau of Planetary Relations also
has the responsibility of establishing relations with other newly discovered worlds and
civilizations. This bureau accomplishes this mission through positive communications with
the governments of worlds and in the dissemination of positive information through news
articles, advertisement, books, pamphlets, and other forms of journalism and publications.
Command and the Federation Council informed on all activities concerning the means
and results of its positive Star Fleet image campaigns, and to provide any feedback
concerning any negative images and to make recommendations on how to remedy the
situation.
Lastly, as part of the above mission responsibilities, the Star Fleet Bureau of Planetary
Relations also has the responsibility to manage the personnel assigned to perform these
functions. As such, this bureau has the responsibility to assign skilled and qualified Staff
Representatives to the worlds Star Fleet seeks to maintain relations with and that
these individuals will present and maintain a positive image of Star Fleet to the peoples
of these worlds.

VOLUME IX
STAR FLEET BUREAU OF PLANETARY RELATIONS BADGE
The symbol for the Star Fleet Bureau of Planetary Relations is the same as that for
the Star Fleet Division of Representatives: the dual starburst[3] - the Star Fleet
symbol for power and authority. As previously stated, the reason for the twin starbursts is
that the bureau is both a military, as well as a diplomatic, organization. As such, this
bureau, as well as all the offices contained therein, is a semi-military organization. The
twin starbursts will be displayed on the dress uniforms of all Star Fleet representatives,
consulars, diplomats and administrative assistants within the Star Fleet Bureau of
Planetary Relations. All officers within the division will wear the gold version of the
symbol, while the enlisted assistants will wear a silver version. Civilians employed by the
bureau will not wear of display any symbol of the bureau.
Illustration 9a12.1
PLANETARY RELATIONS SYMBOL
ORGANIZATION
The Star Fleet Bureau of Planetary Relations is divided into three offices for the
 Star Fleet Office of Staff Representatives

 Star Fleet Planetary Liaison Office
 Star Fleet Office of Planetary Communications

VOLUME IX
STAR FLEET OFFICE OF STAFF REPRESENTATIVES
Within the Star Fleet Bureau of Planetary Relations the Star Fleet Office of Staff
Representatives manages all of the Staff Representatives assigned to Federation
worlds. This office is responsible for recruiting, training and assigning such personnel to
the signatory worlds of the United Federation of Planets. At the present time there are
eleven STFREPs located on the System Bases of every member world of the
Federation. Each STFREP will have a small staff of about three persons to handle the
administrative duties of the office. However, there are no STFREPs assigned to stations at
this time, but there are plans to incorporate STFREPs at the larger stations in the outlying
regions of the Federation. The organization chart for this office can be seen in Figure
9a12.2.
Within the Star Fleet Office of Staff Representatives is contained the Office of Staff
Representative Allocation, whose function is to allocate qualified diplomatic personnel
for Staff Representative duty. In addition, this office also establishes the requirements
and qualifications for entrance into the program. As such, this office will work with the
Office of Representative Allocation and the Star Fleet Bureau of Personnel for the
allocation of personnel as Staff Representatives. This is a very small office containing
only about five administrative persons to accomplish their function.
The function of the Office of Staff Representative Training within the Star Fleet
Bureau of Planetary Relations is basically to establish the training requirements for
Staff Representative certification. However, This section does not perform the actual
training, but will provide the requirements for Staff Representative training to the Star
Fleet Office of Representative Training and that office will, in reality, perform the
necessary training and certification. As such, this office has a very small staff of three
persons that analyzes, recommends and produces the training requirements and some of
the materials needed for training.
The primary function of the Office of Staff Representatives is to manage all the Staff
Representatives. This office is primarily concerned with the billet assignments, function,
advancement and discipline of Staff Representatives. As such, this office assigns
qualified individuals to Staff Representative billets, evaluates Staff Representatives
and implements performance reviews on Staff Representatives, assesses Staff
Representative performance and makes recommendations for advancement and lastly,
will perform discipline on Staff Representatives.
In charge of this office is the Commander: Staff Representatives or COMSTAFREP.

The COMSTAFREP is the senior officer in charge of all activities concerning the allocation
and assignment of Staff Representatives to the member worlds of the United
Federation of Planets. The COMSTAFREP is normally an officer of the Diplomatic
Corps (DPL), but could also be a line officer from Star Fleet Command as well, and will
typically have the rank of Captain.

VOLUME IX
STAR FLEET PLANETARY LIAISON OFFICE
The Star Fleet Planetary Liaison Office within the Star Fleet Bureau of Planetary
Relations is responsible for the direct interaction with Federation and non-Federation
world governments. This office contains both Service and civilian personnel assigned to
interact and communicate with the various governments and government officials of non-
signatory worlds within Federation space. Its function is to act as a buffer between the
military and the civilian population of the worlds. As part of their function Planetary
Liaison Officers will receive information and instructional material from the Star Fleet
Office of Planetary Communications relating to how Star Fleet can be of service to
the society and all of the good works it performs. The organization chart for this office can
be seen in Figure 9a12.3.
The sole function of the Office of Liaison Assignment is to assign Star Fleet consuls
and Liaison Officers to specific worlds of the United Federation of Planets. This
function is especially important for the new worlds that will enter the Federation. When a
newly discovered world or society wishes to enter the United Federation of Planets,
before they are voted for entry by the Supreme Assemble under ARTICLES 4 and 18 of
the Articles of Federation, office space for a Star Fleet Liaison Officer must be
established and a Liaison Officer must be selected. This specific prerequisite will be
reported to the Federation Council, and the Federation Council President will make
the recommendation to the Supreme Assembly regarding entrance of the new world
into the Federation. In the case of a vacancy of an office of an existing planetary liaison
billet, this office will select an appropriate Liaison Officer and fill such vacancy.
The function of the Office of Diplomatic and Consular Instruction is to instruct

consular personnel on their duties as a Star Fleet consul, and to provide specialized
instruction regarding their role as it pertains to the specific world to which they are
assigned. In addition to instructing consular personnel, this office will also develop the
functional aims and mission of Planetary Liaison Officers. The mission statements and
orders will be delivered to Liaison Officers upon assignment, and the instructional material
will be given to the Office of Diplomatic and Consular Certification for their use in
the training program (see below.)
The function of the Office of Diplomatic and Consular Certification is to ensure that
Liaison Officers are trained in their duties and certified to perform such duties. As such,
this office will work with the Star Fleet Office of Representative Training regarding
the training of Liaison Officers, and in the testing and certification of such officers. This
office normally has only two persons – the Liaison Certification Officer and a Yeoman
of the Diplomatic Corps.
In charge of this office is the Commander: Planetary Liaison Functions or

COMFEDFUNC. The COMFEDFUNC is the senior officer in charge of all activities
concerning the allocation and assignment of Planetary Liaison Officers, as well as their
functions and missions, to the member worlds of the United Federation of Planets. The
COMFEDFUNC is an officer of the Diplomatic Corps (DPL) and will typically have the
rank of Captain. The officer in charge of this office may come from any organization or
bureau within the Star Fleet Division of Representatives.

VOLUME IX
STAR FLEET OFFICE OF PLANETARY COMMUNICATIONS
The Star Fleet Office of Planetary Communications is essentially charged with

maintaining a good image of the Star Fleet to the worlds within the Federation. This
office will work very closely with the Star Fleet Office of Public Relations in forming
the individual strategies for the various worlds regarding their perception of Star Fleet
and the image it projects throughout the galaxy. This will be accomplished through written
and visual communications in the various media of the various worlds within and outside
the Federation. The organization chart for this office can be seen in Figure 9a12.4.
The primary function of the Office of Information Publication is to create and publish
the information that will be used to project a positive image of the Department of the
Star Fleet. Much of the information and communications techniques will come from the
Star Fleet Office of Public Relations (SFPUB). Such information about Star Fleet will
include popularizing successes, downplaying failures, announcing positive changes,
publishing recruitment goals and successes, ands announcing new members to the
Federation. As part of its function this office will also obtain information in the form of
opinion polls and interviews regarding the state of opinion and feelings about Star Fleet.
This office will then analyze the information and develop a plan for changing any negative
opinions about Star Fleet. All such information will be published by the Star Fleet
Printing Office.
The function of the Office of Information Dissemination is to circulate the information

to all Star Fleet Representative units and to all the field commands of the Operating
Forces and the Shore Establishments, either by sending physical documents and
pamphlets to the commands, or by electronic and subspace means. In addition, all
information and material distributed by this office will also be transmitted to Star Fleet
Central Records for permanent storage.
In charge of this office is the Commander: Planetary Communications or

COMPLNCOM. The COMPLNCOM is the senior officer in charge of all activities
concerning the creation, publication, classification and distribution of public relations
material concerning the Star Fleet that will create a positive image and produce a positive
opinion of the department. The COMPLNCOM will typically be any line officer of the Star
Fleet, but will generally be an officer of the Diplomatic Corps (DPL) and will typically
have the rank of Commander.

VOLUME IX
ORGANIZATION CHARTS
Planetary Relations. The title block for each office within the division contains the name
of the division, the division number and the Office Designator. The Office Designation is a
0220 Star Fleet

Bureau of
BUPLNREL Planetary Relations
Office Designator

VOLUME IX
Figure 9a12.1
STAR FLEET BUREAU OF PLANETARY RELATIONS
0220 Star Fleet

Bureau of
BUPLNREL Planetary Relations
0221 Star Fleet 0222 Star Fleet 0223 Star Fleet

Office of Planetary Liaison Office of Planetary
BUPLNREL Staff Representatives BUPLNREL Office BUPLNREL Communications
0600 Star Fleet

Office of
SFPUB Public Relations

VOLUME IX
Figure 9a12.2
STAR FLEET OFFICE OF STAFF REPRESENTATIVES
0221 Star Fleet

Office of
BUPLNREL Staff Representatives

Staff Representative Staff Representative
Staff Representatives
BUPLNREL Allocation BUPLNREL Training BUPLNREL
6100 Star Fleet

Bureau of
BUPERS Personnel

VOLUME IX
Figure 9a12.3
STAR FLEET PLANETARY LIAISON OFFICE
0222 Star Fleet

Planetary Liaison
BUPLNREL Office

Liaison and Consular Diplomatic and Diplomatic and
BUPLNREL Assignment BUPLNREL Consular Instruction BUPLNREL Consular Certification

VOLUME IX
Figure 9a12.4
STAR FLEET OFFICE OF PLANETARY COMMUNICATIONS
0600 Star Fleet 0223 Star Fleet

Office of Office of Planetary
SFPUB Public Relations BUPLNREL Communications
0223.1 Office of 0223.2 Office of

Information Information
BUPLNREL Publication BUPLNREL Dissemination
0322 Star Fleet 0323 Star Fleet

Printing Central
BUMANPUB Office BUMANPUB Records

VOLUME IX
1.3 STAR FLEET BUREAU OF TREATIES

AND AGREEMENTS
The primary mission of the Star Fleet Bureau of Treaties and Agreements (BUTRAG)
is to review and maintain the various treaties and agreements between the member and
non-member systems and the United Federation of Planets. Although the Federation
Council maintains all original treaties and agreements with the Federation, BUTRAG will
maintain copies in order to keep the field Commanders informed on the specifics relating
to such treaties and agreements, and on any changes to or the status of any treaty or
agreement.
The commander of this bureau will generally be an officer of the Diplomatic Corps, but
may be any line officer of command grade within Star Fleet Command as well. The
commander of this bureau will have the title of Deputy Chief: Bureau of Treaties and
Agreements or CTAG and will normally have the rank of Captain. The duties of the
CTAG will be described in Section 2.2 of this volume.
RESPONSIBILITIES
As stated above, the primary responsibility of the Star Fleet Bureau of Treaties and
Agreements is to review and maintain the various treaties and agreements made
between the member and non-member systems and the United Federation of Planets.
As such, this bureau is essentially responsible for managing all such treaties and
agreements, and to permanently store and safeguard such documents. Therefore, copies
of all treaties and agreements will permanently be stored in vaults within the Star Fleet
Document Center at Central Records, a unit of the Star Fleet Bureau of Records
and Manuals.
Another responsibility of the Star Fleet Bureau of Treaties and Agreements is to

review all preliminary agreements made by Star Fleet consuls and representatives to
ensure compliance and consistency with Federation law prior to their submittal to the
Federation Council, or an authorized Federation ambassador
Lastly, BUTRAG is responsible for creating and issuing guidelines to field Commanders
and Fleet Representatives when dealing with governments concerning any treaty or
agreement with that government. Command guidelines include the manner in which
government officials are addressed, rules of protocol, treaty limitations, an explanation of
customs and mores, a synopsis of laws and regulations, as well as other hints and “Rules
of Thumb” that may be applied when dealing with a government.

VOLUME IX
STAR FLEET BUREAU OF TREATIES AND AGREEMENTS

SYMBOL
The symbol for the Star Fleet Bureau of Treaties and Agreements is that same as
that for the Star Fleet Division of Representatives: the dual starburst[4] - the Star
Fleet symbol for power and authority. As previously stated, the reason for the twin
starbursts is that the bureau is both a military, as well as a diplomatic, organization. As
such, this bureau, as well as all the offices contained therein, is a semi-military
organization. The twin starbursts will be displayed on the dress uniforms of all Star Fleet
personnel and civilian assistants working within the Star Fleet Bureau of Treaties and
Agreements. All officers within the division will wear the gold version of the symbol,
while the enlisted assistants will wear a silver version. Civilians employed by the bureau
will not wear of display any symbol of the bureau.
Illustration 9a13.1
TREATIES AND AGREEMENTS SYMBOL
ORGANIZATION
The Star Fleet Bureau of Treaties and Agreements is divided into two offices for the
 Star Fleet Office of Treaty and Agreement Review and Assessment

 Star Fleet Office of Treaty and Agreement Management

VOLUME IX
STAR FLEET OFFICE OF TREATY AND AGREEMENT

REVIEW AND ASSESSMENT
Within the Star Fleet Bureau of Treaties and Agreements the Star Fleet Office of
Treaty and Agreement Review and Assessment has the responsibility of reviewing all
preliminary agreements made by Star Fleet consuls to ensure compliance and consistency
with Federation law, Federation military and political objectives prior to submittal to the
Federation Council or an authorized Federation ambassador. As such, this office will
contain a number of officers from the Star Fleet Division of Justice to perform the legal
review of such agreements and therefore, they will come under the direct supervision of
the Commander: Treaty Review and Assessment. The organization chart for this
office can be seen in Figure 9a13.2.
The function of the Office of Diplomatic and Political Review is to examine and
analyze treaties and agreements initiated by Star Fleet to determine their possible impact
as it may pertain to the peace and security of the Federation. The members of this office
will generally be comprised of a combination of officers from the Diplomatic Corps and
some line officers from Star Fleet Operations; specifically, from the Star Fleet Office
of Strategic and Tactical Operations and from the Star Fleet Office of Strategic
Planning. As such, this office will evaluate each and every treaty or agreement in terms
of the impact the agreement may have on local Federation security, on local and galactic
politics, and for any military measures that may have to be implemented or of any forces
that may have to be deployed, reassigned or removed. Upon completion of its
examination, the Office of Diplomatic and Political Review will issue a report to the
Director: Star Fleet Command detailing its findings, and will make recommendations, if
necessary, regarding the use of Star Fleet assets and forces as a result of such treaty or
agreement.
The function of the Office of Legal Review is to examine and analyze all treaties and
agreements initiated by Star Fleet to ensure they meet Federation legal requirements,
and that all aspects of the treaty or agreement will be consistent with Federation law. As
such, this office will examine any treaty or agreement purely from a legal point of view.
Upon completion of its examination, the Office of Legal Review will issue a report
detailing its findings, and will make recommendations, if necessary, regarding the wording
of the agreement; or make recommendations concerning changes that may be required
where there may be a legal or constitutional issue with the agreement. This office is made
up entirely of officers from the Star Fleet Division of Justice. However, the office only
contains a small number of Star Fleet lawyers and Judge Advocates that are assigned
to such duty for six months on a rotational basis. Therefore, the only permanent member
of the Office of Legal Review is the Legal Review Officer and several enlisted legal
assistants.
In charge of this office is the Commander: Treaty Review and Assessment and has
the designation of COMTRAGREV. The COMTRAGREV is the senior officer in charge of
all activities concerning the legal, political and military review of all treaties and
agreements entrusted to Star Fleet. The COMTRAGREV will typically be an officer of the
Diplomatic Corps (DPL) and will typically have the rank of Commander. However, the
COMTRAGREV may also be any line officer of Star Fleet Command or a Staff Corps
officer of the Judicial Corps.

VOLUME IX
STAR FLEET OFFICE OF TREATY AND AGREEMENT

MANAGEMENT
Also within the Star Fleet Bureau of Treaties and Agreements the Star Fleet Office
of Treaty and Agreement Management maintains copies of all treaties, agreements
and other diplomatic documents created by Star Fleet or other Federation agency. In
addition, this office will also keep copies of treaties and agreements between other
systems that may not have been negotiated through the Federation. Copies of all treaties
and agreements are stored within the Star Fleet Document Center, a unit of the Star
Fleet Bureau of Records and Manuals. The organization chart for this office can be
seen in Figure 9a13.3.
The function of the Office of Treaty Publication is to create the original and final
version of all treaties and agreements initiated by Star Fleet before they are signed and
ratified, and to make certified copies of all other Federation treaties and agreements.
Where possible, this office will also make any copies of treaties or agreements made by
governments outside the Federation – with the approval of the Federation Council. As
part of its function, this office will also print treaties and agreements for dissemination to
the operating commands, and will also create the electronic versions of the agreements as
well. As such, this group will work with the Star Fleet Printing Office in producing the
hard copies, and will work with the Star Fleet Office of Libraries regarding the
dissemination of the electronic versions of treaties and agreements for transmission into
the Library-Computers of the operating commands.
The primary function of the Office of Treaty Storage is to store and maintain the
original and certified copies of all Federation and Star Fleet treaties and agreements in
secure locations. All such original documents are stored in a highly secure vault at Star
Base Central, with the certified copies stored at all the five Star Fleet Headquarters
located on the signatory worlds. The methods by which these documents are stored and
maintained are in compliance with the requirements specified by the Star Fleet Bureau
of Records and the Star Fleet Office of Information Security.
The basic function of the Office of Treaty Distribution is to distribute all treaties and
agreements made by the Federation Council or between members of the Federation to
all operating commands. The dissemination of treaties or agreements will be made both
physically (e.g. books, documents, etc.) and electronically via subspace communication to
the Library-Computers of all major Star Fleet commands. In addition, this office is also
responsible for keeping all field commanders informed of any changes in any treaty or
agreement that may affect their command. In fulfilling this role, this office will also develop
and issue guidelines to field commanders and Fleet Representatives when dealing with
governments relating to any treaty or agreement with that government. Such guidelines
include the manner in which government officials are addressed, rules of protocol, treaty
limitations, an explanation of customs and mores, a synopsis of laws and regulations, as
well as other hints and “Rules of Thumb” that may be applied when dealing with a specific
government.
In charge of this office is the Commander: Treaty and Agreement Management or

COMTRAGMGT. The COMTRAGMGT is the senior officer in charge of all activities
concerning the management of all Federation treaties, agreements and other political or
diplomatic documents. The COMTRAGMGT will typically be an officer of the Diplomatic
Corps (DPL) and will typically have the rank of Commander, but may be any Star Fleet
Command line officer.

VOLUME IX
ORGANIZATION CHARTS
Treaties and Agreements. The title block for each office within the division contains the
name of the division, the division number and the Office Designator. The Office
Designation is a shorthand version of the division name.
0230 Star Fleet

Bureau of Treaties
BUTRAG and Agreements
Office Designator

VOLUME IX

VOLUME IX
Figure 9a13.1
STAR FLEET BUREAU OF TREATIES AND AGREEMENTS
0230 Star Fleet

Bureau of Treaties
BUTRAG and Agreements
0231 Star Fleet Office of 0232 Star Fleet Office of

Treaty & Agreement Treaty & Agreement
BUTRAG Review & Assessment BUTRAG Management
0323 Star Fleet

Central
BUMANPUB Records

VOLUME IX
Figure 9a13.2
STAR FLEET OFFICE OF TREATY AND AGREEMENT REVIEW AND ASSESSMENT

Treaty & Agreement
BUTRAG Review & Assessment
0231.1 Office of 0231.2 Office of

Diplomatic and Political
Legal Review
BUTRAG Review BUTRAG

VOLUME IX
Figure 9a13.3
STAR FLEET OFFICE OF TREATY AND AGREEMENT MANAGEMENT

Treaty & Agreement
BUTRAG Management

Treaty Publication Treaty Storage Treaty Distribution
BUTRAG BUTRAG BUTRAG
0323 Star Fleet

Central
BUMANPUB Records

VOLUME IX

VOLUME IX
1.4 RELATIONSHIP WITH CIVILIAN

AUTHORITIES
In this section the functional relationship between Star Fleet and foreign or domestic
governments and forces will be examined. Specifically, this section will examine how Star
Fleet establishes and maintains its relationship with civilian authorities using Star Fleet
Representatives and Planetary Liaisons.
RELATIONSHIP WITH FEDERATION AUTHORITIES
Regarding the relationship between Star Fleet and the United Federation of Planets
government authorities, Star Fleet is an essential part of the Federation government as
it was created under ARTICLES 47 and 52 of the Articles of Federation. In addition,
Star Fleet was created to be an independent organization under the Federation Council
and the authorities given to it were established in the Star Fleet Charter, which were
reviewed and approved by the Federation Council. Therefore, since Star Fleet is an
independent organization within the Federation government it is not beholding to any
other organization or agency within the Federation government, except to the Military
Staff Committee and the Federation Council directly. However, although Star Fleet is
not beholding to any other Federation government agency it still must, at a minimum,
cooperated with all agencies of the Federation government and therefore, such
cooperation defines the relationship with Federation authorities. In the final analysis, this
relationship will be defined and maintained by Star Fleet Command and thus, is not a
specific functional relationship requiring the Star Fleet Division of Representatives.
RELATIONSHIP WITH LOCAL FEDERATION AUTHORITIES
In general, "Local Authorities" is defined as the specific governments or agencies,

foreign or domestic, which have jurisdiction over their specific regions of space. Therefore,
the term “Local Authorities” does not include the agencies contained within the central
governing body of the United Federation of Planets. Basically, within Federation
space, the authority of a local planetary system government does not extend beyond the
boundaries of that system and thus, Local Authorities do not have jurisdiction over
personnel and property outside the boundaries of their system; neither do Local
Authorities have jurisdiction over any Star Fleet asset, whether inside or outside their
system boundary. Therefore, to maintain a good relationship between Star Fleet and the
local government, Star Fleet assigns Planetary Liaison Officers from the Star Fleet
Bureau of Planetary Relations to directly interaction with Local Authorities.
Should a dispute develop between any member or non-member world within Federation
space, Star Fleet has the authority to intervene in any conflict in order to maintain peace
and security as may be ordered by the Federation Council under ARTICLES 42 and 48 of
the Articles of Federation. In such cases, Star Fleet will assign nearby Fleet or Staff
Representatives to negotiate peace terms between the disputing parties under ARTICLE
29 of the Star Fleet Charter. Star Fleet Representatives may also establish cease-fire
and peace agreements, but are not authorized to sign for the United Federation of
Planets or any member thereof as specified in ARTICLE 32 of the Charter and must defer
such matters to the Federation Council.

VOLUME IX
RELATIONSHIP WITH FOREIGN AUTHORITIES
In general, Star Fleet has no authority outside of Federation space. And except where a
foreign planetary government has a diplomatic relationship with the Federation, no Star
Fleet Representative will be assigned to a foreign or alien government. Therefore, if a
Federation or Star Fleet official needs to meet with or discuss matters with foreign
government officials the local Star Fleet Senior Officer Present will perform such duties
in the absence of a Federation diplomat under Star Fleet Regulation 6420. However,
in considering this, if the local Senior Officer Present has a Fleet Representative
assigned to him, that individual will perform the necessary diplomatic functions, or if a
diplomatic mission to a foreign planet involves a Federation diplomat, it will be the
responsibility of that diplomat to develop the relationship[5].
In addition, as an extension of Federation territory, Star Fleet vessels may act as

embassies for the United Federation of Planets. Federation citizens in foreign space
may make calls to Star Fleet ships for protection or for consular business. In addition,
Commanding Officers of Star Fleet ships may grant temporary refuge or asylum to
non-Federation citizens requesting refuge or asylum[6]. However, the Federation
Council is the only authority that can grant permanent asylum. When temporary refuge or
asylum is granted, Star Fleet may not surrender such persons to any Local Authority,
unless directed by the Federation Council to do so. And while in temporary asylum, Star
Fleet is directed to afford such persons every reasonable care and protection. In addition,
however, and according to law, it is illegal for any person in the Star Fleet Service to
directly or indirectly invite persons to seek asylum or temporary refuge.
Regarding disputes in foreign or alien space, Star Fleet has no authority to settle disputes
outside Federation territory involving peoples or systems residing in such territories. It is
encouraged that Star Fleet be involved in such disputes to prevent armed conflict
between the parties. However, Star Fleet cannot interfere in any way and may not
employ force upon any of the disputing parties except in self-defense[7]. Star Fleet,
however, does have authority to intervene when disputes outside Federation territory
involve Federation colonies, expeditions or other enterprises operating outside of
Federation space. In such cases every effort will be made through the use of Star Fleet
Representatives to settle the dispute peaceably. However, such representatives cannot
produce or sign any agreement between the disputing parties as required under ARTICLE
32 of the Star Fleet Charter.
RELATIONSHIP WITH LOCAL FEDERATION FORCES
The function of Local Forces is to protect the interests of and maintain the regulations
and laws of the local system government within its territorial boundaries. The relationship
between Local Forces and Star Fleet only extends to when such local forces are
assigned to Star Fleet or venture outside their jurisdictional boundaries. However, Star
Fleet has offices located at Local Force headquarters and has senior officers assigned to
such forces for the purpose of maintaining a relationship with the military of such Local
Authorities. As such, Planetary Liaison Officers may accompany Star Fleet military
officers when interacting with local force commanders.

