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Workforce Strategic Plan Executive Summary
Workforce Strategic Plan Executive Summary
Workforce Strategic Plan Executive Summary
E xe c u t i ve S u m m a r y
B H Wo r k f o r c e o f t h e Fu t u r e
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The Framework
2009-2018 Workforce Strategic Plan
Workforce A proactive process to ensure that the right people with the right competencies
Planning are in the right place, and at the right time, to accomplish the mission and vi-
sion of Baystate Health.
defined
Through this comprehensive planning process and integration with our current strategic planning
processes, we will reach our destination metric in 2015 which reads “employee a sufficient, stable
and talented workforce drawn from and reflective of the communities we serve”.
More specifically, this process would produce a written plan by May 2008 which would include:
♦ An integrated set of recommended strategies and associated costs
♦ A multi-year implementation plan
♦ An FY 09 Budget
Framework Assess
Anticipate Attract
HR Strategic Committee
Strengthen Engage
To facilitate the planning process, a comprehensive framework was followed. This framework was
endorsed the Board of Trustees & the President’s Cabinet. It was also reviewed and agreed to by the
Human Resources Strategic Committee.
In May of 2006, the President’s Cabinet approved the positions of Vice President, Workforce Plan-
ning, and Chief Diversity Officer, to guide the development and implementation of the workforce stra-
tegic plan.
Workforce Strategy Team The identification of critical jobs was based on assessing projected workforce needs and shortages of
labor supply for the profession.
Human Resources
Workforce Strategy
Sub-group
External Consultant:
Towers Perrin, Inc.
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Application of Framework and Development of Plan
2009-2018 Workforce Strategic Plan
External Consultant: ♦ Significant training and development will be required to keep up with changing skills and new tech-
Towers Perrin, Inc. nology.
♦ Local labor market may be insufficient and affect the ability to attract and retain talent.
♦ Greater workforce diversity will be required to meet changing population/patient diversity.
♦ A major issue will be the ability to replace aging workforce.
Assess Gather key workforce demographics and trends for the past 5 years, the current
year, and significant extrapolated projections over the next 10 years.
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Application of Framework and Development of Plan
2009-2018 Workforce Strategic Plan
Anticipate Upon analysis of both the Assess & Anticipate reports, the following summarizes
the final workforce projections, based on the gap between projected workforce
& needs over the next 10 years and supply.
Assess
Workforce Projections
Summary of ♦ Baystate Health will need to hire approximately 10,900 full-time equivalent (FTE) employees — or
Workforce Projections 18,500 actual people — to meet growth forecasts over the next 10 years
♦ By 2012, 48% of the workforce will be comprised of new employees.
♦ By 2017, 70% of the workforce will be comprised of new employees.
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Application of Framework and Development of Plan
2009-2018 Workforce Strategic Plan
Attract The final phase of the framework and plan development resulted in a list of best
practice strategies aimed at Attracting, Engaging & Strengthening our workforce.
Engage These strategies would help to develop the major workforce strategic priorities.
Strengthen Attract Internally & Externally through strategies that include:
♦ Succession Planning
♦ Flexible work schedules for employees to attend school
♦ Internship programs
♦ Appropriate training programs
♦ Appropriate tuition benefits
♦ Culture of internal promotion and growth
♦ Career Center
♦ Investment in older workers
♦ Competitive and flexible compensation and benefits programs
♦ Promoting diversity
♦ Enhancing community connections
♦ Employment Branding
♦ Strategic Partnerships (schools, state)
♦ “Plant a Seed” Programs
Strengthen the organization’s ability to meet workforce projections through commitment and invest-
ment in:
♦ Succession planning
♦ Leadership development
♦ Performance management
♦ Excellence in selection and interviewing
♦ Coaching and mentoring
♦ Employee training & development
♦ Opportunities and pathways for growth
Emerging Results of this intensive workforce planning process and all stages of the framework led to the devel-
opment of five major workforce strategies:
Strategies
1. Best in Class Recruitment Operations
2. Focus on Diversity
3. Assess and Align Compensation & Benefits
4. Focus on Employee Engagement/Retention (commitment, loyalty, satisfaction)
5. Grow our Own (based on workforce plan/needs)
The resulting strategies were then presented and approved by the President’s Cabinet and the Board
of Trustees of Baystate Health. The results were also presented for full review and acceptance by the
Human Resources Strategic Committee.
Through all stages of the previous planning process and for the remainder of this project, a compre-
hensive communications plan was utilized. Led by Paula S. Dennison, Senior Vice President, Human
Resources, and Jean Jackson, Vice President, Workforce Planning, the communications consisted of
several presentations, open forums and status updates to the following groups:
♦ Baystate Health Leadership Team
♦ Physician Leadership Team
♦ Entity Leadership Teams
With their support, the next phase of the workforce planning process kicked off with development of
the Workforce Design Teams in October of 2007 in order to develop the details of the multi-year plan.
