Business Financial Plan – for 1 Fiscal Year – CAPEX FORMULATION

Phase

Notification from Previous Year Technology Trends END Process

Corporate strategy
the MD Announcing Financial Plan and Operations
for Expansion
the beginning of the Extended requests
OUTPUT
INPUT/

Budget Preparations

Start

Prioritizee the list by Evaluate and Approve | Finalize Cancel the inapplicable
Business Plan based on multiple
coordination with investment scenarios And
Approval? NOT APPROVED Project and give
management acquire approval recommendations
Function

APPROVED

Send Sort Listed (CAPEX APPROVED

Receive and analyse and OPEX consolidation)
request to
Management

Organize Meetings and Prepare final list of Annual

Finalize and Seek MD budget and business Plan
Clarify with related
Approval
stakeholders

Budget Allocation for the

Prepare final list of Annual Financial Year
Department Wise Buckets
budget and business Plan

Perform Cost Estimate Seek Management Management

Approved?
and suggest initial CAPEX Approval Approval Required
Function

Organize Meetings and Technical Discussions and

Clarify with related Review and Discuss review with Understand Costs and
stakeholders Department Revenue NOT APPROVED

Approval Committee
Discussions
Prioritize the list by Evaluation and Finalize Business Plan
coordination with Approval based on multiple
With Department s
stakeholders investment scenarios
Head

Translate/Forecast Customer
Demands/Requests into
Requirements, Receive the requirements and
Maintain and Update the Consolidate and review build forecasting CAPEX and
List of requirements the Requirement List OPEX
(Predefined Template)

Request the required inputs for

annual Budget allocation to TSL
Research and Development
departments
( internally)

Send the Finalized requirements

Establish the Schedule for Perform Initial Cost Estimate and
Production to Management to build
Budget preparations Activities suggest initial CAPEX
forecasting CAPEX and OPEX
and Request Requirements
(Predefined Template)
Function

Discussion and Review

Quality Requirements from Every
(Departmental Business
TSL Management Control Departmental Heads
Departmental/ Planning)
Request the required inputs for
Expansion?
annual Budget allocation

Marketing and Sales

Prioritizee the list by
Receive and analyse request
coordination with stakeholders

Procurement

Analyze demand forecast based

GO - NO GO Decision on Market (Transactional)
Translate/Forecast Customer behavior
Demands/Requests into
Requirements

Business Development Identify

and Consolidate new
opportunity based on the survey
Function

Prepare final list of Annual Review and Discuss various

budget and business Plan proposals/Request for CAPEX

Identify and Consolidate new

opportunity based on technology
Trends

Estimate Requirements

Evaluate Technology Trends for

for existing & Planned Market
TSL Investment Program – CAPEX Initiation requests
CAPEX Initiation requests

Preliminary Project
OUTPUT
INPUT/

START REQUEST CLOSURE Concept Document in Project Creation and

SAP DMS Structuring

Initiation for the Request Initiation

Establishment Select through Create
Request Project Type Notification Item
(Through Interface
MARKETING/DEPARTMENT

Notification) 'Create New General

Request Owner- Request-Owner
Notification Type: Enter Name Enter Description
Priority Department Name
REQUEST OWNER/

CAP

Check for
User
Department

Upload Preliminary
Project Manager Enter Remark
Project Concept Request to be sent Enter CAPEX
Selection On Current Note
Document in SAP to Department Head Reference Number
field
DMS for Analysis
Identify User Check for
Department Project Type

Seek
Capture Task
More Clarity Validation of Capture Enter General Estimate the Rough
Approved Intended
From the Requester Project Concept Approval Date Remarks Cut Cost
Completion Date
VALIDATION

Return

Enter Rejection
Capture
Return Counter Enter Return Rejected Remarks
Rejection Date
Return Date Remarks Rejection Date
TSL CAPEX Projects – Project Creation – Project Structuring
Project Creation

02-10-020-020
OUTPUT

Engineering Design
INPUT/

Project Initiation&
New Product N Planning
Feasibility Check
Start Development
Concept
Document in DMS

01-30-010-010
Create Project from approved 01-30-010-020
PROJECTS DEPARTMENT

01-30-010-030
Investment request - Equipment Attach the Asset Concept
Adjust WBS Elements as per
Establishment - for Approved Document and Relevant
scope
Product Concept by Copying the Documents
predefined Template