OFFICIAL USE ONLY
VOLUME IX
2.0 STAR FLEET REPRESENTATIVES

ORGANIZATION
In this section the organizational structure of Star Fleet Representatives will be briefly
discussed. This structure represents the “Chain of Command” for the division. The
remaining sections of this chapter will discuss the various elements of the command
structure in more detail.
The high-level command structure of Star Fleet Representatives is illustrated in Figure

9a20.1, which shows all the primary division heads by their title, designation and rank. At
the top level is the Chief of Star Fleet Representatives (CREP), the senior military
officer of the Representatives Division as specified in ARTICLE 43 of the Star Fleet
Charter, with the responsibilities and authorities congruent under ARTICLES 7 and 29 of
the Charter. A complete description of the CREP may be found in Section 2.1 of this
volume.
The organization and function of each division head within the Representatives Division
will be described in detail within the subsequent sections of this chapter. Note that
throughout the sections of this chapter the term “his” or “him” may be used. This is not to
indicate gender, but merely a convenient way to show possession.
OFFICE OF THE CHIEF OF STAR FLEET REPRESENTATIVES
The Office of the Chief of Star Fleet Representatives was established in accordance
with ARTICLE 43 of the Star Fleet Charter and as such, represents the top most level
within the Representatives Division of the Department of the Star Fleet as shown in
Figure 9a20.1. The Office of the CREP contains the Representatives Chief of Staff
and an administrative assistant as allowed under Paragraph 4 of Star Fleet Regulation
3810. A more complete description of this office may be found in Section 2.1 of this
volume.
REPRESENTATIVES CHIEF OF STAFF
The Representatives Chief of Staff (REPCS) is a position created within the Office of
the Chief of Star Fleet Representatives under Paragraph 2 of Star Fleet Regulation
3810 for the purpose of supervising and coordinating the work of the staff assigned to the
CREP. The REPCS is an officer junior to the CREP, and will typically have the rank of
Commodore (DPL), which was established following the guidelines set forth in Paragraph
2 of Star Fleet Regulation 3810, and which defines the requirements of an officer
detailed as "Chief Staff Officer." Although essentially managing the staff for the CREP,
the position of REPCS has no command authority in and of itself. The REPCS basically
coordinates the work assigned to the staff by the CREP. A more detailed description of the
duties of the REPCS and the Star Fleet Representatives staff will be made in Section
2.2 of this volume.

VOLUME IX
ORGANIZATIONAL CHARTS
Throughout this chapter organization charts will be presented for the various commands
and subdivisions within the Star Fleet Division of Representatives. These charts
generally represent the “Chain of Command” within the division, and will be referred to
throughout the remaining sections of this chapter. The title blocks of each office contains
the office or command title, the Command Designation and the specified rank of the officer
holding that position. The Command Designation is a shorthand version of the office title.
Command Designation Command Title
CREP
Chief of Star Fleet
Representatives
RADM
Command Rank
In addition, the organization charts will contain abbreviations for the rank of the individual
holding that position. The following table lists the abbreviations for the Command Ranks
presented in these charts.
Abbreviation Command Rank

FADM Fleet Admiral
ADML Admiral
VADM Vice Admiral
RADM Rear Admiral
COMO Commodore
CAPT Captain
CMDR Commander
LCDR Lieutenant Commander
LEUT Lieutenant
LTJG Lieutenant Junior Grade
ENSN Ensign

VOLUME IX
Figure 9a20.1
STAR FLEET REPRESENTATIVES CHAIN OF COMMAND
Office of the
Chief of Star Fleet CREP
Chief of Star Fleet
Representatives RADM
Representatives
REPADM
Administrative
Assistant
T6
REPCS
Representatives
Chief of Staff
COMO
CCAF Deputy Chief: CPAR Deputy Chief: CTAG Deputy Chief:

Bureau of Bureau of Bureau of Treaties and
COMO Consular Affairs COMO Planetary Relations CAPT Agreements
SECREP
Sector Representatives
CAPT
FLTREP STFREP PLAREP

Planetary Liaison
Fleet Representatives Staff Representatives
Officers
LCDR CMDR CMDR

VOLUME IX

VOLUME IX
2.1 CHIEF OF STAR FLEET

REPRESENTATIVES
The Chief of Star Fleet Representatives (CREP) is the senior officer in command of all
activities concerning Star Fleet consular and diplomatic matters as specified and in
accordance with ARTICLES 7 and 29 of the Star Fleet Charter. In addition, the Chief of
Star Fleet Representatives will be the senior officer of the Star Fleet Diplomatic
Corps, and is responsible to the Director: Star Fleet Command for:
• Representing and acting as liaison between member and non-member worlds of the
Federation
• Performing the necessary consular duties in deep space when no Federation consul
or ambassador is present
• Acting as ambassador for the Federation during exploration and contact with newly
discovered cultures
• Functioning as temporary ambassador until final negotiations and treaties with the
United Federation have been established
• Maintaining a check and balance between the military and non-military function of
Star Fleet
The CREP is an officer of the Diplomatic Corps (DPL), junior to the Director and Vice
Director, and will typically have a rank of Rear Admiral. In addition, the CREP is the
senior Star Fleet Diplomatic Corps officer over all persons in the corps and has
precedence over all Diplomatic Corps officers. The CREP is also assisted by two
civilians: the Consul General and the Federation Liaison, their duties of which will be
described in the subsection entitled CIVILIAN ASSISTANTS later in this section.
The organizational structure for the CREP is illustrated in Figure 9a21.1. The persons that
are under direct authority of the CREP are:
Deputy Chief: Bureau of Consular Affairs,

Deputy Chief: Bureau of Planetary Relations, and
Deputy Chief: Bureau of Treaties and Agreements
Each of these bureau chiefs will be discussed in Section 2.2.

VOLUME IX
AUTHORITY AND RESPONSIBILITY OF THE CREP
The authority of the Chief of Star Fleet Representatives (CREP) comes directly from
ARTICLES 7 and 29 of the Star Fleet Charter, Star Fleet Executive Order 9.0 and
from those other authorities and directives as the Director: Star Fleet Command has
conferred upon the CREP, or that are permissible under Federation law, and in keeping
with the provisions as required in ARTICLE 58 of the Star Fleet Charter. As such, the
Chief of Star Fleet Representatives has the authority to:
1. Act, on the behalf of the Federation Council, as ambassador to the Federation
during peace negotiations, during first contact missions, and during other diplomatic or
consular activities when no Federation ambassador or consul is present or available;
2. Act as consul of the United Federation of Planets to all citizens living outside the
boundaries of the Federation when no Federation government consul is present or
available;
3. Establish standards, qualifications and procedures for the allocation, training and
assignment of qualified diplomatic and consular personnel, to develop the standards of
professional conduct within the Star Fleet Diplomatic Corps, and to establish
standards and procedures for the application of Federation diplomacy to all situations
that may affect the peace and security of the Federation in deep space;
4. Recruit qualified ambassadors and diplomatic personnel to fulfill current and future
requirements; and
5. Establish Star Fleet consulates and diplomatic facilities throughout the Federation
where no Federation consulate or diplomatic facility may be available.
In general, the Chief of Star Fleet Representatives commands the entire Diplomatic
Corps of Star Fleet, and is directly responsible to the Director for the utilization of Star
Fleet resources in accomplishing the diplomatic missions to which Star Fleet is assigned.
The CREP is also responsible for the budgets of all the commands within the division, and
is responsible to budget for all operational activities and programs as assigned, except as
may be otherwise instructed by the Director. In so doing, the CREP is responsible for
determining the requirements for the use of Star Fleet forces and of any other asset that
may be required to fulfill its diplomatic mission. As such, the CREP shall work with the
Chief of Star Fleet Operations as regards to any and all piece missions, diplomatic
missions or any other such mission that may require the use of the Operating Forces of
Star Fleet.
In summary, the Chief of Star Fleet Representatives is directly responsible to the

Director: Star Fleet Command for the management of all activities relating to Star
Fleet diplomacy. The authority of this office is given to the CREP by the Director: Star
Fleet Command, and any of the provisions contained within Star Fleet Regulation
3210 that are applicable.

VOLUME IX
ARTICLE 43 of the Star Fleet Charter established the Office of the Chief of Star Fleet
Representatives as the focal point for all Star Fleet diplomatic and consular personnel,
and is organized under the provisions of Star Fleet Regulation 3810 in order to manage
the Star Fleet diplomatic system.
The Office of the Chief of Star Fleet Representatives also contains the Star Fleet
Representatives Chief of Staff, whose responsibility it is to supervise and coordinate
the work of the staff assigned to the CREP. A more detailed description of the duties and
responsibilities of the Star Fleet Representatives Chief of Staff can be found in
Section 2.2 of this volume.
Physically, the Office of the Chief of Star Fleet Representatives is located at Star
Base Central, with the office very close to the Director. Figure 9a21.1 illustrates the
command organization of the Office of the Chief of Star Fleet Representatives.
STAR FLEET REPRESENTATIVES CHIEF OF STAFF
The Star Fleet Representatives Chief of Staff (REPCS) is an appointment created

within the Office of the Chief of Star Fleet Representatives in accordance with Star
Fleet Regulation 3810 for the purpose of supervising and coordinating the work of the
staff assigned to the CREP. The REPCS is an officer of the Diplomatic Corps, junior to
the CREP, and will typically have a rank of Commodore. This rank was established
following the guidelines set forth in Paragraph 2 of Star Fleet Regulation 3810
regarding an officer detailed as "Chief Staff Officer." The Star Fleet Representatives
Chief of Staff is appointed by the Chief of Star Fleet Representatives. It is the
privilege of the CREP to select his or her own Star Fleet Representatives Chief of
Staff under Star Fleet Regulation 3810. The only requirement to become the Star
Fleet Representatives Chief of Staff is that the officer selected must be a senior Star
Fleet officer of flag grade and eligible to command. Should the position of Star Fleet
Representatives Chief of Staff become vacant, the CREP can choose any eligible flag
officer of the Diplomatic Corps to fill the position.
Although essentially managing the staff of the CREP, the position of REPCS has no
command authority in and of itself. The REPCS basically coordinates the work assigned to
the staff by the CREP. Figure 9a21.1 illustrates where the REPCS resides within the
command organization of the Office of the Chief of Star Fleet Representatives.

VOLUME IX
CIVILIAN ASSISTANTS
The Office of the Chief of Star Fleet Representatives (CREP) contains two civilian
assistants to help the CREP interact with civilian Federation authorities and other
government or civilian officials regarding Star Fleet military or diplomatic activities. In
addition, the CREP will also employ or appoint civilian diplomatic personnel to support the
mission of the office and to appoint personnel to work as assistants to the Federation
ambassadors and consuls as well. The two permanent civilian assistants to the CREP are
the Consul General and the Federation Liaison, their duties of which are described as
follows:
The function of the Consul General (SCFCG) is to work with Federation and member
system ambassadors on all matters regarding the peace and security of the Federation.
The SCFCG also acts as advisor to the CREP and the Director on all matters pertaining
to galactic political situations and to keep both up to date on matters being considered by
the known galactic governments.
The function of the Federation Liaison (SFCFL) is to interact and communicate with the
civilian authorities of the Federation regarding the military. Specifically, the SFCFL deals
directly with the Federation Council as the chief advocate for the Department of the
Star Fleet. In addition, the SFCFL will keep both the civilian and Star Fleet authorities
informed regarding the views of both parties.

VOLUME IX
UNIFORM OF THE CHIEF OF STAR FLEET

REPRESENTATIVES
The uniform of the Chief of Star Fleet Representatives is the same as for all other
officers and enlisted Technicians within the Star Fleet Service. The uniform for the
Chief of Star Fleet Representatives conforms to the Star Fleet Uniform Standard
(BUPERSMAN-332), and consists of the Formal Dress Blue (SFMO1N) and the
Ceremonial Dress White (SFMO1W) uniforms as illustrated in Figure 9a21.2 for official
and formal occasions, and the Service Dress (SDMO1G), as shown in Figure 9a21.3, for
semi-formal and military functions. However, the Chief of Star Fleet Representatives
will generally wear the standard working uniform (SWMO1A) while on duty. The uniform
generally consists of a pair of black trousers (Item 3421) and the Type II tunic (Item 3413
or 3414 for females) in goldenrod. The sleeve braid of the Chief of Star Fleet
Representatives consists of one thick solid gold band and one thin solid gold band as
illustrated in Figures 9a21.2 and 9a21.3. On the Formal Dress Blue uniform the CREP
will display the emblem of the Star Fleet Division of Representatives, on the
Ceremonial Dress White uniform the symbol of the Diplomatic Corps, and on the
Standard Working uniform the 12-point Starburst on the left chest of the tunic.

VOLUME IX
CHIEF OF STAR FLEET REPRESENTATIVES FLAG
The personal flag of the CREP is a rectangle with the dimensions 132 cm long by 94 cm
wide. The symbol of the Division of Representatives is placed in the center of a blue
field with a gold border, and the title of the division superimposed over the symbol in silver
lettering. The flag has two silver stars along the left side indicating that the CREP has the
rank of Rear Admiral.
CHIEF OF STAR FLEET REPRESENTATIVES BADGE
The Office of the Chief of Star Fleet Representatives is indicated by the special
badge worn only by the Chief of Star Fleet Representatives. The following is the
badge for the CREP, which may be worn on all uniforms.

VOLUME IX
SELECTION OF THE CREP
The Chief of Star Fleet Representatives is an appointed position, the selection of

which is solely the prerogative of the Director: Star Fleet Command. Generally, the
CREP will come from the senior flag ranks of the Division of Representatives and will
normally be an officer of the Diplomatic Corps. The CREP will normally be selected
based upon the candidate’s position within the lineal list of Diplomatic Corps flag
officers, along with any other criteria the Director deems important or necessary. The
Director will also consult the Federation Council for advice regarding an appropriate
candidate for CREP.
As stated above, the Director: Star Fleet Command will normally select the candidate
to head the Star Fleet Division of Representatives. The selected candidate will then
be submitted to the Federation Council for review and approval. Once approved by the
council, the selected candidate will be submitted to the Division of Personnel for
assignment. The Chief of Star Fleet Personnel will then draw-up and sign orders for
the selected candidate. The Director will then make his final signature and the orders will
be issued to the candidate.
The duration of the appointment of CREP is completely up to the Director: Star Fleet
Command, and there is no time limit associated with this appointment. However, the
Director will evaluate the performance of the CREP on a yearly basis, which will decide if
a replacement is necessary or desired.
SUCCESSION
In accordance with Star Fleet Regulation 5930 the Star Fleet Representatives
Chief of Staff, and then the heads of the three diplomatic bureaus within the Division of
Representatives, in the order of their seniority will, unless otherwise directed by the
Director: Star Fleet Command, temporarily perform the duties of the CREP during his
absence, or disability, or in the event of a temporary vacancy in that office until the
Director: Star Fleet Command appoints a permanent replacement. Should the Chief of
Star Fleet Representatives or any other of the bureau chiefs within the Division of
Representatives become unable to fulfill the duties of the CREP, the Director: Star
Fleet Command will select a senior flag officer from any one of the bureaus or offices
within the division to fill the position.

VOLUME IX
CREP
Chief of Star Fleet
Representatives
RADM
Command Rank

VOLUME IX
Figure 9a21.1
Office of the
CREP
Chief of Star Fleet Chief of Star Fleet
Representatives
Representatives RADM
SFCFL REPADM
Federation Administrative
Liaison Assistant
CIVILIAN T6
SCFCG
Consul
General
CIVILIAN
REPCS
Representatives
Chief of Staff
COMO


VOLUME IX

VOLUME IX
Figure 9a21.2
UNIFORM OF THE CHIEF OF STAR FLEET REPRESENTATIVES
Formal Dress Blue Ceremonial Dress White
Star Fleet
Uniform
Star Fleet
Uniform

VOLUME IX
Figure 9a21.3
UNIFORM OF THE CHIEF OF STAR FLEET REPRESENTATIVES - CONTINUED
Service Dress Uniform Standard Working Uniform
Star
Flee
C
O
M
O
form
C
o
m
m
a
n
d
D
e
s
i
g
n
a
t
i
o
n

VOLUME IX
2.2 STAR FLEET REPRESENTATIVES STAFF

The staff of the Division of Representatives consists of the commanders of the offices
related to the Star Fleet diplomatic process. The Division of Representatives contains
three major subdivisions to distribute the functions of the division, each of which will be
managed by a commander with the title of “Chief” as specified in Star Fleet Regulation
3100 and in Star Fleet Regulation 5770. Most of the offices within the Division of
Representatives are special-purpose commands and as such, will be commanded only
by an officer of the Diplomatic Corps.
The function of each division head will be described in detail within the subsequent
sections of this chapter. Note that throughout the sections of this chapter the term “his” or
“him” may be used. This is not to indicate gender, but merely a convenient way to show
possession.
STAR FLEET REPRESENTATIVES CHIEF OF STAFF
The Star Fleet Representatives Chief of Staff (REPCS) is an appointment created

within the Office of the Chief of Star Fleet Representatives in accordance with Star
Fleet Regulation 3810 for the purpose of supervising and coordinating the work of the
staff assigned to the CREP. The REPCS is an officer junior to the CREP, and will typically
have a rank of Commodore. This rank was established following the guidelines set forth
in Paragraph 2 of Star Fleet Regulation 3810 regarding an officer detailed as "Chief
Staff Officer." The Star Fleet Representatives Chief of Staff is appointed by the
Chief of Star Fleet Representatives. It is the privilege of the CREP to select his or her
own Star Fleet Representatives Chief of Staff under Star Fleet Regulation 3810.
The only requirement to become the Star Fleet Representatives Chief of Staff is that
the officer selected must be a senior flag officer of the Diplomatic Corps and eligible to
command. Should the position of Star Fleet Representatives Chief of Staff become
vacant, the CREP can choose any eligible senior flag officer within the Diplomatic Corps
to fill the position.
Although essentially managing the staff of the CREP, the position of REPCS has no
command authority in and of itself. The REPCS basically coordinates the work assigned to
the staff by the CREP. Figure 9a22.1 illustrates the command organization of the Office
of the Star Fleet Representatives Chief of Staff.

VOLUME IX
REPRESENTATIVE DIVISION COMMANDERS
The Division of Representatives is organized into three bureaus to handle the major
functions of the division. In general, a Bureau is a large organization with a somewhat
wide scope, whereas an Office is more focused on a specific area. The commanders of the
bureaus within the Division of Representatives will all have the title of Deputy Chief
as specified in Star Fleet Regulation 5770, and will be titled in accordance with Star
Fleet Regulation 3100. In order of precedence, the titles of the Representatives
Division commanders and staff officers are as follows:
• The Deputy Chief: Bureau of Consular Affairs

• The Deputy Chief: Bureau of Planetary Relations
• The Deputy Chief: Bureau of Treaties and Agreements
SELECTION OF REPRESENTATIVE DIVISION COMMANDERS
Representative division commanders will generally come from the senior ranks of the
Division of Representatives and will generally be selected by the Chief of Star Fleet
Representatives, with the approval of the Director: Star Fleet Command and the
Chief of Star Fleet Personnel. Because diplomatic divisions are relatively large
organizations, each will be commanded by a flag officer. Generally, these officers will be
selected from a lineal list of flag officers from the Diplomatic Corps based upon their
position within the list.
In general, the Chief of Star Fleet Representatives will select the candidate to
command a subdivision and will submit the name to the Chief of Star Fleet Personnel
(CPER). The CPER will then task the Flag Officer Review Board to review the
candidate’s record and to make their recommendation as to the suitability of the officer for
the position, or they may submit their own candidate to the CREP for review. The CREP
will then inform the Division of Personnel, through the Personnel Chief of Staff, of
his approved selection. The Chief of Star Fleet Personnel will draw-up and sign orders
for the selected candidate. The Director: Star Fleet Command will then make his final
approval and the orders will be issued to the candidate.
CIVILIAN ASSISTANTS
The Office of the Chief of Star Fleet Representatives (CREP) contains two civilian
assistants to help the CREP interact with civilian Federation authorities and other
government or civilian officials regarding military representatives and intelligence. In
addition, the CREP will also employ or appoint civilian personnel to work as assistants to
the Federation Joint Chiefs of Staff within the Military Staff Committee as well.
Two civilian assistants also aid the CREP: the Consul General and the Federation
Liaison. Their duties are described in Section 2.1 of this manual.

VOLUME IX
DEPUTY CHIEF: BUREAU OF CONSULAR AFFAIRS
The Deputy Chief: Bureau of Consular Affairs (CCAF) is the senior officer in charge of
the Star Fleet Bureau of Consular Affairs (BUCONAF), which maintains the pool of
Star Fleet Representatives and diplomatic personnel for the Star Fleet. In addition,
the Deputy Chief: Bureau of Consular Affairs is responsible to the CREP for:
 Recruiting Star Fleet Representatives and diplomatic personnel

 Training Star Fleet Representatives and diplomatic personnel in Federation law,
conflict management and diplomatic procedure
 Assigning diplomatic personnel to peace-keeping missions in accordance with ARTICLE
29 of the Star Fleet Charter
 Assigning Representatives to the Operating Forces and Shore Establishments
 Assigning Representatives to first contact missions in accordance with ARTICLE 7 of
the Star Fleet Charter
 Managing civilian diplomatic personnel employed by the Department of the Star
Fleet
The Deputy Chief: Bureau of Consular Affairs is an officer of the Diplomatic Corps
(DPL) junior to the CREP, and will typically have a rank of Commodore. The CCAF is in
command of all Fleet Representatives, also known as Space Sector Representatives
(FLTREP), assigned to the Operating Forces, as well as the Sector Representatives
(SECREP) that are assigned to Sector Commandants. Under the CCAF are the three
commanders of the sections needed to carry out the duties and responsibilities of the Star
Fleet Bureau of Consular Affairs, as illustrated in Figure 9a22.2. The duties of these
commanders are listed in the table below:
Office Title Rank Duties and Responsibilities

 Recruiting Star Fleet Representatives and
Commander: Star Fleet Captain
Consuls
Representatives and Consuls (CAPT)
 Assigning Consuls and Representatives
Captain  Training of all Star Fleet Representatives
Commander: Representative Training
(CAPT)  Issuing Galactic Security Bulletins
Commander: Diplomatic and Consular Captain  Managing consular operations and missions
Operations (CAPT)  Assigning diplomatic resources to missions

VOLUME IX
DEPUTY CHIEF: BUREAU OF PLANETARY RELATIONS
The Deputy Chief: Bureau of Planetary Relations (CPAR) is the senior officer in
command of the Star Fleet Bureau of Planetary Relations (BUPLNREL) and is
assigned the duty of developing and maintaining relations between the various worlds of
the Federation and the Department of the Star Fleet. As such, the Deputy Chief:
Bureau of Planetary Relations is responsible to the CREP for:
 Maintaining good relations between the member systems and Star Fleet
 Developing relations with new or non-member systems
 Assigning Star Fleet Representatives to member or non-member systems
 Interacting with Federation and non-Federation ambassadors
The Deputy Chief: Bureau of Planetary Relations is an officer of the Diplomatic

Corps (DPL) junior to the CREP, and will typically have a rank of Commodore. The
CPAR is in command of all the Staff Representatives (STFREP) assigned to System
Bases throughout the Federation. It is the function of the STFREP to maintain the
relationship between the member world and Star Fleet and to act as first responder to
any situation involving the local government and Star Fleet. Under the CPAR are the
various commanders of the sections needed to carry out the duties and responsibilities of
the Star Fleet Bureau of Planetary Relations, as illustrated in Figure 9a22.3. The
duties of these commanders are listed in the table below:

 Recruiting Staff Representatives
Captain
Commander: Staff Representatives  Training Staff Representatives
(CAPT)
 Assigning Staff Representatives
Commander: Planetary Liaison Captain  Interact with Federation and non-Federation
Functions (CAPT) governments and government officials
Commander: Planetary Commander  Performing public relations with member
Communications (CMDR) systems and governments

VOLUME IX
DEPUTY CHIEF: BUREAU OF TREATIES AND AGREEMENTS
The Deputy Chief: Bureau of Treaties and Agreements (CTAG) is the senior officer
in command of the Star Fleet Bureau of Treaties and Agreements (BUTRAG) and is
assigned the duty of reviewing and archiving treaties and agreements according to
ARTICLE 32 of the Star Fleet Charter. The Deputy Chief: Bureau of Treaties and
Agreements is responsible to the CREP for:
 Reviewing treaties and agreements to ensure compliance and consistency with

Federation law
 Maintaining and storing copies of such agreements and treaties
 Keeping the commanders of the Operating Forces informed regarding such treaties
and to update the commanders with any changes in such treaties and agreements
 Developing guidelines to field commanders when dealing with governments within the
context of such treaties and agreements
The Deputy Chief: Bureau of Treaties and Agreements will always be an officer of
the Diplomatic Corps (DPL), junior to the CREP, and will normally have the rank of
Captain. Under the CTAG will be lawyers from the Star Fleet Division of Justice
engaged to perform the legal reviews of agreements prior to submittal to the Federation
Council. However, these individuals may not be permanent members of the bureau, but
may be temporarily assigned to review such documents by the Star Fleet Judge
Advocate General. The organization structure for the CTAG is illustrated in Figure
9a22.4. The duties of the two commanders assigned to this office are listed in the table
below:

 Review all treaties and agreements for
compliance to Federation and Interplanetary
Commander: Treaty Review and Commander
Law
Assessment (CMDR-JUD)
 Review and approve agreements with Star
Fleet
 Archival and maintenance of all treaties and
agreements
Commander: Treaty and Agreement Commander
 Dissemination of agreements and treaties or
Management (CMDR)
synopsis of treaties and agreements to
commanders in the field

VOLUME IX
CCAF Deputy Chief:

Bureau of
COMO Consular Affairs
Command Rank

VOLUME IX
Figure 9a22.1
OFFICE OF STAR FLEET REPRESENTATIVES CHIEF OF STAFF
Office of the Star Fleet REPCS Star Fleet

Representatives Representatives
COMO Chief of Staff
Chief of Staff
SFCCG REPADM
Consul Administrative
General Assistant
CIVILIAN T6
SFCFL
Federation
Liaison
CIVILIAN


VOLUME IX
Figure 9a22.2
DEPUTY CHIEF: STAR FLEET BUREAU OF CONSULAR AFFAIRS
CCAF Deputy Chief:

Bureau of
COMO Consular Affairs
COMREPS Commander: Star Fleet COMREPTRN Commander: COMREPOPS Commander:

Representatives and Representative Diplomatic and
CAPT Consuls CAPT Training CAPT Consular Operations

VOLUME IX
Figure 9a22.3
DEPUTY CHIEF: STAR FLEET BUREAU OF PLANETARY RELATIONS
CPAR Deputy Chief:

Bureau of
COMO Planetary Relations
COMSTFREP COMPARFNC Commander: COMPARCOM Commander:

Commander: Planetary
Planetary Liaison
Staff Representatives Communications
CAPT CAPT Functions CMDR

VOLUME IX
Figure 9a22.4
DEPUTY CHIEF: STAR FLEET BUREAU OF TREATIES AND AGREEMENTS
CTAG Deputy Chief:

Bureau of Treaties and
CAPT Agreements
COMTAGREV Commander: COMTAGMGT Commander:

Treaty Review and Treaty and Agreement
CMDR Assessment CMDR Management

VOLUME IX
2.3 STAR FLEET REPRESENTATIVES

In general, ARTICLE 29 of the Star Fleet Charter provides Star Fleet with the authority
to settle disputes between social systems within the boundaries of the Federation. This
authority is given to Star Fleet only when no Federation diplomat is available to settle
the dispute. Normally, it is the Department of Foreign Relations within the
Federation Council that has the power and authority of consul, and it is the Foreign
Relations Department that assigns ambassadors to Federation, foreign and alien
governments, sends diplomats to mediate and settle disputes, and negotiates treaties and
agreements with foreign or domestic governments. However, where no Federation
ambassador or consul is available, it becomes the responsibility of Star Fleet to perform
the diplomatic functions of the Federation as specified in ARTICLE 7 of the Star Fleet
Charter. This function will usually be performed by a Star Fleet Representative.
Star Fleet Representatives are commissioned officers of Star Fleet restricted to

consular, diplomatic and other such duties. They are experts in interplanetary law and
treaties, conflict resolution, negotiation principles and practices and serve as envoys for
the Star Fleet and the Federation. In addition, Star Fleet Representatives will
function as advisors to commanders out in the field. Star Fleet Representatives
comprise the entire Star Fleet Diplomatic Corps, which exemplifies the political service
of Star Fleet.
Although Star Fleet has the power of consul it does not have the authority to make or
sign agreements or treaties with any government on behalf of the Federation, as stated
in ARTICLE 32 of the Star Fleet Charter. Should treaties or agreements be necessary, a
Star Fleet Representative must defer to the Foreign Relations Department, and
they will send a diplomat or ambassador to negotiate and draft such agreements for
Federation Council approval.
The subsequent sections will describe the duties of Star Fleet Representatives and the
various types of Representative billets available in the Service.