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Design of Workforce Strategies & Tactics
2009-2018 Workforce Strategic Plan
Best practice research strongly supports employee engagement as a leading factor in retention, moti-
vation and commitment, all of which are vital and desired characteristics of the future workforce.
The design of this project integrated the Model for Leading an Engaged Workforce with the goal of
creating learning in two key areas:
♦ Engagement of a broad leadership group representing a cross-section of approximately 75 or-
ganizational leaders personally selected by the Baystate Health Operations Team. The benefit
of this approach was to ensure active participation and input in support of the workforce plan. This
benefit was achieved through the design of 3 leadership retreats (two full days and one half day).
♦ Engagement of four Workforce Design Teams through application of specific leadership behav-
iors. Each of the four Workforce Design Teams were co-led by a Human Resources Vice President
and an Operational Vice President to ensure maximum relevance and expertise. The Teams were
staffed with 12-15 leaders and experts from Human Resources, finance, marketing & communica-
tions and other significant operational stakeholders.
Final engagement results will be summarized following the end of this process and integrated into the
organization’s major engagement initiative.
Charter & Four Workforce Design Teams were formed to review all analysis and projections
gathered, explore best practices, consider leadership direction-setting input and
Structure of develop final strategies and tactics to meet the 10 year projected workforce
Workforce needs.
Design The design teams were each chartered with developing a specific portion of the Workforce Plan:
Teams ♦ Grow Your Own: External Development
♦ Grow Your Own: Internal Development
Teams formed ♦ Engagement & Retention
October 2007 ♦ Compensation & Benefits
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Design of Workforce Strategies & Tactics
2009-2018 Workforce Strategic Plan
Design Teams review input from leadership retreat and develop a set of “emerging priorities” for each
workforce strategy. All design team co-leads review the combined themes from all groups to eliminate
redundancy and realign themes accordingly.
The Emerging Priorities are shared at a second leadership retreat and concerns and input on future
direction are obtained.
Following this retreat, the design team co-leads meet to consolidate all work to date into a set of mu-
tually supportive and coherent strategies. These strategies are reviewed by each design team and
work begins to develop detailed tactics and initial financial projections. Tactics and cost are reviewed
and adjusted by co-leads in the context of strategic affordability and Baystate Health’s 5 Year Strate-
gic Plan. The resulting plan was then presented to the President’s Cabinet and BH Leadership Team.
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Baystate Health
10 Year Workforce Strategic Plan
2 0 0 9 -2 018
Social Workers
IT Exempt Staff
FOCUS ON
Management/
Physicians
CRITICAL Leadership
JOBS
Pharmacists
Nurses
Technologists Entry-Level
Unlicensed
Patient Care
Support
Coders Mid-Levels
Therapists
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Strategies to Meet Workforce Needs
5 Year Focus—10 Year Destination
The following strategies and tactics make up the 10 Year Workforce Strategic Plan for Baystate Health.
Diversity Build a workforce that is culturally competent and reflects the communi-
Lead:
ties we serve
♦ Conduct diversity assessment Bobby (Visael)
♦ Develop and implement diversity plan Rodriguez
Chief Diversity
♦ Enhance marketing & communications through strategic community relationships Officer
Flexibility Provide flexible work arrangements and benefit choices that enhance the
health, wellness and worklife balance of a diverse, multi-generational
Co-Leads:
workforce in order to attract and retain the people needed to meet future
workforce needs Larry Emerson, VP
HR Operations &
Focus on: Total Compensation
♦ Compensation/Benefits Communication & Education Joan Sullivan, VP
♦ Flexible WorkLife Balance Clinical Informatics
♦ Enhance Flexibility/Choice of Benefits & Re-Engineering
♦ Phased Retirement/Retiree Healthcare Options
♦ Paid Time Off (PTO)/Short-Term Disability
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Wor kf or ce Design Team
Members
Grow Your Own—External Development
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Workforce Strategy Sub-group
Paula S. Dennison Senior Vice President, Human Resources Ann Knodler HR Metrics Analyst
