KIET GROUP OF INSTITUTIONS

Policy
For
Attendance System
(B.Tech/B.Pharm/MCA)
w.e.f January, 2019

(Revision-1 from March, 2019)

Amended in July 219

File No: - KIET/DEAN/2019/01(c) DATE: 15/07/2019

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ATTENDANCE POLICY FOR KIET GROUP OF INSTITUTIONS
(To be offered from 1st April 2019)

A. For B.Tech (1st yr, 2nd yr, 3rd yr), B.Pharma (1st yr, 2nd yr, 3rd yr),
MCA (1st yr, 2nd yr)

A.1 Normal Attendance :

Attendance Criteria: As per AKTU norms i.e. 70% in CT1 and 75% in CT2, PUE & AKTU
Examinations.

To be
mark Duration
ed as of
Uploa
Cases for considering uploading Class
Types ded
normal attendance attendance Timing
By
on KIET
portal

1. Physical Class Attendance

2. Guest Lecture Same Day
Class 3. Workshop 9:10 AM to
Attendance 4. Seminar 4:50 PM
5. Industrial Visit
6. ERP Team (after approval
24 Hrs Subject
by IT-Manager
(05:00 P.M Teache
(operations) & Dean
next Day) r
(Academics))
7. Miscellaneous Activity
9th/10th
8. During all academic days Lecture
Remedial
Same Day
Attendance As per
9. During CTs P
Time Table
Attendance Soft
for Soft Skill
Skill Trainer
10.Equal weight-age as
Attendance normal subjects Fixed Slot
for in the Time Nomin
Same Day Table ated
Industry Subject
Readiness Teache
(IR)Skills r

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 S
HoD
SAE (ME) /
9:10 AM to
Project 11.Design and Fabrication Same Day
4:50 PM
SAE
Work Coordi
nator

General Rules for the grant of normal attendance:

 For 1st and 5th lecture, attendance will be taken in the first 10 Minutes of beginning and for
other lectures; it will be taken in the first 5 minutes of beginning the lecture.
 If any student is not present in the class then he/she will be marked as absent.
 Subject Teacher will be responsible for taking attendance and uploading attendance on KIET
portal and AKTU portal for all types of attendance (listed above).
 SAE attendance mentioned in A1 category will be uploaded by SAE coordinator of ME
department after due permission by HoD (ME).
 All students will fill an undertaking Performa attached as Annexure 1 and submit to their Class
Coordinator during registration at the start of every semester.
 The activities which are not included in the list of the cases in Normal attendance, will only be
considered as Miscellaneous Activity and such cases will be routed through Dean Academics
(for maintaining uniformity in all Departments) before uploading their attendance on the portal.
 For uploading Remedial classes’ attendance, faculty members will take the print out of
attendance register from KIET ERP and will find the students who have attended remedial
classes. Count the no. of remedial classes’ attendance then find out their absent classes’
attendance (A) and mark them present (P) equivalently on AKTU ERP portal.

A.2 Extra Attendance:

Though the attendance criterion is 75% however 15% relaxation may be given as extra
attendance to the students (after taking approval on the attendance Performa – Annexure 4)
who will participate in the following activities:

To be Duration
mark of Approved
Cases for considering ed as uploading &
Types
extra attendance attendance Uploaded
on KIET By
portal
On Campus /Off Campus Events
1. Student’s project
development

2. Project competition Within 24 Dean (SW)

Technical Hrs of event (After filling a
3. Consultancy project E Performa by
Events completion
4. Technical activity students) –
(5 PM next
Annexure 4
5. Students project at Industry day)
6. Innovation Centre
7. Miscellaneous Activity
On Campus /Off Campus

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 Nontechnical Events
Events 8. Cultural Events
9. Sports events
10. Coordinator in the events
like Endeavour, Innotech,
Cultural fest, RANN etc.
E
11. Miscellaneous Activity
12. With all supported
documents as: prescription All medical
Within 24
and medical certificates cases will be
Hrs of
verified,
Institute
Medical Cases joining (5 PM
approved and
uploaded by
next day)
the Dean
(SW).

General Rules for the grant of extra attendance:

 All the students will approach to their respective HoD/Addl. HoD with filled extra attendance
Performa (Annexure 4) for prior permission to attend the event and after attending the event,
students will submit the Annexure 4 with completion certificates to the HOD office.
 After getting clearance of extra attendance cases from HoD/Addl. HoD as above; Office of
HoD (PA to HoD) will forward these applications to Dean (SW) for uploading on KIET portal.
 Dean (SW)/HoDs not to permit students to be the member of any club/activity claiming extra
attendance or request permission to participate in extra activity if their CTs average marks are
below 40% AND their attendance is below 60% AND they have any backlog.
 The activities which are not included in the list of the cases in Extra attendance, will only be
considered as Miscellaneous Activity and such cases will be routed through Dean Academics
(for maintaining uniformity in all departments) before uploading their attendance on the portal.
 If some students participate in the activities mentioned in A2 then activity attendance will be
approved/ uploaded by the Dean (SW) after recommendation by their HoD/Ad HoD.
 Remaining students will attend the classes and their attendance will be uploaded by concerned
faculty member.
 If a student participates in technical and non-technical activities and claims more than 15%
attendance than, due weightage will be given to them.