VOLUME IX
STAR FLEET REPRESENTATIVE DUTIES
The duties of a Star Fleet Representative are somewhat narrow and are limited only to
those functions relating to the diplomatic and consular activities of Star Fleet as specified
in ARTICLES 7 and 29 of the Star Fleet Charter. The primary duties that Star Fleet
Representatives are tasked to perform will be described in the subsequent paragraphs.
FEDERATION LIAISON
Star Fleet Representatives function as liaisons between Star Fleet and Federation or
non-Federation authorities. In this regard, the function of a Star Fleet Representative
is to interact and communicate with the civilian authorities of the planetary governments
within the United Federation of Planets to which they are assigned pertaining to the
activities of Star Fleet.
FEDERATION DIPLOMAT
Normally, it is the Department of Foreign Relations within the Federation Council

that has the power and authority of consul. And it is the Foreign Relations Department
that assigns ambassadors to foreign and Federation governments, sends diplomats to
mediate and settle disputes, and to negotiate treaties and agreements with foreign or
domestic governments. However, where no Federation ambassador or consul is
available, it becomes the responsibility of Star Fleet Representatives to perform the
functions of a Federation diplomat or ambassador as specified in ARTICLE 7 of the Star
Fleet Charter.
PEACE NEGOTIATOR
ARTICLE 29 of the Star Fleet Charter provides Star Fleet with the authority to settle
disputes between social systems within the boundaries of the Federation. This authority
is given to Star Fleet only when no Federation diplomat is available to settle the dispute
as specified in ARTICLE 7 of the Charter. However, Star Fleet, as specified in ARTICLE 32
of the Charter, “…cannot without proper authority or a Federation Consul present, prepare,
make, or present any treaty or agreement with any social system within or outside the
United Federation of Planets.” Therefore, Star Fleet Representatives can only establish
cease-fire agreements. They are not authorized to draft, make or otherwise ratify or sign
any treaty or permanent agreement. Such agreements and treaties must be deferred to
the Federation Council and the Department of Foreign Relations.
REVIEW AND MAINTAIN TREATIES
Star Fleet Representatives also have the task of reviewing all preliminary agreements
made by Star Fleet consuls to ensure compliance and consistency with Federation law
prior to submittal to the Federation Council, or an authorized Federation ambassador.
In addition, they will also review and store all copies of other treaties and agreements
made between any planetary system and the United Federation of Planets and to
disseminate copies and updates to such treaties and agreements to all commands within
the Star Fleet. The organization with the responsibility for performing these tasks is the
Bureau of Treaties and Agreements (BUTRAG) within the Star Fleet Division of
Representatives.

VOLUME IX
STAR FLEET REPRESENTATIVE AUTHORITY
Star Fleet Representatives are given certain authorities as members of the Diplomatic
Corps as specified in ARTICLES 7, 10, 11, 12 and 29 of the Star Fleet Charter. As such,
these prerogatives will be described in the subsequent paragraphs.
AUTHORITY TO SETTLE DISPUTES
ARTICLE 29 of the Star Fleet Charter gives Star Fleet Representatives the authority
to settle disputes between social systems contained within the boundaries of Federation
space. This authority can only be exercised by Star Fleet Representatives when no
civilian Federation diplomat is available to settle the dispute as specified in ARTICLE 7 of
the Charter. Also, as part of this authority, a Star Fleet Representative may require a
field commander to intervene in an armed conflict between Federation systems. As such,
Star Fleet Representatives may be authorized to implement the ARTICLES specified in
Chapters VI and VII of the Articles of Federation.
AUTHORITY REGARDING TREATIES AND AGREEMENTS
During peace negotiations Star Fleet Representatives, as neutral arbiters, may draft
agreements between the affected parties or with Star Fleet to temporarily suspend
hostilities until a Federation Ambassador is made available to finalize any treaty or
agreement that may involve the Federation or any of its members. Such agreements
must be submitted to the Federation Council for approval and ratification since Star
Fleet Representatives do not have the authority to prepare, make, or present any treaty
or agreement with any social system within or outside the United Federation of Planets
without permission or concurrence by an authorized Federation diplomat.
AUTHORITY OVER COMMANDERS
Star Fleet ships do not normally carry Fleet Representatives, but when they do,
particularly for a specific diplomatic mission, the Star Fleet ship Commanding Officer is
subject to the authority of the embarked Representative[1]. While executing his or her
mission, the Representative may make any reasonable request of the Commanding
Officer relating to the execution of the mission, which must be carried out. Such requests
may require that the commander provide security forces[2], or suspend military action, or
provide an investigative team, but the Representative does not have the authority to
direct the Commanding Officer to perform any function that is outside the scope of that
mission, or that would violate Star Fleet Regulations or any other directive the
Commanding Officer may be operating under[3].
AUTHORITY TO REPRESENT THE FEDERATION
Star Fleet Representatives may act in behalf of the United Federation when new
civilizations are discovered. This is a complicated process since the actions that may be
taken by Star Fleet personnel are subject to special directives and laws. Specifically, the
Non-interference Directive prohibits Star Fleet, or any Federation citizen, from
interfering with the normal development of any social system. In order to function within
the limits of the law, Star Fleet Representatives employ special "First Contact
Procedures" when communicating with newly discovered civilizations.

VOLUME IX
STAR FLEET REPRESENTATIVE BILLETS
As previously stated, Star Fleet Representatives are commissioned officers of the Star
Fleet Diplomatic Corps, but who are restricted to duty within their area of specialization.
As such, the number of available job billets is limited. The following paragraphs summarize
the specific job billets available to members of the Diplomatic Corps.
FLEET REPRESENTATIVE
At the lowest level is the Fleet Representative or Space Sector Representative

(FLTREP). The function of the FLTREP is to act as counselor to the command to which
they are assigned. In addition, they will function as ambassadors during First Contact
and general peacekeeping missions. If there is a dispute between two worlds within
Federation space, the FLTREP will be called to mediate. As part of this function
FLTREPs have the authority to direct field commanders to intervene in any armed conflict
between member systems in order to stop hostilities and to force a peaceful solution to the
conflict. At this time FLTREPs are only assigned to fleet squadron commands. As such,
there are only 63 such FLTREPs assigned throughout the Operating Forces, each with
the rank of Lieutenant Commander. The FLTREP will report directly to the Squadron
Commander as counselor to the command.
PLANETARY LIAISON OFFICER
A Planetary Liaison Officer is an officer of the Diplomatic Corps that is assigned duty
at one of the specific worlds within Federation space, and who is responsible for the
direct interaction with Federation and non-Federation world governments. Their
function is to act as a buffer between the military and the civilian population of the world
to which they are assigned. As part of their function Planetary Liaison Officers will
receive information and instructional material from the Star Fleet Office of Planetary
Communications relating to how Star Fleet can be of service to the society and all of
the good works it performs. This function is especially important for the new worlds that
will enter the Federation. When a newly discovered world or society wishes to enter the
United Federation of Planets, before they are voted for entry by the Supreme
Assemble under ARTICLES 4 and 18 of the Articles of Federation, office space for a
Star Fleet Planetary Liaison Officer must be established and a liaison officer must be
selected. This specific prerequisite will be reported to the Federation Council, and the
Federation Council President will make the recommendation to the Supreme
Assembly regarding entrance of the new world into the Federation. In the case of a
vacancy of an office of an existing planetary liaison billet, this office will select an
appropriate Planetary Liaison Officer and fill such vacancy. Planetary Liaison
Officers will typically have the rank of Commander (DPL).
Lastly, the number of Planetary Liaison Officers varies as their numbers depend upon
the number of new worlds that are discovered and the number of new worlds that are
admitted into the Federation. When a world is admitted into the United Federation of
Planets a Staff Representative will normally be assigned to that world. However, in
most cases, the Planetary Liaison Officer that was originally assigned to the world
would become the Staff Representative of that new member.

VOLUME IX
DISTRICT STAFF REPRESENTATIVE
Above the FLTREP is the District Staff Representative or STFREP. The function of the
STFREP is to maintain good relations between the member systems and Star Fleet, or
develop relations with new or non-member systems. In addition, these consular individuals
will be the first to act as mediators for disputes involving the local government and the
Federation, and will invoke their Article 33 and 34 authorities to the pacific settlement of
a dispute or to mediate until a representative of the Federation Council becomes
available. STFREPs will normally step into the negotiation process after the FLTREP has
ensured the STFREP that hostilities have ceased. At the present time there are eleven
STFREPs located on the System Bases of every member world of the Federation. Each
STFREP has the rank of Commander and has a small staff of about three persons to
handle the administrative duties of the office. However, there are no STFREPs assigned to
stations at this time, but there are plans to incorporate STFREPs at the larger stations in
the outlying regions of the Federation. Each STFREP is appointed to their position
directly by the Deputy Chief: Bureau of Planetary Relations, with the approval of the
Chief of Star Fleet Representatives.
SECTOR REPRESENTATIVE
At the highest level and in command of all FLTREPs within their jurisdiction is the Sector
Representative or SECREP. The SECREP is the chief liaison to member and non-
member worlds of the Federation and represents Star Fleet in all matters pertaining to
its consular role in that octant. Therefore, there are only nine Sector Representatives
total in the Division of Representatives. The SECREP is the senior officer in charge of
all Fleet Representatives that may be assigned to commands within the octant. They
are also senior to any Staff Representative assigned to the octant and will have
precedence in any peace or treaty negotiation, or mediation effort initiated by the STFREP
or FLTREP. Sector Representatives are assigned to octants by the Deputy Chief:
Bureau of Consular Affairs (CCAF) and will typically have the rank of Captain (DPL).
SECREPs will usually have a small staff of five persons to handle the administrative duties
of the office. In addition, the SECREP reports directly to the Sector Commandant
regarding the consular activities within the octant, as well as to keep the Sector
Commandant informed of any changes in the treaties and agreements between the
Federation and the local governments contained therein.
DIPLOMATIC AND CONSULAR FACILITY COMMANDERS
Some of the larger Starbases may contain facilities for the purpose of providing consular
and representative services to citizens of the Federation or to aliens visiting Federation
space or to seek asylum. Such facilities are called Star Fleet Consular Facilities or
Stations and are managed by the Star Fleet Office of Diplomatic and Consular
Operations and serve as regional Federation consulates. These are typically detached
commands and as such, do not report directly to the Base Commander. The commander
of such facilities is the Commander: Fleet Consular Facility, and will have the
designation of COMDPLFAC<n>. The COMDPLFAC will normally be an officer of the
Diplomatic Corps and will usually have the rank of Captain. And as stated above, the
Commanding Officer of a Star Fleet Consular Facility does not directly report to the
Base Commander as part of his organization, but will keep the Base Commander
informed of operations at the facility that may affect base operations.

VOLUME IX
SPECIAL ASSIGNMENTS
Officers of the Star Fleet Diplomatic Corps may also be assigned to special duties that
are outside their normal functions. These assignments can be either permanent or
temporary and are described in the paragraphs below.
MILITARY ATTACHÉ
A Military Attaché is a special line or Staff Corps officer assigned to a Federation

government official, usually an Ambassador. Some Federation Ambassadors may have
several Military Attachés attached to them, with one being an officer of the Diplomatic
Corps to assist the official in military and Star Fleet matters. The majority of such
officers will serve this duty for about two years, but could be permanently assigned to this
duty if they request it. They will typically be junior officers of the Diplomatic Corps with
the rank of Lieutenant.
AIDE-DE-CAMP
An Aide-De-Camp is a personal assistant, secretary, or adjutant to a person of high rank,

usually a senior military officer or head of state. Where an official has more than one
Aide-De-Camp, the first one is typically the foremost personal aide. Officers of the
Diplomatic Corps that are assigned Aide-De-Camp duty will typically be assigned to
high-ranking Federation officials, Federation and non-Federation world leaders, and
Local Force Commanders. They will typically be officers of the Diplomatic Corps with
the rank of Lieutenant or Lieutenant Junior Grade, and can be identified by the
Aiguillette Device they display on their uniform[4]. For an explanation and example of
this device, see Section 3.2 of Volume III of the Star Fleet Command Manual, or
consult the Star Fleet Uniform Standard (BUPERSMAN-332).

VOLUME IX
2.4 STAR FLEET DIPLOMATIC

ASSISTANTS
Star Fleet Diplomatic Assistants are enlisted service members and civilians with a
specialty in diplomatic or consular affairs. In general, Diplomatic Assistants are persons
qualified by education, instruction or work experience who assist a Star Fleet
Representative or Federation diplomat in performing specifically delegated substantive
diplomatic or consular work for which a military or civilian diplomat is responsible. Their
work includes document preparation, including drafting agreements, representing parties
in diplomatic meetings, providing consular information to Federation citizens, and
explaining procedural issues concerning consular or diplomatic matters. These kinds of
services do not revolve around performing ambassadorial or consular duties outright and
the degree of formal education required to become an ambassador, diplomat or consul is
really more expensive and takes up more time than it is worth to provide these more basic
services. As such, Diplomatic Assistants are essentially aides to a bonefide Federation
ambassador or consul, or Star Fleet Representative or diplomat. However, this means
they are prohibited from engaging in actual diplomacy or consular activities. Instead,
Diplomatic Assistants will engage primarily in:
 Case management, involving coordinating all aspects of an asylum or consular case

and ensuring appropriate steps are taken in a timely fashion
 Managing diplomatic schedules and calculating diplomatic deadlines; and filing
diplomatic and other documents on time as required
 Diplomatic research, fact gathering and information retrieval both via traditional
systems such as libraries and computer-based research
 Drafting and analyzing diplomatic and consular documents including pleas for asylum,
citizenship status, birth requests and other consular responses
 Drafting diplomatic correspondence that is informative in nature but that does not
include opinion or advice; drafting peace or other agreements
 Preparing for and assisting ambassadors and diplomats in first contact or other
meetings with foreign or Federation government officials
 Representing Federation citizens before a local planetary administrative agency if
permitted by law
 Summarizing documents and proceedings including depositions, interrogatories and
testimony
 Attending diplomatic and consular proceedings including peace negotiations, first
contact meetings, asylum depositions, and court or administrative hearings
Diplomatic Assistants also perform clerical and administrative duties as needed,

especially in the smaller diplomatic offices. And as with Star Fleet Representatives,
Diplomatic Assistants are restricted only to those duties relating to the diplomatic and
consular functions as defined in ARTICLES 7, 29, and 47 of the Star Fleet Charter and
by Star Fleet Regulation 5840.

VOLUME IX
ENLISTED DIPLOMATIC ASSISTANTS
Star Fleet Enlisted Diplomatic Assistants are rated Technicians that belong to the
Administrative and Command group, as described in Section 5.2 of Volume III of the
Star Fleet Command Manual, which contains the enlisted ratings associated with Star
Fleet administrative and command activities. As such, they will display a specific Rating
Symbol based upon their job billet on their dress uniforms as shown in the table below.
Table 9a24.1
ENLISTED ADMINISTRATIVE AND COMMAND RATING GROUP
Subgroup
Rating Group Rating Subgroup Billets
Symbol
 Diplomatic Yeoman
General  Personal Assistant
Administrative  Consular Clerk
Administrative
and
Command  Diplomatic Aide/Assistant
 Diplomatic Yeoman
Diplomatic  Diplomatic Specialist
 Consular Specialist
 Ambassadorial Assistant
Enlisted Diplomatic Assistants and Diplomatic Specialists must complete 90 hours

of training in military procedure, Federation diplomacy and consular procedure, and Star
Fleet diplomatic and representative procedure in order to be qualified as a Star Fleet
Diplomatic Assistant. Those with a technical rating of Diplomatic Specialist will
require more training time.
CIVILIAN DIPLOMATIC ASSISTANTS
The Star Fleet Division of Representatives may also employ or contract civilians
certified in United Federation diplomatic procedure to work as Star Fleet Diplomatic
Assistants on a permanent or temporary basis. The majority of the civilian employees will
be qualified to perform the administrative work for a Star Fleet Representative. These
persons will normally be classified with a job code "A" and paid in accordance with the pay
schedule specified in Section 7.1 of Volume III of the Star Fleet Command Manual.

VOLUME IX
2.5 CIVILIAN DIPLOMATS

The staff of the Division of Representatives may also consist of full-time or part-time
contract diplomats that support the division as regards diplomatic or consular matters.
Such civilian personnel will be assigned to the officers as aides or counselors, or
temporarily assigned to peace or treaty negotiations. Regardless, as contract civilian
employees such civilians will always be under the direction of a Star Fleet officer.
FEDERATION AMBASSADORS
The Department of Foreign Relations within the Federation Council has the primary
responsibility for the maintenance of interplanetary peace and security through mediation,
negotiation and other measures as required in ARTICLE 33 of the Articles of Federation.
This responsibility will typically be carried out by deploying ambassadors and diplomats
throughout and outside the United Federation. Federation Ambassadors represent
the first step in the process of settling disputes and will communicate the policies of the
United Federation. In all cases where a Federation Ambassador is assigned to a
diplomatic mission involving Star Fleet, Star Fleet shall observe, at all times, the dignity
and authority of the office to which the ambassador holds, and that all Star Fleet
commanders are subject to such authority at all times. Federation Ambassadors may
make any reasonable request of the Star Fleet commander as it pertains to the successful
execution of the mission, and when asked, the request must be carried out.
OFFICE OF THE STAR FLEET CONSUL GENERAL
As previously mentioned, the Star Fleet Consul General is the chief civilian ambassador
to the various Federation and foreign governments, and functions as council to the Chief
of Star Fleet Representatives. In supporting this role Star Fleet established the
Office of the Star Fleet Consul General, which contains a staff of civilian ambassadors
that are assigned to the various worlds within the Federation. These ambassadors
function as extensions to the Star Fleet Consul General. Each civilian ambassador
reports directly to the Consul General regarding consular activities and work beside any
Star Fleet Representative assigned to the same world. These civilian ambassadors will
typically be a person with extensive knowledge of galactic affairs, foreign laws and of the
treaties or agreements with the Federation.
SECTOR FEDERATION CONSUL
Also contained within the Office of the Star Fleet Consul General are the nine Sector
Federation Consuls (FEDADM) who are civilian ambassadors to the various Federation
worlds within or adjacent to the sector, and function as council to the Sector
Commandant regarding diplomatic matters within the sector. A Sector Federation
Consul is a person with extensive knowledge of the laws, treaties and agreements with
the worlds within the sector and of the foreign worlds outside the Federation, and will
work with Federation diplomatic personnel during peace negotiations. A Sector
Federation Consul will report directly to the Star Fleet Consul General and as such,
will have direct access to the Director: Star Fleet Command. In addition, the FEDADM
has the authority to attend meetings, peace and treaty negotiations or other conferences
with foreign officials involving Star Fleet Representatives or Star Fleet Commanders.

VOLUME IX
ALLOCATION OF CIVILIAN DIPLOMATS
As a general rule, it is the Chief of Star Fleet Representatives that selects or hires
civilian diplomats. However, this authority will be delegated to the Deputy Chief: Bureau
of Consular Affairs or CCAF. As such, the CCAF will have the responsibility to determine
the need for civilian diplomats and will work with the Star Fleet Bureau of Civilian
Personnel in establishing the necessary billets for civilian job positions, and for the
allocation of such personnel. The number of such billets will wax and wane as the needs
change.

OFFICIAL USE ONLY
VOLUME IX
3.0 STAR FLEET DIPLOMATIC PERSONNEL

The function of this chapter is to present the major elements pertaining to a career as a
service member in the diplomatic branch of the Star Fleet service. This chapter is divided
into five sections that pertain to a specific aspect regarding a career in the Star Fleet
Division of Representatives.
Section 3.1 discusses the basic classification of personnel and will discuss the designation
of the personnel within the Division of Representatives. In addition, this section also
describes the basic duties of the officers, enlisted and civilian personnel within the
Division of Representatives. This section will also describe how the personnel within
the Division of Representatives are identified and will provide examples of the various
types of Personnel Identification Cards provided to personnel within this branch.
Section 3.2 deals with the requirements for entry and duty within the Division of
Representatives, and in the requirements for training of Representatives and
Diplomatic Assistants. As such, this section deals with the training and certification of
the officers, enlisted and civilian persons within the Division of Representatives.
Section 3.3 presents information regarding the uniforms, badges and the accouterments
associated with the Star Fleet Division of Representatives. In addition, this section
will also describe the various insignia worn by specific persons within the Division of
Representatives.
Section 3.4 presents information regarding the billets or job positions available to Star
Fleet Representatives. These are primarily officer billets and do not list the enlisted
Diplomatic Specialists that may also be included.
Section 3.5 deals completely with the special pay that may be available to members of the
Division of Representatives. This will be that pay given to diplomatic personnel that is
beyond their Basic Pay.

VOLUME IX
SOURCES OF STAR FLEET DIPLOMATIC PERSONNEL
In order for anyone to enter service or perform the duties of a Star Fleet consul or
representative, or enlisted diplomatic specialist, that individual must first be certified to
perform diplomatic functions. As such, the perspective diplomatic person must already
have completed certain specialized training or education as an ambassador, diplomat, or
diplomatic assistant. An individual can become a Star Fleet Representative and enter
the Diplomatic Corps in one of the following ways:
1. Graduate from the Star Fleet Academy with a political science degree, or
2. Enter Star Fleet as a previously qualified civilian ambassador or civilian diplomatic
assistant and satisfactorily complete Star Fleet Officer School for officers or the
training program for enlisted Diplomatic Assistants.
Chart 9a30.1
SOURCES OF STAR FLEET
DIPLOMATIC PERSONNEL
Civilian
Diplomats
12%
Enlisted
Diplomatic
Assistants
32%
Academy
Graduates
(Officers)
56%
As seen from the chart all of the officers that come into the Star Fleet Diplomatic Corps
are graduates of the Star Fleet Academy. However, the number of diplomatic billets is
limited and as such, the number of Star Fleet Representatives and Academy
diplomatic students will be restricted. Therefore, the total number of students that are
allowed to enter the Star Fleet Academy for a degree in political science will be limited
to the number of potential diplomatic billet openings that exist in the fleet. The same
limitation will apply to those entering the Star Fleet that have been ambassadors in
civilian life, with the added restriction that those from the Star Fleet Academy have
priority over those that were diplomats in civilian life.
Regarding enlisted diplomatic specialists, all such specialists must be qualified and certified
by the Star Fleet Division of Representatives before they can perform their duties.
Many of the enlisted Diplomatic Assistants performed such work in civilian life before
entering Star Fleet service. As such, within the Division of Representatives, there are
no enlisted persons with the rank of T3 or below. All must have attended a fleet school
relating to a diplomatic function and therefore, must be rated. There is no " striking" to
become an enlisted Diplomatic Assistant or Diplomatic Specialist in the division.