01-30-010-040
01-30-010-050 01-30-010-060
Detailed Project Structuring by
Adjust the structure Adjust Activities - Add / Delete
copying template network

01-30-020-020 01-30-020-030
01-30-020-010
Maintain Standard Work Milestones Assigned to WBS
Basic Project Structuring
Breakdown Structures Elements
Function

01-30-020-050
01-30-020-040
Milestones Assigned to Network
Detailed Project Structuring
Activities
TSL CAPEX Projects – Engineering Design and Planning
Engineering Design and Planning

SOW MOP BOQ Project Release and

OUTPUT
INPUT/

Project Creation and

Documents Upload Designing and
Structuring
Engineering
PROJECTS DEPARTMENT

01-30-030-010 01-30-030-020
01-30-030-030
Formulate Statement of Work Formulate Statement of Work
BOM - Rough Cut/High Level
for Technical Work for Civil Work

01-30-030-040 01-30-030-050
MOP - Rough Cut/High Level Proces design Package

01-30-040-010
Project structuring - Detailing 01-30-040-030
01-30-040-020 01-30-040-040
project structure as per project Date Planning with WBS
Develop Project Schedule Scheduling with Networks
management requirement. - Elements
Level - II Planning
Function

01-30-040-080 01-30-040-070
01-30-040-060 01-30-040-050
Assignment of the Material to be Plan Materials/ Services/ Travel/
External Processing Project Workforce planning
purchased Other Expenses

NO
SENT FOR REVISION

01-30-040-090
01-30-060-010
Proceed to Cost evaluation
Project Cost Planning, Estimate
and Budget Assignment to
cost
project

01-30-060-050
01-30-060-020 Internal Approval For 01-30-060-030 Cost Estimate Disapproved
Yes
Estimate Costs Cost required? Cosr Approvals - Internal
Function

NO

Approved
External Approval For 01-30-060-040
Yes
Cost required? Cost Approvals - External
TSL CAPEX Projects – Project Release
Project Execution

Engineering Design
OUTPUT

Site Acquisition
INPUT/

N Planning

01-30-070-010
01-30-070-020 01-30-070-030
Budgeting Functions in SAP
Determine Project Budget Approve Budget
Project System
Function

01-30-070-050
01-30-070-040
Approve and Release Budget to
Assign Budget to project
Project
TSL CAPEX Projects – Manage site acquisitions
Manage site acquisitions

Project closing- Contract

Input/Output

Settlement, Documents Project Execution

Financial Closure Upload

01-40-010-050
01-40-010-005 01-40-010-060
Site Acceptance and Contract
Assign Person Responsible for Identify site details for each
Signing
Site Acquisition site WBS Element
Doc Upload

01-40-010-040 11-060-006
PROJECT MANAGER

01-40-010-010 Create Functional Locations for

External approval (Govt
Conduct Site Survey Sites
Authorities) of the Site List.

01-40-010-080
Create Functional Location for
Is Site each site
Appropriate

01-40-010-030 01-40-010-020
Internal approval of the Site Landlord Negotiation and
List Agreement

01-40-020-010
01-40-020-040 01-40-030-030
Release Relevant WBS
Mobilization of Plant & Preparation of Tech Specs
Elements for execution and
Machinery Documents
Actual Posting

01-40-020-020 01-40-030-010 01-40-040-010

Mobilization of Project Team Preparation of Detailed Design & Create and Upload Detail Civil
Drawings Design and Method of Procedure
Function

01-40-020-030 01-40-040-020
Mobilization of 01-40-030-020
Approve Civil (Method of
Equipment & Tools Preparation of BOM
Procedure) Technically

01-40-040-030 01-40-040-040
Review & Approve MoP Create/Update Civil Work
financially Notification
TSL CAPEX Projects – Project Execution
Project Execution

Creation of Material and 01-40-045-130

Input/Output

Site Acquisition for Service PO - Refer to Storing Project Project Execution - II

the Project Procurement Process Specific documents
Finance Team

01-40-045-200
Settlement of Costs to AUC

01-40-045-090
01-40-045-100 01-40-045-110
Maintain schedule for planned
Confirmation of work on Confirmation of milestone
Delivery Date of the Material
activities dates
and Services
PROJECT MANAGER

01-40-045-020
Create Purchase Request for 01-40-045-180
material purchase by adopting Approval of an Equipment ID
existing contract and Maintain Equipment ID at
Sub-Project Level

