AGENCY: DEPARTMENT OF AGRARIAN REFORM ORGANIZATIONAL UNIT: STOD-BUDGET TELEPHONE

NO.:
NATIONAL ARCHIVES OF THE PHILIPPINES
Pambansang Sinupan ng Pilipinas
ADDRESS: ROXAS CITY PERSON-IN-CHARGE OF FILES: JOSEPHINE O. CONSING 29-Apr-19
RECORDS INVENTORY & APPRAISAL

UTILITY
ITEM TIME VALUE RETENTION PERIOD
VOLUME IN LOCATION OF FREQUENCY OF DUPLICATION VALUE DISPOSITION
RECORDS SERIES TITLE & DESCRIPTION PERIOD COVERED CUBIC METERS RECORDS USE Adm / F / L / PROVISION
NO T/P ACTIVE STORAGE TOTAL
Arc

wooden
154 Allotment Advice 0.00002997m3 as needed Temporary Fiscal 3 Years 3 Years
cabinet
CY 2005, 2012, 2013, 2014,
FUND 102
2015
CY 2012, 2013, 2014, 2015,
FUND 101
2016,2017, 2018
CY 2012, 2013, 2014, 2015,
wooden
154 Special Alltment Release Order ( FUND 101) 2016, 2017, 2018, Jan-March, 0.00002997m3 as needed Temporary Fiscal 3 Years 3 Years
cabinet
2019
CY 2012, 2013, 2014, 2015, wooden
154 Sub-allotment Advice (FUND 101) 2016, 2017, 2018, Jan-March, 0.00002997m3 as needed Temporary Fiscal 3 Years 3 Years
cabinet
2019
154 Obligation Requesst Slip (ORS) Accounting Temporary Fiscal 3 Years 3 Years

CY 2016, 2017, 2018, Jan-April, wooden as needed

- FUND 101 2019 0.001254m3 cabinet
wooden
- FUND 102 CY 2013,2014 0.00002997m3 as needed
cabinet
CY 2014, 2015, 2016, 2017, wooden as needed Fiscal
156 Budget Issuances 2018 0.001254m3 cabinet Permanent 5 Years 5 Years 10 Years
wooden
157 Budget Proposals 0.001254m3 as needed Temporary Fiscal 3 Years 3 Years
cabinet
- BP 201A & 201B CY 2016,2017,2018,2019
- BED 1, 2 & 3 CY 2016,2017,2018,2019 Planning
wooden
160 General Appropriation Act CY 2013, 2018 0.001254m3 as needed Temporary Fiscal 3 Years 3 Years
cabinet
wooden
163 Work & Financial Plan (FUND 101) CY 2005, 2010, 2014 0.001254m3 as needed Temporary Fiscal 3 Years 3 Years
cabinet
wooden
118 Statement of Allotment, Obligations & Balances FUND 101 CY 2012, 2013, 2015 0.001254m3 as needed Temporary Fiscal 5 Years 5 Years 10 Years
cabinet
wooden
118 Statement of Allotment, Obligations & Balances- FUND 158 (PS) January-November , 2012 0.001254m3 as needed Temporary Fiscal 5 Years 5 Years 10 Years
cabinet
wooden
118 Statement of Allotment, Obligations & Balances- FUND 158 CY 2013 0.001254m3 as needed Temporary Fiscal 5 Years 5 Years 10 Years
cabinet
wooden
118 Statement of Allotment, Obligations & Balances -FUND 102 CY 2005, 2008, 2012, 2013 0.001254m3 as needed Temporary Fiscal 5 Years 5 Years 10 Years
cabinet
wooden
118 Year End Statement of Allotment,Obligations & Balances CY 2002-2012 0.001254m3 as needed Temporary Fiscal 5 Years 5 Years 10 Years
cabinet
CY 2014, 2015, 2017, 2018, wooden
as needed Fiscal
118 FAR 1.a March, 2019 0.001254m3 cabinet Temporary 5 Years 5 Years 10 Years
CY 2003, 2006, 2008, 2016, wooden as needed Fiscal
130 Notice of Dissallowances 2017, 2018, 2019 0.001254m3 cabinet Accounting Permanent PERMANENT

TIME VALUE: T - Temporary P - Permanent

UTILITY VALUE: Adm - Administrative F - Fiscal L - Legal Arc - Archival

PREPARED BY: ASSISTED BY: APPROVED BY:

JOSEPHINE O. CONSING SANDRA H. TAN GRACE M. TUNGUIA

Budget Officer NAP Records Management Analyst Chief of the Division/Department