VOLUME IX
Star Fleet Representatives are commissioned officers of the Star Fleet Diplomatic
Corps and as such, have the same rank, grade and insignias as other Star Fleet officers.
However, officers of the Diplomatic Corps are Limited Duty Officers and as such, are
restricted to duty within their area of specialization. Therefore, because of the limitations
of their duty, a member of the Diplomatic Corps is limited in their opportunity to
advance to the highest offices within the Star Fleet Service. As such, such an officer can
only be expected to reach the rank of Rear Admiral since that is the assigned rank of the
billet assigned to the Chief of Star Fleet Representatives, the highest ranking officer
of the Diplomatic Corps.
Basically, ARTICLE 7 of the Star Fleet Charter gives Star Fleet consular authority in
open space when no Federation diplomat or consulate is available. As such, Star Fleet
bases will serve as the local area consulate and will provide consul services if necessary.
However, some of the larger District and Sector Starbases may have a Federation
consulate with an ambassador. In any event a Star Fleet base will either have a Sector
Representative, a District Staff Representative (STFREP), a Fleet Representative
or Space Sector Representative (FLTREP) from the Star Fleet Bureau of Consular
Affairs (BUCONAF) stationed at the base. The particular representative will depend upon
the size and mission of the base or station.
In general, all Star Fleet Representatives are appointed into their positions by the
Chief of Star Fleet Representatives (CREP), either through the Deputy Chief:
Bureau of Consular Affairs (CCAF) or the Deputy Chief: Bureau of Planetary
Relations (CPAR), depending on the nature of the assignment. The reason being is that
the Star Fleet Division of Representatives is an administrative staff division to the
Director: Star Fleet Command and as such, appointments and assignments are not
made by the Star Fleet Division of Personnel, but by the Star Fleet Division of
Representatives.
Star Fleet Representative appointments are made almost exclusively upon need. There
are only a limited number of billets available and therefore, entrance into the Star Fleet
Division of Representatives, or the Diplomatic Corps as a whole, is restricted to
highly experienced diplomats or personnel with advanced degrees from the Star Fleet
Academy. As such, there are very few, if any, transfers from the line, or from the other
Staff Corps, into the Diplomatic Corps. In addition, the requirements for entry into the
Diplomatic Corps are completely up to the CCAF, who has complete authority when it
comes to selecting individuals for entry into the Corps. In most cases, the CCAF will
personally interview each candidate seeking entry into the Corps. Only with the CCAF’s
recommendation will anyone enter the Diplomatic Corps.

VOLUME IX
FLEET REPRESENTATIVE
At the lowest level is the Fleet Representative or Space Sector Representative

(FLTREP). The function of the FLTREP is to act as counselor to the command to which
they are assigned. In addition, they will function as ambassadors during First Contact
and general peacekeeping missions. If there is a dispute between two worlds within
Federation space, the FLTREP will be called to mediate. As part of this function
FLTREPs have the authority to direct field commanders to intervene in any armed conflict
between member systems in order to stop hostilities and to force a peaceful solution to the
conflict. At this time FLTREPs are only assigned to fleet squadron commands. As such,
there are only 63 such FLTREPs assigned throughout the Operating Forces, each with
the rank of Lieutenant Commander. The FLTREP will report directly to the Squadron
Commander as counselor to the command.
DISTRICT STAFF REPRESENTATIVE
Above the FLTREP is the District Staff Representative or STFREP. The function of the
STFREP is to maintain good relations between the member systems and Star Fleet, or
develop relations with new or non-member systems. In addition, these consular individuals
will be the first to act as mediators for disputes involving the local government and the
Federation, and will invoke their Article 33 and 34 authorities to the pacific settlement of
a dispute or to mediate until a representative of the Federation Council becomes
available. STFREPs will normally step into the negotiation process after the FLTREP has
ensured the STFREP that hostilities have ceased. At the present time there are eleven
STFREPs located on the System Bases of every member world of the Federation. Each
STFREP has the rank of Commander and has a small staff of about three persons to
handle the administrative duties of the office. However, there are no STFREPs assigned to
stations at this time, but there are plans to incorporate STFREPs at the larger stations in
the outlying regions of the Federation. Each STFREP is appointed to their position
directly by the Deputy Chief: Bureau of Planetary Relations, with the approval of the
Chief of Star Fleet Representatives.
SECTOR REPRESENTATIVE
At the highest level and in command of all FLTREPs within their jurisdiction is the Sector
Representative or SECREP. The SECREP is the chief liaison to member and non-
member worlds of the Federation and represents Star Fleet in all matters pertaining to
its consular role in that octant. The SECREP is the senior officer in charge of all Fleet
Representatives that may be assigned to commands within the octant. They are also
senior to any Staff Representative assigned to the octant and will have precedence in
any peace or treaty negotiation, or mediation effort initiated by the STFREP or FLTREP.
Sector Representatives are assigned to octants by the CCAF and will typically have the
rank of Captain. SECREPs will usually have a small staff of five persons to handle the
administrative duties of the office. In addition, the SECREP reports directly to the Sector
Commandant regarding the consular activities within the octant, as well as to keep the
Sector Commandant informed of any changes in the treaties and agreements between
the Federation and the local governments contained therein. Sector Representatives
are appointed to their positions directly by the Deputy Chief: Bureau of Consular
Affairs, with the approval of the Chief of Star Fleet Representatives.

VOLUME IX

CLASSIFICATION
This section will provide a comparatively detailed description regarding the classification of
personnel within the Star Fleet Division of Representatives. In general, persons
within the Representative Division are classified as either being a Star Fleet
Diplomat, Ambassador, Negotiator or Representative, or an enlisted Diplomatic
Assistant. The basic description of these classifications may be found in Chapters 4 and 5
of Volume III of the Star Fleet Command Manual. However, regardless of the
classification, persons within the Star Fleet Division of Representatives will generally
be members of the Star Fleet Diplomatic Corps and as such, will have a DPL
designation attached to their title.
STAR FLEET REPRESENTATIVE DIVISION DESIGNATION
As stated above, all persons within the Star Fleet Division of Representatives will
have a DPL designation attached to their title. Therefore, and in accordance with Star
Fleet Regulation 5320, and as specified in Section 7.6 of Volume I of the Star Fleet
Command Manual, the manner in which persons within the Star Fleet Division of
Representatives will be addressed in written, taped or other electronic communications,
shall be as follows:
John J. Malone, Lt. Commander, DPL

Julianne Piper, Chief Specialist
The Star Fleet Service Number, as described in Section 3.1 of Volume III of the Star
Fleet Command Manual, is a composite alpha-numeric sequence that is divided into
three parts: Service Branch, a Serial Number and an Assignment Code, the format of which
is illustrated below.
K E SS - NNNN D1 D2 C
Service Branch Code Serial Number Assignment Code
All persons originally assigned to the Star Fleet Division of Representatives will have
a Service Branch code of "K" prefixed to their Service Number and will normally have an
Assignment Code (D1) of "D" as well. In most cases Star Fleet Representatives and
Diplomatic Assistants that perform diplomatic duties in open space will have a D2
Assignment Code of "F" for "fleet duty" as illustrated in the example below. However,
persons performing administrative duties, such as treaty review, etc., will have a D2 code
of "A" for "administrative duty". All other persons that initially entered the service in a
different branch or specialty, or other Staff Corps, that are assigned to diplomatic duty
will retain their original designation.
John J. Malone, LCDR., DPL Serial Number K 421-9744 DF

VOLUME IX
SPECIAL DIPLOMATIC OFFICER CLASSIFICATIONS
Star Fleet Representatives may also work in one of following three types of diplomatic
billets as well: 1) as Star Fleet Liaison Officers, 2) as Star Fleet Negotiators, or 3) as
an Aide-De-Camp or Military Attaché to a Federation Ambassador or other
diplomatic official. The following paragraphs will summarize the various functions of these
special diplomatic billets.
LIAISON OFFICER
Liaison Officers are usually Staff Corps officers from the Diplomatic Corps that are
assigned to civilian authorities. They function as a link between the military and the civilian
authority. However, they will not be assigned to a specific individual, but to a government
or other civilian organization. Such assignments are temporary and will usually last a
maximum of two years. These officers with generally have the rank of Lieutenant
Commander.
MILITARY ATTACHÉ
A Military Attaché is a special line or Staff Corps officer assigned to a Federation

government official, usually an Ambassador. Some Federation Ambassadors may
have several Military Attachés attached to them, with one being a Liaison Officer of
the Diplomatic Corps to assist the official in military and Star Fleet matters. The
majority of such officers will serve this duty for about two years, but could be permanently
assigned to this duty if they request it, which is especially true in the case of the Liaison
Officer. They will typically be junior officers with the rank of Lieutenant.
AIDE-DE-CAMP
An Aide-De-Camp is a personal assistant, secretary, or adjutant to a person of high rank,

usually a senior military officer or head of state. Where an official has more than one
aide-de-camp, the first one is typically the foremost personal aide. For the majority of
the officers serving in this capacity, the maximum tour of duty is usually two years.
STAR FLEET NEGOTIATOR
Star Fleet Negotiators are usually Staff Corps officers from the Diplomatic Corps
that are assigned to missions that involve peace negotiations or to establish a treaty or
agreement with a newly discovered planetary society. These officers must be trained in
negotiation techniques, psychology and conflict resolution, and in interplanetary law. Star
Fleet Negotiators will typically be senior officers of the Diplomatic Corps and will
usually have the rank of Lieutenant Commander or above.
Lastly, most officers within the Star Fleet Division of Representatives will generally
have an “N” security classification, which means that they can handle information vital to
the defense of the Federation, while enlisted diplomatic personnel will have a “K”
security rating, which means they can only handle documents and information with a
SECRET classification.

VOLUME IX
STAR FLEET ENLISTED DIPLOMATIC PERSONNEL
The Star Fleet Division of Representatives contains many enlisted persons

specializing in administrative and diplomatic affairs. The majority of the enlisted personnel
will be rated Specialists in the Administrative and Command group of enlisted
specialties. As such, their grade classification is designated as “S” for Specialist. There
are very few, if any, unrated enlisted Technicians with a designation of “T”. The
following table illustrates the job billets and rating symbol for the specialists within the
Administrative and Command group.
Table 9a31.1
ENLISTED RATING GROUP: ADMINISTRATIVE AND COMMAND
Subgroup
Rating Group Rating Subgroup Billets
Symbol
 Yeoman
 Personal Assistant
General
 Clerk
Administrative
 Data Entry Technician
 Library Specialist
 Publications Specialist
Administrative  Proofreader
and Publications  Graphic Designer
Command  Document Reviewer
 Diplomatic Aide
 Diplomatic Assistant
Diplomatic  Diplomatic Yeoman
 Liaison Assistant
 Consular Aide
The bulk of the enlisted personnel within the Star Fleet Division of Representatives
will be assigned predominantly to shore duty at a Star Fleet diplomatic facility located on
either a Starbase or Star Fleet space station. There are no billets aboard any ship in the
fleet for diplomatic personnel. When diplomatic or consular functions are required to be
performed in open space the ship's Commanding Officer, as well as his or her senior
staff, will provide the necessary diplomatic or consular services. However, there are plans
to assign a “Ship’s Counselor” to every Starship in the future. These counselors will be
officers from the Division of Representatives trained in initial contact procedures,
intergalactic law and psychology.

VOLUME IX
PERSONAL IDENTIFICATION CARD
As described in Section 3.1 of Volume III of the Star Fleet Command Manual a
Personal Identification Card (PIC) is issued to every person within the Department
of the Star Fleet, including the dependents of service members. The PIC is a color-
coded plate that identifies the individual as belonging to the Star Fleet or as an employee
of Star Fleet, which includes Reserve and Retired members of the Service as well.
Persons assigned to duty within the Star Fleet Division of Representatives will have
the same card as with all other members of Star Fleet Service, with the exception that
the card will have the title of the Division of Representatives printed on its face.
The standard identification card is 54mm by 86mm in size as illustrated in Figures 9a31.1
and 9a31.2. The card has a picture of the individual and has a memory chip embedded
which contains pay records, or the transfer orders of the individual as well as other official
information. When reporting aboard a new command the individual will swipe his or her
card which will transfer the order information into the command’s computer indicating the
reporting time and duty information. The computer will then compare the information
contained within the electronic orders with the written orders previously transmitted via
subspace radio. New cards are automatically issued whenever there is a change in status
of the individual such as rank, pay, or duty.
Certain special cards may be temporarily issued to Federation government members

assigned to missions that involve the operating forces of Star Fleet. These cards will be
those temporarily issued to civilians that are light red in color as specified in Section 3.1 of
Volume III of the Star Fleet Command Manual. Federation officials that are high up in
the government will be issued a “Q” or better security clearance and will be exempt from a
command’s security limitations. As such, their card will display a bold EXEMPT status
across the card as illustrated in Figure 9a31.2.

VOLUME IX
Figure 9a31.1
STAR FLEET REPRESENTATIVES IDENTIFICATION CARD EXAMPLES
Chief of Star Fleet Representatives Fleet Representative
DEPARTMENT OF THE STAR FLEET DEPARTMENT OF THE STAR FLEET

UNITED FEDERATION OF PLANETS UNITED FEDERATION OF PLANETS
STAR FLEET COMMAND STAR FLEET COMMAND
DIVISION OF REPRESENTATIVES DIVISION OF REPRESENTATIVES
FITZPATRICK, EDWARD R. MALONE, JOHN J.

REAR ADMIRAL, SFC 0200-1000-O8 LT. COMMANDER, DPL 0211-0021-O4
CHIEF OF STAR FLEET FLEET REPRESENTATIVE
REPRESENTATIVES
SERIAL: FC 208-3145 DAC
S COMFLTRON33
SERIAL: K 421-9744 DF
N
STARDATE: 22403.90 STARDATE: 21392.62
7132 88143
O1 O1
IF FOUND, PLEASE RETURN TO: IF FOUND, PLEASE RETURN TO:
DIVISION OF PERSONNEL DIVISION OF PERSONNEL
STAR FLEET HEADQUARTERS STAR FLEET HEADQUARTERS
STARBASE CENTRAL STARBASE CENTRAL

VOLUME IX
Figure 9a31.2
STAR FLEET REPRESENTATIVES IDENTIFICATION CARD EXAMPLES (CONTINUED)
Enlisted Diplomatic Assistant Civilian Ambassador
DEPARTMENT OF THE STAR FLEET DEPARTMENT OF THE STAR FLEET

UNITED FEDERATION OF PLANETS UNITED FEDERATION OF PLANETS
STAR FLEET COMMAND STAR FLEET COMMAND
DIVISION OF REPRESENTATIVES DIVISION OF REPRESENTATIVES
PIPER, JULIANNE FOX, ROBERT G.

CHIEF SPECIALIST AMBASSADOR
0223-SB03-0106-T7
DIPLOMATIC ASST. FEDERATION DEPARTMENT
STARBASE ELEVEN K OF FOREIGN RELATIONS Q
SERIAL: K 936-4402 DA
STARDATE: 22475.31 EXPIRES STARDATE: 21400.00
O1
40912
O6 184690
IF FOUND, PLEASE RETURN TO: IF FOUND, PLEASE RETURN TO:

DIVISION OF PERSONNEL PERSONNEL RESOURCES DEPARTMENT
STAR FLEET HEADQUARTERS DEPARTMENT OF THE STAR FLEET
STARBASE ELEVEN SAN FRANCISCO, CA USA EARTH

VOLUME IX

REQUIREMENTS AND TRAINING
This section will provide a fairly detailed description regarding the requirements for entry
and professional duty within the Star Fleet Division of Representatives. In general,
Star Fleet has specific requirements for entry into the Service. These requirements,
established by the Star Fleet Office of Personnel Standards, are explained in the Star
Fleet Service Manual (BUPERSMAN-392), and further described in Section 6.2 of
Volume I and in Sections 8.1, 9.1 and 9.2 of Volume III of the Star Fleet Command
Manual. The following subsections will detail the various requirements for entry,
certification of diplomatic professionals and for qualified enlisted specialists. In addition,
this section will provide an overview of the training and certification required to function as
a Star Fleet Representative or enlisted Diplomatic Specialist.
BASIC OFFICER REQUIREMENTS
This section will describe the process by which individuals are commissioned as officers in
the Star Fleet Diplomatic Corps. In general, the process for commissioning of
diplomatic officers is the same as outlined in Section 4.1 of Volume III of the Star Fleet
Command Manual. The basic requirement for entry into the Star Fleet Diplomatic
Corps is that all prospective diplomatic officers must have passed either the Federation
or Star Fleet curriculum pertaining to Federation diplomacy and interplanetary law.
As stated in the Section 3.0, the majority of officers that enter the Diplomatic Corps will
be graduates of the Star Fleet Academy. However, and as stated above, before entry
and service in the Diplomatic Corps the new graduates must take and pass the
examinations pertaining to Federation diplomacy. Once an individual passes the exam
they will be promoted to Lieutenant Junior Grade and placed by the Office of Star
Fleet Representatives and Consuls within a pool of diplomats ready to be assigned a
case or a billet within the Star Fleet Division of Representatives.
Civilian diplomats that wish to enter Star Fleet service account for about a twelve percent
of the total entrants into the Diplomatic Corps. Most of the successful entrants had
previous experience in diplomacy, and any entrant with diplomatic experience involving
Star Fleet will have priority over other entrants. However, all such entrants must obtain
military training by attending and successfully completing Star Fleet Officer School.
Once completed, the candidate will be commissioned as a Lieutenant in the Diplomatic
Corps.
As stated in the previous subsection, the number of billets for Star Fleet diplomats is
limited to the number of diplomatic offices maintained by the Star Fleet Division of
Representatives. Therefore, the number of students that will be allowed to enter the
Academy for diplomatic service will be severely limited, and the number of civilian
diplomats that can enter the Star Fleet will be restricted. In general, however, when the
number of open diplomatic billets is few, the Office of Representative Allocation will
tend to bias the entry of Star Fleet diplomats towards those that have previous diplomatic
experience in civilian life. This is much more economical as the applicant will not be
required to obtain a political science degree or retake the qualification exam as will the
Academy student, but will only have to successfully pass Star Fleet Officer School.

VOLUME IX
BASIC ENLISTED REQUIREMENTS
Enlisted persons that wish to enter Star Fleet diplomatic service, in essence, have similar
requirements for entry as do officers. That is, the enlistees selected for diplomatic service
have had experience in the diplomatic field before their enlistment. About 30 percent of
the enlistees will have had diplomatic experience in civilian life before they enlisted. The
remaining 70 percent are those persons that enter the Star Fleet Service with the aim of
becoming a Star Fleet Diplomatic Assistant. In either case, the applicant must pass a
Technical Proficiency examination during induction into the Service as specified in
Section 9.2 of Volume III of the Star Fleet Command Manual.
In general, all Star Fleet Diplomatic Assistants and Specialists must be qualified and
certified by the Star Fleet Division of Representatives before they can perform their
duties. Many of the enlisted Diplomatic Assistants had performed diplomatic assistant
work in civilian life before entering Star Fleet service. As such, within the Division of
Representatives, there are no enlisted persons with the rank of T3 or below. All must
have attended a fleet school relating to a Diplomatic function and therefore, must be
rated. There is no "striking" to become an enlisted Diplomatic Assistant or Diplomatic
Specialist in the division.
Persons entering the service that have had previous diplomatic experience must have had
at least two (2) years of higher education in political science and had completed such
training with a proficiency rating of 75% or higher. In addition, these individuals must
satisfactorily pass a special Proficiency Examination, which is performed during the
orientation phase in Basic Training. Based upon the results of this test it will be
determined at what school the applicant will attend in order to complete his or her training
and certification as a Star Fleet Diplomatic Specialist. Upon completion of the
additional training the individual will be promoted to a grade of S1 or Diplomatic
Specialist 3RD Class and placed in diplomatic service.
Persons entering the service with the aim of becoming a Star Fleet diplomatic specialist
must have passed the General Classification Test with a score of 70% or higher and
indicate a predisposition for such work based upon the results of the Occupational
Suitability Test. These individuals will then enter basic Diplomatic training at one of the
nearest Star Fleet Training Centers. Upon successful completion of this training the
individual will be promoted to a grade of T4 - Diplomatic Assistant 3RD Class, or one of
the other Star Fleet administrative and command ratings upon completion of advanced
training. The enlisted job codes, or EJCs, associated with the Diplomatic Division are
contained in the Star Fleet Enlisted Classifications manual (BUPERSMAN-351). The
manual sorts the Diplomatic and Diplomatic EJCs by the alpha-numeric code from AD-201
to AD-9901.
As with officers, the number of enlisted persons that wish to enter Star Fleet diplomatic
service will be limited to the number of enlisted billets within the Division of
Representatives. Therefore, the number of enlisted applicants that will be allowed to
enter the Star Fleet Diplomatic Training School will be limited, and the number of
civilian persons enlisting with no diplomatic experience will be severely restricted. In
general, however, when the number of open Diplomatic Assistant or Diplomatic
Specialist billets is few, Star Fleet will tend to bias the entry of enlisted personnel
towards those that have previous diplomatic experience in civilian life.

VOLUME IX
BASIC CIVILIAN EMPLOYEE REQUIREMENTS
As previously mentioned in other sections the Division of Representatives also contains

civilian diplomats and Diplomatic Assistants necessary to support the mission of the
division. These diplomats and diplomatic assistants will basically perform the more
mundane diplomatic and consular work for the Division of Representatives and its
personnel. And as Star Fleet Diplomats and Diplomatic Assistants they will support
the division and will be directly involved in any diplomatic mission or function as needed.
The organization at the Star Fleet Command level that manages the employment and
contracting of civilian diplomatic personnel is the Office of Star Fleet Representatives
and Consuls, which also establishes the requirements for the employment of civilian
diplomats and ambassadors as well.
Regarding the conditions for employment of civilian diplomats to the Division of

Representatives, all prospective diplomats must be certified by the Federation
Department of Foreign Relations to function as Federation ambassadors and
diplomats for the United Federation of Planets. As such, civilian diplomats must have
graduated from a Federation-accredited diplomacy school and have passed the
qualification exams pertaining to Federation diplomacy. In addition, special attention will
be given to those civilian diplomats that have experience in dealings with Star Fleet, or in
dealings with any of the Local Forces or local governments.
CONTINUING CERTIFICATION REQUIREMENTS
The United Federation of Planets, being a large assemblage of many races, cultures
and therefore, governmental systems, requires that persons performing diplomacy for the
Department of the Star Fleet or that are performing diplomatic functions within Star
Fleet continuously update their knowledge of the social systems, treaties, agreements and
methods of diplomacy. Both enlisted and officers must continuously update their
certifications. Officers, or Star Fleet Representatives, must attend refresher classes and
retake the certification exams every two (2) years. These classes are given at the various
Fleet Schools and Star Fleet Academy Annexes located throughout the Federation.
Enlisted Diplomatic Assistants and Diplomatic Specialists must refresh their

certifications by attending refresher or advanced classes and take the Proficiency
Examinations of their specific rating within the division. The courses and exams must be
taken no more than every five (5) years. The courses and exams are taken at specific
Fleet Schools. The subsection entitled STAR FLEET DIPLOMATIC TRAINING CENTERS
within this chapter section will make available the location of the various Fleet Schools
specializing in Star Fleet diplomatic functions.

VOLUME IX
STAR FLEET DIPLOMATIC TRAINING
This subsection will provide an overview of the training and certification required to
function as a Star Fleet Representative or Diplomatic Assistant.
PREREQUISITE CERTIFICATIONS
Before any Star Fleet Representative, Diplomatic Assistant or Specialist can

function within the Star Fleet Division of Representatives, he or she must be certified
to perform the required diplomatic duties. In the case of officers, their certification comes
from a degree in political science, or interplanetary law and diplomacy, either from the
Star Fleet Academy or from an accredited college or university. Final certification comes
when the individual takes and passes the certification exam. Enlisted persons, on the
other hand, must have successfully completed initial and advanced training in their area of
diplomatic specialization before they can be considered for diplomatic duty. This is
normally accomplished at one or more of the various Fleet Schools located throughout
the Federation. To be qualified and selected for diplomatic duty the enlisted person must
have completed basic training in diplomatic processes with a score of 75 percent of higher
in order to be certified as a generalized Star Fleet Diplomatic Assistant, or advanced
training in a diplomatic specialty in the case of a Diplomatic Specialist with a score of
80 percent of higher.
RECORD OF EXAMINATIONS AND CERTIFICATIONS
In accordance with Star Fleet Regulation 8311, a record of all training, schooling and
certifications completed by members of the Star Fleet Service must be placed in their
Service Record. This is to ensure that individuals assigned to commands are qualified to
perform their jobs and a record of such exists to provide evidence of such certifications.
In order to ensure that any enlisted diplomatic training is proper and complete, a formal
certification program must be established. The Diplomatic Qualification Manual, which
is an electronic clipboard the trainee maintains, is then submitted to the local Training
Officer to be downloaded into the local Training Database and the individual’s Service
Record.
STAR FLEET ACADEMY
Individuals wishing to become Star Fleet Representatives must first complete the five
years of initial education at the Star Fleet Academy and graduate with an average grade
of 80 percent in order to be accepted into the Star Fleet School of Interplanetary Law
and Diplomacy. The program at the school is a three-year intensive consisting of courses
in interplanetary law, social psychology, political science, history, and the diplomatic arts.
At the successful conclusion of this program, based on an average academic grade of 80
percent or higher, the graduate would receive a BA degree and will be promoted to the
rank of Lieutenant Junior Grade. The student could request to further their diplomatic
education by attempting a Masters or Doctorate, if the need arises or there are not enough
Representative billets to fill. In this case, the graduate, upon completion of a Masters
degree, would be promoted to the rank of Lieutenant, or Lieutenant Commander, in
the case of a doctorate.