(Co-Chair) John Larson Sr. Manager, Physician Recruitment
Jean Jackson Vice President, Workforce Planning (Co-Chair) Frank Lovelock Organizational Development Consultant
Donna Arsenault Manager, Human Resources, BMLH Mark McCandlish Manager, Organizational Development
Liz Blaney Senior Employee Relations Specialist Sarah McCarthy Acting Director, Recruitment
Jay Brady Director, HR Community Hospitals and Services Nadrah McKenzie HR Consultant
Korinne Carpino HR Consultant Jennifer Ryan Director, HR Core Services
Cecile Chapdelaine HR Consultant Patty Samra, MS, RN Director, Clinical Workforce Planning &
Jennifer Curtis HR Consultant Resource Allocation
Cindy Drewski Director, Human Resources Vicki Stetzel HR Consultant, FMC
Paul Judd Vice President, Human Resources Suzanne Tessicini Director Human Resources BVNA&H
Dana Kedzior HR Consultant
Leadership Participants
Mohammed Ahmed, MD Medical Director BMP Mary Lane Gwen McCoy Planning Consultant
Ob/Gyn Wilson Mertens, MD Medical Director Cancer Services
Amy Albano Director Critical Care & Pulmonary Services Debra Meyer, RN Manager S3 Medical
Katherine Bak, RN Manager ICU/Spoke 5 BFMC Aaron Michelucci, PharmD Assistant Director Pharmacy
Todd Bluestein Director eHealth Mike Moran Vice President Facilities & Guest Services
Robert Bourgeault Manager Clinical Pathology Ellyn Moriarty Director 3300 Main Street
Greg Brink Director Finance BFMC Mary Nietupski Director Prof. Development BVNAH
Tom Brown Director Financial Services Rick Oliveri Director Technology Management
Al Calvanese Manager Operations, Health Information Mgmt. Jill Opland Director Clinical Applications
Kirk Creswell Manager Clinical Engineering/Desktop Services JoAnne Palmer Manager Baystate Reference Lab
Tim Culhane Director Environmental Services Deb Palmeri, RN, MSN Director Patient Care Services BFMC
Michael Davis Manager Centennial 6B Rebekah Paredes Manager Behavioral Health/Adult Partial
David Cates, Ph.D. Director Behavioral Health Hospitalization
Nancy Fagan Assistant Director Engineering Deb Provost Vice President Surgery, Anesthesia & Emergency
David Farrick Director Clinical Services BFMC Services
Mike Favreau Director Radiology Sonia Rivera Practice Manager Baystate Brightwood Health
Lynn Fogg Practice Manager South Hadley Medical Assoc., Center
Northern Edge Med. Assoc. Nancy Robinson Director Patient Care & Referral Mgmt.
Tina Frazier, BS, RNC Nurse Manager BMLH Mary Jane Rogalski Manager Clinical Nutrition
Doreen Freeman, RN, BS Manager Endoscopy, Shortstay David Rose, MD Chief General Medicine/Geriatric Division
Richard Friedberg, M.D. Chairman Pathology Cathy Rousseau Director Cancer Services
Rose-Ann Gaskin-Rice Practice Manager Baystate Mason Niloufar Shoushtari, MD Medical Director BMP East Long-
Square Neighborhood Health Center meadow Adult Medicine
Molly Gray, RN Director Baystate Children’s Hospital Bev Siano, RN Director Patient Care Informatics
Rob Hayden Program Manager Neurosciences Brian Simonds Director Baystate Home Infusion & Respiratory
Suzanne Hendery Vice President Marketing & Communica- Services
tions Sue Steele, RN, MSN Director Adult Inpatient Services
Amanda Hopkins-Alexiadis VP, Behavioral Health, Neurosci- John Sunde Director Managed Care
ences, Rehab Svcs. & Cancer Care Glenn Surprenant Manager Anatomic Pathology
Edward Houck Program Manager Behavioral Health/Adult Sherry Taylor, MD, PhD Chief Neurosurgery
Inpatient Psychiatry Mary Thomas, RN Director Home Care Operations BVNAH
Gordon Josephson, MD Chief Operating Officer Baystate Peter Vassalo Manager DX, Radiology, IR, and CT
Medical Practices Richard Wait, MD Chairman Department of Surgery
Brian Joyce, RPh Pharmacy Manager BFMC Christopher Warrington Unit Manager Cardiac Shortstay
Gary Kerr, PharmD Director Pharmacy Tim Whelan, PhD Neuropsychological Services Manager
Jeff King Manager Rehab BFMC John Whittaker Manager Linen & Patient Transport Services
Kristen Kolb Practice Manager Baystate Pathology Monica Wynne Security Manager
Tucker Kueny, MD Medical Director BMP Pioneer Women’s Donna Ross Senior Vice President Strategy & Business Devel-
Health opment
Teresa Kuta-Reske Manager Customer Satisfaction Research Peter Lindenauer, MD Medical Director Clinical & Quality In-
Colomba Langone, RRT Manager Respiratory/Pulmonary formatics
John Larson Senior Manager Physician Recruitment David Ling, MD Medical Director Hospital Medicine Program
Betty LaRue, RN Director Heart & Vascular Service Gerda Maissel, MD Chief Physical Medicine & Rehab
Bill MacKenzie, RN Nurse Manager APTU Laurel Smith Director Strategic & Program Planning
Jim Maloney Program Manager Baystate Rehab Debbie Bush Director Marketing
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