A.3 Uploading of Extra Attendance on AKTU portal:

 Dean (SW) will upload all the attendance on KIET portal within 24 Hrs. of getting application
Performa from students, but before 1st and 16th day of every month.
 Subject Teachers will fetch all type of attendance i.e. Normal Attendance, Substitute
Attendance and Extra Attendance from their attendance register by seeing ‘P’, ‘S’, E’ (KIET
portal- Attendance register) – consider ‘S’ & ‘E’ as Normal attendance while uploading on
AKTU portal.
 All subject teachers will upload their attendance on 1 st and 16th day of every month on AKTU
portal.

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 B. For B.Tech (4th yr), B.Pharma (4th yr), MCA (3rd yr)
Attendance Criteria: The attendance criteria will be as per AKTU norms i.e. 75%. However, the
relaxation in the attendance will be given to the students as per the following:

Duration Approved
Attendance of &
S.No. Types Requirements
Criteria uploading Uploaded
attendance By
All Class room
attendance (40%)
students in AND Physical
prefinal MOOC Attendance on
semester One MOOC Attendance the Same Day
Course (from  Pass: + 35%
Students in coursera/edx/ attendance Subject
B.1 MOOC
final NPTEL,etc.) as  Elite: + 45% Teacher
identified by their Attendance
semester HoD other than
attendance After
who are offered by AKTU  Gold: + 50% submission of
regular in attendance certificate after
CT3 & before
the classes AKTU Exams.
Faculty
To be included in With in 24Hrs Placement
Placement Attendance List from the class room (5 PM next Coordinator
Attendance placement drive attendance day) after
B.2 approval by
(For S.No.
B.1 ) Head
(CRPC).

Criteria for MOOC

Student’s Two MOOCs courses awarding MOOCs Attendance
who will (from coursera / EDX attendance: After Subject
join /NPTEL etc.) as submission of Teacher
B.3 industry in identified by their  Pass : 75% certificate after
HoD other than CT3 & before
final offered by AKTU  Elite: 85% AKTU Exams.
semester  Gold: 90%

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 General Rules for the grant of extra attendance:

 To appear in CTs, Student must submit their MOOCs progress report (Assignment submission etc) to
respective Teacher before CTs. (Certificates will be verified by respective teacher)
 In addition, one assignment per subject (as per AKTU curriculum) will be submitted before CT2. This is
applicable to students under B.3 category.
 The placement attendance will be given by Faculty Placement coordinator after approval by Head
CRPC.(attendance will be verified from the attendance list of placement drive)
 Students who are regular in their classes but required relaxation in attendance stated in B.1 above will fill
an undertaking Performa attached as Annexure 2.
 Students who will join Industrial Internship / early joining will fill an undertaking Performa attached as
Annexure 3.
 All faculty members will take and verify MOOCs certificates submitted by students and then will upload
the attendance on AKTU portal as per B.1 (Extra Attendance – In Campus) & B.3 (Extra Attendance
– Out Campus) as above.
 For uploading attendance of final year on AKTU portal:
(a) MOOCs attendance will be calculated by respective department in excel sheet (as per
format attached – Annexure 5) and after this, it will be uploaded by respective
departments Extra attendance coordinator in Extra attendance category-Substitute (on
KIET portal).
(b) For regular students, upload actual attendance and for early joining students, upload 40%
attendance till CTs.
(c) For regular classes’ students, if student submitted one MOOCs certificate on time up to
PUE, then give them 35% (Pass), 45% (Elite), 50% (Gold) attendance.
For early joining students, if student submitted two MOOCs certificate on time up to PUE,
and then give them 75% (Pass), 85% (Elite), 90% (Gold) attendance.
(d) (i) In case of NPTEL, if exam is not held/result is not declared up to PUE, then verify
students progress by their submitted assignments & fee, then give them attendance 35%
- for one MOOCs(Regular Students) and 75%-for two MOOCs (Early joining
Students).
(ii) If a student is not registered in any MOOCs then call them and make a registration for
40 Hrs courses on Udemy/Udacity and give the attendance accordingly.
(iii) Still, if any student is not responding then, HoD will recommend appropriate action
against these students to Director/Joint Director.

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 Attendance Marks (out of 10)

S. No. Attendance % age Attendance Marks

1. 1 % to 10% 1

2. 11 to 20 % 2

3. 21 to 30 % 3

4. 31 to 40 % 4

5. 41 to 50 % 5

6 51 to 60 % 6

7 61 to 70 % 7

8 71 to 80 % 8

9 81 to 85 % 9

10 > 85 % 10

Attendance Marks (out of 5)

S. No. Attendance % age Attendance Marks

1 1 % to 20% 1

2 21 to 40 % 2

3 41 to 60 % 3

4 61 to 80 % 4

5 > 80 % 5

Dr. Anil Ahlawat

Dean (Academics)

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