VOLUME IX
STAR FLEET DIPLOMATIC TRAINING CENTERS
Star Fleet has many training facilities located throughout the Federation. Some of these
facilities are Fleet Schools used to keep diplomatic personnel up to date or to train them
on specific Diplomatic procedure associated with their billet. Most of the Fleet Schools
are located at various Star Fleet Headquarters and District Bases. Usually, an entire
section of the base is reserved and dedicated to training. In these areas are buildings and
facilities for recruit, fleet and other forms of training. Some of the bases may also house
an annex or extension of the Star Fleet Academy. Table 9a32.1 below lists the various
Fleet Schools available to Star Fleet Division of Representatives personnel.
However, it must be stated that submitting a request for training is no guarantee that the
person will receive such training in the timeframe the individual requested. But the
individual will receive due consideration for the training he or she requests. In most cases
the training will directly relate to the individual’s job function. As such, there is usually a
very good chance that the individual will attend the training courses requested. In general,
Star Fleet officers are basically required to encourage their subordinates to expand their
knowledge and to enhance their technical expertise by attending advanced training
courses. Commanding Officers are required, under Star Fleet Regulation 4620 to
make such training available to his or her subordinates.
Table 9a32.1
LOCATION OF MAJOR STAR FLEET TRAINING CENTERS
THAT FOCUS ON DIPLOMACY AND POLITICAL SCIENCE
Location
Center Diplomatic Curricula
Base SCS
 Federation law seminars
 Command Officer diplomatic training
The Roddenberry Training
and refresher Star Base Central 000-MARK-000
Center  Command Officer conflict resolution
training and refresher
 Command Officer training
Star Fleet Training Command - SFHQ –
 Star Fleet Academy School of 274-MARK-018
Earth Interplanetary Law and Diplomacy
Earth
 Star Fleet Academy Annex: School of
SFHQ -
Star Fleet Diplomatic Center Diplomatic Arts 295-MARK-353
 Star Fleet First Contact training
Alpha Centauri
 Advanced Interplanetary Law
Star Fleet Interplanetary Law
 Basic and Advanced Diplomacy Starbase 4 318-MARK-056
School Training
 Star Fleet Academy Annex: School of
Star Fleet Training Center – Diplomatic Arts
Starbase 6 162-MARK-327
Sector 6  Star Fleet Academy qualification
testing center
 Romulan law
The Romulan School  Romulan sociology and psychology Starbase 10 117-MARK-071
 Romulan treaties and agreements
 Basic intelligence training
Star Fleet Intelligence Training
 Diplomatic Intelligence Seminar Starbase 12 124-MARK-344
Center  Current galactic intelligence
 Klingon politics
 Klingon language
The Klingon School Gamma II Station 084-MARK-032
 Klingon sociology and psychology
 Klingon treaties and agreements

VOLUME IX

VOLUME IX
3.3 STAR FLEET DIPLOMATIC UNIFORMS

AND INSIGNIAS
In this section the uniforms worn by personnel within the Star Fleet Division of
Representatives will be discussed. Regarding dress uniforms, all Service personnel
assigned to the Division of Representatives shall wear the standard Formal Dress
Blue and the Ceremonial Dress White uniforms as specified in the Star Fleet Uniform
Standard (BUPERSMAN-332 Revision 8.12) when the occasion requires it as per Star
Fleet Regulations or as proscribed by higher authority.
STANDARD DIPLOMATIC WORKING UNIFORM
The uniform worn by all Star Fleet Representatives personnel during normal working
hours shall be the Standard Working Uniform, designated SWMG0A for males and
SWFG0A or SWFO0A for females, as described in BUPERSMAN-332. The uniform
principally consists of a pair of black trousers (Item 3421) and the Type II tunic (Item
3413 or 3414 for females) in the goldenrod color as specified in BUPERSMAN-332 and
Star Fleet Division of Representatives Order 9.3. Note that the Standard Working
Uniform utilizing the Type I tunic (3411) is no longer authorized to be worn. An
illustration of the authorized version of the Standard Working Uniform is shown in
Figure 9a33.1. Civilian diplomatic personnel working for the Star Fleet Division of
Representatives shall also wear the Standard Working Uniform, but shall not exhibit
any sleeve braid on the uniform.
The Standard Working Uniform for Star Fleet diplomatic personnel also includes the
Star Fleet Starburst pin as shown in Illustration 9a33.2. All persons within the division
shall wear the pin on their working uniform with the officers wearing the gold version and
enlisted diplomatic personnel wearing the silver version of the pin. Flag officers with the
rank of Rear Admiral and above shall wear the 12-point Starburst as described in
Section 1.5 of Volume I of the Star Fleet Command Manual. In addition, the Standard
Working Uniform for diplomatic officers will also display the wearer’s rank as outlined in
the subsection entitled STAR FLEET DIPLOMATIC INSIGNIAS AND BRAID. However, this is
not applicable to enlisted and civilian diplomatic personnel since they do not display any
sleeve markings at all.
When Star Fleet officials and dignitaries are expected, Star Fleet diplomatic personnel
may be required to wear the Service Dress Uniform, designated SDMOxG for male
officers, SDFOxG for female officers, and SDMExG for enlisted male members and
SDFExG for female members. The Service Dress Uniform is essentially composed of a
special tunic worn over the trousers of the Standard Working Uniform. The tunic is a
Neru jacket (Items 337x for males and 338x for females) in iridescent green as shown in
Figure 9a33.2. The opening of the jacket will have thick gold braid for command-level
officers running down the edge of the jacket opening, while regular officers will have thin
gold piping running down the front. A similar jacket is available for enlisted personnel, but
without any piping. Civilian personnel shall not wear any Star Fleet dress uniform, but
may be provided with appropriate attire for formal gatherings and official ceremonies.
Usually, civilian employees of Star Fleet will wear their own formal dress attire as
appropriate for special Star Fleet occasions and during diplomatic affairs.

VOLUME IX
STAR FLEET DIPLOMATIC PERSONNEL IDENTIFICATION
As part of the standard uniform, all personnel working within the Star Fleet Division of
Representatives will wear the badge of the division as shown in Illustration 9a33.1
below. This patch is worn only on the Formal Dress Blue uniform of all those working
within the Star Fleet Division of Representatives. The patch of the officer’s badge will
have gold starbursts, enlisted persons will have silver starbursts, and civilian employees
will have copper starbursts. Civilian employees shall only wear their version of the badge
on their Star Fleet working uniform.
Illustration 9a33.1
STAR FLEET DIVISION OF REPRESENTATIVES BADGES
Officer Enlisted Civilian
In accordance with Star Fleet Division of Representatives Order 9.3, all Star Fleet
diplomatic personnel will wear the metal 10-point Star Fleet Starburst pin on their
working uniform as shown in Illustration 9a33.2 below: the gold version for officers with
the rank of Commodore and below, the silver version of enlisted personnel, and the gold
12-point version for flag officers with the rank of Rear Admiral and above[1].
Illustration 9a33.2
DIVISION OF REPRESENTATIVES WORKING UNIFORM PINS
Officer Enlisted Flag Officer
Gold Silver Rear Admiral and above:

Star Fleet Starburst Pin Star Fleet Starburst Pin 12-Point Starburst
Regardless of which patch will be worn, the badge or the pin must be placed on the left
side of the working uniform tunic 9.2 cm from the center of the chest and 6.4 cm down
from the center of the tunic neck opening as seen in Figure 9a33.1.

VOLUME IX
STAR FLEET DIPLOMATIC INSIGNIAS AND BRAID
The sleeve braid worn on the Standard Working Uniform of personnel within the Star
Fleet Division of Representatives is unique to other Star Fleet departments as it
displays both the rank and position of the wearer, and must be displayed by officers at all
times. Enlisted persons and civilian employees do not display any sleeve braid on their
working uniform. The following table illustrates the standard relating to sleeve braid within
the Star Fleet Division of Representatives.
Table 9a33.1
STAR FLEET DIPLOMATIC OFFICER WORKING UNIFORM SLEEVE BRAID
Role Role
Uniform Braid Uniform Braid
(Typical Rank) (Typical Rank)
Diplomatic Officer
Staff Representative
in Training
(CMDR)
(ENSN or LTJG)
Sector Representative
or
Star Fleet
Diplomatic Facility
Division of
Commander
Representatives
or
Office Section Leader
Bureau Office
(LEUT)
Commander
(CAPT)
Diplomatic Aide, Star Fleet

Military Attaché Division of
or Representatives
Aide de Camp Bureau Chief
(LEUT) (COMO)
Star Fleet
Star Fleet
Division of
Representatives
Representatives
Chief of Staff
Office Division Officer
(COMO)
(LCDR)
Chief of Star Fleet

Fleet Representative Representatives
(LCDR) (RADM)

VOLUME IX
SPECIAL DIPLOMATIC CEREMONIAL DRESS WHITE BRAID
The sleeve braid worn on the Ceremonial Dress White uniform of personnel within the
Star Fleet Division of Representatives is unique to other Star Fleet departments as it
displays only specific positions or billets within the division[2]. Only certain diplomatic
officers will display a form of sleeve braid which is in the form of oak leave clusters rather
than stripes. All other officers, enlisted persons and civilian employees, will not display any
form of sleeve braid on their Ceremonial Dress White uniform. However, all members
of the Division of Representatives, except civilian employees, shall wear the dual
starburst pin as illustrated in Section 1.0 of this manual on their dress white uniform, but
without the laurel leaves as illustrated in Figures 9a33.3, 9a33.4, and 9a33.5. The
following table illustrates this standard relating to sleeve braid within the division.
Table 9a33.2
STAR FLEET REPRESENTATIVE OFFICER
CEREMONIAL DRESS WHITE UNIFORM SLEEVE BRAID
Role Role
Uniform Braid Uniform Braid
(Typical Rank) (Typical Rank)
Standard for all officers

Star Fleet
and enlisted persons
Representatives
within the
Chief of Staff
Star Fleet Division of
(COMO)
Representatives
Star Fleet
Division of
Staff Representative
Representatives
(CMDR)
Bureau Chief
(COMO)
Sector Representative Chief of Star Fleet

(CAPT) Representatives
(RADM)

VOLUME IX
CIVILIAN CLOTHING
Members of the Star Fleet Division of Representatives are permitted to have and
wear civilian clothing whenever they are not on duty since diplomatic personnel will
normally be stationed at a Star Fleet base or space station. As such, diplomatic personnel
may wear civilian clothing on and off Star Fleet property after working hours and
whenever they are not on duty. But under normal working conditions all Division of
Representatives personnel will wear the Standard Working Uniform, or any other
authorized Star Fleet uniform as directed by higher authority. However, diplomatic
personnel may wear civilian clothing when embarked as passengers aboard a Star Fleet
ship or when travelling commercially, regardless whether they are travelling on official
business or for any other reason.

VOLUME IX
ATTIRE WHILE ON A DIPLOMATIC MISSION
During diplomatic missions all Division of Representatives Service personnel will

normally wear dress uniforms. That is, whenever diplomatic personnel are on an official
mission, such as during peace negotiations, First Contact situations or any other official
duty, Representatives must wear either the Formal Dress Blue or the Service Dress
uniform, whichever is appropriate for the occasion. The Ceremonial Dress White
uniform, however, shall never be worn for official functions, but only during formal
unofficial functions or as the particular Prescribing Authority stipulates. The following
table provides the dress code rules.
Table 9a33.3
STAR FLEET REPRESENTATIVE UNIFORM DRESS CODE
Situation Uniform Class Notes
Worn during the formal signing of peace
Peace Negotiations - Planned Formal Dress Blue
treaties.
Worn during peace negotiations. Also worn
during impromptu peace negotiations and
Peace Negotiations – Unplanned Service Dress ceremonies when a Fleet Representative
happens to be on a Star Fleet ship when a
conflict was encountered.
Worn for official ceremonies involving newly
First Contact - Formal Formal Dress Blue
discovered civilizations.
Worn on initial first contact and during peace
First Contact - Informal Service Dress
and entry negotiations.
Worn when interacting with Federation and
Official Business Service Dress
other government officials or military leaders.
All Other Times Standard Working Worn during normal working hours.
However, there may be instances that require diplomatic personnel to wear civilian or non-
military formal attire. The purpose is so as not to project that the Star Fleet or the
United Federation of Planets is a militaristic organization or government. Therefore,
civilian clothing is authorized to be worn during peace negotiations, recruitment into the
Federation, and initial First Contact missions. An example of wearing civilian clothing on
an official diplomatic mission can be seen in Figure 9a33.6.

VOLUME IX
Figure 9a33.1
STANDARD STAR FLEET REPRESENTATIVE'S WORKING UNIFORM

VOLUME IX
Figure 9a33.2
STANDARD STAR FLEET REPRESENTATIVE'S SERVICE DRESS UNIFORM
Star Fleet
Unifor m

VOLUME IX
Figure 9a33.3
DRESS UNIFORMS OF A SECTOR REPRESENTATIVE
Star Fleet
Unifor m

VOLUME IX
Figure 9a33.4
DRESS UNIFORMS OF A STAFF REPRESENTATIVE
Star Fleet
Unifor m

VOLUME IX
Figure 9a33.5
DRESS UNIFORMS OF A FLEET REPRESENTATIVE
Star Fleet
Unifor m

VOLUME IX
Figure 9a33.6
WEARING CIVILIAN CLOTHING DURING A DIPLOMATIC MISSION

VOLUME IX
3.4 STAR FLEET DIPLOMATIC POSITIONS

Star Fleet Representatives are generally assigned to worlds that are members of the
United Federation of Planets or near non-member planets with large populations. On
member planets Star Fleet Representatives will be assigned to a District or Fleet
Starbase where they can have easy access to local military and government officials.
However, in the far reaches of the Federation, they will usually be assigned to a
Starbase or Fleet Squadron. The following subsections will present the assignments of
the various levels of Star Fleet Representatives, their locations and that office in the
division which will make the assignment.
STAFF REPRESENTATIVES*
The function of Staff Representatives (STFREP) is to act as a liaison between Star

Fleet and the member system to which they are assigned. As such, they will normally be
assigned to a planet containing a District Base or Star Fleet Headquarters. And
although they are assigned to these locations by the Star Fleet Bureau of Planetary
Relations (BUPLNREL), they will always come under the direct authority of the Sector
Representative of the octant their office is located.
At the present time there are eleven Staff Representatives assigned to the System
Bases of every member world of the Federation. Each STFREP will have a small staff of
about 3 persons to handle the administrative duties of the office. The following table lists
all the currently assigned Staff Representatives.
Table 9a34.1
ASSIGNMENT OF STAFF REPRESENTATIVES
Billet Title Designation Rank Assignment Location
0220-01 Earth Representative STFREP1 CMDR Star Fleet Headquarters Earth
0220-02 Centauri Representative STFREP2 CMDR Star Fleet Headquarters Alpha Centauri
0220-03 Andor Representative STFREP3 CMDR Star Fleet Headquarters Andor
0220-04 Vulcan Representative STFREP4 CMDR Vulcan Defense Ministry
0220-05 Tellar Representative STFREP5 CMDR Star Fleet Headquarters Tellar
0220-06 Rigel Representative STFREP6 CMDR Star Fleet Headquarters Rigel
0220-07 Tiburon Representative STFREP7 CMDR Star Fleet Headquarters Tiburon
0220-08 Argelius Representative STFREP8 CMDR Star Fleet Headquarters Argelius
0220-09 Orion Representative STFREP9 CMDR Star Fleet Headquarters Orion
0220-10 Daran Representative STFREP10 CMDR Star Fleet Headquarters Daran
0220-11 Ariannus Representative STFREP11 CMDR Star Fleet Headquarters Ariannus
*Staff Representatives may also be known as Planetary Liaison Officers as well.

VOLUME IX
SECTOR REPRESENTATIVES
The Sector Representative is the chief liaison to member and non-member worlds of
the Federation and will represent the Star Fleet in all matters pertaining to his or her
consular role in that octant. The Sector Representative (SECREP) is also the senior
officer in charge of all Fleet Representatives (FLTREP) that may be assigned to
commands within the octant. Sector Representatives are assigned to octants by the
Star Fleet Bureau of Consular Affairs (BUCONAF) and will typically be an officer of
the Diplomatic Corps with the rank of Captain. The Sector Representative reports
directly to the Sector Commandant regarding the consular activities within the octant,
as well as to keep the Sector Commandant informed of any changes in the treaties and
agreements between the Federation and the local governments contained therein.
Therefore, there are only nine such SECREPs, each assigned to a Sector Base.
Table 9a34.2
ASSIGNMENT OF SECTOR REPRESENTATIVES
Billet Title Designation Rank Assignment Location
0211-01 Treaty Zone Representative SECREP0 CAPT Star Base Central
0211-02 Sector Representative 2 SECREP2 CAPT Starbase 2

VOLUME IX
FLEET REPRESENTATIVES
The Fleet Representative, also known as a Space Sector Representative or

FLTREP, is the chief liaison to member and non-member worlds of the Federation who
represents Star Fleet, and the Federation, in all matters pertaining to his or her consular
role in that region. FLTREPs report directly to the Sector Representative (SECREP) of
the octant to which they are assigned, though they will come under the authority of the
Commanding Officer of the unit to which they are assigned for the day to day activities.
The assignment of FLTREPs is performed by the Star Fleet Bureau of Consular

Affairs (BUCONAF), which has the responsibility for assigning consular personnel to
peacekeeping, first contact missions and as semi-permanent crewmembers to Star Fleet
vessels to act as counselors to the command. However, regarding ship assignments,
FLTREPs will only be assigned to Fleet Squadron and Battle Group commands at this
time. As such, there are only a total of sixty FLTREP billets available throughout the
Operating Forces. In the future each line Starship will have its own counselor as these
ships patrol and explore further outside of Federation territory.
Table 9a34.3
ASSIGNMENT OF FLEET REPRESENTATIVES
Billet Title Designation Rank Assignment
0211-10 Fleet Representative FLTREP1 LCDR Starbase 1
0211-11 Fleet Representative FLTREP2 LCDR COMFLTRON13
0211-31 Federation Representative FLTREP22 LEUT U.S.S. EXPLORER (NCC-632)
0211-32 Federation Representative FLTREP23 LEUT U.S.S. DISCOVERY (NCC-635)

VOLUME IX
Table 9a34.3
ASSIGNMENT OF FLEET REPRESENTATIVES - CONTINUED
Billet Title Designation Rank Assignment
0211-43 Federation Representative FLTREP34 LEUT U.S.S. SURVEYOR (NCC-636)
0211-44 Federation Representative FLTREP35 LEUT U.S.S. MAGELLAN (NCC-637)
0211-48 Federation Representative FLTREP39 LEUT U.S.S. ERICSON (NCC-649)
0211-53 Federation Representative FLTREP44 LEUT U.S.S. STARGAZER (NCC-639)
0211-63 Fleet Representative FLTREP54 LEUT U.S.S. SHEPARD (NCC-652)
0211-64 Fleet Representative FLTREP55 LCDR COMBATGRP1
0211-69 Fleet Representative FLTREP60 LCDR OPEN BILLET

VOLUME IX
3.5 STAR FLEET DIPLOMATIC PAY[3]

In general, the Star Fleet Division of Representatives is fundamentally a semi-military
organization. However, the rank and pay grade structure will be the same as that for all
other officers within Star Fleet. As such, personnel within the Star Fleet Division of
Representatives will receive the same Base Pay as with all other persons in the Service.
Table 9a35.1
RANK, GRADE AND PAY OF
STAR FLEET REPRESENTATIVES BILLETS
Monthly
Billet Assignment Grade Rank Basic Pay
(Credits)
Sector Representative O6 CAPT 5000
Staff Representative O5 CMDR 4550
Planetary Liaison Officer O5 CMDR 4500
Fleet Representative O4 LCDR 3875
SPECIAL PAY
Star Fleet persons assigned to diplomatic duty will receive some special pay above their
normal Basic Pay, the amounts of which are specified in Section 3.3 of Volume III of the
Star Fleet Command Manual. As such, the following are the forms of additional pay
given to persons performing diplomatic duties away from home:
A. Travel Pay: Diplomatic personnel will normally receive Travel Pay when assigned to
diplomatic duty away from home. Travel Pay is essentially the cost of commercial
travel plus per diem. The amount of Travel Pay depends upon the location of the
temporary duty, how far the duty is, and the basic cost of living at the location.
B. Hazardous Duty Pay: The pay given to diplomatic personnel that must perform
duties that would increase the possibility of injury or death. For example, a diplomatic
assignment pertaining to peace negotiations in a hostile environment, or during First
Contact situations.
C. Clothing Allowance: Diplomatic personnel on diplomatic assignments may wear
civilian clothing. As such, diplomatic personnel will receive a Clothing Allowance of
f500 Credits each year of diplomatic duty.
D. Space Pay: Fleet Representatives who are permanently assigned to ships will
receive Space Pay. This is to compensate them for being away from their families and
their homes for extended durations. In general, Fleet Representatives will normally be
assigned to Starships and therefore, will receive an extra f400 Credits per month due
to the hazardous nature of the duty.
E. Combat Pay: Diplomatic personnel performing diplomatic duties within a war zone or
area of conflict will receive Combat Pay. In addition, the Fleet Representatives
aboard Star Fleet ships involved in skirmishes or lethal combat during peacetime will
also receive Combat Pay as well. In such instances, the amount of Combat Pay will
be dependent upon the duration of the conflict and is usually prorated in terms of
hours of conflict.

VOLUME IX
OTHER SPECIAL PAY
Other special, incentive or supplementary pay, bonuses or stipends may still be allotted to
members of the Star Fleet Division of Representatives as specified in Section 3.3 of
Volume III of the Star Fleet Command Manual.
DIPLOMATIC COMMAND OFFICER PAY
Command Pay is that monthly amount, in Credits, above Basic Pay or any other given
pay, awarded to Sector, Fleet, or Staff Representatives that are in command of a
remote or local Star Fleet consular office. This is to compensate Commanding Officers
for their duty and responsibility, as well as the fact that such diplomatic or consular
command officers do not draw Travel Pay. The amount of Command Pay is generally
fixed at f400 Credits per month in addition to the individual's normal pay. It is only given to
diplomatic officers in command with the rank of Captain or below. Flag officers of the
Diplomatic Corps with the rank of Commodore and above do not receive any special or
additional pay.

OFFICIAL USE ONLY
VOLUME IX
4.0 STAR FLEET DIPLOMATIC PROCESSES

In this chapter the basic processes and procedures of Star Fleet diplomacy will be
presented. In general, the processes and procedures outlined in this section are codified
the Star Fleet Manual of Diplomatic Procedure, which specifies the steps that must
be performed to properly mediate disputes, create and ratify treaties and agreements,
process asylum claims, contact newly discovered civilizations, execute consular processes,
and maintain relations between the Federation military and the civilian population and
authorities. This is the manual used by all Star Fleet Representatives, Planetary
Liaisons and field commanders when exercising their diplomatic functions. The Star
Fleet Manual of Diplomatic Procedure will be the document specifically used when
contacting new worlds or discovering new life forms.
Section 4.1 describes how the Star Fleet diplomatic process is initiated. Typically, the
process begins with a report of a dispute or armed conflict between planets within the
Federation. As such, this section will outline the initial steps taken to begin the peace
process, or other diplomatic action that will be taken by Star Fleet.
Section 4.2 discusses the processes and methods that will take place during interplanetary
disputes. Such processes include halting armed conflict; bringing the disputing parties
together in a neutral and engaging atmosphere; and forming agreements between the
parties. The methods used will include techniques in conflict resolution, arbitration and in
the negotiation of terms.
Section 4.3 describes the role Star Fleet plays in developing peace treaties and other
interplanetary agreements, including any restrictions placed on Star Fleet in the creation
and ratification of such documents.
Section 4.4 describes the process of bringing new worlds into the United Federation of
Planets. As such, this section will go into the various processes and activities needed to
merge a new civilization into the Federation. This section will also describe the roles of
Star Fleet, the Federation Council and the Supreme Assembly in bringing a new
world into the Federation.
Section 4.5 describes the various functions and processes Star Fleet diplomatic personnel
and field commanders must perform to fulfill their consular duties. Such processes and
activities include processing political asylum claims; aiding Federation citizens in foreign
ports; representing Federation citizens on foreign worlds and in foreign courts; and in
supplying Federation citizens with help.
Section 4.6 will describe, in general, the diplomatic processes involved in maintaining good
public relations with the various worlds within Federation space; relations between both
Federation and non-Federation planets. In addition, this section will also describe the
communications methods and other public relations activities Star Fleet performs in order
to maintain a good image and good will with the many planets.
Section 4.7 describes the functions of Star Fleet Diplomatic Facilities, and will provide
a list of such facilities and their locations in Federation space.

VOLUME IX
STAR FLEET AUTHORITY IN OPEN SPACE
ARTICLE 7 of the Star Fleet Charter specifically outlines the role Star Fleet has as a
diplomatic and consular agency for the Federation government. Out in deep space and
where Federation diplomats and consuls are not present, Star Fleet must function as
diplomat, ambassador and consul. However, although Star Fleet has the power of consul
it does not have the authority to make or sign agreements or treaties with any government
on behalf of the Federation as required under ARTICLE 32 of the Star Fleet Charter.
Should any covenant be necessary, Star Fleet must defer to the Foreign Relations
Department and they will send a diplomat or ambassador to negotiate, draft and ratify
such agreements for the Federation.
OBLIGATION TO MAINTAIN PEACE AND SECURITY
CHAPTERS VI and VII of the Articles of Federation expressly deal with the settlement of
disputes within Federation space. Specifically, ARTICLE 48 of the Articles tasks Star
Fleet with the obligation and authority to maintain peace and security within Federation
space.
disputes between any social system inside the boundaries of Federation space. This
the dispute as specified in ARTICLE 7 of the Charter. This authority will most likely be
exercised in the outer regions of the Federation and as such, is generally given to the
area commander – usually the Commanding Officer of a Starship functioning as Area
Commander or the Senior Officer Present.
When a Federation diplomat is present, Star Fleet shall honor all reasonable requests
made by such consul or appropriate Federation official in the exercise of their consular
duties relating to the diplomatic mission at hand, as long as such requests do not violate
Federation law, Star Fleet Regulations or interfere in the normal functioning of the
command to which the Federation official is assigned. Such requests may include the
requirement of the Starship Commander to provide security forces[1], or suspend
military action, or provide an investigative team. However, the ambassador or official does
not have the authority to direct the Commanding Officer to perform any function that is
outside the scope of the mission to which he is assigned, or that would violate Star Fleet
Regulations or any order the Commanding Officer may be under.