01-40-045-120 01-40-045-170
01-40-045-030 Create project versions at External Service
Create Purchase Request for appropriate stages for confirmation - Refer to
External Service Purchase monitoring and reporting Procurement Process
purpose.
PROJECT HEAD

01-40-045-140
Project Cash flow Analysis
Finance Team

01-40-045-070 01-40-045-160
01-40-045-190 01-40-045-080 Obtain Insurance Equipment's/
Yes
Check for Budget Supplement Budget Machines and assign at WBS
Availibility fr the Project Element Level
PROCUREMENT

01-40-045-040 01-40-045-050
01-40-045-060
Modify Purchase Request for Modify Purchase Request 01-40-045-150
Creation of Material and Service
material purchase by adopting for External Service Material Receipt
PO - Refer to Procurement Process
existing contract Purchase
TSL CAPEX Projects – Project Execution II
Project Execution
OUTPUT

Settlement &
INPUT/

Project Execution - I Contract Documents

Upload Closure
Function

01-40-050-010
Issue engineering changes to
drawaing

01-40-050-030
Supplement budget if needed

NO
NO

01-40-050-020
Seek Approvals Yes Approve changes
Approved
Function

01-40-050-040
Supplementary Budget Approval

01-40-050-050
Check budget
NO Yes Budget Available? Yes Proceed to incorporate the
availability
changes
TSL CAPEX Projects – Project Controlling and Monitoring I
Project Controlling and Monitoring

Contract
OUTPUT
INPUT/

Project Controlling
Documents and Monitoring II
Upload

NO

01-40-060-010 01-40-080-010 Site Ready for 01-40-080-020

Project Cash flow Analysis YES
Execute Civil Works Installations? Site Ready for Installation

01-40-060-020
Perform Earned Value Analysis
and Analysis key indicator like
Function

CPI, SPI 01-40-080-030 01-40-080-040

Proceed to Equipment Complete Equipment & Site
Installation Installation

NO

01-40-060-030
Health and Safety requirement
and Audits 01-40-080-060
01-40-080-050
Site Utilities Integration and NO
Conduct Commissioning
Notification

Completed

01-40-090-010 PAT
Conduct PAT as per the List of Yes And Quality Check Site Hand Over to
tasks for PAT required? Production
Function

Completed Yes
Completed

PAT
01-40-090-020
QUALITY CHECK Yes
Confirmation of Go-Live Phase
OK?

01-40-070-030
Risk Mitigation Documents
for reference
Function

01-40-070-020
01-40-070-010 Record the risk with
Identify Risk appropriate category
Document Upload
TSL CAPEX Projects – Project Controlling and Monitoring II
Project Controlling and Monitoring
OUTPUT
INPUT/

Project Controlling Settlement &

and Monitoring I Closure

02-10-130-130 Procurem
Suppliment budget if needed ent

NO
NO
02-10-130-100
Actual Overhead Actual Overhead calculations, if
Yes applicable
calculation Required?
Function

02-10-130-140
Approved
Supplementary Budget Approval

02-10-130-150
02-10-130-110 Settlement of the cost from WBS
NO Check budget Yes Budget Available? Yes element to the respective CWIP
availability account (AUC assigned to WBS
element.)
TSL CAPEX Projects – Project Settlement and Closure
Project Settlement and Closure

END of the Process

OUTPUT
INPUT/

Project Controlling
and Monitoring II

Adjustment of 01-60-10-030
01-60-10-020
CHECK PR PO Financial Postings REQUIRED Adjust financial postings, if
Check if all the costs posted
Closed required necessary

01-60-10-010 To BE 01-60-10-035
Check for recoveries
Check if PRs,POs are closed. Recovered Recoveries if any
Function

NO RECOVERIES

01-10-140-060 01-10-140-050 01-10-140-040

Perform UAT Upload lesson Learnt Final process / product
Upload Test Result Documents revalidation

01-10-140-200
01-10-140-110
01-10-140-090 01-10-140-100 Final Project Closure by
Final Capitalization of the
Set the Status as Technically Generation of AUC for changing the status of the
Project by settling Value from
Closed for the WBS Capitalized Cost Project
CWIP to Capital Assets
(CLOSED)
Function

01-10-140-190
01-10-140-140 01-10-140-160
01-10-140-130 Create preventive maintenance
Input Warrantee Related Input Equipment ID on each
Create Equipment Master plan for the equipment
information on equipment Equipment
(IF ANY)