VOLUME IX
INTERVENTION IN ARMED CONFLICT
Star Fleet, acting as an extension of the Federation Council in open space, is given
authority to intervene in armed conflict between any system within the Federation, and is
authorized to implement the ARTICLES as outlined in Chapters VI and VII of the Articles
of Federation as specified in ARTICLE 29 of the Charter. That is, Star Fleet is authorized
to physically stop any and all armed conflict using any means at its disposal, including the
use of force, as stipulated in ARTICLE 42 of the Articles of Federation. However, the
Federation Council must first authorize the use of force prior to intervention.
In instances of intervention, Star Fleet is authorized and obliged to have the disputing
parties meet on neutral Federation property – typically a Star Fleet vessel or station.
Star Fleet will act as mediator between the parties, and will maintain order during the
discussions and negotiations. Star Fleet, in the exercise of the role of mediator or
arbitrator, may only establish cease-fire agreements. Star Fleet is not authorized to draft,
make or otherwise sign any treaty or permanent agreement in accordance with ARTICLE
32 of the Charter. Such matters must be deferred to the Federation Council.
DISPUTES OUTSIDE FEDERATION TERRITORY
In general, Star Fleet has no authority to settle disputes outside Federation territory
involving peoples or systems residing in such territories. It is encouraged that Star Fleet
be involved in such disputes to prevent armed conflict between the parties. However, Star
Fleet cannot interfere in any way and may not employ force upon any of the disputing
parties except in self-defense.
Star Fleet, however, does have authority to intervene when disputes outside Federation
territory involve Federation colonies, expeditions or other enterprises operating outside of
Federation space. In such cases every effort will be made towards a peaceful settlement,
but if necessary, the use of force is authorized for the protection of Federation citizens
involved in the dispute, or for the self-defense of the command and only to the extent that
such force be used to stop or prevent further conflict.

VOLUME IX
CULTURAL AND POLITICAL INTERFERENCE
As a primary tenet in the establishment of the United Federation of Planets was the
principle that all civilizations, societies or other cultural structures have the right to evolve
and socially mature at their own pace and through their own conventions. Therefore, Star
Fleet, or any other Federation entity, does not have the right or authority to interfere in
the normal development of any fledgling society or civilization at any time, especially
during an exploration mission. To prevent this from occurring, special rules and regulations
were developed to prevent social interference and contamination.
When in contact with a developing culture, as a result of its exploration mission, individuals
within Star Fleet engaged in contact with the denizens of such worlds cannot disclose any
information regarding the state of technology or other concepts that may directly conflict
with the beliefs of such developing worlds. Nor can Star Fleet make any demonstration
indicating the level of its technology to the peoples encountered. However, personnel who
are engaged in contact with civilizations that are nearly at the same technological level as
the Federation may disclose such information, but only with permission from the senior
officer present.
In addition, no one within Star Fleet is allowed to be involved in or partake in the politics
of any sovereign government at any level. Star Fleet must remain neutral at all times
since Star Fleet functions on behalf of all the governments within the Federation and as
such, cannot take sides. It is understood that individuals within Star Fleet may have
personal feelings or opinions regarding the political situation within the Federation, but
such feelings and opinions must be kept private. Therefore, Star Fleet has established
regulations concerning the conduct of its forces with regard to political situations.

VOLUME IX
4.1 INITIATION OF DIPLOMATIC PROCESS

In this chapter the processes and procedures used during the initial stages of the
diplomatic process will be discussed. In general, certain diplomatic processes begin with a
report of war or conflict between two worlds within Federation space. The Articles of
Federation explicitly addresses conflicts within the United Federation of Planets and
the actions that shall be taken. Specifically, ARTICLE 24 of the Articles of Federation
gives the power to maintain peace and security within the Federation to the Federation
Council. As such, the Federation Council has the power to determine what action will
be taken to maintain peace within the Federation including the use of Star Fleet forces.
And whatever decision is made by the Federation Council it is incumbent upon all the
members of the Federation to abide by that decision as stated in ARTICLE 25 of the
Articles of Federation: “The members of the United Federation agree to accept and
carry out the decisions of the Federation Council in accordance with these Articles of
Federation.” It should be noted that the processes outlined in this section can also be
found in the Star Fleet Manual of Diplomatic Procedure.
REPORT OF A DIPLOMATIC ISSUE
As permitted under ARTICLE 35 of the Articles of Federation, any member of the

United Federation may bring any dispute or situation to the attention of the Federation
Council or the Supreme Assembly. In addition, any planetary social system that is not a
member of the Federation may also bring to the attention of the Federation Council or
the Supreme Assembly any dispute or situation under ARTICLE 35 as well[2]. However,
such reports from non-members will only be accepted if the issue is related to the peace
and security of the Federation. If the issue between a member and non-member is a
legal one that requires adjudication, the Federation Council may defer the case to the
Interplanetary Supreme Court of Justice as specified in ARTICLE 36. Lastly, the
Federation Council will not hear or act on any issue regarding disputes between social
systems that are outside Federation space, except if it involves a Federation expedition
or colony. Any dispute between a Federation colony, expedition or enterprise located
outside Federation space and a foreign or alien world will be treated the same as that
between a member and a non-member world within Federation space.
Once a report of a dispute or other issue has been accepted by the Federation Council,
the Council will request the Security Council to investigate the report and to provide
recommendations on how to proceed. Should the issue involve the entire United
Federation, then the matter will be sent to the Supreme Assembly for consideration
and disposition; should the matter involve a simple, non-violent dispute between social
systems, the matter will be referred to the Department of Foreign Relations; should
the dispute involve possible or actual armed conflict, then the matter will be referred to
the Military Staff Committee; should the matter involve a legal question between the
disputing parties the matter may be deferred to the Interplanetary Supreme Court of
Justice; or if the matter is an economic or has social implications, then the matter will be
deferred to the Economic and Social Council for disposition. However, issues affecting
the peace and security of the Federation will normally be handled by Star Fleet, with
the support of the Division of Representatives, under ARTICLE 48 of the Articles of
Federation.

VOLUME IX
INVESTIGATION OF DIPLOMATIC ISSUE
As stated above the Federation Council will request the Security Council to investigate
any issue brought up before the council pertaining to the peace and security of the
Federation. Where the issue is severe enough or that may involve armed conflict, the
Security Council will, under ARTICLE 34 of the Articles of Federation, task Star Fleet
to investigate and report on the issue. When tasked, Star Fleet will utilize its resources
within the Star Fleet Bureau of Consular Affairs to perform the investigation into the
reported dispute or issue, specifically, the Star Fleet Office of Diplomatic and
Consular Operations. Star Fleet will establish a team of diplomatic personnel and
assign the team to investigate the dispute. The diplomatic team will travel to the disputed
areas and investigate the issues and causes of the dispute, and will issue a report and
make recommendations to the Federation Council stating what procedures or remedies
may apply in the situation as per ARTICLE 36.
Diplomatic issues that occur spontaneously in deep space will almost always be handled by
the nearest Starship Commander, Starbase Commander, Station Commander, or
Area Commander as the Senior Officer Present. In such cases the Senior Officer
Present will exercise his or her command authority and power of consul under Star Fleet
Regulation 6860 and therefore, the specifications of Star Fleet Regulation 6510 shall
apply:
1. Immediately upon the knowledge or observance of a dispute between systems, the

Senior Officer Present shall report the matter to Star Fleet Command and initiate
an investigation into the matter.
2. The Senior Officer Present shall consult with local diplomatic personnel concerning
the situation, if present or available. If no Federation consul or diplomat is present or
available, the Senior Officer Present shall exercise his or her consular authority
under Star Fleet Regulation 6860, and shall consult the Star Fleet Manual of
Diplomatic Procedure for the proper steps to be taken.
3. If the investigation shows that there is sufficient evidence of wrongdoing by any of the
parties, the Senior Officer Present shall communicate such evidence to Star Fleet
Command and the Federation Department of Foreign Relations, and shall await
further instructions.
4. The Senior Officer Present shall attempt to maintain peace between the disputing
parties until a Star Fleet Representative or Federation diplomat arrives. However,
if hostilities break out before such diplomat arrives, the Senior Officer Present may
take actions to end hostilities including the use of force, if necessary, under Star Fleet
Regulation 6510, being mindful of the requirements for the use of force under Star
Fleet Regulation 6520. (See Section 4.2 in this volume for details regarding armed
conflict while maintaining peace.)
5. However, if there is a dispute between rival domestic factions within a world, the
Senior Officer Present may decide to investigate the issue so long as it does not
violate any aspect of the Prime Directive. The Senior Officer Present shall only
investigate and report, but shall not act unless such dispute would affect the peace
and security of the Federation or if directed to act by the Federation Council.

VOLUME IX
REPORTS TO THE FEDERATION COUNCIL
As stated above, an investigative team will be dispatched to the disputed area to report on
the conditions and causes of the dispute. The team will examine all the events and will
interview all sides of the dispute. They will perform their investigation and analysis in a
speedy fashion as it may be time critical to obtain a solution. The results of such an
investigation will be summarized in a written report. Any diplomatic or investigative team
looking into a dispute or diplomatic matter must report their findings to the Federation
Council at their earliest opportunity.
In general, such reports must be sufficiently comprehensive as to detail as much of the

circumstances surrounding the dispute as possible. Issues that may cause the dispute such
as economic, territorial, legal, or other must be included in the report so that the
Federation Council may suggest a solution or decide on a course of action as per the
articles contained in CHAPTERS VI and VII of the Articles of Federation. Specifically,
ARTICLE 39 states that “The Federation Council shall determine the existence of any threat
to the peace, breach of the peace, or act of aggression and shall make recommendations
to maintain or restore interplanetary peace and security.” Such recommendations will be
placed in writing and submitted to the Supreme Assembly for review.
It should be noted that the Federation Council need not wait for the formal report from
the investigative team to take action. As stated in Paragraph 1 of ARTICLE 36 of the
Articles of Federation: “The Federation Council may, at any stage of a dispute of the
nature referred to in ARTICLE 33 or of a situation of like nature, recommend procedures or
appropriate methods of adjustment ”. As such, the Federation Council may suggest or
order such action to be taken to resolve the dispute, short of the use of force.
Should the situation be grave enough that it may require military action the Federation
Council may request the Supreme-Secretariat to convene a special session of the
Supreme Assembly in order to vote on a solution or action to be taken as required by
ARTICLE 20 of the Articles of Federation. The actions to be taken will require a two-
thirds vote of the members in attendance. The actions to be taken by the Federation
Council, as a result of the vote, shall be binding upon all members of the Federation as
required under ARTICLE 25.

VOLUME IX
ACTIONS TAKEN BY THE FEDERATION COUNCIL
The Federation Council is the principal organization tasked with maintaining peace
within the United Federation of Planets and its territories. This is codified in ARTICLE
24 of the Articles of Federation, which states: “In order to assure prompt and effective
action by the United Federation of Planets, its members confer on the Federation Council
primary responsibility for the maintenance of interplanetary peace and security, and agree
that in carrying out its duties under this responsibility the Federation Council acts on their
behalf.” Therefore, any decision or action taken by the Federation Council is legally
binding upon all members as stated in ARTICLE 25: “The members of the United
Federation agree to accept and carry out the decisions of the Federation Council in
accordance with these Articles of Federation.”
The first level of action that may be taken by the Federation Council is to recommend to
the disputing parties a solution for the peaceful settlement of the dispute, if they have not
developed a solution themselves. This is known as an ARTICLE 33 action, the article of
which states: “The parties to any dispute, the continuance of which is likely to endanger
the maintenance of interplanetary peace and security, shall, first of all, seek a solution by
negotiation, enquiry, mediation, conciliation, arbitration, judicial settlement, resort to
regional agencies or arrangements, or other peaceful means of their own choice.”
The second level of action that may be taken is when the parties fail to settle their dispute.
In such a case the Federation Council may impose a solution under ARTICLE 37. This
action may be performed if the parties refuse to settle their dispute or if they request the
Federation Council to supply a solution. Should the parties of a dispute not agree to any
peaceful settlement, then the Federation Council may, at its discretion, recommend to
the Supreme Assembly that the rights and privileges of membership in the Federation
be suspended for the disputing parties.
The third level of action by the Federation Council is when military force is required to
halt aggression as specified in ARTICLE 42 which states: “Should the Federation Council
consider that measures under ARTICLE 41 would be inadequate or have proved to be
ineffective, it may take such action by armed force as necessary to maintain or restore
interplanetary peace and security. Such action may include demonstrations, blockades, and
other operations by Federation peace-keeping forces.” In this case, the peace-keeping
force is Star Fleet. Plans for the application of Star Fleet or other Federation forces
that will be made by the Federation Council will be based upon the recommendations of
the Federation Joint Chiefs of Staff of the Military Staff Committee in accordance
with ARTICLE 46 of the Articles of Federation. Any further actions to be taken will be
described in the subsequent sections of this chapter.
Lastly, actions taken by the Federation Council shall be summarized in a written report
and submitted to the Supreme Assembly as per ARTICLES 15 and 24 of the Articles of
Federation.

VOLUME IX
4.2 INTERPLANETARY DISPUTES

As members of the United Federation of Planets all social systems are obliged to settle
their disputes with other member or non-member worlds in a peaceful manner as required
by stipulations contained within the Articles of Federation. When disputes do occur it
will be the function of the Federation Council to set the manner in which disputes will be
settled as specified in ARTICLE 24 of the Articles of Federation, and as specified in
ARTICLE 48, it will normally be Star Fleet that shall maintain peace and security at all
times. As such, the function of this section is to present the steps used by Star Fleet and
Star Fleet Representatives during interplanetary disputes.
disputes between any social system inside the boundaries of Federation space. This
the dispute as specified in ARTICLE 7 of the Charter. This authority will most likely be
exercised in the outer regions of the Federation and as such, is generally given to the
area commander – usually the Commanding Officer of a Starship in the role of Senior
Officer Present.
When a Federation diplomat is present, Star Fleet shall honor all reasonable requests
made by such consul or appropriate Federation official in the exercise of their consular
duties relating to the diplomatic mission at hand, and as long as such requests do not
violate Federation law, Star Fleet Regulations or interfere in the normal functioning of
the command to which the Federation official is attached[3].
INTERVENTION IN ARMED CONFLICT
Star Fleet, acting as an extension of the Federation Council in open space, is given
authority to intervene in armed conflict between any system within the Federation, and is
authorized to implement the provisions contained in Chapters VI and VII of the Articles of
Federation as specified in ARTICLE 29 of the Charter. That is, Star Fleet is authorized to
physically stop any and all armed conflict using any means at its disposal, including the use
of force, as stipulated in ARTICLE 42 of the Articles of Federation. However, the
Federation Council must first authorize the use of force prior to intervention[4].
In instances of intervention, Star Fleet is authorized and obliged to have the disputing
parties meet on neutral Federation property – typically a Star Fleet vessel or station.
Star Fleet will act as mediator between the parties, and will maintain order during the
discussions and negotiations. Star Fleet, in the exercise of the role of mediator or
arbitrator, may only establish cease-fire agreements. Star Fleet is not authorized to draft,
make or otherwise sign any treaty or permanent agreement in accordance with ARTICLE
32 of the Charter. Such matters must be deferred to the Federation Council.

VOLUME IX
DISPUTES OUTSIDE FEDERATION TERRITORY
In general, Star Fleet has no authority to settle disputes outside Federation territory
involving peoples or systems residing in such territories. It is encouraged that Star Fleet
be involved in such disputes to prevent armed conflict between the parties. However, Star
Fleet cannot interfere in any way and may not employ force upon any of the disputing
parties except in self-defense.
Star Fleet, however, does have authority to intervene when disputes outside Federation
territory involve Federation colonies, expeditions or other enterprises operating outside of
Federation space. In such cases every effort will be made towards a peaceful settlement,
but if necessary, the use of force is authorized for the protection of Federation citizens
involved in the dispute, or for the self-defense of the command and only to the extent that
such force be used to stop or prevent further conflict.
CONFLICT RESOLUTION AND MEDIATION
In general, conflicts will usually be resolved using the techniques of diplomacy. Star
Fleet, as arbiter or mediator, will use techniques of conflict management in order to
ensure that the proceedings progress in an orderly and calm fashion. Some of these
techniques include the ability to empathize viewpoints, to act in a non-defensive and
respectful manner, both in action and speech, the ability to seek compromise and avoid
punishment, the ability to show that a readiness to forgive is important when concluding
conflict resolution. In addition, the Star Fleet mediator must also manage stress within
the negotiation session. As such, the best way to manage this is to have an experienced
Star Fleet Representative present to perform the mediation.
It is generally encouraged that the disputing parties settle their differences on their own
before bringing the matter before the Federation Council as specified in ARTICLE 33 of
the Articles of Federation. Upon resolution, the parties in the dispute should contact the
Federation Council in order to notify them on the situation, the conditions under which
the settlement took place, and any final agreement or treaty that was created.
Should efforts fail to resolve the dispute in a peaceful manner, the Federation Council
may act to resolve the issue. First, the Federation Council will report to the Supreme
Assembly, which may suspend the rights and privileges if one or all parties in the dispute
under ARTICLE 5. If any party continues in conflict or that persistently violates tenets of
membership, the Supreme Assembly may vote to expel the social system from the
United Federation of Planets under ARTICLE 6.
MEETING ON NEUTRAL TERRITORY
The Federation Council will encourage the disputing parties to meet face-to-face on
neutral ground so as not given an air of bias to either side. Such neutral ground may be
the nearest Star Fleet base, space station, or space vessel, or at a special secret planet
with the code name of Babel[5].

VOLUME IX
INTERNAL PLANETARY DISPUTES
Internal planetary disputes are those disagreements, differences or quarrels that occur
between parties within the confines of a planetary body. Such disputes could be simple
political differences or all out war between the parties. In such cases, the Federation,
and thus Star Fleet, cannot physically interfere in such disputes so long as they do not
extend beyond the boundaries of the planet or that may cause the peace and security of
the Federation to be affected. This restriction is a principle codified in Paragraph 7 of
ARTICLE 2 of the Articles of Federation which states that “Nothing within these Articles
of Federation shall authorize the Federation to intervene in matters which are essentially
the domestic jurisdiction of any planetary social system, or shall require the members to
submit such matters to settlement under these Articles of Federation; but this principle
shall not prejudice the application of enforcement measures under CHAPTER VII .” This is
one of the articles which defined the Non-Interference or Prime Directive and thus,
Star Fleet General Order One. Therefore, Star Fleet cannot exercise force to stop any
violent conflict occurring on a planet, but may only suggest peaceful means of halting the
conflict; provide a neutral space for peace negotiations; mediate negotiations between the
parties, if requested; or suggest that the parties take their dispute to the Federation
Council, if they so choose. But Star Fleet cannot take any action to prevent or stop a
violent conflict that is internal to a planetary social system [6].

VOLUME IX
SUPPRESSION OF INSURGENTS AND INSURRECTION
There is always the possibility that a planetary system government may be threatened or
overthrown due to insurrection from within, or by insurgents from outside the system. In
such cases, the Federation Council will closely monitor the situation. Rebellion from
within may be an indication of the dissatisfaction of the citizenry for their government. In
this case, the Federation Council may not act, but will only monitor. Should a newly
formed government be established, the Federation Council would act to have the new
government become a peaceful member of the Federation.
While in the establishment of law and order during the transition period, the Federation
Council may make a recommendation to the newly formed government that it can make
available security forces to aid the government during the transition. Should the newly
formed government accept the Federation Council’s offer, the council will task Star
Fleet to make such security arrangements. In this case a Star Fleet Representative will
be dispatched to establish the security requirements. The Star Fleet Representative will
report back to the Director: Star Fleet Command, who will assign a force as required
through the Chief of Star Fleet Operations. The primary mission of the force will be to
protect the newly formed government, maintain law and order, and to aid in the creation
of a new Local Force.
In the situation where an illegal rebellion may be occurring against a lawful government of
the Federation, the Federation Council may dispatch an armed force to suppress the
insurrection under ARTICLES 39 and 42 of the Articles of Federation when the Local
Force becomes ineffective in handling the revolt. In this instance the Federation Council
will direct Star Fleet to interfere and suppress the revolt in accordance with ARTICLES 48
and 51 of the Articles of Federation.
Should Star Fleet be called upon to suppress a revolt, a Task Force will be assigned,
which will include ground troops. The commander of this Task Force will have absolute
authority to declare martial law throughout the entire system, which means that all citizens
of the local system will come under direct Star Fleet authority and law enforcement. The
Task Force will remain until the revolt is completely suppressed and the legal government
restored, or is in full control of its system.
As stated in previous sections, no one within Star Fleet is allowed to be involved with or
take part in the politics of any sovereign government. As such and during the suppression
of the revolt, Star Fleet may not supplant the government with one of its own making, or
take control of the legally recognized government. Star Fleet can only act as an extension
of the government in the performance of its peacekeeping role. However, if the situation
degrades to the point where the legally recognized government becomes totally ineffective
or non-existent, Star Fleet may, under direction of the Federation Council, temporarily
establish a military governorship until a new government can be formed. In this case the
Star Fleet Task Force Commander will become the Military Governor of the system
with the task of maintaining law and order. The Military Governor’s primary task will be
to establish a new permanent government that can be legally recognized by the United
Federation of Planets.

VOLUME IX
4.3 TREATIES AND AGREEMENTS

Treaties and agreements are legally binding documents, usually in writing, between two or
more political authorities formally signed by representatives duly authorized and normally
ratified by the lawmaking authority of a sovereign world.
Historically, the first treaty with the United Federation of Planets was the Articles of
Federation. The Articles is a legally binding agreement between the original five worlds
that formed the Federation. It is an open-ended agreement that allows any world to join
the Federation provided it subscribes to and signs the Articles. As such, a world that is a
member of the Federation will also have a treaty of peace and an obligation to all the
other signatories of the Articles.
ESTABLISHMENT OF TREATIES AND AGREEMENTS
Treaties are the primary instrument recommended by the Federation Council to be used
to settle any dispute between social systems. Social systems that are signatories to the
Articles of Federation generally do not need to establish or sign a treaty between them
as any dispute or friction between them would be covered by articles contained in the
Articles of Federation; and that it would be the Federation Council that may place
restrictions or conditions upon the parties should they not settle their dispute in a
reasonable manner as prescribed in ARTICLE 33. However, disputes between a member
social system and a non-member social system will require some form of treaty or
agreement.
A dispute between a member world and a non-member world will require some form of
treaty or agreement in order to provide some solution or remedy to the differences
between them as required by CHAPTER VI of the Articles. In most cases a treaty or
agreement will set the ground rules for interaction between the parties involved and the
protocols (diplomatic or otherwise) that may be required. This same principle applies to
disputes between the Federation and a non-member world or an alien social system.
All treaties and agreements between members of the Federation and any other entity
must be reviewed and approved first by the Federation Council before it can be
reviewed and accepted by the Supreme Assembly. If the parties cannot come up with
an agreement then the Federation Council may impose a treaty or agreement under
authority granted to it under ARTICLES 40 and 41. In all cases, members of the
Federation are obliged to settle their disputes with any other world in a peaceful manner
and in accordance with the Articles of Federation, regardless whether the other party is
a member of the Federation or not.
MAINTENANCE OF TREATIES AND AGREEMENTS
All treaties and agreements with the United Federation of Planets or between member,
non-member or foreign governments will be maintained and stored by Star Fleet. The
organization responsible for the maintenance of such documents is the Star Fleet Bureau
of Treaties and Agreements also known as BUTRAG. The functions and responsibilities
of this bureau can be found in Section 1.3 of this manual.

VOLUME IX
SAMPLE TREATIES AND AGREEMENTS[7]
Treaties and agreements come in various forms. For example, the Treaty of Algeron, or
the treaty between the Romulan Star Empire and the Confederation of Planets, was
negotiated entirely by subspace radio. Therefore, there is no physical signature to ratify
the agreement. A similar circumstance occurred in 2266 when the Klingon Empire attacked
a Federation Starship in open, disputed space. As a result war broke out between the
two sides and both parties wanted a strategic base on the planet Organia, which is located
close to the boundary of the Klingon Empire. However, as hostilities increased around and
on the planet Organia, the Organians revealed themselves and by exerting their powers,
stopped all hostilities and forced a peace treaty. Thus the Organian Peace Treaty was
established, but since the Organians are so physically, intellectually and socially advanced,
they have no form of writing and as such, there are no signatures of the Organians that
imposed the treaty.
The following two pages contain facsimiles of the treaties between the Romulan Star
Empire and the Klingon Empire that are currently in force.

VOLUME IX
TREATY OF PEACE
BETWEEN THE ROMULAN STAR EMPIRE
AND THE CONFEDERATION OF PLANETS
NEGOTIATED BY SUBSPACE RADIO IN THE EARTH YEAR 2166
PART I
THE TERMS AND CONDITIONS HAVING BEEN NEGOTIATED AND AGREED TO BE IDENTIALLT UNDERSTOOD, THE
ROMULAN STAR EMPIRE AND THE CONFEDERATION OF PLANETS MUTUALLY PLEDGE TO EACH OTHER THEIR
SOLEMN WORD TO IMMEDIATELY CEASE HOSTILITIES BETWEEN THE TWO PARTIES EFFECTIVE IMMEDIATELY;
PART II
BETWEEN THE ADJACENT TERRITORIAL BOUNDARIES OF THE TWO PARTIES THERE IS ESTABLISHED A
NEUTRAL ZONE, 230 LIGHT-YEARS IN LENGTH AND 15 AU IN THICKNESS SURROUNDING THAT PORTION OF
ROMULAN SPACE ENCROACHING INTO CONFEDERATION SPACE AT 111-MARK-014 IN THE STANDARD
COORDINATE SYSTEM;
PART III
ALL PERSONS AND FACILITIES OF ANY MANNER WHATSOEVER IDENTIFIABLE WITH EITHER PARTY SHALL BE
IMMEDIATELT REMOVED FROM THIS ZONE. EFFECTIVE IMMEDIATELY, NO PERSONS OR FACILITIES OF ANY
MANNER WHATSOEVER IDENTIFIABLE WITH EITHER PARTY SHALL THEREAFTER ENTER OR TRAVEL WITHIN
THIS SPACE. THE ROMULAN STAR EMPIRE AND THE CONFEDERATION OF PLANETS MUTUALLY PLEDGE TO
EACH OTHER TO FAITHFULLY MAINTAIN THE NEUTRALITY OF THIS ZONE THEREAFTER;
PART IV
ANY INTRUSION WHATSOEVER BY ANY PERSON OF FACILITY, IDENTIFIABLE WITH EITHER PARTY, INTO THIS
NEUTRAL ZONE SHALL BE CONSIDERED TO BE A HOSTILE ACT AND A BREACH OF THE PEACE. IN SUCH EVENT
AN IMMEDIATE STATE OF WAR SHALL EXIST BETWEEN THE PARTIES OF THIS TREATY, EXCEPT ONLY WHERE:
PART V
SUCH INTRUSION BT ANY PERSON OR FACILITY IDENTIFIABLE WITH EIOTHER PARTY CAN BE UNDENIABLY
DEMONSTRATED TO BE THE ACCIDENTAL RESULT OF CONDITIONS BEYOND THE CONTROL OF THE PERSON OR
THAT FACILITY AND DID, IN FACT, OCCUR WITHOUT HOSTILE INTENT;
PART VI
TO THIS END, AND FOR PURPOSES OF MUTUAL MAINTENANCE OF THIS TREATY OF PEACE AND THIS NEUTRAL
ZONE, THE ROMULAN STAR EMPIRE AND THE CONFEDERATION OF PLANETS AGREE TO KEEP OPEN AND
MAINTAIN A CONSTANT SURVEILLANCE OF, SUBSPACE COMMUNICATION FREQUENCY K;
PART VII
I, PRAETOR KARZAN, HAVING READ THE TERMS OF THIS TREATY VERBATIM OVER SUBSPACE RADIO
FREQUENCY K, AND BEING IDENTIFIABLE BY VOICEPRINT OF THIS TRANSMISSION, DO HEREBY CERTIFY THAT I
AM PRAETOR OF THE ROMULAN STAR EMPIRE WITH FULL POWERS TO EXECUTE THIS TREATY ON BEHALF OF
THE EMPIRE;
PART VIII
I, CRISTOFUR THORPE, HAVING READ THE TERMS OF THIS TREATY VERBATIM OVER SUBSPACE RADIO
FREQUENCY K, AND BEING IDENTIFIABLE BY VOICEPRINT OF THIS TRANSMISSION, DO HEREBY CERTIFY THAT I
AM CHAIRMAN OF THE COUNCIL OF THE CONFEDERATION OF PLANETS WITH FULL POWERS TO EXECUTE THIS
TREATY ON BEHALF OF THE CONFEDERATION.

VOLUME IX
TREATY OF PEACE
BETWEEN THE KLINGON EMPIRE
AND THE UNITED FEDERATION OF PLANETS
IMPOSED BY ORGANIA STARDATE 21420.22
CONDITION 1:
THIS TREATY OF PEACE IS SIMULATANEOUSLY IMPOSED UPON THE KLINGON EMPIRE AND THE UNITED
FEDERATION OF PLANETS. UNLESS YOUR GOVERNMENTS AND COMBATANTS IN GALACTIC SPACE
AGREE TO AN IMMEDIATE CESSATION OF HOSTILITIES, YOUR ARMED FORCES WHEREVER THEY MAY BE
WILL BE IMMEDIATELY DISABLED;
CONDITION 2:
HENCEFORTH FROM THIS TIME, WITHIN A ZONE 375 LIGHT-YEARS IN LENGTH AND 300 LIGHT-YEARS IN
WIDTH BETWEEN THE ADJACENT TERRITORIAL BOUNDARIES OF BOTH PARTIES IN THE DIRECTION 078-
MARK-045 216 LIGHT-YEARS AWAY FROM THE CENTER OF THE UNITED FEDERATION OF PLANETS, NO
ARMED HOSTILITIES MAY TAKE PLACE BETWEEN THE KLINGON EMPIRE AND THE UNITED FEDERATION
OF PLANETS;
CONDITION 3:
AT ANY TIME, SHOULD A PERSON OR UNIT OF EITHER PARTY ATTEMPT TO ACT OR USE WEAPONRY IN A
HOSTILE MANNER AGAINST THE PERSON OR A UNIT OF THE OTHER PARTY WITHIN THIS ZONE, THAT
PERSON OR UNIT, AND THAT WEAPONRY, SHALL BE RENDERED IMMEDIATELY HARMLESS;
CONDITION 4:
THE TIME WILL COME IN THE FUTURE WHEN THE KLINGON EMPIRE AND THE UNITED FEDERATION OF
PLANETS WILL BECOME ALLIES AND GOOD FRIENDS, WORKING TOGETHER IN PEACE AND HARMONY
FOR THE BETTERMENT OF BOTH. UNTIL THAT TIME, NEITHER PARTY MAY DENY TO THE OTHER
PEACEFUL ACCESS TO ITS PLANETARY BASES WITHIN THE NEUTRAL ZONE FOR SHORE LEAVE, REST,
AND REHABILITATION:
CONDITION 5:
BOTH PARTIES WILL RESPECT THE TERRITORIAL INTEGRITY OF ORGANIA AND WILL MAKE NO FURTHER
ATTEMPT TO INRUDE INTO ORGANIA’S TERRITORY OR AFFAIRS. WHEN THE TIME ARRIVES IN THE
FUTURE FOR ORGANIA TO JOIN WITH BOTH PARTIES IN THE PEACEFUL DEVELOPMENT OF
INTRAGALACTIC RELATIONS, ORGANIA WILL MAKE KNOWN ITS INTENTIONS;
CONDITION 6:
ORGANIA IS AWARE THAT, WITHIN THE NEUTRAL ZONE, THERE ARE MANY PLANETARY SUB-CULTURES
IN VARIOUS STAGES OF EVOLUTIONARY DEVELOPMENT WHICH COULD BENEFIT FROM THE ADVANCED
CULTURES OF THE KLINGON EMPIRE AND THE UNITED FEDERATION OF PLANETS. TO THIS END,
ORGANIA WILL PERMIT SUCH PEACEFUL DEVELOPMENT AND, IN EACH SPECIFIC CASE, WILL AWARD
SUCH RIGHTS WHICH DEMONSTRATES IT CAN MOST EFFICIENTLY DEVELOP THE PLANET TO THE
BENEFIT OF ITS SOCIAL SYSTEMS.
FOR ORGANIA:
AYELBORNE
CLAYMARE
TREFAYNE

VOLUME IX
4.4 INCORPORATING NEW WORLDS

In general, the acceptance of a new world into the United Federation of Planets is the
sole prerogative of the Supreme Assembly as stated in ARTICLE 4 of the Articles of
Federation. However, Star Fleet plays a major role in the acceptance of a newly
discovered world into the Federation. As such, the function of this section is to explain
the processes used by Star Fleet when discovering a new civilization and the determining
whether the new world would make a welcome member. The process by which Star Fleet
determines whether a world should be incorporated into the Federation first begins with
whether the civilization meets the criteria as established in General Order One or the
Prime Directive. If the Prime Directive does not apply then Star Fleet can proceed to
the next phase which is First Contact.
THE PRIME DIRECTIVE
General Order One, the Cultural Non-Interference or Prime Directive, was created
and issued to codify the right, as stated in the Articles of Federation, of intelligent life-
forms to develop at their own rate, and that interference in the normal progress of a
civilization was not only immoral, but harmful to the peoples affected. As such, General
Order One directs Star Fleet and Federation citizens not to interfere in the normal
development, socially or technologically, of any primitive world or culture, and directs that
contamination of any kind, such as knowledge of things outside their understanding, must
not be introduced into such worlds. The order, as published in Section 5.7 of Volume II of
the Star Fleet Command Manual expressly states that “Should any member of the Star
Fleet Service come in contact with denizens of worlds where the social or technological
development does not, at least, equal that of the United Federation, it shall be their prime
duty and responsibility to make no reference to the United Federation, its technology, or to
the state of galactic affairs or to its existence thereof. Where applicable and possible, no
person in the Star Fleet Service shall make their presence or identity known to any denizen
of a developing world or culture, or provide such denizens with any indication that cultures
or technologies at a level other than their own exists outside the boundaries of their
world.”
Although General Order One essentially restricts contact with developing cultures. It
does, however, allow for the scientific study of these developing cultures, but requires that
procedures be in place that will limit or avoid contact with the peoples of such developing
worlds. Such studies will be performed in secret, either through observations from afar or
by blending into the general population. The general rule is that the more primitive the
civilization, the more remote the observation. And for very primitive civilizations or cultures
absolutely no contact with them is allowed. Based upon the reports of the sociologists that
observe the culture procedures and protocols will be developed for First Contact will be
developed should the culture be advanced enough for contact without violation of the
Prime Directive. However, there may be times when a Star Fleet ship, while performing
its survey or exploration function, happens upon a civilization advanced enough for open
contact. In such instances the ship’s Commanding Officer may start contact proceedings
within the guidelines set forth in General Order 25. But under no circumstance shall a
commander of a Star Fleet vessel initiate, prepare or otherwise sign any agreement or
treaty with the new world without a Federation consul or Star Fleet Representative
present as required by General Order 21.

VOLUME IX
FIRST CONTACT PROTOCOLS
First Contact Protocols are the steps and rules of behavior that are to be taken when
contacting a new culture. These protocols include how to dress, how to speak, the manner
of speech, the language that will be used, the use of friendly gestures, body language, and
so forth. Such protocols will be based upon the observations made of the culture and the
reports issued by the Survey Team on the socio-economic and socio-psychological
aspects of the newly discovered culture, and will be studied by the Contact Team prior to
First Contact.
A Contact Team is a specially training group of specialists whose sole purpose is to beam
down to a newly discovered planet and interact with the alien culture or civilization. This is
hazardous duty as the team might not have information regarding any harmful microbes or
other agents that may not be detected during the initial scan of the planet. As such, the
team will always contain a scientist or medical doctor to scan the environment and to
monitor the team. These are the physical hazards of such duty, but there are also cultural
hazards as well.
EVALUATION AND CONSIDERATIONS
As previously stated and in accordance with ARTICLE 18 of the Articles of Federation,

the Supreme Assembly will vote on consideration of a planet to join as a member of the
United Federation of Planets based upon the evaluations, findings, considerations and
recommendations of the teams tasked with evaluating the culture for acceptance. As such,
the following aspects will be considered as criteria for acceptance:
Criterion Discussion
 Economic: Whether the economy of the world can support its financial obligations to
the Federation.
 Resources: Whether the world has the mineral and strategic resources needed by the
Federation and whether the world is willing to engage in trade for such
resources.
 Political: Whether the political philosophy of the world is compatible with the political
philosophy of the Federation.
 Scientific: Whether the world has the scientific expertise and knowledge to compete
within the Federation, or has knowledge that is superior to that presently
available within the Federation, and whether the world is willing to share
such knowledge.
 Technological: Whether the world is technologically advanced enough to contribute to the
Federation and whether the world is willing to share its technology with
Federation members. Worlds with a Cronin Industrial Scale[8] value of 5
or lower will not be considered for membership.
 Sociological: Whether the world is sociologically compatible with the cultures contained
within the Federation, and whether the values, mores, and philosophies of
the new world are compatible with the values and philosophies of the
members of the Federation. This is a minor consideration so long as the
world does not export their sociological differences outside their world. Also,
worlds with a Cultural Richter Scale[9] value of D or lower will not be
considered for membership.
 Strategic: Whether the world can provide a strategic advantage over the enemies of
the Federation due to its location or its military capabilities, and whether
its military can be adjoined into the Star Fleet.

VOLUME IX
ACCEPTANCE INTO THE UNITED FEDERATION
Acceptance as a member of the United Federation of Planets is the function of the

Supreme Assembly as stated in ARTICLE 4 of the Articles of Federation. As such, it is
the Supreme Assembly that establishes the rules that govern the acceptance of any
planetary social system into the Federation, as well as the manner in which such worlds
will enter the United Federation. Therefore, the Supreme Assembly has defined and
established the following forms of acceptance into the United Federation:
Full Membership: A world that has accepted all the provisions of the Articles of
Federation; is a signatory to the Articles and is entitled to provide
five members to the Supreme Assembly; and is eligible to sit, as
one of six elected members, on the Federation Council.
Partial Member: A world that has accepted the majority of the provisions of the
Articles of Federation and wishes to maintain peaceful relations
with the members of the Federation, but is not a signatory of the
Articles and as such, is not entitled to have representation in the
Supreme Assembly or the Federation Council.
Strategic Partner: A world that does not seek membership into the Federation, but
one that seeks to maintain a purely economic relationship with the
Federation, or one that will allow Federation security forces to
maintain a presence on the world for the mutual defense of both
systems.
Trust World: A world that is or that will be managed under the Interplanetary
Trusteeship System as outlined in CHAPTERS XI and XII of the
Articles of Federation, but which is not a member of the
United Federation as implied in ARTICLE 78 of the Articles of
Federation.
BASIC REQUIREMENT FOR ACCEPTANCE
As mentioned above, it is the Supreme Assembly which determines whether a new

world will be accepted into the United Federation of Planets. The primary requirement
for full acceptance into the Federation is that the prospective member must fully
subscribe and adhere to all the articles within the Articles of Federation, and to abide
by the decisions of the Federation Council as specified in ARTICLE 25, which states:
“The members of the United Federation agree to accept and carry out the decisions of the
Federation Council in accordance with these Articles of Federation .” If the prospective
member is not willing to accept the provision that it must abide by the decisions of the
Federation Council, then it may still enter the United Federation of Planets, but only
as a Partial Member. As such, this Partial Member may send a representative to
attend sessions of the Supreme Assemble, but will not sit as a voting member. In
addition, the Partial Member cannot attend meetings of or have representation on the
Federation Council.

VOLUME IX
FEDERATION COUNCIL RECOMMENDATION
In general, the Supreme Assembly normally does not send an investigative team to
analyze a world that seeks to be a member, though it has the authority to do so under
ARTICLE 13, but tasks the Federation Council to look into the matter. As previously
stated, the Federation Council will dispatch a Contact Team to investigate the state of
affairs within the world. Based upon the team sent, the Federation Council may make a
recommendation to the Supreme Assembly for acceptance in accordance with ARTICLE
4, Paragraph 2, of the Articles of Federation. In making its recommendation the
Federation Council will rely primarily on the socio-economic analyses performed by Star
Fleet when making their recommendation whether a new planetary system should enter
the United Federation of Planets.
WORLDS THAT DECLINE FEDERATION MEMBERSHIP
There are worlds within the Federation Exploration Zone that do not wish membership
into the United Federation of Planets[10]. In such cases the wishes of the world will be
honored and to ensure that the world wishes to remain isolated and does not wish contact
with members of the Federation, special signal buoys will be placed around the planet
that will send a Code 7011 signal to all ships passing nearby.
Worlds that decline membership into the Federation may still interact with its members,
including the institution of treaties and agreements with them. The United Federation of
Planets will always welcome non-member planets in trade and security agreements with
the Federation. And under ARTICLE 35 any non-member planet may bring to the
attention of the Federation Council or the Supreme Assembly any dispute it may have
with any member.
Some non-member systems may not have their own Local Force to maintain security on
or around the planet. In such cases the local government may make a request to the
Federation Council for a permanent security force or law enforcement agency. In this
case the Federation Council would direct Star Fleet to supply a security force to the
system which will come under direct authority of that government and as such, would
become the official Local Force of the system. However, although the Local Force of a
sovereign government, that force would not be detached from Star Fleet. In the above
situation, the Star Fleet Local Force would establish a Star Fleet base upon the home
world of the system. The operating force would comprise a division of troops, and a
squadron of Star Fleet ships that would be attached to the fleet in the sector that the
system resides. Therefore, although the Star Fleet force will act to protect the local
government and to perform its law enforcement function within the system, the Local
Force will continue be a part of Star Fleet and subject to Star Fleet Command, Star
Fleet Regulations and the Federation Council.
1. For an explanation of the various codes, see General Order Seven in Section 5.7 of Volume II of the Star Fleet
Command Manual.

VOLUME IX
PRIMITIVE AND UNDERDEVELOPED CULTURES
Primitive and underdeveloped cultures will normally be left to themselves, but will be
monitored and supervised under the Interplanetary Trusteeship System as described
in CHAPTER XII of the Articles of Federation. In the case where the world contains the
most primitive cultures, the denizens of such worlds will not be aware that they are in the
Federation, nor that anything else exists outside their world as required under the Prime
Directive. Worlds containing underdeveloped cultures, but advanced enough to engage in
commerce or trade with Federation members, will be made a Trust Region and thus,
will be administered by the Trusteeship Council as described in CHAPTER XIII of the
Articles of Federation. Therefore, such worlds may have contact with the higher social
systems within the Federation as may be allowed by the Administrating Authority and
based upon the provisions of the Trusteeship Agreement with the underdeveloped
world and the Federation. Such worlds may also be restricted as to who may have access
to the world.
Primitive and underdeveloped worlds may be placed within an assigned Buffer Zone. As
such, signal buoys placed around the zone transmitting a Code 702 as specified in Star
Fleet General Order Seven. A Code 702 signals that the world contained within the
zone is under development and thus, a violation of this code may cause a violation of the
Prime Directive.
PROHIBITED WORLDS
A prohibited world is one which will be restricted from contact with members of the
Federation because the world may affect the safety and security of the Federation. In
all cases a Buffer Zone2 will be established around the world and signal buoys placed
around the zone to prevent or restrict contact with the world. It is the Federation
Council that determines whether a world will be placed on the list of prohibited worlds
and a Buffer Zone established around the world; and it will be Star Fleet that will
enforce the restrictions placed on the world or on anyone that interacts with a prohibited
world. Both the Federation Council and Star Fleet will maintain a list of the various
prohibited worlds. This list is illustrated in Table 9a44.1 on the next page.
2. For an explanation of the various Buffer Zones, see Section 5.1 of Volume I of the Star Fleet Command
Manual.

VOLUME IX
Table 9a44.1
TABLE OF PROHIBITED WORLDS
1
Planet SCS Location Code Reason / Justification
Currently engaged in a general war with Vendikar
Eminiar VII 107-MARK-360 / 146.0 710
(Eminiar III)
Contains unknown elements, which if exposed,
Gamma Hydra IV 295-MARK-348 / 133.7 704
could cause hyper aging
Primitive society which needs isolation for proper
Gamma Trianguli VI 339-MARK-317 / 183.1 702
development
An extremely overpopulated world which has
Gideon 147-MARK-077 / 146.4 701
requested isolation
The society of this planet has extremely powerful
Melkot 312-MARK-308 / 230.4 706 telepathic and psionic abilities that can immerse
an individual into realistic illusions
Contains plant life that could induce behavioral
changes in individuals. In addition, the planet is
Omicron Ceti III 116-MARK-344 / 148.0 705
constantly bombarded by lethal levels of Berthold
rays
A society with humanoids that possess
Platonius 257-MARK-037 / 112.0 709 unrestrained telekinetic abilities and therefore,
cannot be trusted
Contains compounds in its waters that could
Scalos 303-MARK-322 / 130.9 704 cause an extreme acceleration of an individual's
metabolism
Society exists on illusion and therefore,
Talos IV 207-MARK-037 / 65.1 706 knowledge of their techniques could endanger
Federation civilization
Taurus II 215-MARK-030 / 45.3 702 A world undergoing pre-social development
The society of this planet does not wish contact
Tholia 304-MARK-350 / 188.6 701 with outside civilization and as such, wishes to
remain in isolation
The planet has a device that can alter the course
Time Planet 133-MARK-340 / 220.3 706
of time
Currently engaged in a general war with Eminiar
Vendikar 107-MARK-360 / 146.0 710
VII
Notes:
1. Explanation of codes –
701: Voluntary Isolation
702: Society Under Development
703: Renegade Society
704: Physical Hazard
705: Medical or Biological Hazard
706: Dangerous Knowledge or Technology
707: Delicate Life-forms
708: Dangerous Life-forms
709: Misanthropic Society
710: General War

VOLUME IX
Figure 9a44.1
FIRST CONTACT WITH A HIGHLY DEVELOPED WORLD

VOLUME IX
Figure 9a44.2
FIRST CONTACT WITH A PRIMITIVE WORLD

VOLUME IX
4.5 GENERAL CONSULAR ACTIVITIES

The function of this section is to illustrate the various other functions performed by
Federation diplomatic personnel. The following are the normal functions performed that
are performed by a Federation Ambassador aside from any special diplomatic function
as described in the previous sections. In general, such consular activities will be executed
at a Federation Embassy. However, since Star Fleet will have diplomatic and consular
authority in deep space where no Federation Ambassador or diplomat is available, the
functions presented in this section may also be exercised by Star Fleet commanders and
diplomatic personnel as well.
FEDERATION EMBASSIES
The United Federation of Planets has many embassies located throughout Federation
space. A Federation Embassy is basically a body of diplomatic representatives under the
management of a Federation Ambassador, as well as a specific structure to house the
staff. The embassy itself, as a structure, houses the staff and is the official residence and
headquarters of the ambassador and his or her staff. As such, the majority of the consular
activities for the Federation will take place within the confines of the physical embassy.
All twenty-four of the worlds inside the Federation Treaty Zone will have a Federation
Embassy located on the planet. However, not all the worlds within the Federation
Exploration Zone will have a Federation Embassy, only those that have signed the
Articles of Federation. For a list of the worlds that are signatories of the Articles, refer
to Table 1a52.3 in Volume I of the Star Fleet Command Manual.
All Federation embassies are privileged locations and therefore, the laws and regulations
that apply outside the compound do not apply inside the property of the embassy.
However, all Federation laws and regulations do apply inside the embassy compound. In
addition, diplomatic personnel working for the Federation Ambassador are immune to
prosecution by local authorities while they are inside the embassy compound, but may be
prosecuted if they commit a crime outside the compound or violate local laws or customs.
And since the embassy is a privileged zone, no local government official or organization
has the authority to: enter the compound without permission or without a proper warrant;
enter any embassy compound for the purpose of search or seizure; enter any embassy
compound for the purpose of seizing or removing any person within the compound
regardless of their citizenship status; or attack or otherwise damage the property or any
structure contained therein. To prevent any of these things from occurring, all Federation
Embassies are patrolled and guarded by security personnel from the Star Fleet
Security Forces Command.
Lastly, all Star Fleet vessels have the status of being Federation property and as such,
may be considered as Federation Embassies. Star Fleet commanders, in the role of
diplomat or Federation consul, may perform the same functions as any Federation
ambassador in deep space when no such diplomat is available. Therefore, the functions
outlined in this section also apply to Star Fleet commanders in the role of Senior Officer
Present as specified in Star Fleet Regulation 6860. In addition, all local offices of Star
Fleet Representatives may also be considered Federation Embassies as well.

VOLUME IX
AID TO FEDERATION CITIZENS
Where there is a Federation Embassy on foreign worlds, citizens of the Federation

may seek aid and comfort at any of these facilities. Such aid may include providing
directions and maps of the world the embassy is located, provide temporary shelter to
citizens that have been evicted from housing or discriminated in any way, provide legal
advice and assistance, provide temporary protection and refuge from local authorities, to
name just a few. The following paragraphs will explain some of the aid and services that
Federation Embassies provide to its citizens.
CITIZENS OUTSIDE THE FEDERATION
Federation citizens, colonies, expeditions or other enterprises operating in known, foreign

space are essentially the responsibility of the government of that region. Typically, it is
expected that such an enterprise has obtained permission from the foreign government
beforehand allowing it to operate in that region. Although the responsibility for the safety
of the endeavor falls within the purview of the foreign government, Star Fleet still has an
obligation to protect its citizens and their property wherever they may be located and if
needed, Star Fleet will enter sovereign foreign space in order to protect and retrieve
Federation citizens from harm. But in so doing, the Federation Council is required to
notify the foreign government that a Star Fleet vessel will enter their space in order to
perform its security function. In addition, the Senior Officer Present in the area must
also perform this notification as well. In such cases Star Fleet will notify the Federation
Council, which will handle any dispute filed by the foreign government. As part of its
obligation, Star Fleet will be required to provide transportation, if needed, to remove the
colony or expedition from the situation.
CITIZENS LEAVING FEDERATION SPACE
Citizens of the Federation that are planning to leave Federation space should contact
their nearest Federation consulate or the nearest office of the Star Fleet Bureau of
Consular Affairs. The purpose for this is to let Federation officials know that: a) a
citizen is leaving Federation space; b) the purpose for entering foreign or unknown
space; c) approximately where the individual will be and for how long; and d) when the
trek will take place. The function of this is to let the Federation or Star Fleet know
where the person can be reached in case of an emergency. In addition, the Federation
consul can counsel the individual on what to expect in that area of space, what to look out
for, and to remind the individual on the laws regarding cultural interference of developing
worlds.
REPRESENTING CITIZENS IN FOREIGN COURTS
Federation citizens accused of committing a crime in foreign or alien space may seek
legal counsel at a Federation Embassy or from a nearby Star Fleet command facility
such a Starbase or Starship. In such cases the Federation Ambassador will assign a
Federation lawyer versed in the local laws and customs as counselor to the defendant. In
the case where the citizen requested counsel at a Star Fleet facility, the local Judge
Advocate will assign a Star Fleet lawyer to defend the citizen in the foreign court. In all
cases where the trial is held in foreign space the Federation citizen, if found guilty, must
serve the sentence as proscribed by the foreign court.

VOLUME IX
ASYLUM AND TEMPORARY REFUGE
Any being that comes into the Federation seeking asylum from political oppression, or
physical harm, or for any other humanitarian reason may do so at any Federation
government location, such as an embassy or consul, or Federation government vessel,
provided they meet the requirements for asylum. Typically, the individual will first make a
claim for asylum and will receive temporary refuge at a Federation facility until an
investigation of the claim has been completed. If the investigation cannot prove the claim
for asylum, the individual will not be allowed to stay on Federation property and must
leave Federation space.
SEEKING ASYLUM AT A STAR FLEET FACILITY OR VESSEL
Star Fleet Regulation 6900 specifically addresses the granting of asylum or temporary
refuge by Star Fleet. This regulation establishes several rules regarding the granting of
asylum. The following summarizes these rules:
STAR FLEET FACILITY INSIDE FEDERATION SPACE
In areas of space or in territories under exclusive Federation jurisdiction, including

territorial space, territories and possessions:
1. Upon request, an applicant for asylum will be received on board any Federation or
Star Fleet spacecraft, base or space station;
2. Under no circumstances shall the person seeking asylum be surrendered to foreign
jurisdiction or control, unless at the direction of the Federation Council. Persons
seeking asylum should be afforded every reasonable care and protection permitted by
the circumstances.
STAR FLEET FACILITY OUTSIDE FEDERATION SPACE
In territories under foreign or alien jurisdiction, including territorial space, territories, and
possessions:
1. Temporary refuge shall be granted for humanitarian reasons on board a Star Fleet
ship, craft or space station only in extreme or exceptional circumstances wherein the
life or safety of a person is put in danger, such as pursuit by a mob or craft. When
temporary refuge is granted, such protection shall be terminated only when directed
by the Federation Council;
2. While temporary refuge can be granted in the circumstances set forth above,
permanent asylum will not be granted;
3. Requests for asylum must be referred to the Federation Council, by a Federation
consul, or the Star Fleet Representative that is assigned, if any, in the foreign or
alien jurisdiction. Individuals requesting asylum can only be afforded temporary refuge
for humanitarian reasons as set forth in Paragraph 1 above.
Lastly, no person within the Star Fleet Service is allowed to either directly or indirectly
invite persons to seek asylum or temporary refuge. A violation of this rule can result in a
court-martial.

VOLUME IX
MISCELLANEOUS CONSULAR ACTIVITIES
Other consular duties include executing such pleasantries as may be required to obtain the
desired political results or to obtain some measure of goodwill. For example, a Star Fleet
ship commander, in the role of diplomat, may invite the members of disputing worlds to
meet aboard his or her ship for a cordial get together before serious negotiations. As such,
the commander may host a diplomatic dinner or other such formal or informal soirée as
illustrated in Figure 9a45.1. The commander may also host a guided tour of his or her
vessel as a sign or goodwill as shown in Figure 9a45.2 as well. All these are optional
methods of diplomacy a Star Fleet officer may employ in the role of diplomat.

VOLUME IX
Figure 9a45.1
DIPLOMATIC CONFERENCE AND DINNER ABOARD A STAR FLEET SHIP

VOLUME IX
Figure 9a45.2
DIPLOMATIC TOUR ABOARD A STAR FLEET SHIP

VOLUME IX
4.6 PUBLIC RELATIONS AND PLANETARY

COMMUNICATIONS
The function of this chapter is to present the ways in which Star Fleet Representatives
and diplomatic personnel will attempt to project a positive image of Star Fleet and the
Federation. Such positive image projection will typically be performed through the public
relations functions of Star Fleet Representatives, who are trained in the techniques of
public relations in addition to diplomacy.
In general, public relations is the practice of deliberately managing the spread of

information between an organization and the public. Public relations may include an
organization or individual gaining exposure to their audiences using topics of public
interest and news items that do not require direct payment. This differentiates it from
advertising as a form of marketing communications. Public relations is the idea of creating
positive coverage of Star Fleet for free, rather than marketing or advertising. An example
of good public relations would be generating a news article featuring Star Fleet
performing a positive service. As such, the aim of public relations is to inform the public,
government officials, alien visitors, Star Fleet employees and prospective enlistees, and
ultimately persuade them to maintain a positive or favorable view about the Star Fleet
organization, its leadership, and military decisions in an ethical manner.
Most of the public relations work will be handled by the Star Fleet Office of Public
Relations. However, since the type of public relations, as described here, is essentially a
diplomatic function, it will be executed by Star Fleet Representatives from the Star
Fleet Bureau of Planetary Relations. Star Fleet Representatives are trained in
public relations and are specialists in establishing and maintaining relationships with a
world's target audience, the media, and other opinion leaders, most of which will be
handled through communications.
COMMUNICATIONS
Communications is the key to maintaining good relations with member and non-member
governments and populations. The image projected by Star Fleet, and the Federation,
will be performed through the communications technologies and networks available on the
various worlds. For Star Fleet, the organization responsible for knowing what various
communications outlets are available and to provide public relations materials to the
diplomatic personnel operating in the field will be the Star Fleet Office of Planetary
Communications within the Star Fleet Bureau of Planetary Relations.
The primary function of the Star Fleet Office of Planetary Communications is to

provide material and information that projects a positive image of the Department of the
Star Fleet and the United Federation of Planets. It executes this function by creating,
publishing and disseminating information and news events that project a positive image.
Such information about Star Fleet and the Federation will include popularizing
successes, downplaying failures, announcing positive changes, publishing recruitment
goals and successes, ands announcing new members to the Federation. As part of its
responsibilities, this office will work very closely with the Star Fleet Office of Public
Relations in forming the individual strategies for the various worlds regarding their
perception of Star Fleet and the image it projects throughout the galaxy.

VOLUME IX
FEDERATION LIAISONS
A Federation Liaison is a Star Fleet Representative that functions as a link between

Star Fleet and the worlds within the Federation, regardless whether the planet is a
member of the United Federation of Planets or not. In this regard, the function of the
Federation Liaison is to interact and communicate with the civilian authorities of the
planetary governments within the United Federation of Planets. Such liaisons are called
Planetary Liaison Officers.
A Planetary Liaison Officer is an officer of the Diplomatic Corps that is assigned duty
at one of the specific worlds within Federation space, and who is responsible for the
direct interaction with Federation and non-Federation world governments. Their main
function is to act as a buffer between the military and the civilian population of the world
to which they are assigned. As part of their function Planetary Liaison Officers will
receive information and instructional material from the Star Fleet Office of Planetary
Communications relating to how Star Fleet can be of service to the society and all of
the good works it performs. This function is especially important for the new worlds that
will enter the Federation. As such, Planetary Liaison Officers are essentially public
relations officers.

VOLUME IX
4.7 STAR FLEET DIPLOMATIC CENTERS

Star Fleet has several consular facilities located throughout the Federation. Many of
these facilities are Fleet Consular Facilities used for regional diplomatic functions. As
such, they may contain one or more Federation Liaisons or Planetary Liaison
Officers for the purpose of interacting and communicating with the civilian authorities of
the planetary governments within the region of the facility. Those facilities in the remote
regions of the Federation are place there for the purpose of interacting with the nearby
foreign or alien governments or for accommodating foreign visitors to the Federation.
The majority of these facilities will be installed onto the space stations that are located at
or near the periphery of Federation space.
A Star Fleet Diplomatic Center is usually a large building complex located in or near a
major Starbase, which contains many offices dedicated to the diplomatic function of Star
Fleet. At this office complex may reside the Sector Representative, several Fleet
Representatives, and maybe Staff Representatives. Those diplomatic facilities that
are installed on a Star Fleet space station will usually have only a handful of offices at the
station for diplomatic purposes.
COMMAND OF DIPLOMATIC CENTERS
In command of a Star Fleet Consular Facility will be the Commander: Fleet

[Consular | Diplomatic] [Facility | Center], and will have the designation of
COMDPLFAC<n>. The COMDPLFAC will normally be an officer of the Diplomatic
Corps and will usually have the rank of Captain. The Commanding Officer of a Star
Fleet Consular Facility does not directly report to the Base Commander as part of his
organization, but will keep the Base Commander informed of operations at the center
that may affect base operations. The authority of the COMDPLFAC is established in Star
Fleet Regulation 5792, which states: “The officer detailed to command a Star Fleet
diplomatic or consular facility shall be an officer of the Diplomatic Corps, eligible for
command, and shall have the same authority over the consular facility or area, and the
personnel contained therein, as that described for any Commanding Officer. However, if
such a diplomatic or consular facility is attached to a shore command, the officer detailed
to command the diplomatic or consular facility shall come under the direct command of the
base or station Commander, except if such facility is an independent, detached command. ”
TABLE OF DIPLOMATIC FACILITIES
Table 9a47.1 on the next page lists the currently established diplomatic and consular
centers for the Star Fleet.

VOLUME IX
Table 9a47.1
LOCATION OF MAJOR STAR FLEET
DIPLOMATIC AND CONSULAR CENTERS
Location
Diplomatic Center Services
Base SCS
 Central authority for the Star Fleet
Star Fleet Diplomatic Command Division of Representatives
Starbase Central 0-MARK-0
Center – Starbase Central  Headquarters of the Chief of Star
Fleet Representatives
 Headquarters for the Star Fleet
Diplomatic Service
 Central repository for Federation
Star Fleet Diplomatic Center -
diplomatic documents, treaties and SFHQ - Earth 274-MARK-018
Earth agreements
 Central academy for diplomatic
training
 Star Fleet Academy Annex for
diplomatic training
Star Fleet Diplomatic Center - SFHQ -
 Local Representative office 295-MARK-353
Alpha Centauri  Alpha Centauri Planetary Liaison
Alpha Centauri
Officers
 Local Representative office
 Andorian Planetary Liaison Officers SFHQ - Andor 053-MARK-328
Andor  Local diplomatic training center
 Recruit training for Octant 1
 Telleraite Planetary Liaison Officers SFHQ - Tellar 041-MARK-076
Tellar  Local diplomatic training center
 Local diplomatic training center SFHQ - Rigel 152-MARK-328
Rigel  Rigellian Planetary Liaison Officers
Star Fleet Station 5
 Local diplomatic training center
Star Fleet Consular Station 1 (Wolf Station) 102-MARK-004
 Consular facility for Vulcan
 Vulcan Planetary Liaison Officers SSN-5
 Local diplomatic office for Romulan
government Star Fleet Station 32
Star Fleet Consular Station 2 118-MARK-031
 Manages Romulan Neutral Zone SSN-32
Treaty
 Local diplomatic office for the Star Fleet Station 37
Tholians
Star Fleet Consular Station 3 (Upsilon Station) 321-MARK-335
 Advises and prevents Federation
citizens from entering Tholian space SSN-37
 Local diplomatic office for the Gorn
and Klingon empires Star Fleet Station 39
 Manages treaties with the Gorn
Star Fleet Consular Station 4 (Aquilae Station) 022-MARK-036
 Provides entry and exit permits to
and from Federation space to Gorn SSN-39
space
 Local consular station for those
Star Fleet Station 40
Star Fleet Consular Station 5 entering or leaving Romulan and 102-MARK-331
Klingon space
SSN-40
 Local consular station for Federation
citizens entering unexplored space. Star Fleet Station 41
Star Fleet Consular Station 6 220-MARK-335
 Provides consular services for nearby SSN-41
colonies and expeditions
 Local consular station for those Star Fleet Station 42
Star Fleet Consular Station 7 entering or leaving Klingon space 085-MARK-335
SSN-42

STAR FLEET GUIDE
VOLUME IX
1.0 INTRODUCTION
The function of the Star Fleet Guide is to provide a background explanation of the
reasons why the Star Fleet, as well as the United Federation of Planets, was created in
the manner presented in Star Fleet Command Manual.
The history of the Star Fleet Command Manual goes back to 1973 after the book “The
Making of Star Trek” came out. At the time this author was in the U.S. Navy Submarine
Service. Being on a nuclear submarine is very close to being in a space craft. In fact it is
the closest thing to a Starship than anything else on the planet. Living on a submarine
one gets to understand what is needed in terms of systems and resources required to
maintain operations within a closed space for an extended period of time.
The timeframe for the Star Fleet Command Manual is sometime in the year 2277. This is
after the original television series (TOS), but before the first movie. This timeframe was
selected because I wanted to take a “snapshot” of Star Fleet at a particular point in time.
The reason being is that I wanted to create a detailed description of the Star Fleet, and
to move too much through time would have diluted this effort. As such the manual would
form a basis for future expansion in order to cover the periods of the movies and the
later television versions.
The Star Fleet Command Manual is organized into volumes. We start by laying out the
foundation for the world of the Federation and of Star Fleet in Volume I. Volume II gets
into the details of fleet operations. Volume III will be all about Star Fleet personnel, their
pay, uniforms, etc. This particular volume, Volume IX, is another of the administrative
volumes as it is all about the diplomatic function of Star Fleet. As such, any of the notes
or ideas that may have come from the TOS episodes concerning the diplomatic function
will be noted here.
One last point I wish to make is that I believe that the Star Fleet of the TOS era was a
military organization. As such, the structure set forth in the Star Fleet Command Manual
will be based upon this belief. Many may not agree with this assessment and they are
entitled to their opinion. But all evidence in the TOS fully suggests that it is. Perhaps the
later Star Fleet of the Next Generation series may suggest otherwise, the fact remains
that in the TOS era the Star Fleet was a military organization. However, to those that
think otherwise, you can rest in comfort with the belief that all organizations change over
time and that the original Star Fleet may evolve into a different organization.
STARDATE 7305.29 UFP521-9G.1 OFFICIAL USE ONLY

STAR FLEET GUIDE
VOLUME IX
2.0 CHAPTER NOTATIONS

CHAPTER 1
1. The idea of having two twelve-point starbursts was first developed in 1972 while I
was in the Navy and was starting to outline the Star Fleet Command Manual. The
reason for the twelve-pointed star was due to a misinterpretation I had regarding the
10-point star worn by members of fleet command in the original series. The first time
the 10-point pin was shown on television was during the TOS episode The
Menagerie. The pin was worn by Commodore Mendez (Malachi Throne) and I took it
to be a 12-point star. Back then in 1966, I could only watch Star Trek on a Black and
White TV set and the picture was not very big and could sometimes be a bit grainy.
It wasn’t until later on with the advent of personal computers and video editing
software that a true picture of the badge could be ascertained. However, since I
started my work on this series of manuals using the 12-point star, I wasn’t going to
completely reject the idea and I just simply worked around it.
2. An example of such a counselor would be Deanna Troi in the TNG series. However,
the role of counselor aboard future Starships may not be the same as a Fleet
Representative in the TOS era. The 24th century counselor appears to be more of a
tactical aid to the commander than a diplomatic assistant. Perhaps that is why
Betazoid personnel are more suited for the role as Ship’s Counselor, with their
empathic powers, than Earthlings. Or non-empathic humanoids.
3. This may appear redundant, but I felt I had to include the description of the symbol
in each of the chapter sections describing the individual bureaus.
4. See Note 3 above.
5. An example of this would be Ambassador Robert Fox. Ambassador Fox was assigned
by the Federation Council to open diplomatic relations with the systems of Eminiar 7
and Vendicar, and Captain Kirk was obliged, under regulations, to support the
ambassador as illustrated in the TOS episode A Taste of Armageddon. In this
particular situation, Captain Kirk was the Senior Officer Present.
6. An example of the implementation of this principle was the granting of asylum to
Lokai, the fugitive from a planet called Cheron in the TOS episode Let That Be Your
Last Battlefield. Bele, who was probably an authorized law-enforcement agent of
Cheron, did not have the authority to take Lokai into custody as he was granted
asylum by the Senior Officer Present Captain Kirk, and Kirk was obliged, under Star
Fleet Regulations, not to hand Lokai over.
7. Captain Kirk broke this rule several times, but the clear evidence of this was Captain
Kirk’s actions on Eminiar 7 in the TOS episode A Taste of Armageddon when Kirk
destroyed the computers that waged the mathematical war between the two worlds.

STAR FLEET GUIDE
VOLUME IX
CHAPTER 2
1. An example of this principle can be seen in the TOS episode A Taste of Armageddon.
See Chapter 1, Note 5 above. Although Ambassador Fox was not a Representative of
the Star Fleet, the same would have applied had he been. The same principle applies
regardless whether the person was a Federation or Star Fleet diplomat.
2. This particular authority was exercised in the TOS episode The Trouble with Tribbles.
In this episode Nilz Barris (Federation Undersecretary of Agricultural Affairs in the
Quadrant) requested (or demanded) all available security personnel to guard the
grain stored on Space Station K-7. Kirk had to comply. However, Kirk cannot assign
all of his security force to guard the grain as it would violate Star Fleet Regulations
regarding the maintenance of security on board his ship. So, he assigned only two
security persons to guard the grain.
3. This particular situation occurred in the TOD episode The Galileo Seven. In this case
Kirk had standing orders to investigate all quasars and quasar-like phenomenon
where ever they may be encountered. However, High Commissioner Ferris, a
passenger aboard the Enterprise overseeing the delivery of medicines to Makus III
which the ship was carrying, cautioned Kirk regarding the investigation of the
phenomenon known as Murasaki 312. Ferris allowed the scientific investigation, but
when it was obvious that it would interfere with his mission, he ordered Kirk to
continue on to Makus III. Again, although Ferris was not a Star Fleet Representative,
the same principle applies regardless whether the person was a Federation or Star
Fleet diplomat.
4. An example of the Aiguillette Device can be seen in the TOS episode Court Martial.
Note that Space Command Representative Lindstrom wore this device on his uniform
during the court-martial of Kirk. And based upon his title, Lindstrom (William Meader)
must have been a Fleet Representative assigned Aide-De-Camp duty since I define a
Space Command Representative as another name for a Fleet Representative.
CHAPTER 3
Most of the items covered in this Chapter have already been covered in Chapter 3 of
Volume III of the Star Fleet Command Manual, such as service numbers, ID cards, etc.
However, there is a little more detail regarding the personnel within the Division of
Representatives.
1. As we see throughout the TOS episodes Star Fleet Command personnel wearing the
10-point Starburst pin on their working uniforms.
2. The reason for this special sleeve braid on the Ceremonial Dress White uniform is to
distinguish the semi-military Diplomatic Corps personnel from the regular Star Fleet.
3. Some form of special pay was added in order to compensate for special diplomatic
duty.

STAR FLEET GUIDE
VOLUME IX
CHAPTER 4
1. As stated in Note 2 of Chapter 2 in this manual. Reiterating, this particular official

request was exercised in the TOS episode The Trouble with Tribbles, when Nilz Barris
requested that Kirk supply security personnel to guard the grain.
2. An example of a non-Federation system bringing to the attention of the Federation
Council a political situation can be seen in the movie Star Trek IV: The Voyage
Home. Here we see the Klingons making a demand to extradite Admiral Kirk for the
baseless crime of murder, theft of Klingon property and the potential annihilation of
the Klingon peoples with the Genesis device.
3. The example I site for this paragraph is illustrated in the TOS episode A Taste of
Armageddon. In this case Ambassador Fox made an unreasonable request of Scott,
as the Officer of the Conn, to lower the shields of the Enterprise. Scott could not
comply as it would violate Star Fleet Regulations relating to the protection of the
ship, especially since a Code 710 was issued. See also Note 5 in Chapter 1 of the
Guide.
4. Captain Kirk, exercising his prerogatives as the senior officer present, did his best to
halt the war between Eminiar 7 and Vendicar in the TOS episode A Taste of
Armageddon. Kirk had the authority to do so since the solar system containing both
Vendicar and Eminiar 7 is well within the confines of Federation space.
5. The secret planet with the code name of Babel was first introduced in the TOS
episode Journey to Babel. The planet was later referenced in the original Articles of
Federation published in Reference 4.
6. Captain Kirk had violated this principle on several occasions, for example:
a. In the TOS episode A Piece of The Action Kirk interfered in the wars between the
various crime families on Sigma Iotia II. However, he may have been justified
due to the knowledge contamination left behind by the SS Horizon.
b. In the TOS episode A Private Little War Kirk interfered in the dispute between
the “Villagers” and the “Hill People.” Again, Kirk may be justified as the Klingons
tipped the balance of power between the natives of the planet.
c. In the TOS episode Patterns of Force Kirk again interfered in the war between
the planets Ekos and Zeon due to the social contamination caused by John Gill.
d. In the TOS episode The Omega Glory Kirk had to interfere in the war between
the Yangs and the Kohms on the planet Omega IV due to interference by
Captain Ronald Tracy of Star Fleet.
e. In the TOS episode Bread and Circuses Kirk interfered in the violent action of the
Roman-like government against the Son Worshippers.
f. In the TOS episode The Cloud Minders Kirk interfered in the dispute between the
denizens of the cloud city Stratos against the Troglytes living as second-class
citizens on the planet surface of Ardana.
7. The sample treaties presented here are revised versions of the ones published in the
Star Fleet Technical Manual (TM379260), Reference 2. They were modified to fit with
the history, language and philosophy of my version of the Federation.

STAR FLEET GUIDE
VOLUME IX
8. The Cronin Industrial Scale was used in the TOS episode Wink of An Eye. The
measure was used by Spock to classify the technological development of the
Scalosians, though Spock loosely used the term. Spock stated that the civilization
was at a level of 7 on the industrial scale. I called it the Cronin Industrial Scale
because the story was written by Lee Cronin. Thus, the Cronin scale.
9. Cultural Richter Scale was first presented in the TOS episode Errand of Mercy. In that
episode Spock stated that the culture on the planet Organia was on the order of
“Class D-minus on the Richter Scale of Cultures.”
10. An example of such a world was Gideon in the TOS episode The Mark of Gideon.

STAR FLEET GUIDE
VOLUME IX
3.0 REFERENCES
1. “The Star Trek Guide Third Edition,” Gene Roddenberry, Paramount
Studios, © April 17, 1967.
2. “Line Officer Requirements,” D. Schmidt, Starfleet Training Command,
©1987.
3. “Line Officer Requirements Supplement,” D. Schmidt, Starfleet Training
Command, ©1987.
4. “Star Fleet Technical Manual TM379260,” Franz Joseph, Ballantine Books,
Random House, ©1975.
5. “Star Trek Chronology – The History of the Future,” Michael & Denise
Okuda, Pocket Books, Simon & Schuster Inc., ©1996.
6. “Star Trek Encyclopedia – A Reference Guide to the Future,” Michael &
Denise Okuda and Debbie Mirek, Pocket Books, Simon & Schuster Inc.,
©1994.
7. “The Making of Star Trek,” Stephen E. Whitfield & Gene Roddenberry,
Ballantine Books, Random House, Inc., ©1968.
8. “U. S. S. Enterprise Officer’s Manual,” Geoffrey Mandel, Interstellar
Associates, ©1980.
9. “The Worlds of the Federation,” Shane Johnson, Pocket Books, Simon &
Schuster Inc., ©1989.
10. “The World of Star Trek,” David Gerrold, Ballantine Books, ©1973.
11. “Star Fleet Uniform Recognition Manual,” Shane Johnson and Kathy
Johnson, NORON Group, ©1985.
12. “Starfleet Academy Training Manual 000:00,” 2ND Edition, John Wetsch.
13. “From the Files of Star Fleet Command,” Adm. Heihachiro Nogura, Star
Fleet Historical Archives, ©1980.
14. “U.S.S. Enterprise Officer’s Manual OM 1701-CEC,” Geoffrey Mandel and

Doug Drexler, Interstellar Associates, ©1980.
15. “Star Trek II Biographies,” William Rotsler, Wanderer Books, ©1982.

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STAR FLEET COMMAND

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Edward R. Fitzpatrick, Rear Admiral, SFC

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STAR FLEET COMMAND MANUALS

VOLUME I STAR FLEET COMMAND

VOLUME V STAR FLEET SHIPS

VOLUME VI STAR BASE COMMAND

VOLUME VII STAR FLEET BASES

VOLUME VIII STAR FLEET JUSTICE

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VOLUME IX TABLE OF CONTENTS

1.0 Star Fleet Division of Representatives 9a10

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Throughout the manual the following typographic standards will be used:

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1.0 STAR FLEET DIVISION OF

STAR FLEET REPRESENTATIVES DIVISION

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DIRECTOR: STAR FLEET COMMAND

STAR FLEET EXECUTIVE ORDER 9.0: STAR FLEET CONSULAR SYSTEM

Director: Star Fleet Command

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1. To function as liaisons between Star Fleet and Federation authorities. In this

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The Representatives Division was specifically created to meet the requirements of

The Star Fleet Division of Representatives is an administrative division and as such,

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THE STAR FLEET DIPLOMATIC CORPS

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STAR FLEET REPRESENTATIVES SYMBOL[1]

STAR FLEET REPRESENTATIVES PIN

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Division Number Division or Office

0200 Star Fleet

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0200 Star Fleet

0210 Star Fleet 0220 Star Fleet 0230 Star Fleet

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1.1 STAR FLEET BUREAU OF CONSULAR

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STAR FLEET BUREAU OF CONSULAR AFFAIRS SYMBOL

 Office of Star Fleet Representatives and Consuls

Each of these offices will be described in the following subsections.

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OFFICE OF STAR FLEET REPRESENTATIVES AND

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